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HomeMy WebLinkAboutCouncil Agenda - 2017-11-06 COUNCIL AGENDA MONDAY, NOVEMBER 6, 2017 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBERS (TELEVISED) 200 KING STREET WEST 1. COMMENCEMENT – Singing of "O Canada". 2. MINUTES – Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held October 16, 2017 and special meetings held October 16 and 30, 2017) – Councillor S. Davey 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE – a. Flag Request under Policy MUN-FAC-442: • Turkish Community – Commemoration of the Proclamation of the Republic of Turkey – October 27, 2017 Movember K-W – Movember, 2017 – November 1-30, 2017 MNO – Grand River Metis Council – Louis Riel Day – November 15, 2017. 5. PRESENTATIONS – a. Brian Rainville – To present a replica Light Armoured Vehicle (LAV) and plaque recognizing the City’s support of the Afghanistan Monument project. b. Justin Watkins – To provide an update on the Kitchener-Waterloo Joint Services Initiative. Finance and Corporate Services Department report FCS-17-191 is attached. c. Michelle Drake and Darren Kropf – To present the Ontario Professional Planners Institute (OPPI) Award for Communications / Public Education recognizing the City’s Neighbourhood Strategy ‘Love My Hood’. d. Tina Malone-Wright, Brandon Sloan and Alain Pinard – To present the Ontario Professional Planners Institute (OPPI) Award for Communications / Public Education recognizing the City’s Planning Around Rapid Transit Stations – PARTS Central Plan. 6. DELEGATIONS – a. Notice has been given for any member of the public to speak for or against a by-law to close the public highway known as an Unnamed Public Lane, lying west of River Road, between Lots 23 and 24, Plan 937, listed as Items 11.a. and 14.a. b. Notice has been given for any member of the public to speak for or against a by-law to close and convey part of the public highway known as Plains Road, listed as Items 11.b. and 14.b. c. Notice has been given for any member of the public to speak for or against a by-law to name a private road as Chicopee Hills Drive, listed as Items 11.c. and 14.c. d. The following delegations have registered regarding the HPA -2017-V-031 – 64 Margaret Avenue, listed as item 8.a. under Unfinished Business: Vanessa Hicks, Vive DevelopmentCorp.; and, Hal Jaeger. *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, NOVEMBER 6, 2017 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBERS - 2 - 200 KING STREET WEST __________________________________________________________________________________________ 6. DELEGATIONS – (CONT’D) e. Michelle Palmer, Director of Supply Services – To answer any questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. 7. REPORTS OF COMMITTEES – OCTOBER 30, 2017 8. UNFINISHED BUSINESS a. Heritage Permit Application HPA-2017-V-031 – 64 Margaret Avenue – At the October 16, 2017 Council meeting, consideration of the following recommendation was deferred to the meeting this date: That the following motion be deferredto the November 6, 2017 Council Meeting in order to allow further opportunity for the applicant and neighbouring residents to discuss the development further: ‘That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2017-V-031 be approved to permit the construction of two multi-residential buildings located on the property municipally addressed as 64 Margaret Avenue, in accordance with the plans and supplementary information submitted with the application and described in Community Services Department report CSD-17-086, subject to the following conditions: i. That final samples of the building materials and colours be submitted for review and approval by Heritage Planning staff, in conjunction with Urban Design staff, prior to issuance of a building permit. ii. That the final building permit drawings be reviewed and heritage clearance provided by Heritage Planning staff prior to issuance of a building permit.’ 9. NEW BUSINESS – a. Kitchener Public Library – Councillor S. Marsh has given notice that she will introduce the following motion for consideration this date: WHEREAS the Kitchener Public Library (KPL) has received a multi-year pledge amount of $200,000 for their Studio Central project; and, WHEREAS KPL would like to begin renovations in advance of the funds being fully received through the pledge; THEREFORE BE IT RESOLVED that the KPL be permitted to spend the amount of $200,000 for the project for Studio Central through cash flow adjustments to KPL’s capital budget; and, THEREFORE BE IT FURTHER RESOLVED that KPL retain the risk for any unreceived future pledge amounts such that they be offset through other donations or internal budget reprioritization. b. Licensing of Cats – Councillor F. Etherington has given notice that he will introduce the following motion for consideration this date: WHEREAS Kitchener taxpayers will pay the Humane Society, in each of the next four years, at