HomeMy WebLinkAboutCIS Agenda - 2017-10-30
Community & Infrastructure Services Committee
Agenda
Monday, October 30, 2017
Office of the City Clerk
3:00 p.m. - 5:30 p.m.
Kitchener City Hall
nd
Council Chamber
200 King St.W. - 2 Floor
Kitchener ON N2G 4G7
This is an approximate start time, as this meeting will commence immediately following
the Finance & Corporate Services Committee meeting.
Page 1 Chair Councillor B. Ioannidis Vice-Chair - Councillor S. Marsh
The following matters are considered not to require debate and should be approved by one motion in
accordance with the recommendation contained in each staff report. A majority vote is required to discuss any
report listed as under this section.
1. INS-17-069 - Naming of Two Community Parks
Delegations
P-law, delegations are permitted to address the Committee for a maximum
of 5 minutes.
Item 2 - Juanita Metzger, Waterloo Region Crime Prevention Council
Item 3 - Carol Popovic, Region of Waterloo Public Health
Discussion Items
2. CSD-17-094 - Breaking the Silence on Hidden Violence (10 min)
3. INS-17-079 - Community Garden Program (30 min)
(Staff will provide a 5 minute presentation on this matter)
4. CSD-17-091 - Kitchener Growth Management Plan (KGMP) 2017-2019+ (45 min)
(Staff will provide a 5 minute presentation on this matter)
5. CSD-17-095 - Neighbourhood Matching Grant Revisions (20 min)
Information Items
Unfinished Business List
Dianna Saunderson
Committee Administrator
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 **
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: October 30 2017
SUBMITTED BY: Denise McGoldrick, Director Operations - Environmental
Services Division,519-741-2600 ext. 4657
PREPARED BY: Landscape Architect,519-741-2600 ext. 4399
WARD(S) INVOLVED: Ward 5
DATE OF REPORT: October 16, 2017
REPORT NO.: INS-17-069
SUBJECT: NAMING OF TWO COMMUNITY PARKS
___________________________________________________________________________________
RECOMMENDATION:
That the community park at 269 Seabrook Drive,conveyed to the City through
Draft Approved Plan of Subdivision 30T-08201, be named Hewitt Park; and,
That the heritage green referred to as Block 11, conveyed to the City through
Draft Approved Plan of Subdivision 30T-08201, be named Ferguson Heritage
Green.
BACKGROUND:
Staff has received a request from the Wildflowers Community sub-divider to name a
newly constructed community park in recognition of a local family,who previously
owned a farm, in proximity to the park.
Staff also recommends naming a heritage green to be conveyed to the City as part of
the Wildflowers Community subdivision, for a local family with past association with the
designated heritage home resource located next to the heritage green.
The recommendations are consistent with City Policy I-475Naming/Renaming
Corporate Facilities for Commemorative or Non-Monetary Purposes(May 2005).
REPORT:
Hewitt Park
The recently constructed 1.45 hectare community park at 269 Seabrook Drive,part of
the Wildflowers Community subdivision, is proposed to be named Hewitt Park following
a request made by an extended family member who also represents the sub-divider,
Mattamy Homes Development Limited.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1 - 1
The proposed park name recognizes William Hewitt (1847-1898) who was an important
Berlin,Ontario
1895. Using teams of horses and special plows, his workforce excavatedthe lake basin
and sculpted the lakeshore terraces. His son, Austin, purchased the Williamsburg farm
in 1917 close to the new Wildflowers communitypark.He raised crops and cattle and
the family owned the property until 2004.Williamsburg Cemetery has several vintage
, Arthur Hewitt.
Ferguson Heritage Green
The recently constructed 0.21 hectare heritage green was originally part of the farm
lands purchased in 1848 by Archibald Ferguson, for whom the park name is now
proposed. Ferguson sold the property to Robert Orr in 1881. Designation under Part IV
of the Ontario Heritage Act protects the farm lane and vista of the original farmhouse as
seen from Huron Road. Its historic value relates to the early settlement of the German
st
century.
oldest transportation routes, which traces the paths and properties of Waterloo
settlers.
The heritage green also has frontage onto Orr Court, named in recognition of the Orr
family formerly having residence at the heritage farmhouse.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report suppo
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The signage required to name the new parks as recommended herein, represents a
total cost of approximately $2,000 and is included within the current Neighbourhood
Parks Development capital account.
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
COLLABORATE One of the recommended park names originated with the
development community and extended family members. Ferguson Heritage Green is
recommended by staff consistent with City Policy I-475.
ACKNOWLEDGED BY: Cynthia Fletcher, Interim Executive Director, Infrastructure
Services
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Appendix A: Location of Proposed Hewitt Park and Ferguson Heritage Green
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REPORT TO: Community and Infrastructure Services Committee
th
DATE OF MEETING: October 30, 2017
SUBMITTED BY: Mark Hildebrand, Director, Community Programs and Services.
519-741-2200 x 7687
PREPARED BY: Lori Palubeski, Manager, Program and Resource Services. 519-
741-2200 x 7623
WARD(S) INVOLVED: All
th
DATE OF REPORT: October 11,2017
REPORT NO.: CSD-17-094
SUBJECT: Breaking the Silence on Hidden Violence: Addressing Hate Crime
and Violence Against the LGBTQ Community in Waterloo Region
____________________________________________________________________________
RECOMMENDATION:
That
Addressing Hate Crime and Violence Against the LGBTQ Community in Waterloo
.
BACKGROUND:
In response to concerns raised by members of the LGBTQ community regarding hate
crime statistics against individuals in their respective community, the Waterloo Region
Crime Prevention Council (WRCPC) facilitated a community dialogue in late 2014. The
of the LGBTQ community, WRCPC members and the Friends of Crime Prevention to
discuss violence against this community, to explore possible opportunities to address
shared concerns and to envision next steps in supporting collaborative community
action.
Violence Against the LGBTQ Community in Waterloo R
overview of the community dialogue process and, as importantly, outlines a Call to
Action that suggests opportunities for change at the system, community and individual
level.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
2 - 1
REPORT:
On August 3, 2017 the Rainbow Community Council of Waterloo Region (RCC)
presented data on the topics of victimization, harassment, safety and belonging to the
Safe and Healthy Communities Advisory Committee. To support the advancement of
work in these areas, the Safe and Healthy Communities Advisory Committee supported
a request from the RCC, to ask Council to endorse the attached report.
Against the LGBTQ Community in Waterloo
attention to the lived experiences of members of the LGBTQ community who report a
higher than average rate of victimization and bullying when compared to their
heterosexual peers. The Waterloo Region Crime Prevention Council (WRCPC) made
the connection between these experiences and the research data and affirmed that hate
crimes against the LGBTQ community are a reality in communities across Canada
(CPC-15-05, Region of Waterloo).
Through community dialogue, forums, research reviews and a shared commitment to
break the silence, the following top priorities for action were developed and are outlined
in the report:
Promote safety
Build alliances
Enhance community collaboration
Provide public education
Show strong leadership
violence status quo is critically important for change and improved community safety.
Positive shifts can and will occur when allies and champions begin working together to
activate change at the system, community and individual level. Specific actions
recommended for change at these levels are included in the report.
This report raises awareness and draws attention to an issue that is remarkably
present, yet silent, in our community. As a municipality, it is important to strategically
support the actions identified in the Call to Action and to continue to align ourselves as
allies for our LGTBQ community.
Council endorsement of the report will ensure that staff continues to strengthen and
build community relationships and strategically investigates opportunities to engage
with the LGBTQ community and other partners. This direction aligns with the work
within Inclusion Services. The Manager of Program and Resource Services has
recently beenappointed as the City of Kitchener liaison to the Rainbow Community
Council of Waterloo Region.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
2 - 2
The recommendation of this report supports the achievement
vision.
FINANCIAL IMPLICATIONS:
None. Any work that may have a budget impact will be considered within existing
funding and staff resources.
COMMUNITY ENGAGEMENT:
rd
On August 3Safe and Healthy Community Advisory
Committee received a presentation and a request from the Rainbow Community Council
that staff and Council consider endorsing the report.
INFORM
advance of the council / committee meeting. The Safe and Healthy Advisory Committee,
the Rainbow Community Council and the WRCPC were also advised of this report.
ACKNOWLEDGED BY: Michael May, Deputy CAO Community Services
2 - 3
Breaking
The Silence
On Hidden
Violence
Addressing Hate Crime &
Violence Against the LGBTQ
Community in Waterloo Region
2 - 4
Breaking the Silence on Hidden Violence:
Addressing Hate Crime & Violence Against the LGBTQ
Community in Waterloo Region
Dr. William Walters Community Psychology & Social Work,
Independent Consultant
Christiane Sadeler Executive Director, Waterloo Region Crime Prevention Council
Juanita Metzger Community Engagement Coordinator,
Waterloo Region Crime Prevention Council
With Support from:
Judith Lodi, WRCPC Representative Focused Population: LGBTQ. Thank you to Judith for
bringing this issue to the attention of WRCPC and for coordinating the community fora
that took place in November 2014 and February 2015.
Asnake Meshesha, Master of Social Work Student, Wilfrid Laurier University.
Cover Image
Credit: Before the Universe
Retrieved from: http://www.deviantart.com/art/Broken-Rainbow-164361951
Creative Commons License http://creativecommons.org/licenses/by-nc-sa/3.0/
Published by the Waterloo Region Crime Prevention Council.
September 2015.
All rights reserved. The content of this publication may be reproduced, in whole or in part,
and by any means, without further permission from the Waterloo Region Crime Prevention
Council, subject to the following conditions: that it be done solely for the purpose of private
study, research, criticism, review or newspaper summary, and/or for non-commercial
purposes; and that Waterloo Region Crime Prevention Council be fully acknowledged.
Accessible formats available upon request.
For more information please contact:
Waterloo Region Crime Prevention Council
wrcpc@regionofwaterloo.ca
519-575-4400 Ext. 3474
2 - 5
Breaking the Silence on Hidden Violence
Addressing Hate Crime & Violence Against the LGBTQ
Community in Waterloo Region
Our lives begin to end the day we become silent about things that matter.
~ Martin Luther King
or many individuals and families within the health and well-being of individuals
F the LGBTQ community, one of the most
and the community becomes eroded.
marginalized and vulnerable groups in
Too often victims become silent about
Canada, victimization through violence,
their experiences of victimization. This is
discrimination and systemic exclusion
particularly prevalent in populations that
is a reality. Breaking the silence on this
are marginalized and accustomed to not
having their voices heard.
to life, liberty and security of the person
For this reason, the prevention of violence
and the right to not be deprived thereof.
cannot focus on violence alone, but also
(Canadian Charter of Rights and Freedoms,
needs to focus on the broader family,
Section 7)
community and social dynamics in which
violence happens.
Recognition of the inherent dignity
For ideas and actions to lead to sustained,
and equal and inalienable rights of
positive change they must:
all members of the human family
Include efforts at a system, community
is the foundation of freedom,
and individual level
justice and peace in the world and
is in accord with the Universal
Challenge public policy
Declaration of Human Rights.
Support those in leadership roles to
~ Human Rights Code, Ontario
counter oppression and marginalization
Be grounded in a vision where everyone
in the community feels included and their
The Waterloo Region Crime Prevention
dignity is upheld
Council (WRCPC) sees violence as a
symptom of a society that is out of
This sense of belonging is about moving
balance. Violence is part of a continuum
beyond tolerance into acceptance.
of discrimination and systemic exclusion.
Belonging means the celebration of our
Wherever violence is allowed to exist,
differences as much as our similarities.
2
2 - 6
Harvey Milk, American gay activist, was once asked by a younger gay
man what he could do to help the movement and Harvey Milk said,
Go out and tell someone.
Violence hurts us all! Silence about
violence is the greatest barrier to inclusion
I am a mother of a lesbian
and puts a great burden on communities.
daughter and I worry every day
When it comes to violence, seeking to make
about her and her girlfriend.
our communities a place where everyone
They were actually accosted by
is safe and has a promising future is a very
an older woman in a grocery store
reasonable expectation.
who felt the need to make them
When it comes to achieving this freedom
feel inferior because they were
from violence, each of us can be an ally and
holding hands and kissed each
a champion of change by committing to:
other in a display of affection.
Give voice to those who may not have a
~ Community Member
voice
Work to eliminate discrimination,
prejudice and stereotypes
Why this topic?
Foster safety and belonging
Why now?
Amplify the voices of those who speak out
Members of the LGBTQ community raised
against marginalization and oppression
concerns regarding the alarming statistics
i
on hate crimes against individuals in the
Look for meaningful consequences when
ii
LGBTQ community. In response, the
someone has harmed another
Waterloo Region Crime Prevention Council
Ensure access to supportive resources
(WRCPC) organized an open community
dialogue on the issue. It is the mandate
Contribute to a broader vision of a
of the WRCPC to bring people together
community that is safe for all
for dialogue on challenging topics to
help to broaden awareness, to deepen
In helping to break the silence, allies and
understanding and to stimulate action.
champions share the vision that no one is
harmed because of who they are.
