HomeMy WebLinkAboutFCS-17-177 - T17-014 Construction of Strasburg Rd Extension
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-10-16
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
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REPARED BY:Adam Buchholtz, Buyer,519-741-2200 ext. 7217
WARD(S) INVOLVED:Wards 4and 5
DATE OF REPORT:2017-10-02
REPORT NO.:FCS-17-177
SUBJECT:T17-014 Construction of Strasburg Road Extension
(Templewood Drive and the future Extension of Robert
Ferrie Drive);
T17-104 South Strasburg Trunk Sanitary Sewer, Phase II -
Construction Contract - Huron South and Becker Estates
Lands (Rockcliffe Drive to Plains Road);
E1
7-016 Consultant Services – Contract Administration and
Construction Inspection Strasburg Road Extension (Rush
Meadow Street to Robert Ferrie Drive Extension);
E17-099 Consultant Services – Five Year Ecological
Monitoring and OBA Implementation Program Strasburg
Road Extension
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-014 Construction of Strasburg Road Extension (Templewood
Drive and the future Extension of Robert Ferrie Drive), be awarded to Sierra
Infrastructure Inc.,Woodstock, Ontario, at their price of $13,823,008.85, including
provisional items and contingencies of $1,456,677., plus H.S.T. of $1,796,991.15,
for a totalof $15,620,000.;
That Tender T17-104 South Strasburg Trunk Sanitary Sewer, Phase II -
Construction Contract - Huron South and Becker Estates Lands (Rockcliffe Drive
to Plains Road), be awarded toSierra Infrastructure Inc., Woodstock, Ontario, at
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their price of $1,548,672.57, including provisional items and contingencies of
$155,600., plus H.S.T. of $201,327.43, for a total of $1,750,000.;
Tha
t Expression of InterestE17-016 Consultant Services – Contract
Administration and Construction Inspection Strasburg Road Extension (Rush
Meadow Street to Robert Ferrie Drive Extension), be awarded toAmec Foster
Wheeler, Environment & Infrastructure a Division of Amec Foster Wheeler
Americas Limited,Cambridge, Ontario, at their corrected price of $$525,348.33,
including contingencies of $100,000., plus H.S.T. of $$68,295.28, for a total of
$593,643.61;
That Expression of InterestE17-099 Consultant Services – Five Year Ecological
Monitoring and OBA Implementation Program Strasburg Road Extension, be
awardedtoSNC-Lavalin Inc.,Toronto, Ontario, at their price of $$673,515.,
including contingencies of $100,000., plus H.S.T. of $$87,556.95, for a total of
$761,071.95.
BACKGROUND:
R
ecommendations have been grouped together into one report to enhance clarity on
the funding sources and multiple components of the Strasburg Road Extension project.
T17-014Construction of Strasburg Road Extension (Templewood Drive and the
future Extension of Robert Ferrie Drive)
This contract is for the construction of the Strasburg Road North extension. Funds for
construction have been approved by Council as part of a Credit RefundAgreement and
secured through a Letterof Credit. The need for the extension of Strasburg Road was
identified through the Official Planand included in the 2009 and 2014 Development
Charges Background Studies. Approximately 1.3kilometres will be constructed. The
work includes the new construction of roadway, curb and gutter, sidewalks, multi-use
path, storm sewers and outlets including treatment, a 900mm diametersanitary sewer
and a 600mm diameterwatermain. Works also includesconnectionto the existing
Rockcliffe Drive anda 300mm diameterwatermain tie-inbetween Rush Meadow Street
and Templewood Drive.Structural work includes new headwall and wingwalls at the
existing culvert at Strasburg Creek Main Branch, atwo span bridge over Strasburg
Creek South Branch, wildlife passage/relief culvert, toe walls and a noise barrier wall.
Work is scheduled to begin in the fall of 2017 and becompleted by early 2019.
T17-104 South Strasburg Trunk Sanitary Sewer, Phase II - Construction Contract -
Huron South and Becker Estates Lands (Rockcliffe Drive to Plains Road)
This contract is for the construction of the South Strasburg Trunk Sanitary Sewer.
Funds for construction have been approved by Council as part the 2017 budget. The
need for this trunk sanitary sewer wasidentified through an Environmental Assessment
andwas included in the 2009 and 2014 Development Charges Background Studies.