least $630,000 a year to care for cats, dogs and stray animals; and, COUNCIL AGENDA MONDAY, NOVEMBER 6, 2017 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBERS - 3 - 200 KING STREET WEST __________________________________________________________________________________________ 9. NEW BUSINESS – (CONT’D) b. (Cont’d) WHEREAS care for hundreds of cats constitutes more than 50 per cent of costs faced by the Humane Society; and, WHEREAS dog owners are supposed to by dog licenses while cat owners do not have to buy cat licenses; and, WHEREAS other municipalities including Guelph, Stratford, London, Mississauga, Toronto, Sudbury, Peterborough, Calgary, Edmonton, Winnipeg and Montreal have cat-license programs that cost about $25 a year for each cat; and, WHEREAS licensing income could help offset Humane Society cat-care costs. BE IT RESOLVED that Kitchener research and consider a cat-license system that could be introduced after a series of educational public meetings and consultations are held; and, BE IT RESOLVED that, if accepted by Council, each cat owner pay an annual fee determined by staff to license each cat; and, BE IT FINALLY RESOLVED that, in order to consider staff workload involved, the issue be referred to the corporate business planning process. c. Fences on Corner Lots – Councillor D. Schnider has given notice that he will introduce the following motion for consideration this date: That staff be directed to review the city’s height and setback regulations for fences in exterior yards on corner lots as set out in Chapter 630, Article 5, of the Municipal Code; and, That the review include a comparison of corner lot regulations for fences in other municipalities; and, That by-law enforcement of Chapter 630, Article 5, of the Municipal Code pertaining to fences constructed in exterior yard lines of corner lots be suspended until the review is complete; and, That the suspension of by-law enforcement and exclude fences or portions of fences within the corner and driveway visibility triangles or any other safety concerns that may be identified by staff; and further, That staff report back in early 2019 with the results of this review and any recommendations for improvement. d. Regional Council Update – Mayor B. Vrbanovic. 10. QUESTIONS AND ANSWERS 11. BY-LAWS --- 1ST READING – a. Being a by-law to close the public highway known as an Unnamed Public Lane, lying west of River Road, between Lots 23 and 24, Plan 937, in The City of Kitchener. b. Being a by-law to close and convey part of the public highway known as Plains Road in the City of Kitchener. COUNCIL AGENDA MONDAY, NOVEMBER 6, 2017 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBERS - 4 - 200 KING STREET WEST __________________________________________________________________________________________ 11. BY-LAWS --- 1ST READING – (CONT’D) c. Being a by-law to name a private road as Chicopee Hills Drive in The City of Kitchener. d. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (Amends the Uniform Traffic By-law) e. Being a by-law to provide for the establishing and laying out of part of Doon Creek Street as a public highway in The City of Kitchener. (Conveys 0.3m reserves pursuant to conditions of Subdivision Agreement, Block 168, 58M-502) f. Being a by-law to provide for the widening of part of Strange Street as a public highway in the City of Kitchener. g. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE – Chair, Councillor S. Davey. 13. REPORT OF THE COMMITTEE OF THE WHOLE 14. BY-LAWS --- 3RD READING – a. Being a by-law to close the public highway known as an Unnamed Public Lane, lying west of River Road, between Lots 23 and 24, Plan 937, in The City of Kitchener. b. Being a by-law to close and convey part of the public highway known as Plains Road in the City of Kitchener. c. Being a by-law to name a private road as Chicopee Hills Drive in The City of Kitchener. d. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. e. Being a by-law to provide for the establishing and laying out of part of Doon Creek Street as a public highway in The City of Kitchener. f. Being a by-law to provide for the widening of part of Strange Street as a public highway in the City of Kitchener. g. To confirm all actions and proceedings of the Council. REPORT TO: Council DATE OF MEETING: November 6, 2017 SUBMITTED BY: Michael Goldrup, Acting DCAO Finance and Corporate Services, 519-741-2200 ext. 7117 PREPARED BY: Justin Watkins, Manager, Digital Transformation and Strategy, Finance and Corporate Services WARD(S) INVOLVED: N/A DATE OF REPORT: October 13, 2017 REPORT NO.: FCS-17-191 SUBJECT:K-W Joint Service Initiatives Committee 2017 Update ___________________________________________________________________________ RECOMMENDATION: For information. BACKGROUND: The cities of Kitchener and Waterloo have a long history of undertaking cooperative initiatives on an ad hoc basis. Pursuit of a more formalized approach to