The forum, Breaking the Silence on
Hidden Violence, provided an opportunity
for community members and agency
stakeholders to look for opportunities for
change.
3
2 - 7
Sadly, violence against LGBTQ
individuals is not new in our community,
our province or our country. Since 1986,
Chronology of
Egale Canada Human Rights Trust has
tirelessly championed equality, diversity,
Events
education, and justice for, and with,
November 2014
iii
LGBTQ communities across our nation.
75 people attend the forum
In 2006, the Ontario Attorney General
Breaking the Silence on
and the Minister of Community Safety
Hidden Violence a community
and Correctional Services published
dialogue on hate crime and
iv
Addressing Hate Crimes in Ontario
violence at the
based on the work of a provincial Hate
Family Centre in Kitchener
Crimes Working Group.
38 people commit to working
In 2011, over 150 individuals in
recommendations from the
Waterloo Region participated in a locally
community dialogue
developed Hate Crime Prevention &
Summary report is written &
Training initiative to better equip our
distributed to all participants
community in identifying and responding
to hate crimes and hate incidents.
February 2015
Also in 2011, the Waterloo Region
Follow up meeting is held at the
Rainbow Coalition heard from the local
Family Centre to prioritize the
LGBTQ community that addressing hate
recommendations
crime and violence must be a priority in
v
Waterloo Region.
priorities and suggested strategies
to begin the work, including
In 2014, WRCPC researched and
establishment of a working group
published a fact sheet on hate
vi
crimes that revealed some troubling
May 2015
statistics as they relate to hate crimes
A small group meets and makes
committed against individuals in our
the decision to align the work of
LGBTQ community.
Breaking the Silence as a working
group of the newly formed
With this reality as a backdrop, the
Rainbow Community Council
forum Breaking the Silence on
Hidden Violence was designed to raise
June 2015
awareness and draw attention to an issue
A small working group drafts a
that is still remarkably present and yet
Terms of Reference, expands the
doesnt receive much public attention.
working group membership and
determines immediate priorities
4
2 - 8
Double the risk for post-traumatic stress
What do we know?
disorder (PTSD) than heterosexual people
n 2012, Statistics Canada reported that
77% of transgender respondents in an
I 13% of police-reported hate crimes were
Ontario-based survey had seriously
motivated by hatred of sexual orientation.
considered suicide and 45% had
Compared to other forms of hate crimes,
attempted suicide; and those transgender
incidents related to sexual orientation are:
youth who had experienced physical
or sexual assault were found to be at
greatest risk
being violent offences
LGBTQ youth face approximately 14 times
the highest percentage of male victims
the risk of suicide and substance abuse
(80%), and just over a half of the victims
than their heterosexual peers
were youth (56% under the age of 25).
LGBTQ youth are also overrepresented
among the homeless population as PFLAG
When it is dark out I worry about
Canada reports that 26% of LGBTQ youth
viii
my safety as a trans woman
are told to leave home.
because if I were to be sexually
According to Torontos recent street needs
assaulted and the assailant were
assessment,
youth in the city identify as LGBTQ. The
injured or killed.
report cautions that this number is not
representative of the true number of
~ Community Member
homeless LGBTQ youth who often avoid
the shelter systems which they see as
homophobic and transphobic. Further, many
Recently the Canadian Mental Health
youth are subject to homophobic bullying
vii
Association reported that LGBTQ people
within schools and members of the LGBTQ
experience:
community face barriers in accessing
employment, health care, elder supports
Higher rates of depression, anxiety,
and other basic services or amenities that
obsessive-compulsive and phobic
are often taken for granted by their non-
disorders, suicidality and self-harm than
queer peers.
their heterosexual peers
These data show that LGBTQ people are
Higher risk for problematic substance
disadvantaged in many social, economic,
use than the general population with
family and community areas when
some research suggesting that the use
compared to the rest of the population
of alcohol, tobacco and other substances
and violence is directly related to that
may be two to four times higher among
experience of disadvantage and exclusion.
LGBTQ people than heterosexual people
5
2 - 9
The Breaking the Silence on Hidden
What happened
Violence forum was organized into
at the Forum?
three parts:
Today, I met a group who invited
1. Keynote address by Helen Kennedy,
Executive Director, Egale Canada
us to come as community, met us
Human Rights Trust
with dignity, listened, and made me
believe they want to take action.
2. Panel discussion with a question and
discussions where a community is
areas of concern:
invited to present to a council or
Youth: Spencer Small, Therapeutic
group and I feel good about it.
Counsellor, OK2BME Program KW
Counselling
As an activist, it becomes a mantra:
it will get better. It will change. We
Older Adults: Jim Parrott, President &
Executive Director, Spectrum
can make it happen. Now I do believe
A Rainbow Community Space
Transgender/Gender Variant
~ Forum Participant
Individuals: D Morton, Member,
Gender Variant Working Group
n November 2014, members of the
LGBTQ Refugees Seeking Asylum
I LGBTQ community, together with WRCPC
in Waterloo Region: Keghani
members and Friends of Crime Prevention,
Mardikian, Clinical Counsellor, Carizon
facilitated a community dialogue, Breaking
the Silence on Hidden Violence, to:
3. Facilitated table discussions and full
Discuss why violence against the
group plenary
transgender people, is an important issue
for all people in Waterloo Region
Never doubt that a small group
Explore possible opportunities to address
of thoughtful, committed
this concern
citizens can change the world.
Vision next steps to support collaborative
Indeed, it is the only thing that
action
ever has.
~ Margaret Mead
6
2 - 10
within the queer community. Further, the
What we heard during
interplay between sexual orientation,
the community dialogue
gender identity, race, residency status
and class, may further increase a persons
degree of vulnerability, limit their access
equity and equality.
to a support network or decrease the
likelihood that they will seek help.
here was consensus among participants
T that, while everyone is entitled to
The marginalization, oppression,
equity, freedom from discrimination,
discrimination and violence experienced
and psychological and physical
at the community level by members of
safety
segments of the population in our
by victimization experienced at a
community and beyond. Members of the
system and institutional level. It was
LGBTQ community are at a heightened
noted that systems are slow to evolve
degree of vulnerability and live in an
and that a culture of ignorance and
environment where being oneself and
complacency exists where many people
out means they are a target and subject
do not acknowledge the challenges and
to marginalization, oppression,
barriers faced by members of the LGBTQ
discrimination and violence.
community. Additionally, the dominant
Consequently, many people suffer in
discourse of
silence because there are few safe spaces
that honour and celebrate diversity and
are designed and operated. All of these
allow people to fully express their identity.
dynamics have resulted in a lack of
commitment to action and change.
Participants noted that the marginalization,
oppression, discrimination and violence
Ignorance among people in power
against members of the LGBTQ community
was also noted as a major contributing
represent a fundamental human rights
factor that implies to the community
issue that inhibits individuals from reaching
that this discrimination is OK and that
their full potential. Sadly, this victimization
denying equity for members of the LGBTQ
is often hidden due to the fear of speaking
community is acceptable. Any lack
out and reporting because of stigma,
of accountability at the systems level
forced outing, re-victimization and systemic
perpetuates the status quo.
discrimination. Myths, stereotypes
At subsequent follow up events, the
and prejudice were also reported to be
widespread at the community level, leading
priorities for immediate next steps:
to discrimination and violence.
Promote safety
LGBTQ people not only experience
Build alliances
victimization from outside the queer
Enhance community collaboration
community, but are also subject to
Provide public education
oppression and disempowerment from
Show strong leadership
7
2 - 11
To be accomplished via:
Systems Level
Supporting existing LGBTQ friendly
Mechanisms need to be established to
structures
hold systems accountable for their actions
or inactions in closing the gap between
Collaboration and resource sharing
rhetoric, policy and practice.
Securing funding for LGBTQ engagement
efforts
At the systems level, allies and champions
need to:
Training about belonging and inclusion
and how to be an ally for the LGBTQ
Work together to close the gap between
community
rhetoric and actual practice and facilitate
Taking active steps to create safe spaces
true institutional and organizational
for further action and dialogue
culture change, going beyond just
good enough
To this end, participants formed a
Breaking the Silence on Hidden
Identify and challenge complacency
Violence Working Group and decided to
align it structurally with the newly formed
Forge deliberate partnerships for
i x
Rainbow Community Council.
interdisciplinary collaboration and
knowledge exchange. These partnerships
need to shift services from being reactive
to focusing on prevention and early
One sees a disproportionately
intervention
in Waterloo Region. If this is a
Community Level
safe and inclusive community,
By creating spaces for open and safe
why is this so?
dialogue, we put a human face to the
~ Community Member
issue of violence, we counter myths,
stereotypes, and prejudice and support the
unlearning of basic assumptions, promote
understanding, and awareness of where
Call to Action
injustices have become normalized.
hen it comes to violence, challenging
At the community level, allies and
W the status quo is critically important.
champions need to:
Some might think that because the goal
of complete safety for everyone seems
Uphold fundamental human rights and
unattainable it is reasonable for some
collectively illuminate injustice
people in our community to be or feel
Take an assertive stance to counter the
unsafe. If thats the case, then it is time to
bystander effect
be unreasonable.
Confront fear and ignorance with
Any shift in the status quo will be the result
education and awareness and ensure
of allies and champions actively working
that the voice of acceptance is louder
for change at the systems level (policy,
than the voice of intolerance
legislation), community level, and person
to person interactions.
8
2 - 12
Actively involve members of the LGBTQ Practice how to stand up to homophobic
community in these efforts and honour comments made by colleagues, friends
their voiceor family
Join the Breaking the Silence Working
is also needed to: Group
Promote unity within, promote safety Check whether your childs recreation
and better support members of the and social programs allow trans children
community in speaking out. Fear or youth to participate according to their
immobilizes and further makes the issue preferred gender
of violence against the LGBTQ invisible.
Provide at least one gender neutral
bathroom at your workplace
Individual Level
Consider sharing this document
Ways that individuals can take action
with your MP or MPP, asking what
for Breaking the Silence on Hidden
commitments they are prepared to make
Violence:
to prevent hate crime and violence in our
community
Share this document with 5 people
Become informed about LGBTQ realities
Share this document through social
media
Let it be known that you are an ally and
be a model for others
Present this document to your Board,
Municipal Council, faith community, or
Become a member of an ally network.
x
school
Visit LGBT Allies for more on becoming
an ally.
Consider endorsing this document as a
way of making a commitment to change
Tell us at wrcpc@regionofwaterloo.ca
what you plan to do or have done so we
Join the Rainbow Community Council
can celebrate our community change
(http://yourwrrc.ca/rainbow-community-
towards a place that is safe for all people.
council/)
Examine & review your organizations
policies regarding LGBTQ inclusion.
Engage a member of the LGBTQ
community to assist.
veryone is entitled to equity and safety.
E Moving toward greater equality and
Participate in a LGBTQ hosted event
freedom from violence is dependent
on allies and champions who lend their
Learn about inclusive language and learn
voices to counter injustice and honour the
how and when to use the terms
fundamental rights of all people. Change
Commit to asking questions when you
happens when we all take practical and
dont know and challenge your own
substantive steps towards community
assumptions
transformation.
9
2 - 13
References
i Hate crimes can be divided into two v WRRC Community Conversations:
categories, hate incidents and hate Final Report (2011). Available at:
crimes: Hate incidents are expressions http://yourwrrc.ca/wp-wrrcstuff/
of bias, prejudice and bigotry that are uploads/2013/11/WRRC-Final-Report-
carried out by individuals, groups, Jan-2011.pdf
organizations and states, directed against
vi Hate Crime: RAP Sheet (2014).
stigmatized and marginalized groups or
Available at http://preventingcrime.ca/
wp-content/uploads/2014/08/RapSheet_
secure existing structures of domination
HateCrimes0714v9.pdf
and subordination. Hate crimes are hate
incidents that are also criminal offences
vii Lesbian, Gay, Bisexual & Trans People
committed against a person or property
and Mental Health. Available at: http://
and motivated, in whole or in part, by bias
ontario.cmha.ca/mental-health/lesbian-
or prejudice based on real or perceived
gay-bisexual-trans-people-and-mental-
race, national or ethnic origin, language,
health/
colour, religion, gender, age, mental or
physical disability, sexual orientation or
any other similar factor.
ix The Rainbow Community Council
Report of the Hate Crimes Community
(RCC) is an initiative of the WRRC
Working Group to the Attorney General
designed to bring together existing
and the Minister of Community Safety and
community organizations (allied with the
Correctional Services (2006) Pp. 18-19.
