Loading...
HomeMy WebLinkAboutCouncil - 2017-10-16COUNCIL MINUTES OCTOBER 16, 2017 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. 1. COMMENCEMENT — The meeting began with the singing of "0 Canada". 2. MINUTES — On motion by Councillor K. Galloway-Sealock, the minutes of the regular meeting held September 25, 2017 and special meetings held September 25 and October 2, 2017, as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — N/A 4. COMMUNICATIONS REFERRED TO FILE — a. Flag Request under Policy MUN-FAC-442: • Kitchener Grand River Rotary — World Polio Day — October 24, 2017 5. PRESENTATIONS — 5.a. HMCS Kitchener Mr. Morley Schwartz presented the Mayor and Council with HMCS Kitchener memorabilia in the form of a commemorative wall display. 5.b. Governor General Sovereign's Medal for Volunteers Mayor B. Vrbanovic, on behalf of the Governor General of Canada, presented the Governor General Sovereign's Medal for Volunteers to Mr. Duc Vu for 10 years of community volunteer service. 5.c. Kitchener -Waterloo Oktoberfest `Harvest Award' Ms. Victoria Raab, Director of Corporate Communications & Marketing, presented Council with the Kitchener -Waterloo Oktoberfest Parade `Harvest Award', awarded to the City of Kitchener for parade float design. 5.d. Government Fleet /APWA's Leading Fleets Award Mr. Justin Readman, Interim Executive Director, Infrastructure Services, presented Council with the Government Fleet/APWA's Leading Fleets Award. He explained the international award recognizes outstanding fleet management within government organizations, noting the City of Kitchener is rated within the top 50 leading fleets in the industry. 6. DELEGATIONS — 6.a. Homer Watson House & Gallery Ms. Helena Ball, Executive Director, and Faith Hieblinger, Executive Curator, Homer Watson House & Gallery, was in attendance to share details of the Homer Watson House & Gallery Holiday Party and to invite members of Council and the public to participate in a small art project fundraiser at the Gallery this Fall. 6.b Tenders Ms. M. Palmer, Director of Supply Services, was in attendance to answer questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. COUNCIL MINUTES OCTOBER 16, 2017 -167- CITY OF KITCHENER Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor D. Schnider "That Tender T17-014 Construction of Strasburg Road Extension (Templewood Drive and the future Extension of Robert Ferrie Drive), be awarded to Sierra Infrastructure Inc., Woodstock, Ontario, at their price of $13,823,008.85, including provisional items and contingencies of $1,456,677., plus H.S.T. of $1,796,991.15, for a total of $15,620,000.; and, That Tender T17-104 South Strasburg Trunk Sanitary Sewer, Phase II - Construction Contract - Huron South and Becker Estates Lands (Rockcliffe Drive to Plains Road), be awarded to Sierra Infrastructure Inc., Woodstock, Ontario, at their price of $1,548,672.57, including provisional items and contingencies of $155,600., plus H.S.T. of $201,327.43, for a total of $1,750,000.; and, That Expression of Interest E17-016 Consultant Services — Contract Administration and Construction Inspection Strasburg Road Extension (Rush Meadow Street to Robert Ferrie Drive Extension), be awarded to Amec Foster Wheeler, Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited, Cambridge, Ontario, at their corrected price of $ $525,348.33, including contingencies of $100,000., plus H.S.T. of $ $68,295.28, for a total of $593,643.61; and further, That Expression of Interest E17-099 Consultant Services — Five Year Ecological Monitoring and OBA Implementation Program Strasburg Road Extension, be awarded to SNC-Lavalin Inc., Toronto, Ontario, at their price of $ $673,515., including contingencies of $100,000., plus H.S.T. of $ $87,556.95, for a total of $761,071.95" Councillor Y. Fernandes requested that Expression of Interest E17-099 (Five Year Ecological monitoring and OBA Implementation Program Strasburg Road Extension), listed as Paragraph 4 of Item B.1.i on the Committee of the Whole, be voted on separately on a recorded vote. Clause 1 (Expression of Interest E17-099) — Paragraph 4 — Carried Unanimously on a recorded vote. Clause 1 (FCS -17-177) —Balance of Report In Favour: Mayor B. Vrbanovic and Councillors, J. Gazzola, S. Marsh, D. Schneider, Z. Janecki, K. Galloway-Sealock, S. Davey, B. loannidis, F. Etherington and P. Singh. Contra: Councillor Y. Fernandes. Carried. 