joint initiatives began in 2004, in recognition of similar dynamics between the two municipalities and the contiguous geography of the urban areas. In 2006, the original program was refreshed and rebranded as the Kitchener-Waterloo Joint Service Initiatives Committee (JSIC). Over the last decade collaborative work between Kitchener and Waterloo has continued, largely informally. Over 70 joint initiatives have taken place during this period with many remaining active practice today, the balance being project specific and since completed. In 2015, staff from both municipalities renewed efforts to formally plan joint initiatives for the upcoming year, and did so again in 2016 and 2017. The JSIC is also supportive of other collaboration opportunities that arise throughout the year that might not have been formally planned, as long as the project provides mutual benefit and the efficient use of collective resources. The purpose of this report is to provide council with an update on recent and upcoming initiatives. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 5.b. - 1 REPORT: Prior to each JSIC meeting input is sought from both municipalities on project opportunities, many of which are drawn from the City’s business plan. These projects are then scoped with preliminary activities over a 12 month period using a common template. The JSIC then selects a shortlist for the upcoming year based on consensus. 2016-2017 Initiative Highlights Kitchener-Waterloo - Federation of Canadian Municipalities (FCM) 2019 Board Meeting Proposal o In February 2017, the councils of Kitchener and Waterloo approved staff reports recommending a joint bid to host a 2019 Federation of Canadian Municipalities Board Meeting. o On March 28, 2017 FCM advised that the Kitchener-Waterloo proposal was selected to host the September 10-13, 2019 event. Planning work will be ongoing throughout 2018 and 2019. Corporate Contact Centre o Expanding the City of Kitchener’s Corporate Contact Centre after-hours support to other City of Waterloo divisions (i.e. municipal enforcement). o This initiative is ongoing with scripts being developed, call volumes being tracked (for planning purposes) and an implementation strategy being developed. Full implementation is expected in 2019. External Grants Collaboration o Coordinate efforts on external grant opportunities including advocating, researching, liaising with divisions regarding potential projects and writing reports for senior staff and councils. o This initiative is ongoing with both parties agreeing to pilot external support for new grant opportunities from outside organizations (other than the federal or provincial governments). Cycling Infrastructure o An opportunity was identified to better coordinate cycling infrastructure and programming opportunities. o Both cities have representatives attending regular IMPACT meetings and discussions are ongoing regarding the development of a shared bike valet program, including shared volunteer resources. 5.b. - 2 2017-2018 Joint Service Initiatives In June of this year the JSIC held its annual meeting and prioritized the following initiatives: Assessment Management o Collectively identify methods for reviewing and inspecting vacancy applications, and seek ways to improve the flow of information from MPAC to ensure property assessments are accurate and fairly captured in our growing communities. o This initiative will also include Kitchener reviewing Waterloo’s assessment base software which is being used on a pilot basis to evaluate vulnerable properties. Sanitary Sewer Rebate Program o Collaborate to reform the existing sanitary sewer rebate programs in both municipalities, looking for consistent practices regarding eligibility criteria and methods for verifying rebates volumes. Election Equipment/Services o In preparation for the next municipal election collectively look for ways to achieve cost-effective procurement on the required election equipment/services, including laptops, printing, and voter notification cards. This initiative will exclude any election equipment/services already contracted (tabulators). Stormwater Management Design and Operations o The cities of Kitchener and Waterloo have long been leaders in the field of stormwater management dating back to the implementation of our respective stormwater utilities in 2011. o Continue to take a leadership approach in this ever evolving industry and look for opportunities to collaborate on stormwater issues, particularity around flood risk mitigation, climate change adaptation, communication, emergency preparedness and contract services. Forsyth Drive / Aberdeen Road Re-profiling and Reconstruction o Project scope includes the re-profiling of Forsyth Drive (Waterloo) and the reconstruction of Aberdeen Road (Kitchener) to correct ongoing drainage issues. Project design work has been completed. Reconstruction work has been deferred to 2018. Keeping with existing practice, selected initiatives for the ensuing year will be led by Kitchener or Waterloo, in collaboration with the other municipality. 