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Home My WebLink AboutFCS-17-166 - E17-112 Consultant Services - 2017 Detailed Bridge Condition Investigation REPORT TO: Committee of the Whole DATE OF MEETING: 2017-09-25 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: Wards 3, 4, 6, 7, 8, 9 DATE OF REPORT: 2017-09-15 REPORT NO.: FCS-17-166 SUBJECT: E17-112 Consultant Services - 2017 Detailed Bridge Condition Investigation (Bridges and Culverts) ___________________________________________________________________________ RECOMMENDATION: That Expression of Interest E17-112 Consultant Services - 2017 Detailed Bridge Condition Investigation (Bridges and Culverts), be awarded to Amec Foster Wheeler Environment & Infrastructure, A Division of Amec Foster Wheeler Americas Limited, Burlington, Ontario, at their estimated fee of $92,659.70, including contingencies of $8,423.61, plus H.S.T. of $12,045.76, for a total of $104,705.46, based on a satisfactory contract being negotiated. BACKGROUND: The City owns 121 bridges, including culverts and park/trail bridges. In order to ensure the structural integrity of City owned bridges, the City undertakes inspections once every two (2) years in order to meet its legislated responsibility, with the last inspections completed in 2016. From the routine inspection, several sites were identified for follow- up detailed condition investigations. This contract is to complete detailed condition investigations of six (6) bridges and five (5) culverts, evaluation of the condition of all bridge elements, identification of defects, and structural load evaluations where required. This will inform a detailed report on condition, performance issues and short and long-term maintenance needs of each structure. All work must be completed in accordance with the Ministry of Transportation Ontario (MTO) Structure Inspection Procedures and Canadian Highway Bridge Design Code (CHBDC) requirements. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. The six (6) bridges and five (5) culverts are identified in Appendix A of this report. REPORT: In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of Professional Services/Consultants, a Consultant’s Review Committee was established consisting of S. Shah, Design Engineer, M. Parris, Landscape Architect, and A. Buchholtz, Buyer. Expressions of interest were advertised publicly on the City of Kitchener website and on the internet through the Ontario Public Buyers Association Electronic Tendering Information System relative to this project. Documents were downloaded by seventeen (17) interested parties and by the closing date of Monday August 28, 2017, three (3) responses had been received. The review committee met on Monday September 11, 2017, to review the submissions. The Committee recommends awarding the project to Amec Foster Wheeler Environment & Infrastructure, A Division of Amec Foster Wheeler Americas Limited, Burlington, Ontario. The Committee rated consultants on the following criteria:  Qualifications/Expertise Variety & Quality of Disciplines In House/In Consortium  Proposed Project Manager and Team Members  Completeness of the Work Program and Schedule  Past Performance Bridge and Culvert work  Cost of Consultant's Fees A listing of the responding parties