The work includes the clearing and grubbing of any vegetation within the limits of the
proposed construction zone, installation of proposed erosion control measures,
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construction of sanitarysewers and maintenance holes, fine grading andrestoration,
complete with topsoil and seed.
E17-016Consultant Services – Contract Administration and Construction
Inspection Strasburg Road Extension (Rush Meadow Street to Robert Ferrie Drive
Extension)
This contract is for consulting services to complete the contract administration and
construction inspection.
E17-099Consultant Services – Five Year Ecological Monitoring and OBA
Implementation Program Strasburg Road Extension
This contract is for consulting services to complete an ecological monitoring program
and Overall Benefit Analysis(OBA)program.The Strasburg Road extensionrequired a
Ministry of Natural Resources and Forestry (MNRF) permit for Overall Benefit under the
Endangered Species Act(ESA) for both Blanding’s Turtle and Little Brown Myotis. As a
condition of the ESA permit, a five(5)year monitoring program is required to evaluate
the effectiveness of the Overall Benefit and mitigation activities for the species.
REPORT:
Tender T17-014 Construction of Strasburg Road Extension (Templewood Drive
and the future Extension of Robert Ferrie Drive)was advertised publicly on the City
of Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were downloaded by sixty-four (64)
interested parties and by the closing date of Thursday June 29,2017,ten (10) tenders
had been received.
The tenders werereviewed by C. Spere, Manager, Engineering Construction, SKothari,
SNCLavalin, theCity’s Consultant for the project and A. Buchholtz, Buyerwho concur
with the above recommendation.
The following tenders were received:
Bid Price
Sierra Infrastructure Inc. WoodstockON $15,620,000.00*
AmicoInfrastructures (Oxford) Inc.Cambridge ON $17,079,267.71
Capital Paving Inc. Guelph ON$18,176,019.08
Network Sewer and Watermain Ltd. Cambridge ON $18,252,717.35
Clearway Construction Inc. VaughnON $19,470,886.83
E. & E. Seegmiller LimitedKitchener ON$19,482,717.70
Bot Engineering & Construction Ltd. Oakville ON $20,334,350.00
Steed and Evans LimitedSt. JacobsON$20,448,193.07
Alliance Verdi Civil Inc. Bolton ON $20,756,933.50
Regional Sewer and Watermain Ltd. Cambridge ON$23,572,350.34
Tender T17-104 South Strasburg Trunk Sanitary Sewer, Phase II - Construction
Contract - Huron South and Becker Estates Lands (Rockcliffe Drive to Plains
Road)was advertised publicly on the City of Kitchener website and the internet through
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the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloadedbytwenty-nine (29) interested parties and by the closing date of Friday
September 8, 2017,four (4)tenders had been received.
The tenders werereviewed by C. Spere, Manager, Engineering Construction, H. Lad,
Stantec Consulting Ltd. the City’s consultant on the project and A. Buchholtz, Buyer
who concur with the above recommendation.
The following tenders were received:Bid Price
Sierra Infrastructure Inc. WoodstockON$1,750,000.00*
Capital Paving Inc. Pushlinch ON $2,238,579.23
Prior Construction Corporation Pushlinch ON $3,295,302.61
Network Sewer and Watermain LtdCambridgeON $3,843,932.62
E17-016 Consultant Services – Contract Administration and Construction
Inspection Strasburg Road Extension (Rush Meadow Street to Robert Ferrie Drive
Extension
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of C. Spere, Manager, Engineering Construction, B. Garcia, Engineer
Construction Project Manager,C. Goulet, Project Manager Development Engineer and
A.Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by eleven (11)
interested parties and by the closingdate of Friday July 7, 2017, seven (7) responses
had been received.
The review committee met on Monday July 17, 2017, to review the submissions and a
shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Thursday July 27, 2017to interview the shortlisted candidates. The Committee
recommends awarding the project to Amec Foster Wheeler, Environment &
Infrastructure a Division of Amec Foster Wheeler Americas Limited, Cambridge,
Ontario.