6.c. Heritage Permit Application HPA-2017-V-033 — 474 and 484 Queen Street South Ms. Vanessa Hicks, MHBC Planning, and Ms. Kate Hagerman, Region of Waterloo, were in attendance to speak in support of the proposed demolition of 474 and 484 Queen Street South, listed as Clause 3 on the Heritage Kitchener report. Mr. Marco Chilanski was in attendance to speak in opposition to the proposed demolition stating the approval of the Heritage Permit Application would set a precedent for future demolition of heritage properties. He strongly urged Council to consider the overall impact on future development within the City. Ms. Barbara Wallace, Chairperson, Friends of Joseph Schneider Haus, was in attendance to support the proposed demolition. She indicated removal of the existing buildings would allow for additional programing opportunities for Joseph Schneider Haus. COUNCIL MINUTES OCTOBER 16, 2017 -168- CITY OF KITCHENER Ms. Muriel Praught was in attendance to speak in opposition to the proposed demolition. She expressed a desire to see the homes renovated and sold for future residential use, with the proceeds to be used to research ways to better utilize the existing Joseph Schneider Haus property. Ms. Kae Elgie was in attendance to speak in opposition to the proposed demolition. She expressed concerns with the application, noting there is no evidence of over -use of the Joseph Schneider Haus' facilities. She indicated Council has a legal obligation under the Ontario Heritage Act to protect the heritage resources of the municipality. Mr. Gail Pool was in attendance to speak in opposition to the proposed demolition. He stated approval of the demolition would be against the heritage guidelines provided by the Government of Ontario. In response to questions, Ms. Michelle Drake, Senior Heritage and Policy Planner, explained the Victoria Park Heritage Conservation District was established by City Council in 1996. She outlined staff were unable to support the conclusion of the Heritage Impact Assessment, and due to a difference of professional opinions, were unable to support the approval of the recommendation to demolish. She further noted there is intent to remove evergreen trees in front of Joseph Schneider Haus, but explained mature trees located at the front 474 and 484 Queen Street are in the municipal right-of-way and will not be removed. On motion by Councillor J. Gazzola, seconded by Councillor P. Singh, the recommendation listed as Clause 3 of the Heritage Kitchener Report was brought forward for consideration. A motion was brought forward by Councillor F. Etherington, seconded by Councillor Y. Fernandes, to defer this matter until the first Regional Council meeting in 2018 to allow the Region and Schneider Haus time to find alternative plans for a garden, and suitable housing uses for the homes facing demolition. Councillor Etherington's deferral motion was voted on and LOST. An amendment was brought forward by Councillor K. Gal loway-Sealock, seconded by Councillor P. Singh, to include a statement clarifying the rationale for approval is based solely on the proximity and use as a National Historic Site and should not be considered as a precedent for the demolition of other homes in approved heritage districts. Councillor Galloway-Sealock's amendment was voted on and was Carried on a recorded voted with Mayor B. Vrbanovic, Councillors Gal loway-Sealock, S. Marsh, D. Schnider, Y. Fernandes, S. Davey, B. Ioannidis, and P. Singh voting in favour; and, Councillors J. Gazzola, Z. Janecki, and F. Etherington voting in opposition. Moved by Councillor J. Gazzola Seconded by Councillor P. Singh "That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA- 2017-V-033 be approved to permit the demolition of two single detached dwellings on the properties municipally addressed as 474 and 484 Queen Street South, on the rationale that the approval is based solely on the proximity and future use as a National Historical Site and should not be considered as a precedent for demolition within approved heritage districts, as referenced in Community Services Department report CSD -17-088, subject to the following conditions: i. That photo documentation of the single detached dwellings in accordance with the City's standard Photographic Documentation / Recording Guidelines be submitted to Heritage Planning staff for review and heritage clearance prior to issuance of a demolition permit. ii. That a salvage and commemoration plan/report be submitted to Heritage Planning staff for review and approval prior to issuance of a demolition permit. The salvage and commemoration plan will detail how heritage materials will be salvaged and made available to the public and will detail how the evolution of the COUNCIL MINUTES OCTOBER 16, 2017 -169- CITY OF KITCHENER original farmstead, surrounding neighbourhoods and the Queen Street South corridor will be commemorated and interpreted. iii. That a landscape plan (e.g. fencing, paths, trees, other landscape features, etc.) be submitted to Heritage Planning staff for review and approval prior to March 30, 2018 and the landscape plan will be implemented prior to September 28, 2018. In Favour: Mayor B. Vrbanovic and Councillors, S. Marsh, D. Schnider, K. Galloway-Sealock, S. Davey, B. loannidis and P. Singh. Contra: Councillors J. Gazzola, Z. Janecki, Y. Fernandes and F. Etherington. Carried. 