Rainbow community) to develop a truly
Available at: http://www.attorneygeneral.
community-wide, sustainable framework
jus.gov.on.ca/english/about/pubs/
for supporting the Rainbow community
hatecrimes/HCCWG_full.pdf
as a whole. Member organisations in the
RCC work collaboratively to support each
ii Hate Crime: RAP Sheet (2014).
other in such ways as addressing gaps in
Available at http://preventingcrime.ca/
service provision; avoiding duplication of
wp-content/uploads/2014/08/RapSheet_
services and resources; collaborating on
HateCrimes0714v9.pdf
grants/proposals; and other supportive
and collaborative initiatives as they relate
iii Egale Canada Human Rights Trust
to the Rainbow community in Waterloo
http://egale.ca/
Region.
iv Addressing Hate Crimes in Ontario
x Allies Show Their Colours brochure:
(2006). Available at http://www.
http://www.homophobie.org/wp-content/
attorneygeneral.jus.gov.on.ca/english/
uploads/2015/04/5843-DEP-EN-15.pdf
about/pubs/hatecrimes/HCCWG_full.pdf
10
2 - 14
2 - 15
REPORT TO:Community and InfrastructureServices Committee
DATE OF MEETING:October 30, 2017
SUBMITTED BY:Denise McGoldrick,Director of Operations and
Environmental Servicesx 4216
Josh Joseph, Supervisor of the Neighbourhood
Development Office x 7082
PREPARED BY:Yvonne Westerveld Cardoso, Landscape Architect x 4216
Darren Kropf, Neighbourhood Development Associate x
7083
WARD(S) INVOLVED:All
DATE OF REPORT:October 12, 2017
REPORT NO.:INS-17-079
SUBJECT:Community GardenProgram
______________________________________________________________________
RECOMMENDATION:
That the Community Garden Program, as outlined in INS-17-079 be approved;
and,
That theCity’s existingCommunity Garden Grant Policy (I-525) be rescinded and
replaced with an updated Community Garden Grant, as outlined in appendix Aof
INS-17-079; and,
That the Deputy Chief Administrative Officers are authorized to execute
agreements with recipients pertaining to the City’s Community Garden Grant;
said agreements to be to the satisfaction of the City Solicitor; and further;
That staff be directed to implement and fund insurance coverage for new and
existing community gardeners who have been permitted to have a community
garden plot on city-owned land.
EXECUTIVE SUMMARY:
The City of Kitchener has taken a strong leadership role in supporting community
gardens over the past 20 years. During those early years, the internal process to
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3 - 1
establish a new community garden was informal. Operations provided grant funding as
well as in-kind assistance through previous community garden-related policiessuch as
I-525. At that time,the city’sprogram was held in high regard and used as an example
for other municipalities.
Expanding the community gardens program was an action identified under Strategic
Priority #3, Safe and Thriving Neighbourhoods of the Kitchener Strategic Plan in 2017.
Driven by the objectives of the strategic plan, through the business plan staff were
directed to explore opportunities to accelerate/increase the community garden program.
During the consultation phase of the LoveMyHood Neighbourhood Strategy (CSD-17-
008), community gardens were identified by residents most frequently as a way to
improve a place and connectpeople. In addition, as the city intensifies, the need for
more community garden space is expected to grow.
This report includes updates to the city’s community garden program, including:
Increased funding for new gardens through the Community Gardens Grant
Available funding for enhancements to existing gardens through the
Neighbourhood Matching Grant
Developing agreements and providing insurance coverage for gardeners
A step-by-step guide and an easier process for residents to start a new garden
An easier application form and streamlined grant review process
BACKGROUND:
Community gardens are defined as places where people come together to grow
vegetables, herbs, fruits and flowersin designated plots, on a volunteer-driven,non-
commercial basis.
Community gardens would not be possible without the leadership of volunteers, and
Kitchener is fortunate to have so many passionate residents providing their time and
expertise. Not only do they tend to their own plots, but collectively they perform tasks
such as garden administration, financial management, maintenance and general
upkeep, social events or gatherings, safety inspections and communications.
REPORT:
Existing Community Gardens in Kitchener
Currently, there are 15 community gardensproviding 241 plotson city-owned land in
Kitchener.There are an additional 20 community gardens on other non-city owned
lands, such as non-profit organizations, schools, faith communities, and housing
cooperatives. These gardens play animportant role in creatingsafe and thriving
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neighbourhoods. A map of all gardens in Kitchener is available in Appendix C.
City OwnedYear
Garden
Landvs # of plotsestablishWard
Othered
Bread & Roses Container Gardenother4-9
Chandler-MowatCommunityGardencity land2219996
Courtland-Shelley Community Gardencity land20-3
Crestview Community Gardenother620131
Doon -Pioneer Park Community city land1620004
Garden
Eastwood Healthy Food/Healthy other12201210
Planet Community School Garden
Eden's Gate Community Gardenother5020076
Forest Heights Community Centre city landn/a-7
Food Forest Guild
Forest Hill United Church Community other1319968
Garden
George Lippert Community Gardencity land10200210
Green Valley Community Gardencity land20144
GROW Greenhouse and Herbal othercommunal199810
Gardens
Guelph Street Gardencity land24201310
Gzowski Park Community Gardencity land4320138
Hacienda Demonstration Community othercommunal201210
Garden
KCI Community Gardenother17-9
Kingsdale Community Gardenother920023
Kitchener Downtown Community otherdemonstrat-9
Health Centre Gardenion
Mansion Greens (formerly Central city land20 + 201210
Frederick Community Garden)4
communal
May Place Community Gardenother10199910
Nature's Gardenother1220089
Old Willow Green Community Gardencity land20-9
Peace and Carrots Labyrinth and other1620001
Community
Queen's Greens Community Gardenregion and 2519989
city
Ray of Hope and Nexus Centre other5020129
Community Garden
Rosemount Millennium Community other14-1
Garden
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Salvation Army Hope and Unity other10020126
Community Garden;
Sand Hills Co-operative Community other141994/20126
Garden
Stanley Park CC Community Gardenother1620172
Supportive Housing Community othercommunal20139
Gardens
Trinity Village Community Gardenother10+20003
Victoria Hills Community Gardencity land26-3019938
Victoria Park Food Forest Guildcity landn/a20169
Weed'um and Reapother1020078
Willow Green Extension Gardencity land12-9
Community Garden Council
The Community Garden Council of Waterloo Region envisions a strong, supportive
infrastructure that supports residents in the promotion and sustainability ofcommunity
gardens. They are avolunteer-driven groupandthecityowes many thanks to their
passionate and effective leadership towardsthe promotion,sustainability and increased
awareness of community gardens.They are a key partner forthe City of Kitchener and
play a vital role in supporting community gardens by providing essential gardening
advice, resources, mentoring and networking opportunities for new and existing
gardeners. Past initiatives and partnerships include:
The Community Garden Council partnered with the city to provide accessible
garden plots at Chandler Mowat Community Garden
TheCommunity Garden Council secured $140,000 through a Ontario Trillium
Grant to hire a temporary garden coordinator who oversaw the installation of four
(4)community gardens in Kitchener
The Community Garden Council established a partnership with the Region of
Waterloo to supply compost to community gardeners. Compost is loaded and
delivered by a truck coordinated by gardeners and/or the city.
T
he City of Kitchener looks forward to continuing thisstrong working relationship with
the Community Garden Council inthe future development of additional tools,resources,
templates, training, establishing minimum standards for community gardensand other
garden support. For more information on the Community Garden Council and the on-
going support they provide to community gardens, see http://community-gardens.ca/
ASt
ep by Step Guideto Startinga Community Garden
S
tarting a community garden is a complex task that requires support from city staff, the
Community Garden Council and other organizationssuch as the Community Garden
Council. To assist volunteers in this process – and to minimize unexpected red tape –
city staff has developed a step by step process to starting a community garden, as seen
in Appendix B.
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A draft version of these steps was shared during a community garden workshop and
online through an Engage Kitchener survey. 79% of survey respondents thought the
steps were clear and easy to understand.
Agreements and Insurance Coverage for Community Gardens
As part of the City’s Community Garden Program, it is proposed that an agreement
between the community garden group and the City be established. The agreement is
intended to provideofficial approval of the site location and clearly identifyroles and
responsibilities for both the start-up phase and long-term care and ongoing
maintenance of the garden.
The agreement will also include insurance requirements and coverage that is necessary
to protect the city and the gardenersthemselves. The city has taken a leadership role in
working with an insurance brokerto underwrite a policy for community gardeners that
has not existed in the past. Through this policy, gardeners are adequately protected to
participate in preparing and maintaining the gardenand play a more active role in using
tools at the garden to make repairs and upgrades as needed.
Community Garden Grant
Starting a new community garden without any city support is very challenging for
residents and likely only feasible for neighbourhoods with sufficientresources, capacity
and personal connections. A Community Garden Grant provides a more equitable
distribution of community gardens across the city.
Currently, the community garden grant resides in section 5.0 of Policy I-525, Community
Investment. It provides opportunity for one-time grants including in-kind and cash
support for the establishment of community gardens. The community garden grant
policy includes extraneous information and requires alignment to the updated
community garden program and Lovemyhood.
An updated Community Gardens Grant is found in Appendix A. Key improvementsfrom
I-525 include:
Removing technical information related to garden plot layout and installation
Clarifying the cash and in-kind valuesfor gardens on city-owned land vs non-city
owned lands
Clarifying and expanding the selection criteria
Making the application process more user-friendly
Adding an annual application deadline
Adding community gardens council representatives to the selection committee
At current funding levels, this grant will support one to threenew community gardens
per yearon city owned lands. However, the grant also provides financial support for
establishing gardens on private property, and this may accelerategarden expansion
depending on neighbourhood support. Based on community feedback, city staff is
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recommending thatresources be directed towards one to threegardens,ensuring their
quality and success,rather than spreading resourcesthin among many new gardens
that may then fall into disrepair or face immediatefinancial or other challenges.
Staff is proposing thenew grant process for new or expanded community gardens begin
in June 1,2018, with approvals provided for installation in 2019. In the meantime, three
community garden developments are already underway, including:
new community garden atHenry SturmGreen, as part of the Iron Horse Trail
A
redevelopment. Queen’s Green Community Garden, located at Queen St. and
Mitchell St. has offered to help mentor and launch this new garden group. It is
expected that some of the people on their wait list will join the Henry Sturm
Community Garden.Capital costs are being paid for by the Iron Horse Trail
budget(INS-15-058 - Iron Horse Trail Improvement Strategy).
Staff have received an inquiry from King East and the Auditorium Neighbourhood
Associations to consider and assess a community garden in their
neighbourhoods.
Staff have also received an inquiryfrom the CherryPark Neighbourhood
Association for a community garden in Gildner Green.
The city intends to support both requests in 2018 through the installation ofwater
connections, securing locates and soil testing and preparation. Agreements will be
established with garden groups so they understand their roles and responsibilities in
establishinga new garden.
Support Existing Gardens ThroughOtherNeighbourhoodGrants
The city’s support of community gardens is strong, but is not able to financially support
core functions of a garden on an ongoing basis, including general maintenance and
upkeep, tool replacement, repairs and upgrades to fencing or delineation, storage sheds
and more.
The city encouragesgardens to be financially self-sustaining, through a combination of
member fees, donations, fundraising, sponsorships and foundation or other community
grants. City staff can help support community gardeners who need assistance in
planning and accessing these funds.The Community Garden Council can provide
support and resources as well.
Enhancements to community gardens that are beneficial to the entire neighbourhood
may be eligible for a Neighbourhood Matching Grant or Neighbourhood Placemaking
Challenge grant. City staff can work with existing community garden groups to explain
the grant criteria and how to prepare an application.
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Zoning and Community Gardens
In 2015 the City commenced a compreshensive review of its zoning by-law (CRoZBy).
Through the public consultation on CRoZBy some residents and organizations
advocated that community gardens be established as a permitted use in zoning.Their
submission is to legitimize community gardens and make them more prevalent. There
are pros and cons to establishing community gardens as a use in zoning. While it would
provide clarity on where they are appropriate to locate it may add more layers of red
tape and make it more difficult to start community gardens.
Planning Division staff are supportive of this approach and will be recommending that
community gardens not be included as a use in the final draft zoning by-law. An internal
group comprised of Neighbourhood Development Office, Community Services, Parks
and Planning staff considered comments provided and believe that the approach to
community gardens outlined in this report will provide more flexibility regarding where
future gardens can be located. In addition, it will assist residents in creating new
gardens by removing a layer of administration and is in keeping with our revised
Community Garden program update to streamline garden applications, to the extent
possible.
Accessible Community Gardens
Creating accessible community gardens is included in the city’s grant criteria. The
Accessible Design of Public Spaces standards (AODA) legislate requirements related to
paths of traveland other featureswhich will impact the design and location of
community gardens. Staff, in consultation with GRAAC, will develop a framework within
the minimum standards that will outline accessibility as it relates to the number of
accessible plots within a garden proposal.The Community Garden Council has
produced a tool that assists volunteers in creating an accessible community garden.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority:Safe & Thriving Neighbourhoods
Strategy:3.1 – Give citizens the tools and opportunities to play an active leadership role
in creating great neighbourhoods and fostering a stronger sense of community
belonging
Strategic Action:#NB1 Neighbourhood Strategy
FINANCIAL IMPLICATIONS:
No new funds are being requested, as funds for community gardens are already
available through existing budgets.
