HomeMy WebLinkAboutINS-17-075 - Sanguen Health Center Van - Green Street Lot #12
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: October 2, 2017
SUBMITTED BY: Ken Carmichael, Interim Director Transportation Services,519
741-2200 x7372
PREPARED BY: Paul A. McCormick, Manager, Parking Enterprise,519 741-
2200 x7155
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: September 20, 2017
REPORT NO.: INS-17-075
SUBJECT: Sanguen Health Centre Van Green Street Lot #12
___________________________________________________________________________
RECOMMENDATIONS:
That the Mayor and Clerk be authorized to execute an amendment satisfactory to
the City Solicitor to the existing parking management agreement with the
Waterloo Region District School Board with respect to the property located at 787
King Street West to permit alternative community service uses at the Green Street
parking lot;
ThatCouncil enter into a one (1) year pilot agreement satisfactory to the City
Solicitor with Sanguen Health Centre to allow their use of the Green Street
parking lot as a location for their mobile community health van for approximately
one (1) hour on Wednesday evening, subject to the City of Kitchener being named
ance policy; and further,
Thatthe Infrastructure Services Department Head be authorized to execute future
agreements with Sanguen Health Centre to facilitate community services uses of
City owned or operated parking lots,said agreements to be satisfactory to the
City Solicitor.
BACKGROUND:
approached T
requesting permission to park their Community
Health Van at the pay & display lot off of Green Street
as part of Community Ministry Program (See Appendix
A). It is currently proposed that the Van would be parked in the lot on Wednesday
evenings for approximately one (1) hour,between 5:30 pm and 6:30 pm.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Sanguen is a registered charity that provides various items and services including but
not limited to health testing, supportive counselling, nursing services, snacks & drinks,
clothing, hygiene products, pregnancy testing and pick-ups for filled sharps containers.
Additional information is available on line at htttp://sanguen.com.
advises that their own parking areas are not appropriate for the Van as these
spaces are filled fairly quickly with volunteers assisting with dinner, customers coming to
dinner, andother church activities during the proposed Van support time.The City has
offered to provide 2 to
Green Street lot during the t
indicated this solution is not feasible as their parking areas are fairly busy and it would
be inconvenient for their volunteers to have to
once the Van has left for the evening.
The pay & display Green Street parking lot is owned by the Waterloo Region District
School . The City and the School Board are parties to an
existing agreement that allows the City to use the
property only as a municipal parking lot and to have metered and monthly parking (Staff
Report DTS-10-092). The City may operate the parking lot 7 days a week, 24 hours a
day.The City and the School Board share a 50/50 split of the net revenue from the pay
& display parking operation.
REPORT:
Legal Services has confirmed that parking the Van on the property is not a permitted
use and that to facilitate this proposed use, the Agreement will require an amendment.
The School Board has confirmed it will allow the City to change the Agreement
clause to include parking the Van on its property, but it is not willing to assume any
additional liability and will require indemnification on all liability regarding this new use.
Risk Management has indicated that there is liability associated with entering into an
agreement with Sanguen. The City has asked Sanguen to amend its insurance policy
to add the City and the School Board as additional insured in order for them to use the
Green Street Parking Lot. Risk Management recommends the City should only
Sanguen obtains appropriate liability insurance,
acceptable to the City, listing the City and the School Board as additional insured. In
addition, by amending the Agreement with the School Board the City would indemnify
them of any risk associated with permitting this use. The City would be responsible for
any residual risk that it may incur by permitting this use on site through Joint and
Several Liability. That said there are overall community benefits by supporting the
Should Council not support the recommendations within staff report INS-17-075 then
Council could consider one of the following alternatives:
1. Decline the request and surrounding
community; or
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2. Maintain that the Vanwillwith the City and
School Boardbeing parking passes provided to
volunteers at the Green Street Parking Lot for the same time period.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The revenue for one (1) hour of parking in the Green Street pay & display lot is $1.99 +
HST. It is anticipated that the Van will take two (2) parking spaces. The annual loss of
revenue to provide 1 hour free parking over 52 weeks for two spaces is just over $200
andis considered immaterial.Staff recommends waiving the fees for the pilot period.
By indemnifying the School Board and allowing this use on the property the City of
Kitchener will incur some risk. Potential liability to the City will be reduced by the
requirement for Sanguen to hold reasonable liability insurance naming the City as an
additional insured.
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
CONSULT The Waterloo Region District School Board was consulted in regards to
the Community Services Van.
ACKNOWLEDGED BY: Justin Readman, Interim Executive Director
Infrastructure Services Department
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Appendix A
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