6.d. Heritage Permit Application HPA-2017-V-031 — 64 Margaret Avenue Ms. Vanessa Hicks, MHBC Planning, was in attendance to speak in support of the proposed Heritage Permit Application for 64 Margaret Avenue, listed as Clause 2 on the Heritage Kitchener report. On motion by Councillor J. Gazzola, seconded by Councillor P. Singh, the recommendation listed as Clause 2 of the Heritage Kitchener Report was brought forward for consideration. A motion was brought forward by Councillor S. Marsh, seconded by Councillor Y. Fernandes, to defer this matter until the November 6, 2017 Council meeting to allow the applicant and neighbouring residents to discuss the development further. Moved by Councillor S. Marsh Seconded by Councillor Y. Fernandes "That the following motion be deferred to the November 6, 2017 Council Meeting in order to allow further opportunity for the applicant and neighbouring residents to discuss the development further: `That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2017-V-031 be approved to permit the construction of two multi -residential buildings located on the property municipally addressed as 64 Margaret Avenue, in accordance with the plans and supplementary information submitted with the application and described in Community Services Department report CSD -17-086, subject to the following conditions: i. That final samples of the building materials and colours be submitted for review and approval by Heritage Planning staff, in conjunction with Urban Design staff, prior to issuance of a building permit. That the final building permit drawings be reviewed and heritage clearance provided by Heritage Planning staff prior to issuance of a building permit."' Carried. 7. COMMITTEE REPORTS — FINANCE AND CORPORATE SERVICES Council was in receipt this date a memorandum submitted by Mr. Brandon Sloan, Manger, Long Range & Policy Planning, requesting a deferral relating to the implementation of the roadway connection and parkland identified on the properties municipally addressed as 101 and 105 Glasgow Street, listed as Clause 5 of the Finance and Corporate Services Report. COUNCIL MINUTES OCTOBER 16, 2017 -170- CITY OF KITCHENER Moved by Councillor S. Davey Seconded by Councillor D. Schnider "That the report of the Finance and Corporate Services Committee dated October 2, 2017 be adopted." Councillor P. Singh left the meeting at this time. Councillor J. Gazzola requested Clause 3 of the Finance and Corporate Services Committee report, related to natural gas rates be voted on separately on a recorded vote. An amendment was brought forward by Councillor J. Gazzola, seconded by Councillor Z. Janecki, to decrease the supply component of the natural gas rate from 9.5000 cents per cubic metre to 8.5000 cents per cubic metre for system gas customers of Kitchener Utilities effective November 1, 2017, as outlined in Report INS -17-074. Councillor Gazzola's amendment was voted on and was LOST on a recorded voted with Councillors J. Gazzola, Z. Janecki, and Y. Fernandes voting in favour; and Mayor B. Vrbanovic, and Councillors S. Marsh, D. Schnider, K. Galloway-Sealock, S. Davey, B. loannidis, and F. Etherington voting in opposition. Councillor P. Singh was absent and therefore did not vote. Clause 3 (natural gas rates) — Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors, S. Marsh, D. Schnider, Z. Janecki, Y. Fernandes, K. Galloway-Sealock, S. Davey, B. loannidis and F. Etherington. Contra: Councillor J. Gazzola Absent: Councillor P. Singh Councillor P. Singh re-entered the meeting at this time Councillor J. Gazzola requested Clause 4 of the Finance and Corporate Services Committee report, related to changes to the Purchasing By -Law, be voted on separately on a recorded vote. An amendment was brought forward by Councillor J. Gazzola, seconded by Councillor Y. Fernandes, to decrease the delegated authority for Goods/Services from $100,000-$750,000 to "$100,000- $550,000". Councillor Gazzola's amendment was voted on and was LOST on a recorded voted with Councillors J. Gazzola, Z. Janecki, and Y. Fernandes voting in favour; and Mayor B. Vrbanovic, and Councillors S. Marsh, D. Schnider, K. Galloway-Sealock, S. Davey, B. loannidis, F. Etherington, and P. Singh voting in opposition. Clause 4 (Purchasing By -Law) — Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors, S. Marsh, D. Schnider, K. Galloway-Sealock, S. Davey, B. loannidis, F. Etherington and P. Singh. Contra: Councillors J. Gazzola, Z. Janecki and Y. Fernandes. Balance of report — Carried. COUNCIL MINUTES OCTOBER 16, 2017 -171- CITY OF KITCHENER W9191khIkh111a1:1:8:1:11i]:i&ISa:1:111Ift1;e3:1111:/11 to] :1:11ki1:I:7 Moved by Councillor J. Gazzola Seconded by Councillor P. Singh "That the balance of the report of Heritage Kitchener dated October 3, 2017 be adopted." Carried. 