3 - 7
An existing account for the community garden grant will continue to be administered,
and funds will be utilized to help create new community gardens in Kitchener. Additional
details about the Community Garden Grant criteria are available in Appendix A.
Existing accounts for annual funds will continue to be utilized to support in-kind services
and maintenance of community gardens on city owned lands.
COMMUNITY ENGAGEMENT:
Through a massive community engagement campaign for the creation of the
LoveMyHood Neighbourhood Strategy, 5,651 residents provided input in 3,942 hours of
conversation. Staff heard from a diversity of residents, such as neighbourhood
associations, schools, faith communities, cultural clubs, sports team, youth and seniors
groups. Staff engaged residents at parks, pools, splash pads, bus stations, soccer
games, events and shopping centres all across the city.
A community gardens workshop and online survey demonstrated strong enthusiasm for
community gardens, as many residents expressed their support. Feedback can be
summarized into several key themes:
Water – Reliable water connections are absolutely critical to the long-term
viability of gardens.
Proximity– The biggest barrier to being involved in a community garden is the
lack of one within pedestrian traveling distance.
Demand – Nearly half the survey respondents are not currently involved in
gardens but used to be or would like to be, and several gardens have lengthy
waiting lists.
Theft and vandalism – Many community gardens experience theft of produce,
damage to property, and break-ins to storage sheds.
On-going support – Maintaining community gardens takes a lot of effort and
resources over the long-term. Some gardens are struggling with volunteer
burnout and lack of financial resources for maintenance and needed upgrades.
Networking/Mentoring – Sharing best practices, tips and resources among
gardens is incredibly valuable.
Make it easy – Volunteers want to spend their time in the garden – not
navigating complicated city hall procedures.
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.In addition, key stakeholders were notified
by email and social media.
CONSULT –A workshop was held on August 31 with fourteen current community
gardeners to review, discuss and share feedback on:
Steps to start a community garden on city-owned land
Roles and responsibilities
Grant support
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esidents werealsoconsulted on components of the community garden program
R
through an EngageKitchener online survey, which was completed by 75 people.
COLLABORATE - City staff met with the Community Gardens Council on several
occasions to review draft plans and discuss on-going partnership opportunities.
PREVIOUS CONSIDERATION OF THIS MATTER:
CSD-09-041 AMENDMENTS TO COUNCIL POLICY 1-525 – COMMUNITY
INVESTMENTS (June 16, 2009) – established the Community Gardens Grantsinthe
Community Investment Policy
Neighbourhood Strategy & Implementation Plan (CSD-17-008) - Action item #1: Make it
easier to start new community gardens.
ACKNOWLEDGED BY: Cynthia Fletcher, Interim Executive Director, Infrastructure
Services
APPENDICES:
A.Community Gardens Grant
B.Step by Step Guide
C.Map of existing community gardens in Kitchener
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INS-17-079
Community Garden Program
Appendix A:
Community Gardens Grant
4 pages
3 - 10
Community Gardens Grant
The City of Kitchener is a strong supporter of community gardens. Community gardens provide access to
fresh vegetables, connect neighbours, provide a sense of belonging and improve the look of
neighbourhoods.
In addition to this grant, you can find a step by step guide for starting a community garden at
lovemyhood.ca. It is a good idea to communicate with city staff before submitting a grant application, to
help you understand the process involved and do an initial screening of your proposed locations.
The volunteer-driven Community Garden Councilof Waterloo Regionhas a wealth of resourcesand
mentoring or networking opportunities. Visit community-gardens.ca.
1.Definition of a community garden
Community gardens are defined as places where people come together to grow vegetables, herbs,
fruits and flowers in designated plots, on a volunteer-driven, non-commercial basis.
2.Purpose
The purpose of this grant is to provide financial and in-kind support for starting new community
gardens in Kitchener. This is a one-time grant and does not support on-going operations of a
community garden.
3.Grant amount
On city owned lands, new community gardens are eligible for:
Up to $1,000 towards one-time capital and/or equipment costs, such as plot construction,
fencing, signage,storage shed, tools,accessibility features,etc.
In-kind services including water connection costs, locates, soil testing and preparation of the
garden.
On non-city owned lands, new community gardens are eligible for:
Up to $1,000 towards one-time capital and/or equipment costs, such as plot construction,
fencing, signage, storage shed, tools, accessibility features, etc.
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4.Who can apply
Applications from residents or community groups in Kitchener will be accepted, including:
Residents who form a committee/group for the purpose of starting a community garden.
Neighbourhood-based or community groups already formed (such as non-profit
organizations, neighbourhood associations, hobby or special interest groups, etc.).
5.Grant eligibility
The proposed community garden must:
Be located in the City of Kitchener.
Be primarily led, planned and administered by residents or community groups.
Be open and inclusive to the wider neighbourhood and encourage diverse involvement in
garden committees and plot assignments.
Include accessible and barrier free garden plot options
6.How to apply
st
Applications will be accepted annuallyon June 1of the preceding year the community garden is to
be installed.
To be considered for this grant, the applicant must submit the following details in the form of a
proposal or complete an online application form at lovemyhood.ca, including:
Organizational structure of group or organization leading the community garden.
Key contact names of individual(s) that will lead the community garden.
Description of 2-3 suggestedlocations for the community garden.
Identify how the garden can have a positive neighbourhood impact, as outlined in the Grant
Criteria in Section 7:A.
7.Grant criteria
A.Neighbourhood impact
Applicants must demonstrate their proposed community garden has a positive neighbourhood impact,
in the following ways:
Demand for a community garden (such as a list of interested gardeners or waiting list), with
high preference for neighbourhoods without community gardens nearby.
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Potential to address neighbourhood challenges or opportunities (examples might include food
security, gathering spaces for the public, educational programming, inclusion of people
needing a sense of belonging, safety/crime prevention, etc.).
Initial support from the neighbourhood, such ascommunity partnershipsor endorsements.
To ensure an equitable distribution of grants, priority is given to new or emerging neighbourhood
groups who will benefit the most from funding support.
B.Technical viability
City staff will confirmthe technical viability and financial feasibility of the suggested locations,
according to the following criteria:
Accessibility
Visibility
Soil condition and quality
Underground services
Water access
Adequate sunlight
Storage space
Existing and/or potential use of the site
8.Selection committee
Applications will be reviewed and approved by representatives from City of Kitchener staff and the
Community Garden Council.
9.Key responsibilities
Applicants are expected to:
Be open to partnerships with other community groups, neighbourhood associations or not-
for-profit organizations, to leverage additional funds/resources.
Havea bank account with at least two people who are named as “signatories.”
Provide an accurate accounting of all funds, including proof of purchases, in a final report at
the completion of the project.
Complete an agreement between your group and the city. For community gardens on city-
owned land, this will clearly define roles and responsibilities related to theinstallation and
3 - 13
on-going maintenance and oversight of thecommunity garden. This may include any safety
measures that can be put in place to ensurethe safety of all users and participants.
Recognize the contribution of the City of Kitchener in the form of a plaque or other means
and at public openings or events.
10.Important considerations
While the City of Kitchener’s contribution is substantial, it will not cover the full start-up costs
of a new community garden. Applicants should be prepared to seek other funding
opportunities in addition to this grant.
Applicants are encouraged to create a sustainable plan for the on-going upkeep and
maintenance costs of gardens.
Community gardens on city-owned land are expected to have adequate liability insurance,
which will be arranged through city staff.
While existing community gardens cannot apply to this grant for upgrades or enhancements,
certain projects may be eligible through the Neighbourhood Matching Grant or
for more information.
Neighbourhood Placemaking Challenge. Visit lovemyhood.ca
The city is actively working together with the Community Garden Council and other partners to
create tools and resources on how to fundraiseand access other grantsto ensure the long-
term sustainability of a garden. Visit community-gardens.ca for more information.
11.Contact information
For more information about this grant, contact:
Darren Kropf
Neighbourhood Development Office
lovemyhood@kitchener.ca
519-741-2200 ext. 7083
This information is available in accessible formats upon request.
Please call 519-741-2200 ext. 7083 or TTY 1-866-969-9994 for assistance.
3 - 14
INS-17-079
Community Garden Program
Appendix B:
Step by Step Guide
7 pages
3 - 15
Your guide to
Community
Gardens
3 - 16
What are About this guide
This guide will make iteasier for youto start a
Community Gardens?
new community garden. It walks you through
Community gardens are places where people
each step and explains how city staff can help.
come together to grow vegetables, herbs, fruits
and flowers in designated plots. Thegardens are
Generally, this guide is focused on community
coordinated and maintainedby volunteers, and
gardens on city-owned land. Of course,most of
the produce is not for commercial use.
thesteps will apply to other properties as well.
Just keep in mind you’ll need different
permissionsfrom the land owners.
Benefits of
Community Gardens
Meet theCommunity
Community gardenscan provide youwith:
Garden Council!
fresh herbs, fruits and vegetables.
The Community Garden Councilof Waterloo
an opportunity to learn from others and
Regionis a volunteer-driven organization
share knowledge on gardening and
dedicated to supporting community gardens.We
cooking.
are extremely grateful for their leadership role in
achance tomeet yourneighbours.
our community.
a way to beactiveand enjoythe outdoors.
Throughout this guide, we point to even more
Community gardens are great for the
helpful resources and templates they’ve put
neighbourhood too! They:
together, especially related to the everyday
management of community gardens and the nitty
provide an inclusive gathering place for
gritty details of actually getting things to grow!
people of all ages and cultural
You can find these resourcesatcommunity-
backgrounds.
gardens.ca.
build welcoming, safer communities.
improve the look of neighbourhoods.
If you want to find a plot and gardenon your own,
support pollinator habitats and a healthy
please contact the Community Garden Council.
environment.
They’ll be happy to help!
Who do I contact to get started?
City staff is here to help.This information is available in
accessible formats upon request.
Darren Kropf
Neighbourhood Development OfficePlease call 519-741-2200 ext. 7083
lovemyhood@kitchener.caor TTY 1-866-969-9994 for
519-741-2200 ext. 7083assistance.
2
3 - 17
How long will this take?
How much will this cost?
Overall, the entire projectto start a community
Community gardens can cost several thousands
garden cantake about one year from start to
of dollars depending onthe size, layout, features
finish(withno unexpected complications).
and proximity to services. Typical start-up costs
include:
We recommend you start planningin April, so
your garden can open in thespringof the
Water connection
following year.If you’relooking for financial and
Locates
in-kind assistance from the city,please note that
Soil testing
grant applications are due onJune 1 every year,
Site preparation
for installation in the spring ofthe following year.
Shed and other storage
Fencing or other delineation like shrubs
Also,the Community GardensGrantcurrently
Signage
supportsonlyone to threenew gardens a year. If
Tools, hoses, hand tools,wheelbarrows
you’re not approved, don’t let this stop you! We’ll
Plot construction and/or raised beds
check in with you in the following year to see if
Common amenities like seating, shade or
you are still interested in receiving a grant and
art
starting a community garden. You won’t have to
complete the entire application form again.
We offer a Community Gardens Grant to help
with start-up costs. For gardens on city-owned
land, you can receiveup to$1,000 in cash plus
in-kind services relatedto water connection,
locates, soil testing and preparation of the
garden. Gardens not on city land can receiveup
to$1,000 in cash.
3
3 - 18
10 stepsto start a community garden
experienced gardeners to learn from.Visit
Shapinga vision
community-gardens.ca.
Depending on your comfort level, you might want
to do the first two steps in a different order. Up to
Finding the right location
you!
3.Identifytwo to three potential
locations
1.Form a group of keengardeners
Factors toconsider include:
Start by getting four to sixpeopleinvolved and
Accessibility
ready towork together.As a group, come up with
Visibilityand sightlines
a list of goals you hope to achieve or a vision for
what your garden might look like.Soil condition and quality
Underground services
2.Contact city staff& the
Water access
Community Garden Council
Adequate sunlight
Storage space
Express your interest to city staff(contact
Existing and/or potential use of the site
information is on page 2).We’ll walk you through
this guideand grant opportunities, as well as
providesomeadvice on engaging the whole
Sharing your vision
neighbourhoodin your community garden project.
4.Do a “pulse check” in your ‘hood
The Community Garden Council can point you to
Do others share your vision? Will a community
morehelpful resources and connect you with
garden be supported by the neighbourhood?
4
3 - 19
Start these conversations early to build broad Council has great templates from other gardens
support.and it’s probably a good idea to visit an existing
community garden or two as well.
Share your vision and possible locations with
your ward councillorandneighbourhood Talk with city staff to discuss how to design your
garden to be accessible, such as raised beds and
association,as well as schools, faith
communities, businessesor non-profits. barrier-freepathways.
This is also the time to make key decisions that
Confirmingcity and
will dictate the cost of your garden, like:
neighbourhood support
Pathways and access to the garden
Fencing or delineation
5.Prepare a grant application
Type of storage, if any
By June1, prepare a grant application forthe
Gathering spaces, seating or art
city’s Community Gardens Grant.The application
While the city’s grant support is substantial,it will
form will ask you to identify preferredlocations, in
not cover the full start-up costs of a new
order of priority, and describehow the garden can
community garden.Additional funds could be
have a positive neighbourhood impact.Check the
raised through member fees, donations,
fundraising, sponsorshipsorother community
grant guidelines for more details.Approval by the
grants.Remember to build a “rainy day” fund for
city will include confirmation of the best location.
unexpected costs in the future.
