HomeMy WebLinkAboutFCS-17-176 - Q17 - GVW All Wheel Drive SUV Type Vehicle
REPORT TO:Committee of the Whole
DATE OF MEETING:2017-10-16
SUBMITTED BY:Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
P
REPARED BY:Adam Buchholtz, Buyer,519-741-2200 ext. 7217
WARD(S) INVOLVED:N/A
DATE OF REPORT:2017-10-05
REPORT NO.:FCS-17-176
SUBJECT:Q17-086 One (1) 2,100 kg (4,630 lb.) G.V.W. All-Wheel Drive
SUV Type Vehicle
___________________________________________________________________________
RECOMMENDATION:
ForInformation Only
BACKGROUND:
This unit will be replacing a current compact extended cab pickup unit (unit# 244)
utilized by INS – Operations Roads and Traffic, as approved for replacement in the
2017Annual Fleet Equipment Review. This unit will be used forsupervisingroads staff
during the summer and winter operations. It will also be used as an on-call vehicle
during snow events. The current unit is nine (9) years old with an eight (8) year lifecycle.
REPORT:
In accordance with the Purchasing and Materials Management Bylaw clause 170.3.7 -
“When any written formal quote other than the lowest bid is accepted, a report shall be
taken to the next meeting of Council for their information”.
Quotation Q17-086 One (1) 2,100 kg (4,630 lb.) G.V.W. All-Wheel Drive SUV Type
Vehicle, has been awarded to Addison Chevrolet Buick GMC Limited,Mississauga,
Ontario, at their quoted price of $25,728., plus H.S.T. of $3,344.64,for a total of
$29,072.64.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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This Quotation wasadvertised publicly on the City of Kitchener website. Documents
were downloaded by seven (7) interested parties and by the closing date of Thursday
September 28, 2017, six (6) quotationshad been received.
The following quotations were received:
Bid Price Corrected
Bid Price
Reliable Motors (1992) Ltd.Fergus ON $28,779.97
Addison Chevrolet Buick
GMC LimitedMississauga ON$29,072.64 *
Airport Nissan Corp.Brampton ON$29,265.87
Georgian Chevrolet
Buick GMC Inc. Barrie ON $31,097.88
Parkway Ford Sales
1996 Ltd. Waterloo ON $31,104.00 $31,104.38
Heffner Motors LimitedKitchener ON$32,092.00
Quotations were checked for mathematical accuracy and corrected accordingly.
The bid submitted by Reliable Motors (1992) Ltd. was fora front wheel drive vehicleand
as the specification statedan all-wheel drive vehicle, thebidwas deemed non-
compliant and was disqualified.
The quotes were reviewed by M.Born,Manager of Fleet, who concurred with the above
review and award.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope
and the upset limit is within the budget allowance (B) provided within the budget.
Funding for this equipment is included within the approved capital budget. The
estimated surplus (D) will remain within the Equipment Reserve Fund to fund future
equipment purchases.
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Quotation Q17-086
Supply and DeliverOne (1)All-Wheel Drive SUV Type Vehicle
Estimated Cost for this Quotation
Quotation Q17-086 costs includingHST29,072.64
less: HST rebate on tender(2,891.83)
Net Cost Being Awarded26,180.81 A
Projected Costs for Additional Outfitting 1,500.00
Total Estimated Cost for this Tender$27,680.81 C
Budget for this Quotation
Replacement of unit 244 in INS -Roads & Traffic$32,000.00 B
Estimated Surplus/(Deficit) for this Quotation (B -C) 4,319.19 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services
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