8. UNFINISHED BUSINESS — 8.a. Heritage Permit Application HPA-2017-IV-023 —1664 Huron Road On motion by Councillor J. Gazzola, seconded by Councillor P. Singh, the recommendation listed as Item 8.a. Unfinished Business was brought forward for consideration. In response to questions, Ms. Denise McGoldrick, Director of Operations — Environmental Services, advised there is a degree of uncertainty in risk and cost as the site design has not been finalized as of this date. She noted the additional heritage consulting work approved on September 25, 2017 was intended to provide further analysis and costing related to the heritage farmhouse. She indicated a risk contingency of 25% has been applied to alternatives 2 to 4, as outlined in Report INS -17-080, until more accurate costing is available through additional study. An amendment was brought forward by Councillor K. Gal loway-Sealock, seconded by Councillor S. Davey, requesting staff report back prior to the end of January 2018 with additional information once the in-depth study has been completed, providing additional financial implications between alternatives 1 and 2, as outlined in Report INS -17-080. Councillor Galloway-Sealock's amendment was then voted on and was Carried Moved by Councillor J. Gazzola Seconded by Councillor P. Singh "That in accordance with Section 27(3) of the Ontario Heritage Act, the written Notice of Intention to Demolish dated August 15, 2017 to demolish the south addition and to remove and relocate the original farmhouse located on the property municipally addressed as 1664 Huron Road, as outlined in Community Services Department report CSD -17-074 be received for information and that the notice period run its course; and further, That staff be directed to report back in prior to the end of January 2018 with additional information once the in-depth study has been completed, providing additional financial implications between alternatives 1 and 2, as outlined in Report INS -17-080." Carried Unanimously, as amended, on a recorded vote. Moved by Councillor Y. Fernandes Seconded by Councillor B. loannidis "That pursuant to Section 25.4.11 of Chapter 25 (Council Procedure) of the Municipal Code, the proceedings of the Council this date shall be allowed to continue beyond 11:00 p.m. to conclude matters as listed on the agenda." Carried Unanimously. ANkiIAhvill!:11bylkil4*2911kiW1 COUNCIL MINUTES OCTOBER 16, 2017 -172- CITY OF KITCHENER 10. QUESTIONS AND ANSWERS — In response to questions, Mr. J. Readman, Interim Executive Director, Infrastructure Services, advised the primary concern with moving forward with the Fairway -Traynor LRT Pedestrian Crossing is a lack of available land on the Fairway Road side of the project. He noted the preliminary preferred alternative is an at -grade crossing which will require the City to enter into easement agreements or pursue land acquisition. 11. BY-LAWS (FIRST READING) — Council agreed to the request of Ms. C. Tarling, City Clerk, to add an additional by-law for three readings this date regarding Municipal Code Chapter 170 — Purchasing and Materials Management, listed as Clause 4 on the Finance and Corporate Services Committee report dated October 2, 2017. Moved by Councillor Y. Fernandes Seconded by Councillor J. Gazzola a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. b. To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. C. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. d. To confirm all actions and proceedings of the Council. e. Being a by-law to repeal and replace Chapter 170 of the City of Kitchener Municipal Code with respect to Purchasing and Materials Management. and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. On motion, Council resolved itself into the Committee of the Whole to consider its agenda and Mayor B. Vrbanovic appointed Councillor K. Galloway-Sealock as Chair. On motion, Council rose from the Committee of the Whole and Mayor B. Vrbanovic occupied the Chair. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor S. Davey "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. 14. BY-LAWS (THIRD READING) - Moved by Councillor Y. Fernandes Seconded by Councillor B. loannidis "That the by-laws be given third reading, namely: OCTOBER 16, 2017 COUNCIL MINUTES -173- CITY OF KITCHENER a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law No. 2017-102) b. To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law No. 2017-103) C. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. d. To confirm all actions and proceedings of the Council. (By-law No. 2017-104) (By-law No. 2017-105) e. Being a by-law to repeal and replace Chapter 170 of the City of Kitchener Municipal Code with respect to Purchasing and Materials Management. (By-law No. 2017-106) be taken as read a third time, be finally passed and numbered serially by the Clerk." Carried. On motion, the meeting adjourned at 11:03 p.m. s � � .............................................................................................. , ...._.4 ....... MAYOR /OK COUNCIL MINUTES OCTOBER 16, 2017 -174- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE — 1. That the Uniform Traffic Bylaw be amended to prohibit stopping at any time on the west (even -numbered) side of Katherine Crescent from a point 163 metres south of Dunbar Road to a point 6 metres south thereof, as outlined in Infrastructure Services Department report INS - 17 -077. 