6.Engagethe neighbourhood
8.CompleteaCommunity Garden
At minimum, we ask that you inform residents
Agreement
within 120 metresof the proposed locationand
This agreement, between your community garden
host a public information meeting.
groupand the city, will lay out clear roles and
responsibilities for both the start-up phase and
Sometimes, there may be differences of opinion
long-term care and ongoing maintenance of the
between residents. Wecan help you respond to
garden.
any potential challengesor concernsthat may
This agreement also includes insurance
arise.
requirements that arenecessary to protect your
garden planning group and the gardeners
Planning garden
themselves.
coordination
7.Developa layout, create a budget
and look forfunding
Once your garden has been approved, you’ll
need todetermine the layout of your garden plots
and other amenities. The Community Garden
5
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Building the garden
9.Planhow to run your garden
Key decisions include:
10.Prepare the site and build the
garden
On-going volunteer roles
We’llwork with youtocreate a schedule ofwho is
Annual maintenance and operating
doing what forgarden construction.
budget and garden plot fees
How people sign upfor plots
Build community and a sense of ownership in the
Gardener guidelines
garden by hosting a work day for all gardeners.
Annual work days, potlucks or
Assign tasks, such as building the plots, installing
celebrations
fences, organizing tools, etc. Try to find
Ways to give back to the community(e.g.,
something that meets everyone’sskill levels and
donating fresh produce to the local food
abilities.Don’t forget lunch breaks or fun stuff like
bank)
livemusic.
Again, city staff and the Community Garden
Start gardening!
Council can provide templates for these details.
Once you have plans in place, you can start
You did it! Your community garden isready to go.
receiving gardeners, assigning plotsand clearly
Host an official opening and take lots of pictures
defining roles and responsibilities ofall
to remember this specialday. And don’t forget to
gardeners.
thank all the amazing volunteers who made it
happen!
6
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Community Gardensin Kitchener
The community garden at Trinity Village features
The Gzowski ParkCommunity Gardenbrings
raised beds so people with different physical
togethermany different cultures, helping to form
abilitiescan participate.
residents’ sense of belonging.
How can your garden be accessible to all?
How can your garden reflect diversity?
Rosemount Millennium Community Garden has a
Guelph Street Community Garden hosts regular
communal plot for gardeners to tend to, with the
potlucks for the whole neighbourhood, not just
produce being donated to the local foodbank.
gardeners themselves.
How can your garden give back to the local
How can your garden be a gathering place for the
community?
neighbourhood?
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INS-17-079
Community Garden Program
Appendix C:
Map of Existing Community Gardens in Kitchener
2 pages
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NUMBER
INDEX
GARDEN
SCHOOL
GARDEN
GARDEN
GARDEN
GARDEN
COMMUNITY
CENTRE
GARDEN
COMMUNITY
PLANET
GARDEN
HEALTH
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GARDEN
GARDEN
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GARDEN
GARDEN
COMMUNITY
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GARDEN
GARDENS
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COMMUNITY
GARDENUNITYGARDEN
SITE
FREDERICK)
SITEGARDEN
SITEGARDEN
SITE
GARDEN
SITE
SITE
GARDEN
GARDEN
HERBHOMES
COMMUNITY
GARDEN
SITECOMMUNITY
GARDEN
SITESITE
SITE
AND
CANDIDATE
FOREST
COMMUNITY
CANDIDATE
COMMUNITY
FOREST
COMMUNITY
COMMUNITYEATING/HEALTHY
COMMUNITY
AND
COMMUNITY
CHURCHGARDEN
COMMUNITY
FOREST
(CENTRAL
MARKET
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COMMUNITY
GARDEN
COMMUNITYFOOD
CANDIDATE
COMMUNITY
CANDIDATECANDIDATE
PARKEXTENSION
CANDIDATEGARDENERS
CANDIDATEPARK
CANDIDATECOMMUNITYCOMMUNITYFOOD
COMMUNITY
COMMUNITY
GREENMILLENIUM
GREENS
CHICOPEECOMMUNITYFOOD
CANDIDATE
CANDIDATECANDIDATESHELLEY
CANDIDATE
HOUSING
UNITED
REAP
HEALTHY
COMMUNITYCOOPERATIVE
ARMYCARROTS
COMMUNITY
DOWNTOWN
MOWAT
PARK
SARRIA
PARKPARK
GREENS
GARDEN
CLAIRHILLS
&
HILLSPARKHILLSPARK
PARK
GREEN
LIPPERT
STREET
VILLAGE
HILLHEIGHTS
PARK
GATE
PARKPARK
VALLEY
GREENHOUSECOMMUNITY
AND
PIONEER
HILLS
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PLACE
WILLOW
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COMMUNITY
COMMUNITYPARKVALEVOISINTRAILVIEWEDENCOUNTRYZELLERVICTORIACENTREVILLEBREITHAUPTBRIDGEPORTCOUNTRYWILLIAMSBURGCHANDLERCOURTLANDDOONEASTWOODEDEN'SFORESTGEORGEGREENGROWGUELPHGZOWSKIHACIENDASALVATIONKCIKIN
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REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: October 30, 2017
SUBMITTED BY: Alain Pinard, Director of Planning, 519-741-2200 ext. 7319
PREPARED BY: Natalie Goss, Senior Planner, 519-741-2200 ext. 7067
WARD(S) INVOLVED: ALL
DATE OF REPORT: October 10, 2017
REPORT NO.: CSD-17-091
SUBJECT: Kitchener Growth Management Plan (KGMP) 2017-2019+
______________________________________________________________________
THAT the Kitchener Growth Management Plan Fall 2017 to Fall 2019+, attached to
report CSD-17-091, be approved.
BACKGROUND:
In January 2009, Council approved the Kitchener Growth Management Strategy
(KGMS). A key action item from the KGMS was to evolve the 40 year old practice of the
Staging of Development into a comprehensive plan to manage growth-related projects,
infrastructure, land use planning and development applications. In May 2009, Council
approved the first Kitchener Growth Management Plan (KGMP). Su
have been approved by Council in 2011, 2013 and, 2015. This report provides a KGMP
for the 2017 to 2019 timeframe.
REPORT:
The KGMP assigns a relative priority to properties in intensification areas and greenfield
growth areas in consideration of timing of related infrastructure and community facilities.
The KGMP is tabled for Council approval biannually in the Fall in order to inform the
sequence of growth related infrastructure in the Capital Budget process for the following
year. The KGMP also informs and aligns with the Development Charges process. The
KGMP is used by City divisions, the Region, the GRCA, School Boards and other
agencies to prioritize their work loads.
KGMP 2015-2017 Achievements
Since the KGMP 2015-2017, several plans of subdivision received approval (either
through Council or the OMB) in several growth areas. In 2015 and 2016 a total of 3,954
dwelling units were draft approved. Additionally, in these years a total of 819 units were
registered. The Deer Ridge growth area was also completed (i.e. the final stage in the
final plan of subdivision was registered).
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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KGMP 2017-2019
Process
An internal staff team, comprised of Planning, Engineering, Transportation, Building,
Financial Planning, Community Programs and Services and, Information Technology,
conducted a preliminary analysis of parcels and project timing based on the Growth
Management Plan criteria. This draft KGMP was prepared, including the assignment of
relative priorities to land parcels. The draft KGMP was circulated to City departments,
agencies, landowners and their representatives in early August. The KGMP was
discussed at the September meeting of the Waterloo Region Homebuilders Association
Kitchener Liaison Committee. The internal staff team reviewed all comments received in
order to provide responses (which are contained later in this report) and produce the
final KGMP.
Highlights
The KGMP 2017-2019 (Attachment A) includes a relative priority ranking based on
three categories:
Relative PriorityDescription
Priority A (Green)Development applications would complete the community and
no additional major infrastructure is required
Priority B (Orange)Some additional infrastructure is required and/or there is
dependency upon other lands
Priority C (Red)The timing of major infrastructure or the completion of studies is
farther into the future
The outlook for the KGMP 2017-2019 includes the consideration and relative
prioritization of a significant number of parcels of land and growth-related initiatives. The
following is a summary of the recommended prioritization of land parcels:
Priority APriority BPriority C
21+ more than 20 305 + 2 intensification areas
intensification areas
The recommended Priority A and B lands consist of 21 draft approved plans, 4 plans in
circulation and 26 future plans for a total of 51 parcels. One Priority C parcel is draft
approved, one is in circulation and 3 are future plans, all of which require future works
or applications. Although lands indicated as Priority C may be the lowest priority for
development applications, there are often initiatives recommended to be undertaken
and completed within each of these areas in advance of the submission of development
applications during the upcoming 2-year timeframe.
-2019 and
Official Plan and Kitchener Official Plan. This area has been included in the KGMP at
this time to identify it as a growth area that will require comprehensive planning
commencing in 2019 in accordance with Regional and City Official Plan policies.
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The approach to growth management is not just about prioritizing the number of plans
include allocation of resources towards conducting studies that are needed before
development can be considered along with completing initiatives that are required to
move lands for draft approval to registration and construction. These initiatives include
proceeding with environmental assessments and detailed design for roads, sanitary
servicing infrastructure and improvements, intersection upgrades, new cycling path
construction, PARTS Plans, and park/trail implementation.
Preliminary Circulation Comments
There were 22 comments received on the preliminary circulation regarding 28
parcels/areas. These comments were either from landowners or consultants on behalf
of landowners. The comments received on the preliminary circulation are contained
within Appendix B to this report. The following is a summary, by Planning Community, of
the comments and staff responses.
Grand River North
Ottawa and Lackner Intensification Area MHBC on behalf of Hallman Construction
Ltd.
Comment MHBC supports the staff recommended Priority A timing. MHBC request
that this priority be applied to all the lands located within the Community Node to reflect
the intensification area outlined in the new Official Plan.
Response
future KGMP will reflect the new intensification areas identified in the 2014 Official Plan.
KGMP Plan ID# 75 and 87 MHBC on behalf of Hallman Construction Ltd.
Comment MHBC supports the staff recommended Priority A timing.
Hidden Valley
KGMP Plan I Peter Benninger on behalf of Pearl Valley Development
Corp.
Comment (via phone) Mr. Benninger questions
Valley area.
Response
review is required prior to development occurring. Staff has commenced with the
Hidden Valley Land Use review which includes a review of required infrastructure. Staff
recommends retaining Priority C timing for Hidden Valley and is recommending
Priority A for the Hidden Valley Land Use Plan.
KGMP Plan ID# 58 Resident
Comment The resident questions
ID #.
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Response Staff have updated the KGMP to acknowledge the multiple property
owners.
Doon South Phase 2
MHBC on behalf of Activa Holdings Inc.
Comment MHBC supports the staff recommended Priority A timing. MHBC
requests that the commentary for Plan ID#139 be revised as the zone change has been
approved. Additionally, request that the Dodge Drive Trunk Sanitary Sewer be identified
as a project with a timeline of 2018-2019.
Response Staff acknowledge that the zone change for KGMP Plan ID #139 has been
approved, as has the modification to the associated subdivision. As such, KGMP Plan
ID#139 is no longer required as these lands are part of the subdivision associated with
KGMP Plan ID #90.
The timing of the Dodge Drive Trunk Sanitary Sewer will be considered for eligibility in
identified in this KGMP.
MHBC on
behalf of MacLean-Peister Ltd.
Comment MHBC requests that these lands be included in the KGMP and assigned a
Response The KGMP shows parcels of land that are either within intensification areas
or will generally develop through plans of subdivision. As development of this parcel is
not anticipated to occur through a subdivision and as it is not located within an
intensification area, it is not necessary to identify it in the KGMP.
Brigadoon
KGMP Plan ID#130 MHBC on behalf of Hallman Construction Ltd.
Comment MHBC supports the staff recommended Priority B timing. MHBC
advises that Hallman Construction Ltd. and others are pursuing a Credit Refund
Agreement related to the northern portion of the Strasburg Road extension. MHBC
requests that should the agreement be executed prior to approval of the KGMP that the
KGMP be revised to reflect the agreement and timing of construction.
Response Staff agrees with the comments. As the Credit Refund Agreement has not
been fully executed at the time of writing this report, staff will continue to recommend
Priority B.Should the credit refund agreement be fully executed during the time
frame of this KGMP, staff recommend that the notes in the KGMP be updated to
acknowledge this.
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Huron
Plan 1382, Part Lot 1 (Lands north-west of Huron Road and Strasburg Road) MHBC
on behalf of Activa Holdings Inc.
Comment -
they are within an approved community plan, no major infrastructure or services are
required and, they are proposed to be developed for mixed use.
Response These lands are not within a current approved intensification area and are
currently zoned business park. Therefore at this time staff recommends that these lands
not be identified with the KGMP.