5.b. - 3 Opportunities for Broader Collaboration Recognizing the merits of broader collaboration the JSIC is committed to including other area municipalities as project partners, where applicable. While the work of the JSIC focuses specifically on “local-local” Kitchener-Waterloo initiatives (initiatives within the jurisdiction for lower tier municipalities), there has also been interest in recent years to pursue “local-regional” initiatives that overlap lower tier and upper tier jurisdiction. The JSIC has identified that the most appropriate channel to pursue these opportunities is in collaboration with the areas CAO’s, whom already discuss region-wide opportunities as part of their regular meetings. Recent examples of local-regional initiatives include: Voice Radio Infrastructure Replacement Project The Region’s voice radio system provides public safety grade two-way communications for Waterloo Regional Police Service (WRPS), all municipal fire departments, regional departments (Grand River Transit and roads operations) and various local municipal operations departments. Motorola Solutions Canada Inc. was selected as the new voice radio system provider from a list of pre-qualified vendors. Southwestern Integrated Fibre Technology Network (SWIFT) In April 2017 the Region of Waterloo contributed $2.2M to the SWIFT project, providing faster and more cost effective fibre-based internet service to residents and businesses across the region. SWIFT has committed to a minimum 4:1 ratio for the value of infrastructure installed vs. municipal contribution. LED Street Light Conversion Project This particular local-regional initiative was approved in 2016 and will be substantially completed in 2017. With participation by all local municipalities within Waterloo region, this initiative is one of the largest region-wide collaborative projects in recent history. It includes the installation of approximately 16,000 LED streetlights in Kitchener and approximately 8,000 in Waterloo. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: None at this time. 5.b. - 4 COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. Both Kitchener and Waterloo maintain up-to-date information about current shared services, as well as upcoming joint projects, on www.kitchener.ca/jointservices and www.waterloo.ca/jointservices. As part of both cities’ communications planning protocol, when a project is of a joint nature this fact is clearly reinforced in all external communications to residents, local media and stakeholders along with emphasis on the inherent benefits of working together. An annual overview on joint service successes and future profiled projects will be published and posted on the /jointservices section of each city’s website after council has received the annual JSIC update. ACKNOWLEDGED BY: Dan Chapman, CAO 5.b. - 5 COMMITTEE OF THE WHOLE AGENDA MONDAY, NOVEMBER 6, 2017 CHAIR – COUNCILLOR S. DAVEY ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment. B. ADMINISTRATIVE REPORTS 1.Tenders Attached are reports from M. Palmer, Director of Supply Services, recommending: i. FCS-17-181 – T17-122 Pool Supplies and Bulk Chemicals That the City of Kitchener’s portion of Cooperative Tender T17-122 Pool Supplies and Bulk Chemicals, be awarded to Acapulco Pools Limited, Kitchener, Ontario, at their tendered price of $117,869.84, plus H.S.T. of $15,323.08, for a total of $133,192.92 for a one (1) year term, with an option to renew for four (4) additional twelve (12) month terms. ii. FCS-17-185 – P17-125 Snow Clearing and Removal Services That Proposal P17-125 Snow Clearing and Removal Services, be awarded to the following contractors; 1921902 Ontario Inc. O/A Sittler Demolition, Kitchener, Ontario; Conestoga Contracting Group Inc., Elmira, Ontario; Contractor’s Dispatch Inc., Kitchener, Ontario; Platinum Stone Design Inc., Paris, Ontario; and, Terry Hewitson Enterprises, Ariss, Ontario; at their proposed firm hourly rates, for two (2) years, with an option to renew for one (1) additional two (2) year term. iii. FCS-17-186 – T17-120 Residential Tankless Water Heaters That Tender T17-120 Residential Tankless Water Heaters, be awarded to Rheem Canada Ltd., Brampton, Ontario, at their tendered price of $56,250., plus H.S.T. of $7,312.50, for a total of $63,562.50, for a one (1) year term, with an option to renew for three (3) additional twelve (12) month periods. iv. FCS-17-187 – T17-036 Printing / Production of Life Magazine That Tender T17-036 Printing / Production of the City's Kitchener Life Magazine, be awarded to Kitchener Citizen, Kitchener, Ontario, at their tendered price of $43,200., plus H.S.T. of $5,616., for a total of $48,816., for a one (1) year term, with an option to renew for four (4) additional twelve (12) month periods. v. FCS-17-192 – E17-119 Consultant Services – Doon Pioneer Park Skatepark That Expression of Interest E17-119 Consultant Services – Doon Pioneer Park Skatepark, be awarded to New Line Skateparks Inc., Toronto, Ontario, at their estimated fee of $44,230., plus H.S.T. of $5,749.90, for a total of $49,979.90, based on a satisfactory contract being negotiated. 