2. That the Uniform Traffic Bylaw be amended to prohibit parking at any time on the north/west (odd -numbered) side of Udvari Crescent from a point approximately 70 metres west of Highbarry Crescent to a point approximately 20 metres west thereof, as outlined in Infrastructure Services Department report INS -17-078. 3. That the supply component of the natural gas rate be decreased to 9.0000 cents per cubic metre from 9.5000 cents per cubic metre for system gas customers of Kitchener Utilities effective November 1, 2017, as outlined in Infrastructure Services Department report INS -17- 074; and, That the transportation component of the natural gas rate be decreased to 4.5000 cents per cubic metre from 5.0000 cents per cubic metre for system gas customers of Kitchener Utilities effective November 1, 2017; and, That the delivery components of the natural gas rate be changed as outlined in Report INS -17- 074 - Appendix A for all Kitchener Utilities delivery customers effective November 1, 2017; and further, That the Ontario Cap & Trade component of the natural gas delivery rate be increased to 3.8719 cents per cubic metre from 3.5647 cents per cubic metre for all gas customers of Kitchener Utilities that do not manage their own compliance in accordance with Provincial legislation, effective November 1, 2017. 4. That the Purchasing By-law attached as Appendix 2 to Finance and Corporate Services Department report FCS -17-038, be approved; and, That the contents of The City of Kitchener Municipal Code Chapter 170, Purchasing and Materials Management be repealed and replaced with the provisions of the Purchasing By- law; and further, That By-law 2014-109 being a By-law to cover Purchasing and Materials Management policies be repealed. 5. That the PARTS Midtown Plan, attached as Appendix A, to Community Services Department report CSD -17-090, save and except for the implementation of the roadway connection and parkland identified on the properties municipally addressed as 101 and 105 Glasgow Street, be approved; and, That staff prepare the appropriate Official Plan Amendment (i.e. incorporate an updated Secondary Plan), the corresponding Zoning By-law Amendment and related urban design guidelines, which will include additional public engagement and consultation, to implement the PARTS Midtown Plan; and, That the mobility, public realm or any relevant technical and implementation recommendations identified in the PARTS Midtown Plan be prioritized as a part of future business plan, work plan and budget processes; and further, That the recommendations outlined in the PARTS Midtown Plan related to the implementation of the roadway connection and parkland identified on the properties municipally addressed as 101 and 105 Glasgow Street, and as referred to in Clause 5 of the Finance and Corporate Services Report, be deferred to December 4th Standing Committee of Council." COUNCIL MINUTES OCTOBER 16, 2017 -175- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) That beginning January 1, 2019, the 1/3 tax free portion of Council remuneration be eliminated in compliance with Federal legislation, as outlined in Finance and Corporate Services Department report FCS -17-164; and further, That the current matching RRSP program for Councillors be replaced with participation in the OMERS program on a cost -neutral basis to the City as of November 30, 2018. HERITAGE KITCHENER — That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA- 2017-V-029 be approved to permit the alterations to the front (Joseph Street) and side elevations, including: enclosing the porch; replacing the windows and doors; removing the siding and shutters; installing signs; recladding the canopy; and adding a new roof and glazing to the attached garage, of the building located on the property municipally addressed as 119 Joseph Street, in accordance with the plans and supplementary information submitted with the application and described in Community Services Department report CSD -17-085, subject to the following conditions: i. That the final design of the frameless glass entrance door and the main door and door surround (including transom and sidelights) be provided to Heritage Planning staff for review and approval, in conjunction with the Victoria Park Area Heritage Conservation District representative, prior to issuance of a building permit. ii. That the final building permit drawings be reviewed and heritage clearance provided by Heritage Planning staff prior to issuance of a building permit. iii. That the final sign