Huron South
KGMP Plan ID#29 Vaughn Bender on behalf of Becker Estates Inc.
Comment Mr. Bender requests Priority as the
required sanitary services are scheduled to commence construction in 2017.
Response - The timing of commencement of the South Strasburg Trunk Sanitary Sewer
(SSTSS) is tied to the northern extension of Strasburg Road. As the Credit Refund
Agreement has not been fully executed at the time of writing this report, staff will
continue to recommend Priority B.Should the credit refund agreement be fully
executed during the time frame of this KGMP, staff recommend that the notes in
the KGMP be updated to acknowledge this.
Dundee North
Lands Immediately South of KGMP Plan ID#31 MHBC on behalf of Activa Holdings
Inc.
Comment
and shown within the Huron South Growth Area. These lands currently have a
residential land use designation in the Official Plan and are interrelated with the
subdivision to the north (Plan ID #31)providing a second means of access for that
proposed plan of subdivision.
Response These lands are not part of the Huron Community Plan which is why they
have not been shown within the Huron South Growth Area. To date there has not been
a development application on these lands. Until such time as an application is made
that includes an amendment to the Huron Community Plan to deal with these lands,
staff will continue to recommend no priority as part of the KGMP. Should an
application be made during the timeframe of this KGMP, in concert with the provisions
of the KGMP, the Director of Planning may, in consultation with other departments and
agencies, assign a relative priority.
General Comments MHBC on behalf of Activa Holdings Inc.
Comment MHBC supports the identification of Dundee North in the KGMP. MHBC
requests that the KGMP be clarified by illustrating property lines and assigning KGMP
Plan ID numbers for each parcel. MHBC also requests confirmation that the municipal
class environmental assessments that have been completed for the South Strasburg
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Trunk Sanitary Sewer, the Doon South Pumping Station and Strasburg Road be
sufficient for the purposes of Dundee North. Additionally, MHBC requests that the
extension of Blair Creek Drive and a new east-west collector be identified in the KGMP
for this area. Furthermore, the South Strasburg Trunk Sanitary Sewer has been
finalized and the KGMP should be updated to show the final sewer alignment. Finally,
MHBC requests that the KGMP identify the technical studies that are required for this
area within the timeframes identified in the Regional Official Plan and Kitchener Official
Plan.
Response In accordance with both Regional Official Plan and Kitchener Official Plan
policies, planning for this area of Kitchener is not to commence until 2019. Consistent
with past City practice in the KGMP the comprehensive macro level studies and
subsequent Official Plan amendment need to be dealt with first prior to identifying
individual properties that have the potential to be individual subdivisions. Once this work
has been completed future KGMPs will assign individual ID numbers, provide details on
infrastructure, timing and, assign relative priorities.
The require macro level studies as part of a future secondary plan for this area will be
detailed out through a future terms of reference and reflected in the 2019 Development
Charges study and 2019-2021 KGMP. Regarding future transportation requirements,
staff notes a potential east-west transportation corridor has been shown conceptually on
the overall KGMP map.
The approved alignment of the South Strasburg Trunk Sanitary Sewer has been
reflected in the KGMP.
Rosenberg
Property at the North-East Corner of Seabrook Drive and Fisher Hallman Road MHBC
on behalf of Activa Holdings Inc.
Comment This property is within the Rosenberg Secondary Plan and forms part of the
Huron Village Subdivision which has been registered. MHBC requests that these lands
Response
future KGMP will reflect the new intensification areas identified in the 2014 Official Plan.
Priority A will be considered in future KGMPs provided that servicing is available.
KGMP Plan ID#126 MHBC on behalf of Activa Holdings Inc.
Comment - MHBC requests that the notes on this Plan ID be updated to include
reference to the requirement for the Middle Strasburg Trunk Sanitary Sewer (MSTSS).
the Fischer Hallman Road corridor and lands to the west being dependent upon the
MSTSS extension through these lands.
Response Staff have verified that the comments related to Plan ID #126 reference the
requirement for the MSTSS. Given the status of the development application and timing
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of the required MSTSS, staff continues to recommend a Priority Bfor these lands.
As such, these lands along with other lands in this growth area that are dependent upon
the MSTSS are eligible to apply for a Credit Refund Agreement. This approach allows
for these costly infrastructure items to be recovered through a greater stream of
revenue and provides the opportunity for the community to be developed
comprehensively.
KGMP Plan ID#122 MHBC on behalf of Activa Holdings Inc.
Comment MHBC requests that the timing of the MSTSS be coordinated with the
upgrades to Fischer Hallman Road.
Response - To comply with Provincial Ministry requirements, as part of the Fischer
Hallman Road EA, a portion of the MSTSS within the Fischer Hallman Road right-of-
way will be constructed to align with the timing of construction of Fischer Hallman Road.
This will not include the construction of any additional portions of the MSTSS at this
time. The timing of the infrastructure is related to balancing the financial status of the
DC Reserve Fund. As Plan ID # 126, 121, 120, 132, 133, 134, 135 and 136 are all
recommended Priority B, they all have the ability to apply for a Credit Refund
Agreement for the MSTSS.
KGMP Plan ID#121 Vaughan Bender on behalf of Big Spring Farms Ltd.
Comment Mr. Bender
requests that the timing of the MSTSS be coordinated with the upgrades to Fischer
Hallman Road.
Response See response to KGMP Plan ID#122.
KGMP Plan ID#120 Ian Cook on behalf of South Estates Ltd.
Comment Mr. Cook supports the staff
requests that the timing of the MSTSS be coordinated with the upgrades to Fischer
Hallman Road.
Response See response to KGMP Plan ID#122.
KGMP Plan ID#132 MHBC on behalf of Stamm Investments Ltd.
Comment -
subdivision and zone change applications have been submitted and these applications
have been circulated and are awaiting the preparation of a staff report. Additionally,
MHBC requests that the timing of the MSTSS be coordinated with the upgrades to
Fischer Hallman Road.
Response See response to KGMP Plan ID#122. Additionally, given the status of the
development application and timing of the required MSTSS, staff continues to
recommend a Priority B for these lands. As such, these lands along with other lands
in this growth area that are dependent upon the MSTSS are eligible to apply for a Credit
Refund Agreement. This approach allows for these costly infrastructure items to be
4 - 7
recovered through a greater stream of revenue and provides the opportunity for the
community to be developed comprehensively.
Mr. Lowes on behalf of Mattamy Homes
Comment ranking. Mr. Lowes
is pleased to see the additional Mattamy Homes lands that are now in the urban area
are being reflected in the KGMP. Mr. Lowes requested clarification as to why they are
not shown as part of the Rosenberg Growth Sub-Area.
Response The new lands that were added to the urban area south of Plan ID #133
are to be considered through a combined development application that includes an
amendment to the Rosenberg Secondary Plan and supporting studies, plan of
subdivision and zoning by-law amendment. These additional lands are recommended
as a Priority B. Once a decision is made regarding the Rosenberg Secondary Plan
amendment, the KGMP will be updated accordingly.
Laurentian West Phases 1-3a
KGMP Plan ID#13 Resident
Comment The resident of this Plan ID questioned why all property owners were not
reflected in the KGMP, why only single detached dwellings are permitted and what is
meant by provincial constraints.
Response The owner/subdivider information is generated from an automated system
and is usually reflective of the applicant of the subdivision. Additionally, the purpose of
the KGMP is to coordinate the timing of growth and infrastructure. The KGMP does not
determine how or what unit type may be developed on any given parcel. It would appear
that the proposed subdivision on this parcel is proposing only single detached dwellings
at this time. Furthermore, a provincial constraint is a natural feature of
provincial/regional significance that may be located on a parcel. The notes on this
parcel indicate that there is one or more of these features on this parcel which are then
subtracted from the potential developable portion of the property.
Laurentian West Phase 3b
2219 Ottawa Street and 808 Trussler Road Polocorp on behalf of Stephen Moxey and
Steven Taylor
Comment Polocorp requests that these lands be included in the KGMP. Development
applications are intended to be submitted to subdivide the properties and in discussions
with staff they have confirmed that servicing is available for the future development of
the sites.
Response
(i.e. in this case, properties with the potential to develop, in part through plan of
subdivision). In consideration of the KGMP relative proprieties and based on the
availability of servicing for these lands, staff are recommending aPriority B.
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Other Comments
The Boardwalk MHBC on behalf of INCC
Comment
and is adjacent to a planned transit corridor. In consideration of ongoing development
activity/applications, MHBC requests that the Boardwalk be assigned a Plan ID # and
Response -
KGMP will reflect the new intensification areas identified in the 2014 Official Plan.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority 3 Safe and Thriving Neighbourhoods
Strategy 3.3 - Manage growth, curb urban sprawl, and foster more mixed-use
development, ensuring new development is integrated with the diversity and character
of the surrounding community.
Business Plan #NB38 Growth Management Program.
FINANCIAL IMPLICATIONS:
Decisions on the KGMP are intended to inform the growth-related Capital Budget
forecast and assist with the coordination of the provision of services and timing of
development. Changes to the KGMP may impact the timing and/or financial implications
of infrastructure and non-infrastructure projects (although there are numerous other
factors and influences). The KGMP is also reflective of the 2014 Development Charges
Background Study and has informed the in progress 2017 Capital Budget process.
COMMUNITY ENGAGEMENT:
INFORM
advance of the council/committee meeting.
CONSULT A draft KGMP was circulated to departments, agencies, landowners and
their representatives in early August. Consideration of their comments is reflected in this
report. This item was also discussed at the September meeting of the Waterloo Region
Homebuilders Association Kitchener Liaison Committee.
CONCLUSION:
The KGMP provides a comprehensive plan that identifies the relative priority for
development applications, studies and infrastructure projects within growth areas. The
KGMP
REVIEWED BY:
Brandon Sloan, Manager, Long Range and Policy Planning
Juliane vonWesterholt,Acting Manager, Development Review
Linda Cooper, Manager, Development Engineering
Ken Carmichael, Interim Director, Transportation Services
4 - 9
Mark Hildebrand, Director, Community Programs and Services
Ruth-Anne Goetz, Senior Financial Analyst
ACKNOWLEDGED BY:
Michael May, Deputy CAO (Community Services)
Appendix A - Kitchener Growth Management Plan 2017-2019 (available online
www.kitchener.ca
Appendix B - Preliminary Circulation Comments Received
4 - 10
Attachment to
Community &
Infrastructure Services
Committee
Agenda
October 30, 2017
RE: CSD-17-091
Appendix A
ΛğǝğźƌğĬƌĻ ğƷ ǞǞǞ͵ƉźƷĭŷĻƓĻƩ͵ĭğ Ώ
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Attachment to
Community &
Infrastructure Services
Committee
Agenda
October 30, 2017
RE: CSD-17-091
Appendix B
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Lauren Nelson
From:
Sent:Saturday, August 12, 2017 6:59 AM
To:April Best-Sararas
Subject:Kgmp 2019+
Follow Up Flag:Follow up
Flag Status:Flagged
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Lauren Nelson
From:
Sent:Saturday, August 12, 2017 7:04 AM
To:April Best-Sararas
Subject:333 hidden valley
Follow Up Flag:Follow up
Flag Status:Flagged
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KITCHENER
WOODBRIDGE
LONDON
KINGSTON
BARRIE
BURLINGTON
August 24, 2017
Ms. Natalie Goss
Kitchener City Hall, 6th Floor
200 King Street West
Kitchener, ON N2G 4G7
Dear Ms. Goss:
RE: Kitchener Growth Management Plan (KGMP) Fall 2017
2019+
OUR FILE: 8784AF
I am writing on behalf of our client, Activa Holdings Inc., with respect to their lands in Southwest
Kitchener and identified within the Huron South Growth Area, located immediately south of Property 31.
For your easy reference, I have attached a plan identifying our clients lands.
Our clients lands are designated Low-Rise Residential in the new City of Kitchener Official Plan, and the
extent of this designation is coincident with the former Settlement Area boundary.
We kindly request that the lands identified on the attached plan be included as a Priority B (similar to
Property 31). Property 31 is currently being processed for draft plan approval as plan of subdivision 30T-
16201. Through the processing of draft plan of subdivision 30T-16201, we understand that a portion of
the draft plan requires a second access and planning staff have identified Activas lands as an opportunity
to provide a second means of access to serve a portion of 30T-16201. Accordingly, staff have suggested
that a draft plan of subdivision could be processed on Activas land in order to facilitate this second
access. Furthermore, street access and servicing of Activas lands have been considered and are
essentially fixed through the development of 30T-16201.
We therefore request that our clients lands be as identified on the attached plan and be considered as
Priority B in recognition of the existing residential designation in the Official Plan and the
interrelationship between our clients lands and Property 31.
Thank you for considering our request and we look forward to discussing these matters with you in
greater detail, if required.