follows for your reference: AECOM Canada Ltd. Kitchener ON Amec Foster Wheeler Environment & Infrastructure, Burlington ON* A Division of Amec Foster Wheeler Americas Limited Orbit Engineering Limited Brampton ON ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this expression of interest, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this expression of interest (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. The remaining surplus (E) will remain within the Road Bridge Repairs account to fund additional bridge inspections and repairs. Expression of Interest E17-112 Detailed Bridge Condition Investigation Estimated Cost for this Phase of Work Expression of Interest E17-112 costs, including HST 104,705.46 less: HST rebate on EOI (10,414.95) Net Cost Being Awarded 94,290.51 A Projected Costs: Staff Time 7,886.00 Total Estimated Cost for this Phase of Work $102,176.51 C Budget for this Phase of Work Road Bridge Repairs 120,000.00 Pedestrian Bridges 25,671.35 Total Budget for this Phase of Work $145,671.35 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) 43,494.84 D Balance in account, net of encumbrances 126,271.01 Estimated Surplus/(Deficit) $169,765.85 E COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services Appendix A List Bridges for Detailed Bridge Condition Investigation Concrete Bridges: Site # Site Name 802 Doon Village Road Bridge #1 803 Doon Village Road Bridge #2 806 Balzer Road Bridge #1 811 Stirling Avenue Bridge #1 Culverts: Site # Site Name 834 Country Hill Drive 836 Dinison Crescent Br 1 842 Stoke Drive 855 Voisin Greenway Trail Pedestrian Bridges: Site # Site Name 862 Peter Street Pedestrian Bridge 861 Benton Street Pedestrian Bridge Corrugated Steel Pipe (CSP) Culvert: Site # Site Name 838 Borden Greenway Trail City of Kitchener: Bridges (large scale hardcopy map to be provided) R D E G ID R N R O C L AT FE W S D OL T E OA R LI LT W S S E I T C K H S T N B R D IR D E G L ERAT DS D S GR T NE NI Z W MT SOI O E S HO LW Y H IB TC WE R S BT #K R S IE D PG GG 827 A LE T S T E R ES ANG CRD L Y E L IR H L S A D RR D N L E IA R CT ONN N N ET AE CS X T S SRAN NI S FE AR I TMOC V OET E EGF EIC N RIO DTRV RB SR T E DB SWDVW LA SE E N O MY 870 VE OSNN IITEA TRL L NN S DYL TAAHIR U A P#G W HSR PL SEDSH FND MUTE L RO LTG AO AER O RST R Y AC GKO T D 871 AGE EAV HET V VW RSLEIT AAEA A E#OE ETTT DHSTZN IR OTGL SNN L RI B O WTR A WAH EESSVE EI R WRDE VVMCT T 829 ITI ENRLBDN ELSAOHS RILA R ABS RY HOHHSER ESRT HEDP #D VUEEMRS SCESI ART UMI ACM ZTROT T UO SN LM NOA EWN EWS TEN HUG PON TD NTSOD TW ANTE OT O SRR BSTSMTOT S C RSND RN TTD O AOT D P DAR EUT 820 AN ED NGU RL NAL NNAVRA I TRD ISH I ALVM TITSE L#T T E DYPVEERD S KZ VRSR K W LOTEB CDE IEE BSINE BRNRVIR NATRL RLC EISE OEKEDL I ERAR UDTS NAKNDE L OES E INE TORE UDSLAENC RGLSS MPDR RDR TUEK U SUSGD FPHICROK LATKU OAB EQRHTD NRWHAALSN CD SSLKMO NSCR BKCTTMER J OHE EOH YNIS TT WSIE VTASEDA ASSRUR AE DLU RLTA T TPQ RETWALDZ AHE NSI A AAB OS STESMG RE W VDLC D MRTTRD BNL EN U T DAIELL 8 E 74 WOE SHF SD RD 830 KIGLVL ER DY A GCEAIO L TA WSTRCE DR CS#SC ESTVCDD #TO R TT T 877 RERR 844 E DC ERE ILESELP EUBS N SJ 875 CHPED MV RL NE RANHA 815 RO R T#NS D#DTEEOR DOEISUR D L SB TDPOL W LOG 843##RBRA ISVEAADLEY DR OA 833 TTTE#D HUACRFRR WAS D WTGSVW 869 D ESTSNGRL W H ARE