The Committee rated consultants on the following criteria:
•Experience Proposed Project Manager
•Experience of Construction Inspector
•Project Assignment Understanding
•Past Performance of ConstructionInspector (References)
•Amount of City Work Completed in the Past
•Qualifications of Construction Inspector
•Qualifications of Project Manager / Contract
•Administrator
• Cost of Consultant's Fees
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•Effect of Interview
A listing of the responding parties follows for your reference:
Amec Foster Wheeler, Environment & Infrastructure
a Division of Amec Foster Wheeler Americas LimitedCambridgeON*
CIMACanada Inc. KitchenerON
GHD Limited Waterloo ON
IBI Group Professionals Services (Canada) Inc.Waterloo ON
MTE Consultants Inc.Kitchener ON*
SNC-Lavalin Inc.Toronto ON*
WSP Canada Group LimitedKitchener ON
*
Shortlisted candidates
The cost of consultant fees werechecked for mathematical errors and corrected
accordingly.
Expression of Interest E17-099 Consultant Services – Five Year Ecological
Monitoring and OBA Implementation Program Strasburg Road Extension
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of C. Spere, Manager, Engineering Construction, J. Brule, Project Manager
Development Engineer, C. Goulet, Project ManagerDevelopment Engineer and A.
Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twenty-four
(24)interested parties and by the closing date of Friday July 7, 2017, eleven (11)
responses had been received.
The review committee met on Friday July 14, 2017, toreview the submissions and a
shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Thursday July 26, 2017 tointerview the shortlisted candidates. The Committee
recommends awarding the project to SNC-Lavalin Inc., Toronto, Ontario.
The Committee rated consultants on the following criteria:
•Experience Proposed Project Manager
•Experience of Project team
•Project Assignment Understanding
•Past Performance of ConstructionInspector (References)
•Amount of City Work Completed in the Past
•Qualifications of Project Manager
•Qualifications of Project Team
•Project Understanding
•Cost of Consultant's Fees
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•Effect of Interview
A listing of the responding parties follows for your reference:
Amec Foster Wheeler, Environment & Infrastructure
a Division of Amec Foster Wheeler Americas LimitedCambridgeON
Aquafor Beech LimitedGuelphON
Dougan & Associates Ecological Consulting & Design GuelphON
GeoPress Research Associates Inc. DundasON
GHDLimited WaterlooON
Morrison Hershfield Toronto ON*
Natural Resource Solutions Inc. Waterloo ON
North-South Environmental Inc. Campbellville ON*
Skelton Burmwell & Associates Inc.BarrieON
SNC-Lavalin Inc. Toronto ON*
WSPCanada Group LimitedKitchener ON
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in thesetenders and expression of interests, the
design and implementation of these types of projects typically involves city staff and
resources from across the corporation. These costs are included in the line item
"Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they
exceed $125,000. Included in this line item are staff time and expenses for all city staff
in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost of these tendersand expressions of interest(A), are fair and reasonable
and the upset limit is within the available funding (B) for the projects. There is expected
tobe no surplus or deficitas the partner contributionshavebeen calculated based on
the known tender award amounts. However, should costs exceed the estimate
provided below, they willbe covered by the developers as per the credit refund
agreement.
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The total funding for all phases of this project is 19,301,768.00
Estimated Cost for this Phase of Work
Tender T17-014 costs, including HST15,620,000.00
Tender T17-104 costs, including HST1,750,000.00
Expression of Interest E17-016, including HST593,643.61
Expression of Interest E17-099, including HST761,071.95
less: HST rebate on tender(1,862,528.40)
Net Cost Being Awarded16,862,187.16 A
Costs Incurred to Date1,406,716.64
Projected Costs: Staff Time117,024.00
Projected Costs: Street lighting915,840.00
Total Estimated Cost for this Phase of Work$19,301,767.80 C
Funding for this Phase of Work
Developer Contribution (T17-014 Road) Credit refund agreement
(INS-17-009)6,558,739.61
Development Charges (T17-014 Sanitary Sewer)6,183,769.00
Development Charges (T17-104 Sanitary Sewer)4,887,012.00
Non-Refundable Developer Contribution for service connections
(T17-014 Strasburg Rd N)276,124.86
Non-Refundable Developer Contribution for service connections
(E17-016 Contract Admin)10,492.75
Kitchener Utilities (watermain on Robert Ferrie Drive)117,232.10
Region of Waterloo (watermain on Strasburg Rd N)1,268,397.48
Total Budget for this Phase of Work$19,301,767.80 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) - D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-17-009, Strasburg Road Credit/Refund Agreement Request, January 3,
2017
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services
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