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200-540 BINGEMANS CENTRE DRIVE / KITCHENER / ONTARIO / N2B 3X9 / T 519 576 3650 / F 519 576 0121 / WWW.MHBCPLAN.COM
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KITCHENER
WOODBRIDGE
LONDON
KINGSTON
BARRIE
BURLINGTON
August 24, 2017
Ms. Natalie Goss, MA, MCIP, RPP, Senior Planner
Kitchener City Hall, 6th Floor
200 King Street West
Kitchener, ON N2G 4G7
Dear Ms. Goss:
RE: Kitchener Growth Management Plan (KGMP) Fall 2017
Fall 2019+
Dundee North Community
OUR FILE: 8784AF
We are writing on behalf of Activa Holdings Inc., relative to their lands located within the Dundee North
Growth Area. We appreciate and support the identification of Dundee North in the KGMP. We ask that
you consider the following comments and clarify the area specific analysis as appropriate:
1)We have attached a plan that identifies property lines and ask that the Kitchener Growth
Management Plan be clarified by illustrating property lines and assign a property number to
each ownership parcel.
2)Municipal Class Environmental Assessments have been completed for the South Strasburg Trunk
Sanitary Sewer and the Doon South Pumping Station. Kindly clarify that sanitary servicing of
Dundee North will be in accordance with the approved Municipal Class Environmental
Assessments.
3)A Municipal Class Environmental Assessment for Strasburg Road has been completed and has
confirmed the alignment of the south leg of the Strasburg Road extension which runs through
Dundee North. It has also been determined that Blair Creek Drive is to be extended westerly
from Riedel Drive to the Strasburg Road extension. The City of Kitcheners Transportation Master
Plan has also confirmed the need for a new east-west collector road connecting Strasburg Road
with Fischer-Hallman Road. Goal 3 (City Streets) should be clarified accordingly.
4)Although a detail, it is worth noting the draft approved subdivision to the north makes provision
for road connections to Dundee North.
5)The planned extension of the South Strasburg Trunk Sanitary Sewer (Project SA12) has been
finalized and is shown on the attached plan. We ask that you clarify the Kitchener Growth
Management Plan by showing the final sewer alignment.
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200-540 BINGEMANS CENTRE DRIVE / KITCHENER / ONTARIO / N2B 3X9 / T 519 576 3650 / F 519 576 0121 / WWW.MHBCPLAN.COM
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City
of
Kitchener
Township of
North Dumfries
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KITCHENER
WOODBRIDGE
LONDON
KINGSTON
BARRIE
BURLINGTON
August 24, 2017
Ms. Natalie Goss, MA, MCIP, RPP, Senior Planner
Kitchener City Hall, 6th Floor
200 King Street West
Kitchener, ON N2G 4G7
Dear Ms. Goss:
RE: Kitchener Growth Management Plan (KGMP) Fall 2017
Fall 2019+ Property 122
OUR FILE: Y325Y
We are writing on behalf of the owner of Property 122. This property is located at the northeasterly
intersection of Fischer-Hallman and Bleams Roads. The property information summarized on Page 41 of
the draft KGMP includes the following statement:
requires confirmation of sanitary servicing solution which may be dependent upon other lands.
I confirm, a sanitary servicing solution has been finalized and includes the extension of a sanitary sewer
within the Fischer-Hallman Road right-of-way. The sanitary sewer is to connect to the Middle Strasburg
Trunk Sanitary Sewer. Please reflect this servicing strategy in the KGMP.
We understand that infrastructure in the vicinity of Strasburg Creek is to be coordinated and constructed
at the same time. We also understand Fischer-Hallman Road is intended to be upgraded in 2019. We
note the Fischer-Hallman Road culvert (Project SW7) is scheduled for 2018
2020 and the Middle
Strasburg Trunk Sanitary Sewer extension including the crossing of Fischer-Hallman Road is scheduled
for 2022
2023. We ask that you revise the scheduling of the various infrastructure works such that
infrastructure is coordinated with the upgrades to Fischer-Hallman Road in which should be advanced to
2018. The coordinated provision of infrastructure will minimize environmental impacts and disruption to
the community and would be in keeping with the intent of the Rosenberg Secondary Plan. Please also
ensure services necessary for the development of the Fischer-Hallman Road corridor north of the Middle
Strasburg Trunk Sanitary Sewer are coordinated with the upgrades to Fischer-Hallman Road.
We thank you in advance for your consideration.
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200-540 BINGEMANS CENTRE DRIVE / KITCHENER / ONTARIO / N2B 3X9 / T 519 576 3650 / F 519 576 0121 / WWW.MHBCPLAN.COM
4 - 40
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1547 Bloor Street West
Toronto, Ontario M6P 1A5
(416) 923-6630
www.sglplanning.ca
info@sglplanning.ca
August 25, 2017 Our file: MG.KI
April Best-Sararas
Planning Division
City of Kitchener
200 King Street West
Kitchener, ON N2G 4G7
Dear Ms. Best-Sararas:
Re: Draft Kitchener Growth Management Plan (KGMP) 2017-2019+
Mattamy Homes à KGMP Parcel ID 133, 134, 135 and 136
We are writing on behalf of Mattamy Homes with respect to properties identified as Parcel #
133, 134, 135 and 136 in the Draft Kitchener Growth Managemenet Plan (KGMP) 2017-2019+.
These lands are also located within the Rosenberg Secondary Plan Area of Kitchener.
We are pleased to see that the above noted properties have been identified as Priority B lands,
with the intent of the KGMP being that lands with this priority level Å be actively worked on with
high priority in the coming 2-year timeframe Æ. We are also pleased that the description for
Parcel #133 acknowledges that additional lands (which are now in the CityÈs urban area) are to
be added to Parcel #133 through a future amendment to the Rosenberg Secondary Plan. In this
regard, we note that the map on page 6 of the KGMP depicts these additional lands for Parcel
#133, whereas the map on page 40 does not. We would request that the City please update the
map on page 40 to be consistent with the map shown on page 6 (see Figures 1 & 2 on next
page).
Overall, we are supportive of the Draft KGMP 2017-2019+, including our request in the above
paragraph regarding the correct depiction of the additional lands for Parcel #133. Thank you for
the opportunity to comment on the Draft KGMP 2017-2019+. Please do not hesitate to contact
us if you have any comments or questions.
Yours very truly,
SGL PLANNING & DESIGN INC.
Paul Lowes, MES, MCIP, RPP
Principal
Cc: Brad Trussler, Mattamy Homes
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Page 2
Figure 1: Excerpt of Map on Page 6 of Draft KGMP 2017-2019+
Figure 2: Excerpt of Map on Page 40 of Draft KGMP 2017-2019+
Please include additional
lands for Parcel #133, as
shown on the map on Page
6 of the Draft KGMP.
1547 Bloor Street West ¥ Toronto, Ontario M6P 1A5 (416) 923-6630 / www.SGLplanning.ca
4 - 44
Lauren Nelson
From:
Sent:Tuesday, August 22, 2017 10:56 PM
To:April Best-Sararas
Cc:
Subject:Laurentian West
HiApril,
UponreviewingthedraftgrowthmanagementplanInoticedthatparcel13(30T07201)hasonlyoneofthethree
ownerslisted,Iwaswonderingwhy.
Isthisparcelrestrictedtoonlysingledetachedunits,why.WhatismeantbyProvConstraints11.70?
Cansemisandtownsbebuilt?Pleasekeepmeinformed.ThankYou.
SentfromMailforWindows10
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Figure 1: Land use by Owner (Lands, Lands, and Regional Lands)
Figure 2: Map 3A Urban Area, Region of Waterloo Official Plan
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Figure 3: Map 3 of the City of Kitchener Official Plan with subject lands identified.
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REPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING: October 30, 2017
SUBMITTED BY:Josh Joseph, Supervisor, Neighbourhood Development Office,
519-741-2200 x 7082
PREPARED BY:Carrie Kozlowski, Executive Assistant, 519-741-2200 x 7395
Darren Kropf, Associate, Neighbourhood Strategy Engagement
Associate, 519-741-2200 x 7083
WARD(S) INVOLVED:All
DATE OF REPORT:October 16, 2017
REPORT NO.:CSD-17-095
SUBJECT:Neighbourhood Matching GrantRevisions
_____________________________________________________________________________
RECOMMENDATION:
That the revised Neighbourhood Matching Grant guidelines, attached to report
CSD-17-095 be approved; and,
That the City’sDeputy Chief Administrative Officers beauthorized to execute
agreements with recipients pertaining to Neighbourhood Matching Grants; said
agreements to be to the satisfaction of the City Solicitor; and further,
That the City’s Deputy Chief Administrative Officers be authorized to execute
agreements with recipients pertaining to Placemaking Challenge Grants; said
agreements to be to the satisfaction of the City Solicitor.
BACKGROUND:
The Neighbourhood Matching Grant (NMG) was approved by Council on June 30, 2014
through report CSD-14-018.
OnMarch 1, 2017 through report CSD-17-008,Council approved Love My Hood,
Kitchener’s Neighbourhood Strategy, which included a recommendation to increase the
City’s funding of theNeighbourhood Matching Grant from $10,000 to $50,000 per year,
and to increase the maximum funding available for individual grantsfrom $5,000 to
$15,000 per application. These increases weremade in response to significant
community feedback received during the development of the Neighbourhood Strategy,
indicating that the city has an important role to playinsupporting resident-led projects
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5 - 1
that enable neighbours to work together.Along with United Way Waterloo Region
Communities’ contribution, the total annual funding for the NMG is $60,000.
REPORT:
The vision of the ‘Love My Hood’ strategy is to help residents connect and work
together to do great things in their neighbourhoods. The Neighbourhood Matching Grant
puts this vision into practice by leveraging resident-led projects with matching funds to
realizeenhanced neighbourhood-initiated projects. Community labour and materials
count towards the matching grant,so that groups with time, ideas and initiative--but no
money--are eligible to apply,giving them an effective way to fund local improvement
projectsin their neighbourhoods.As grant recipients have a substantial stake in their
projects, they are motivated to see their projects tosuccessful completion.
The NMG features an easy application process with no deadline, as the grants are
availableuntil annual funding is exhausted. The purpose of the NMG is to:
Renew or revitalize neighbourhood public and green spaces, contributing to
neighbourhood beautification and celebration
Foster neighbourhood pride and sense of belonging
Build stronger relationships between neighbours and neighbourhood groups
Improve safety, accessibility and/or mobility
Entrust residents to become more actively involved in their neighbourhoods
through working together as neighbours
Neighbourhood Matching Grant at a glance
# Projs Total $
YearProjects Funded
Approvedawards
2014
Community art installation1 $5,000
(launched
July 2014)
2015Cob oven, porch party, local food market3 $5,258
Winter carnival, porch party, community information
20166 $17,121
boards, mural, Diwali festival, seniors’ program
Community chalkboards, dog event, porch party,
Neighbours Day gift cards, park amenities, block party,
2017 *
12$58,755
(to Sept. 30)
picnic shelter,movie night, BBQ, meet and greet, traffic
calming project
Totals(to Sept. 30, 2017)22$86,134
*The 2017 grant period is still open, so totals are not yet final.
**The increase in total funding was approved on March 1, 2017
While Neighbourhood Matching Grant projects have occurred across the city (8 wards
have been represented), one of the proposed enhancements to the grant guidelines will
further assist in ensuring that the distribution of grants is equitable across the city.
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eedback on NMG
F
A process to collect feedback from grant recipients was introduced in 2016.Grant
recipients report that the projects funded by the Neighbourhood Matching Granthave
succeeded in revitalizing spaces, fostering pride, contributing to neighbourhood identity,
building relationships between neighbours and improving safety, which were goals
expressed for the original grant. Participants recognize that the projects undertaken
deliver both immediate and longer-term benefits to their neighbourhoods. In all cases,
grant recipients indicate that they would recommend the grant to othersas a means of
realizing neighbourhood projects.
Although the overall response to the Neighbourhood Matching Grant has been positive,
opportunities for improvement have been identified through the feedback process and
the experience of staff administering the grant. Those improvements include:
Clarifying the grant guidelines document in response to questionsmost often
receivedabout grant eligibilityto help improve the grant acceptance rate.
Developing a streamlined internal grant application review processthat is
thorough,efficientand proactive in identifying and addressing potential project-
related challengesand is coordinated in its response to applicants. This process
allows city staff to navigate city hall on behalf of residents, making it easier for
them to apply and to complete their projects.
Providinga single point of contactfor residents to help them navigate and
coordinate the various departments involved in project realization.
Inaddition to the opportunities for improvement identified above, the need for other
enhancements to the grant process have emerged in response to the recent increases
to the maximum grant award and total grant funding. As funding requests for larger and
more complex projects are now being received, consideration must be given to issues
that go hand and hand with larger projects, so that the city can responsibly administer
the grantprogramboth before and after a grant award is made.