LOEN#SNEI TR 852 DAT F PGWE T R S#N 862 RSTLO AS EEA TI 876 C C ANLBTEOV# MCEEND 868 LRSONNT A#AMR AIT RI E GRTEUE A#M KWNEKDA HETI URDK SAN D 823#A 861 ICOV#RE ARIE APT 860 BVLD RDDLAR VVQR DY Z 828 LLSI 816 U 811 C WEAESNA EEE#MOO #N N 822 N##HR L#W ID GD 810 BS WCNL#SS R#AR I ELL D 82 E 4#OAS V TFTA E V AS L R RA#OF YNA 812 ESP RR TETTV AN I E R #VX##L SDHDEE 809 Y CO D DSIMS ESTATE DR RRRS E DRERR EKN EEP TOD 821 SE VSKE I 842 AN S 885 DINCV NLRE#N SEG W 850 L#TAS UE 851 V IU 857 DRSA SOAT RT#G TVS FAHC O#GY BET RSUSUE APY GE##EINI 831 N H SSPVE TRTLLGG TA CAA RNR IRO 8 N 14 SR N AHOS ITHPE LDLAT(EEL EET#H NA SRAIEI D 832 NOOVWF ALDC YEKOZ LRDNNC#YR RAK AX BHDVARA N D EVWDI8I GL 856 EO ) IAEN#EO AD IBSDK E SEEK LLHADIT LSI VDV SDDHE MR LE RAHHVVB NOE TRE#FRN DEELFO SSSEVV M 872 IAAED IDERAEKM S N R AKOU SI T INDESTVN AHG BR 8 B 48 QDLGO 849 RHHT OD#A W 818 TTA LTW NLSN W 841 BTT SR AET VIC 840 A ERRE EA ##DTFXHR VRES 808880 DR IIEV LR#) E#K D/8YTKI DS 817 O7E MNO FINS 847 BR#YSO N EN G REWN #ATRH##DO L RDG(AI S YR RMT HR#KRV #D PRW N G 855 HNE IDIANR 825 DOGDA 881 DLIK HLOILI LRTGUDNR L SENSR GUE G DREI# D WWENLO RD DOOHI#YS EAW#HGNLEMTO ME 854 CTNN STK P A GEUA 807 PAB WEC R YM TLTNA AP LADPL 8 A 35 SLI O VA SLVWS AL#RD BRVA#RES TES SWAVE( DRH RKK GHRAI#GW DNLN 882 Y Y G OIOEUN REDYA8 UNSSI) W BFWCWC ISV#A WG 863 TK DHOM E EE SROEVW NRDDSB H D A ITRRN TDN SA N# R 853 ADOD TBN S Y WNRDA DASYR RTTA SGTRY RABEAB OT AW R#WIR 839 U A 819 DGWDA RW)F C8D DI/RRF RR 806 R FM7IRDA 873 RN A LE #LDGLZ RAY KOL# TNA OLRWA 838 IA IB WF CYWITRKIE# HAN#K (LLW EDEBK RDE ST YMDCERI URR RIN OK#ASD RE G PLBSG S DD RLSHS AEA IR DOBLDT RCAD WGKOODRICH DRREA ENGNB IEORUHE VN DAY VD 837 MOL T SLDP HRRE GSEN 834 YA I 879 NC R EVUEOUDHS HDRGNTR NA Y HS O#DDILLI D DRL RO R RRIVEC RR BL DLR#IRCHA CNG# ST IRDM HDBO DD CBXRRB O C FER ROYI 836 INET ISELNI LRO D BPRKT E GCUG EOOT RELRS WGY E N#NBN OCK HD B E TRNMO LHIL GO LEAU E LSA ENVE DU SRMAW OWRAAN YTORR ED SLT L DG DBNI GBKA RA T XRENE DI 826 A O BW T TDA FOEA SSWY O O SW#P SHHDA R ATU RUK RO OR DOWER RDD G S RIONEER T DPR KDE NTE SOG OZIDE ETRD VTOMR ARRG TAREE AWE IVOH TSBDI CHAL CN 867 L AI RD DARKR TR IEE KR CSE#S EE S BMCR RXDINTC AYRR AE DW MRIE V DI ABN G N SO LL P DEGR 805 HDET NIN R NALUR SBB II LHC#D SR TAMD LM N AAWBM M GUA IRU ELT D S LCA ITRO ISRIE TELR TEXRB MB RTRAR HF D WAN RRD UA DN LAMO CI SIERL DELD NP P P SPLUAN RR RK LEL O D LNR EDL OD1 RD E 0 RR L4 R 801 RUP 804 IO YNY E DHE RLR DOLD RW RMILL RDD ## DY DREH L L L 886 AA V O 866 N NO CO DD# H R #R T ED N S IL T 883 EL OTI 845 R DBHV SR E CN L 878 AUE 802 H VA# KNBDOONO RD# VILLA AHGE RDM PE E## NT#R DW WW ASW 884 OA I LT CNS OE OO TC R 803 DN IH# SOI 865 ENB RAL AR CHAV A IDD HSSMU P# OMCPR FD SBT IS EP EL FAG IH LIDL NNI RL R S N EE ALT E D YP HPRN BD DAN N AIRAA RLU VDIC L L O EA L D B LE D RR ER N OOO RBD UTE HRT DT R IF EN LR R TR HTI IGEO ED TR E ER RD T S O RR D D RT E F RF UHOMAS SLEE DR AT TG1 SR S0 R NE4 I OS I T ARCY E F LHE T H IT WW PS O DE RH C RR E H T I 864 ED RD R ED # ER LG H D O ADD LR L M A N R D DISCLAIMER: This document is subject to copyright and may only be used for your personal, D R E E D N U D non-commercial use, provided you keep intact the W E N copyright notice. 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