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Present: John Schitka
Adam Hammoud
Judy Stephens -Wells
Staff: Laurie Majcher
Regrets: Amber Sare
Roberto Villamar
Lori Trumper
Jenn Grein
Jeff Brown
The meeting began at 4:02 p.m. with John Schitka in chair.
1. Review of March Agenda
On motion by Judy Stephens -Wells, it was resolved:
"That the agenda for May 3, 2017 be accepted."
2. Review of March minutes
On motion by Lynn Gazzola, it was resolved:
"That the minutes from April 5, 2017 be adopted."
3. Follow up to Minutes
E Nothing at this time
4. Elect Vice Chair
COMPASS KITCHENER MINUTES
May 3, 2017 — 4:00-6:00
Schmalz Room, KITCHENER CITY HALL
Lynn Gazzola
Birgit Heilig
Josh Joseph
Leyton Collins
TangulBilgehan
Carried Unanimously
Carried Unanimously
• Both Birgit and Leyton provided information to the committee on their background, education and experience for
consideration in the Vice Chair role.
• The committee took a written vote, of which the results were an even amount of votes for each of the candidates:
On motion by John Schitka
"That Leyton and Birgit will share the role of Vice Chair for the Compass Kitchener Advisory Committee."
Carried Unanimously
Collaboration with Region
• Laurie provided a thorough background on the collaboration opportunity with the Region of Waterloo through
Wellbeing Waterloo Region. Information on the Canadian Index of Wellbeing was reviewed, including the 8 domains
and further, the 8 indicators within each domain. Much of this information is based in empirical data and aims to
measure indicators over time. She indicated the Vital Signs report has been based on this previously. The Region
has used this previously as well, however not as a primary source, and as a result, if they proceed with this, would
supplement with an additional smaller survey or engagement to ensure adequate coverage of necessary focus
areas.
• She opened the floor for the committee to discuss if they support the City of Kitchener's commitment to continue
work towards a collaborative approach using the Canadian Index of Wellbeing as a common framework.
• Membership generally agreed, the information collected could be beneficial, however, it was not clear how
information would be used in development of the strategic priorities and it was thought that significant analysis
would be required. There is some possibility that information could also be used for the report card. Further
consideration would also need to be given to the various questions, and resulting data, at a Municipal level vs.
Federal. The committee expressed concern that any formal decision made today could bind the future community
engagement and/or future terms of the committee.
• Additionally, significant concern was identified that community engagement, as recommended with regional
collaboration, is not community engagement as the City of Kitchener defines it. The outline provided thus far for
regional collaboration could be considered social measurement, and does not allow for engagement to assist with
key decision making for the organization and ultimately the city. Laurie provided an example of environmental
measurements within the Canadian Index of Wellbeing, which does not delve into the details within our community
about what changes or direction might be.
• It would be beneficial to compare results with other communities in the region, however also unfortunate that
Kitchener will not be able to measure against itself until further surveys are complete.
May 3, 2017 2 CITY OF KITCHENER
On motion by John Schitka, it was resolved:
"That the committee supports the City of Kitchener continuing to explore and investigate working towards
a collaborative approach using the Canadian Index of Wellbeing as a common framework; and,
Seek a clear approach to questions and content from the Region by September 1St; and further,
To continue with a parallel community engagement process to ensure strategic plan content can proceed
if collaboration with the region does not proceed."
Carried Unanimously
Community Engagement
■ Josh reviewed the four areas of the Community Engagement Framework and outlined the three plan levels of
engagement being considered for updating of the Strategic Plan. He focused on option 2 and the work that
Compass Kitchener has completed during the last three meetings. This process will be presented to Council in
August/September through a staff report as well as a community engagement plan and supportive representation
from the committee to proceed in this manner.
■ The committee broke out into three groups to consider the results of the pre -meeting survey, discuss the questions
with a focus on stakeholders discussed at the April meeting.
7. Strategic Action Plan
■ Due to timing, this item was deferred to next meeting. Members are welcome review content on Sharefile.
8. Working Groups Update
■ John reminded subcommittees to consider timing for when they should begin to meet inorder to achieve timelines
articulated in the work plan.
■ Advisory Committee Collaboration: Birgit reviewed the agenda for the upcoming Advisory Committee Gathering.
On motion by Judy Stephens -Wells
"That the Compass Kitchener Advisory Committee approve the agenda for the Advisory Committee
Gathering as outlined."
Carried Unanimously
9. Other Business
■ July/August meeting dates will be discussed at the June meeting.
■ Survey fatigue to be discussed at next meeting. Results of the Shape DTK 2020 can be reviewed here.
10. Meeting evaluation
■ Nothing at this time.
11. Adjournment
The meeting was adjourned at 6:03 p.m.
Next Meeting: June 7, 2017
Location: Schmalz Room