Summary of proposed changes
An updated grant guidelines document that includes a number of changesis attached to
this report as Appendix A. The chart, below, summarizes the proposed changes to the
grant guidelines:
Proposed changes to the Neighbourhood Rationale
Matching Grant
Changed name from ‘Neighbourhood For simplicity’s sake(plain language edits
Matching Fund Grant’ to ‘Neighbourhood were also made to the guidelines document)
Matching Grant’
Clarified the need for adequate To ensure neighbourhood support for
neighbourhood support for proposed projects, proposed projects
including at minimum, notifying all residents
within 120 m of the project site
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Proposed changes to the Neighbourhood Rationale
Matching Grant
Revised the ‘accessible public land’ Changed to better respond to types of
requirement for events. Events may now take applications received.
place on land that is accessible to the public,
but not necessarily owned by the city.
Strengthened the language around the With a tripling of the total grant funding
eligibility of capital projectsavailable up to $15,000, resident groups are
now able to fund larger capital projects.
Set a maximum funding level for events at The one-time nature of the NMG is not
$2,000 intended to support events in the long-term. A
limit onevents encourages resident groups to
secure other sources of funding and establish
longer-term partnerships.
Clarified that larger grant allocations may be With the possibility for larger grants, it is
paid in installments, that groups that do not reasonable to pay for grants in installments as
complete their projects will be expected to larger projects reach certain milestones. The
return the funds, and that the intention of the intent is to complete projects within one-year
NMG is to fund projects with a one-year so additional funds can become available to
timeframe.other resident groups.
Removed the requirement for a minimum of As a means of addressing a barrier to
25% of an applicant group’s matching participation, while still requiring matching
contribution must come from the group itselfcontributions
Provided an online application optionToimprove user experience and provide an
additional submission method
Streamlined the NMG review committee To ensure grant requestsare reviewed in a
membership (6 members, maximum). timely manner
Membership will continue to include
community representation, representation of
our funding partner, the United Way Waterloo
Region Communities, and City staff.
Committed to responding to applications as To allow staff adequate time to navigate city
soon as possible, but typically within 4 to 6 hall on behalf of residents and determine next
weeks of submissionsteps to make approved projects a reality
Committed to assigning groups a single point To streamline the experience for grant
of contact at the city to assist them with applicants and successful groups
necessary processes or approvals required
for project completion
Outlined that priority will be given to new orTo ensure an equitable distribution of grants
emerging neighbourhood groups, and that across the city.
applications for new projects from previously-
funded groups will be accepted, but no group
will receive more than one NMG per calendar
year
Introduced the need for project agreements To outline roles and responsibilities related to
between the city and grant recipients safety,liabilityinsurance, maintenance, and
project ownership.Granting staff authority to
enter into agreements with residents for NMG
on behalf of the Corporation allows staff to be
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Proposed changes to the Neighbourhood Rationale
Matching Grant
responsive and to address the unique needs
of each project.
Strengthened the need for grant recipients to To build awareness in the community of the
acknowledge the City of Kitchener and UnitedCity’s and United Way partnership in the NMG
Way Waterloo Region Communities
throughout the project
Placemaking Challenge project agreements
Council approved the city’s Placemaking Challenge through report CSD-17-053 on June
26, 2017.
At the time, project agreements were not included in the report as a recommendation.
However, since the Neighbourhood Development Office has been fully staffed and
operational, project agreements are now being recommended for any lovemyhood
grants, including the Placemaking Challenge, the Neighbourhood Matching Grant and
the Community Garden Grant. The agreements are meant to reduce red tape by
allowing staff adequate time to navigate city hall on behalf of residents, and clearly
define next steps to make approved projects a reality. Granting staff authority to enter
into agreements allows staff to be responsive and to address the unique needs of each
project.
Project agreements will outline roles and responsibilities related to safety, liability
insurance, maintenance and project ownership. For the Placemaking Challenge
specifically, project agreements will apply for projects funded through the Large,
Economic Development, Medium, Health, Sustainability and Small grants.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority:Safe & Thriving Neighbourhoods
Strategy: 3.1 – Give citizens the tools and opportunities to play an active leadership role
in creating great neighbourhoods and fostering a stronger sense of community
belonging.
Strategic Action: #NB45 Neighbourhood Strategy Implementation
FINANCIAL IMPLICATIONS:
None at this time; however, staff estimate that funding for the NMG will be fully utilized
over the next 3-4 years. Future consideration will need to be given to a more permanent
source of funding for the NMG.
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COMMUNITY ENGAGEMENT:
Extensive community engagement was completed in 2016 as part of the development
of Love My Hood, Kitchener’s Neighbourhood Strategy (CSD-17-008). Residents were
very clear that they want to take the lead and work together on projects to enhance their
neighbourhoods, with the City providing support along the way. Despite that residents
might have the ideas, resourcefulness and time to undertake projects, lack of funding
was identified as a significant barrier to project initiation. The Neighbourhood Matching
Grant responds to residents’ identified needs.
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
CONSULT – In addition to consultation for Love my Hood, the draft guidelines were
reviewed by our funding partner, the United Way Waterloo Region Communities, and
pastgrant recipients provided input through the evaluation process.
COLLABORATE – To date, 22Neighbourhood Matching Grantprojects have been
funded, with community members working together to match the funds provided by the
grant.Projects are led by citizens, and supported by the City.
PREVIOUS CONSIDERATION OF THIS MATTER:
Council initially approved the Neighbourhood Matching Grant via report CSD-14-018.
The City’s Neighbourhood Strategy (CSD-17-008) specifically recommendedthe
increase in the City’s allocation to the NMGfrom $10,000 to $50,000, as well as the
increase to the maximum grant increase award from $5,000 to $15,000.
Council approved the city’s Placemaking Challenge through report CSD-17-053 on June
26, 2017.
ACKNOWLEDGED BY: Michael May, Deputy CAO
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CSD-17-095
2017Neighbourhood Matching Grant Revisions
Appendix A:
Revised Neighbourhood Matching Grant Guidelines
4 pages
5 - 7
Neighbourhood Matching Grant
Residents take the lead, and the City supports them along the way. That’s the vision behind Love My Hood,
Kitchener’s approach to making great neighbourhoods.
In partnership with United Way Waterloo Region Communities (United Way WRC), the City of Kitchener offers a
one-time Neighbourhood Matching Grant (NMG) to support resident-led neighbourhood and placemaking
initiatives.
City staff is here to help and will work behind the scenes to make it easy for you to make things happen in your
neighbourhood. Have questions or need help with your application? Please contact city staff at
lovemyhood@kitchener.ca.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2200 ext. 7083 or TTY 1-866-969-9994 for assistance.
1.PURPOSE
The Neighbourhood Matching Grant is intended to:
Renew or revitalize neighbourhood public and green spaces, contributing to neighbourhood
beautification and celebration
Foster neighbourhood pride and sense of belonging
Build stronger relationships between neighbours and neighbourhood groups
Improve safety, accessibility and/or mobility
Entrust residents to become more actively involved in their neighbourhoods through working
together as neighbours
2.WHO CAN APPLY
Both formal and informal neighbourhood-based community groups in Kitchener are eligible to apply,
whether the group is newly formed for the purpose of a specific project, or a pre-existing group undertaking
a project.
Applicants must demonstrate that their group:
Involved neighbourhood residents in the planning of the project
Is composed of a significant number of committed people who live and/or work in the
neighbourhood
Gathered their neighbourhood’s support for the project, including, at minimum, notifying all
residents within 120 m of the project site
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Has a project budget outlining how they propose to match the NMG funding with community
resources (in-kind or in-cash)
Has a bank account with at least two people named as ‘signatories’
Agrees to report back upon completion of the project, including an accounting of all revenues,
expenses and proof of purchases.
3.PROJECT CRITERIA
Applicants must demonstrate that their project:
Will occur within Kitchener city limits, geographically defined within a neighbourhood on accessible
public land (for example, land owned by the City of Kitchener). Events, however, may take place on
land that is accessible to the public, but not necessarily owned by the City.
Is a one-time neighbourhood project not intended for a City-wide audience/purpose.
Is inclusive, encouraging diverse neighbourhood involvement and participation of residents,
community members and volunteers in the project planning and process.
Contributes to neighbourhood identity.
Capital projects are eligible for this grant.
4.FUNDING REQUESTS
a)Applicants may request amounts up to $15,000, with the exception of projects that are event-based,
which have a maximum of $2,000. A maximum amount of $60,000 for all Neighbourhood Matching
Grants is available per year.
b)For larger grant amounts, funds may be distributed in installments.
c)The applicant’s matching contribution must be appropriate to the needs of the proposed project, and
may include:
Cash donations
Volunteer labour/time (valued at $20 per hour)
Donated professional or contractor services, including services from artists & arts organizations
(valued at the reasonable retail value of the product/service)
Donated materials and supplies (valued at retail prices)
Borrowed equipment (valued at the cost necessary if it were to be rented)
d)The total value of the group’s entire contribution to the project must equal or exceed the dollar amount
requested. While the match can include contributions from partnerships, including businesses and
community organizations, a portion of the match must come from the applicant group itself.
e)Funds from other City of Kitchener or United Way WRC sources cannot be counted as match.
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f)The City’s matching contribution may include a combination of in-kind services (e.g. rental of space, city
services, installation costs, etc.), and cash.
g)Groups that do not complete their project as proposed will be required to return the funds. Of course,
plans and timelines may be adjusted if you experience challenges, but please communicate with city
staff.
5.HOW TO APPLY
Applications are accepted anytime throughout the year. There are two ways to submit your application:
1.Submit an online application form at kitchener.ca/lovemyhoodgrant , or
2.Submit an application in writing or by email to
Carrie Kozlowski, Neighbourhood Development Office
th
City of Kitchener, 200 King Street West, 7 Floor, PO Box 1118
Kitchener ON N2G 4G7
carrie.kozlowski@kitchener.ca
519-741-2200 x 7395
Your application should include:
Organizational structure of the applicant group
Key contact names, including a statement identifying the individual who will lead the project and ensure
that the funds granted will be used solely for the purposes identified
Project description, including how it reaches the goals of the grant outlined in section 1 (Purpose)
Details of the project demonstrating that it meets the criteria set out in sections 2 (Who can Apply) and
3 (Project Criteria)
Your plan to complete your project and proposed schedule (up to a 12 month time-frame)
Budget, including any anticipated revenues, in kind contributions, and expenses
6.SELECTION PROCESS
All grant requests will be reviewed and evaluated by the NMG committee. The committee consists
of a maximum of six members, including representatives from the community, United Way WRC and
City of Kitchener staff.
Groups will be notified of the outcome of their application as soon as possible, but typically within 4
to 6 weeks of application submission. This will give city staff time to navigate city hall on your behalf
and determine the next steps to make approved projects a reality.
Applicants will be assigned a single point of contact at the city to assist with any processes or
approvals to complete their project.
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Each NMG applicant and project is unique, and these guidelines cannot address every possible
project scenario. If more information is needed, city staff will work with applicants to gather the
information the NMG committee needs to make an informed decision.
To ensure an equitable distribution of grants, priority is given to new or emerging neighbourhood
groups who will benefit the most from funding support. Applications for new projects from
previously-funded groups will be considered, but no group will receive more than one grant per
calendar year.
Groups receiving funds are advised that the grant being given is not to be regarded as a
commitment to future grant assistance.
7.THINGS TO CONSIDER
If approved for a grant, city staff will help you along the way and will navigate city hall on your behalf. As we
review your application, we may identify potential approvals or conditions that may be necessary, including:
Neighbourhood support: It is important to make sure that your neighbours support your project, including,
at minimum, notifying all residents within 120 m of the project site. Depending on the type of project, you
may need to take additional steps to demonstrate neighbourhood support. City staff can help you
understand what steps are most appropriate, and how to involve your neighbours in a way that is fair, open
and inclusive.
Roles and responsibilities: To ensure your project can be enjoyed safely for many years to come, an
agreement between your group and the city will be developed. It will clearly define roles, responsibilities
and conditions related to the project, such as:
Any safety measures that can be put in place to ensure the safety of all users and participants
Adequate liability insurance, depending on the nature of the project
Maintenance responsibilities, shared between the applicant and the City, determined on a case-by-
case basis
The City of Kitchener will assume ownership of any capital projects installed on public propery
Acknowledgements: Applicants are expected to acknowledge the contributions of the City of Kitchener and
United Way WRC on all promotional materials, and are encouraged to use #lovemyhood on social media.
Recognition in the form of a plaque or other medium is expected for long-term capital projects.
Feedback: Applicants are required to report back on the impact of their project and lessons learned and
provide a financial accounting of all revenues and expenses (including receipts) upon completion of the
project/event. For convenience, an evaluation form will be provided. A group’s eligibility for future grants
may be impacted if the evaluation is not completed.
The City of Kitchener and United Way WRC are extremely grateful that you are taking the initiative to make your
neighbourhood even better!
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COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE
Page 1 UNFINISHED BUSINESS2017-10-30
DATE TARGET
SUBJECT (INITIATOR)INITIALLYDATE/STAFF
CONSIDEREDSTATUSASSIGNED
David Bergey Drive Bike Lane Implementation deferred
K.
May 1, 2017
2019Carmichael
Street South Reconstruction project scheduled for Report INS-17-033
2018/2019
IF1 - 1