permit drawings be provided to Heritage Planning staff for review and approval, in conjunction with the Victoria Park Area Heritage Conservation District representative, prior to issuance of a sign permit. That the following resolution be deferred until the November 6, 2017 Council Meeting in order to allow the applicant and neighbouring residents to discuss the development further: That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2017-V-031 be approved to permit the construction of two multi -residential buildings located on the property municipally addressed as 64 Margaret Avenue, in accordance with the plans and supplementary information submitted with the application and described in Community Services Department report CSD -17-086, subject to the following conditions: i. That final samples of the building materials and colours be submitted for review and approval by Heritage Planning staff, in conjunction with Urban Design staff, prior to issuance of a building permit. That the final building permit drawings be reviewed and heritage clearance provided by Heritage Planning staff prior to issuance of a building permit. (Dealt with under Delegations and Deferred) That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA- 2017-V-033 be approved to permit the demolition of two single detached dwellings on the properties municipally addressed as 474 and 484 Queen Street South, on the rationale that the approval is based solely on the proximity and future use as a National Historical Site and should not be considered as a precedent for demolition within approved heritage districts, as referenced in Community Services Department report CSD -17-088, subject to the following conditions: COUNCIL MINUTES OCTOBER 16, 2017 -176- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL HERITAGE KITCHENER — (CONT'D) That photo documentation of the single detached dwellings in accordance with the City's standard Photographic Documentation / Recording Guidelines be submitted to Heritage Planning staff for review and heritage clearance prior to issuance of a demolition permit. ii. That a salvage and commemoration plan/report be submitted to Heritage Planning staff for review and approval prior to issuance of a demolition permit. The salvage and commemoration plan will detail how heritage materials will be salvaged and made available to the public and will detail how the evolution of the original farmstead, surrounding neighbourhoods and the Queen Street South corridor will be commemorated and interpreted. iii. That a landscape plan (e.g. fencing, paths, trees, other landscape features, etc.) be submitted to Heritage Planning staff for review and approval prior to March 30, 2018 and the landscape plan will be implemented prior to September 28, 2018 (Dealt with under Delegations and Carried as amended) COUNCIL MINUTES OCTOBER 16, 2017 -177- CITY OF KITCHENER COMMITTEE OF THE WHOLE A. BY-LAWS LISTED ON THE AGENDA — 2ND READING — It was resolved: "That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment." B. ADMINISTRATIVE REPORTS — 1. Various Tenders Dealt with under Delegations. 2. INS -17-082 — Waterloo Regional Police Service — Civic District Parking Agreement Council considered Infrastructure Services Department report INS -17-082 (K. Carmichael), dated October 3, 2017. It was resolved: "That Council enter into a five (5) year agreement satisfactory to the City Solicitor with the Waterloo Region Police Service to lease parking spaces at Civic District Parking Garage." 3. FCS -17-144 — Applications for Cancellation, Refund, Reduction of Taxes Council considered Finance and Corporate Services Department report FCS -17-144 (J. Evans) dated September 28, 2017. It was resolved: "That the applications to City Council for cancellation, reduction, refund of taxes totalling $441,050.35 as attached to Finance and Corporate Services Department report FCS - 17 -144, be approved, pursuant to Section 357 of the Municipal Act." 4. FCS -17-172 — 2018 Council & Standing Committee Schedule Council considered Finance and Corporate Services Department report FCS -17-172 (C. Tarling), dated October 10, 2017. It was resolved: "That the 2018 Meeting Schedule, as attached to Finance and Corporate Services Committee report FCS -17-172, be approved as the 2018 schedule of Council and Standing Committee meetings." 5. FCS -17-170 — 2017 August Variance Report Council received Finance and Corporate Services Department report FCS -17-170 (R. Hagey), dated September 29, 2017 as information. 6. FCS -17-176 — Q17-086 - GVW All -Wheel Drive SUV Type Vehicle Council received Finance and Corporate Services Department report FCS -17-176 (M. Palmer), dated October 5, 2017 as information. 7. FCS -17-175 — Q17-085 — One Diesel Turf Tractor All Wheel Drive Council received Finance and Corporate Services Department report FCS -17-175 (M. Palmer) dated October 5, 2017 as information.