2.FCS-17-184 – Sign Variance – 525 Belmont Avenue West Attached is Finance and Corporate Services Department report FCS-17-184 (D. Saunderson), dated September 20, 2017. That the application of Belgage Medical Arts (SG 2017-014 – 525 Belmont Avenue West) requesting permission to install a ground-supported sign having a sign area of 9.4 sq.m. rather than the permitted maximum sign area of 6 sq.m.; a height of 4.2m rather than the permitted height of 2m; and, address clearance from the ground of 0.5m whereas the By-law requires the address to have a ground clearance of 0.9m, on Part 2 COMMITTEE OF THE WHOLE NOVEMBER 6, 2017 B. ADMINISTRATIVE REPORTS - CONT'D Lots 15 & 16 and Part Lane, Plan 402, 525 Belmont Avenue West, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1.That the owner shall obtain a sign permit from the Planning Division. 2.That the owner shall obtain approval of a landscape plan from the City’s Director of Planning. The landscape plan shall show landscaping to be installed surrounding the proposed ground-supported sign. All landscaping shall be completed by June 30th, 2018 and shall be maintained in accordance with the approved landscape plan. 3.That the owner shall ensure the sign is located outside of the Corner Visibility Triangle (CVT). 4.That the owner shall ensure the automatic changing copy portion of the sign is turned off between the hours of 12:00 a.m. and 6:00 a.m. 5.That the owner shall ensure messages displayed on the automatic changing copy portion of the sign shall stay static for a minimum of 6 seconds when in operation. 6.That the owner shall complete Condition 1 prior to January 31, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate), prior to the completion date set out in this decision. Failure to fulfill these conditions will result in this approval becoming null and void. 3.INS-17-086 – 2017 Municipal GHG Challenge Fund Submission Attached is Infrastructure Services Department report INS-17-086 (J. Readman), dated October 31, 2017. That Council endorse a submission to the Municipal GHG Challenge Fund and commit a proportionate share of project costs identified in the application. Rise and Report REPORT TO: Committee of the Whole DATE OF MEETING: 2017-11-06 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216 WARD(S) INVOLVED: N/A DATE OF REPORT: 2017-10-16 REPORT NO.: FCS-17-181 SUBJECT: T17-122 Pool Supplies and Bulk Chemicals (Co-operative) ___________________________________________________________________________ RECOMMENDATION: That the City of Kitchener’s portion of Cooperative Tender T17-122 Pool Supplies and Bulk Chemicals, be awarded to Acapulco Pools Limited, Kitchener, Ontario, at their tendered price of $117,869.84, plus H.S.T. of $15,323.08, for a total of $133,192.92 for a one (1) year term, with an option to renew for four (4) additional twelve (12) month terms. BACKGROUND: This is a co-operative tender issued by the City of Kitchener (Lead Agency) on behalf of the Co-operative Purchasing Group of Waterloo Region (CPGWR). Participating agencies included: City of Kitchener, City of Waterloo, University of Waterloo, Wilfrid Laurier University, Township of Wilmot and Township of Woolwich. The tender is based on fixed unit prices on an estimated representative sampling of pool supplies and bulk chemicals used over the last year. The City of Kitchener’s portion of this co-operative contract is estimated at $78,184.43, for a one (1) year period. The actual spend will depend on the level of activity throughout the term of the contract. REPORT: This report is being brought forward for Council approval in accordance with the new Purchasing Bylaw clause 170.7.3 - “Regardless of Procurement Value, the Director of *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.i - 1 Supply Services shall submit a report to Council recommending award of a purchase greater than $100,000 if any one or more of the following conditions apply: d) only one Bid was received in response to a Solicitation” Tenders were advertised publicly on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by eleven (11) interested parties and by the closing date of Thursday October 12, 2017, one (1) tender had been received. The following tenders were received: Bid Price Acapulco Pools Limited Kitchener ON$133,192.82 * The price for pool supplies and bulk chemicals has increased 6% from the 2016 contract. The three (3) bidders who provided bids in 2013 were notified through the City’s bidding system of this solicitation and downloaded the document but did not submit a bid, therefore, the City only received the one bid from Acapulco Pools Limited. The tender was reviewed by E. Riek, Interim Supervisor Facilities Management and R. Scott, Buyer who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from the appropriate operating accounts. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services 1.i - 2 REPORT TO: Committee of the Whole DATE OF MEETING: 2017-11-06 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: All DATE OF REPORT: 2017-10-20 REPORT NO.: FCS-17-185 SUBJECT: P17-125 Snow Clearing and Removal Services ___________________________________________________________________________ RECOMMENDATION: That Proposal P17-125 Snow Clearing and Removal Services, be awarded to the following contractors; 1921902 Ontario Inc. O/A Sittler Demolition, Kitchener, Ontario; Conestoga Contracting Group Inc., Elmira, Ontario; Contractor’s Dispatch Inc., Kitchener, Ontario; Platinum Stone Design Inc., Paris, Ontario; Terry Hewitson Enterprises, Ariss, Ontario; at their proposed firm hourly rates, for two (2) years, with an option to renew for one (1) additional two (2) year term. BACKGROUND: The City establishes a list of contractor(s) who can provide various pieces of equipment and operators (front end loaders, snow blowers, bulldozers, dump trucks) for snow clearing and removal services on city streets, on an as-required basis, when we have an extreme weather condition. This contract is in place in order to be pro-active and have a snow storm process in place. The actual spend will depend on the level of activity throughout the term of the contract. The average annual spend over the past four years (4) years was $50,571.77, before taxes. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.ii - 1 REPORT: The value of this purchase falls below the Council approval threshold of the new purchasing bylaw, however it is being brought forward because of the new Purchasing Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet completed by the effective date of this By-law shall be completed in accordance with the terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were still in effect.” This Proposal was advertised publicly on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Proposal documents were downloaded by twelve (12) interested parties and by the closing date of Thursday October 19, 2017, five (5) proposals had been received. The following proposals were received: 1921902 Ontario Inc. O/A Sittler Demolition Kitchener ON * Conestoga Contracting Group Inc.Elmira ON * Contractor’s Dispatch Inc. Kitchener ON * Platinum Stone Design Inc. Paris ON * Terry Hewitson EnterprisesAriss ON * Proposals were evaluated on contractors providing suitable equipment to do the required work, response time and their hourly rates. The hourly rates for tandem and tri-axle dump trucks increased 1%, loaders 12% and blowers 11% from the previous tendered pricing in 2013. Proposals were reviewed by S. Berry, Manager, Maintenance and Operations, who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from Miscellaneous Winter Maintenance – Contract Services- Other COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. 1.ii - 2 PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services 1.ii - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2017-11-06 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213 WARD(S) INVOLVED: All DATE OF REPORT: 2017-10-17 REPORT NO.: FCS-17-186 SUBJECT:T17-120Residential Tankless Water Heaters ___________________________________________________________________________ RECOMMENDATION: That Tender T17-120 Residential Tankless Water Heaters, be awarded to Rheem Canada Ltd., Brampton, Ontario, at their tendered price of $56,250., plus H.S.T. of $7,312.50, for a total of $63,562.50, for a one (1) year term, with an option to renew for three (3) additional twelve (12) month periods. BACKGROUND: The rental water heater program was established in 1989 to ensure affordable hot water service for Kitchener residents. The original program goals were to service Kitchener residents’ hot water needs by delivering a program with economical rental rates and great customer service. Kitchener Utilities offer a full range of water heaters with the latest technologies including high efficiency Energy Star compliant water heaters. In addition, the introduction of tankless technology coupled with customer requests for compact water heaters has given rise to offer a tankless rental water heater solution to the residents. The average annual spend over the past three (3) years was $45,480. The actual spend will depend on the level of activity throughout the term of the contract. REPORT: The value of this purchase falls below the Council approval threshold of the new purchasing bylaw, however it is being brought forward because of the new Purchasing Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.iii - 1 completed by the effective date of this By-law shall be completed in accordance with the terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were still in effect.” Tenders were advertised publicly on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by nine (9) interested parties and by the closing date of Thursday October 12, 2017, two (2) tenders had been received. The following tenders were received: Bid Price Rheem Canada Ltd Brampton ON $63,562.50 * A.O. Smith Enterprises Ltd Guelph ON $67,800.00 The tender received from A.O. Smith Enterprises Ltd., was disqualified as incomplete. The price for tankless water heaters has increased 8.7% from the 2014 submitted tender. The tenders were reviewed by B. Nash, Manager of Customer Relations and S. Rudak, Buyer, who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Water heaters are a capital asset and their installation/replacement is funded through rental rates. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services 1.iii - 2 REPORT TO: Committee of the Whole DATE OF MEETING: 2017-11-06 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213 WARD(S) INVOLVED: All DATE OF REPORT: 2017-10-16 REPORT NO.: FCS-17-187 SUBJECT: T17-036 Printing / Production of the City's Kitchener Life Magazine ______________________________________________________________________ RECOMMENDATION: That Tender T17-036 Printing / Production of the City's Kitchener Life Magazine, be awarded to Kitchener Citizen, Kitchener, Ontario, at their tendered price of $43,200., plus H.S.T. of $5,616., for a total of $48,816., for a one (1) year term, with an option to renew for four (4) additional twelve (12) month periods. BACKGROUND: After a comprehensive review of city publications as identified in the council approved Corporate Business Plan, Your Kitchener is being relaunched in February 2018 in a new format, with a new title: Kitchener Life. This publication continues to be a key tool in how the City shares information with our citizens. The new format reflects citizen feedback and will connect people with projects, programs and services provided by the City. It will share information about how to get involved in city decisions, will feature articles about being healthy and active in the community, and will encourage citizens to participate in city programs. It will also promote activities and events at community assets like the Kitchener Market and the Aud to support ongoing revenue generation. REPORT: The value of this purchase falls below the Council approval threshold of the new purchasing bylaw, however it is being brought forward because of the new Purchasing *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.iv - 1 Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet completed by the effective date of this By-law shall be completed in accordance with the terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were still in effect.” Tenders were advertised publicly on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by seventeen (17) interested parties and by the closing date of Thursday October 12, 2017, four (4) tenders had been received. The following tenders were received: Bid Price Kitchener Citizen Kitchener ON$ 48,816.00 * Webnews Printing Inc. North York ON $ 53,835.91 Metroland Media Kitchener Post Kitchener ON $ 93,281.59 The Waterloo Region Record Kitchener ON $110,258.71 This is a new publication with the first issue occurring Winter 2017 to 2018. The tender was reviewed by C. Collins, Manager Marketing Communications, N. Amaral, Manager, Digital Media and Creative Services and S. Rudak, Buyer, who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope but the upset limit is not within the funding available (B) for this project. The estimated deficit (D)will be offset by savings within other areas of Corporate Communications. Financial Summary for Tender T17-036 Printing/Production of Kitchener Life Magazine Estimated Cost for this Phase of Work Tender T17-036 costs, including HST 48,816.00 less: HST rebate on tender (4,855.68) Net Cost Being Awarded 43,960.32 A Projected Costs Estimated Cost for this Phase of Work $ 43,960.32 C $ 40,300.00 B Funding Available for this Tender Estimated (Deficit) for this Phase of Work (B - C) (3,660.32) D 1.iv - 2 COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services 1.iv - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2017-11-06 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: Ward 4 DATE OF REPORT: 2017-10-26 REPORT NO.: FCS-17-192 SUBJECT:E17-119ConsultantServices – Doon Pioneer Park Skatepark ___________________________________________________________________________ RECOMMENDATION: That Expression of Interest E17-119 Consultant Services – Doon Pioneer Park Skatepark, be awarded to New Line Skateparks Inc., Toronto, Ontario, at their estimated fee of $44,230., plus H.S.T. of $5,749.90, for a total of $49,979.90, based on a satisfactory contract being negotiated. BACKGROUND: The Leisure Facilities Master Plan Update (2013) and the Parks Strategic Plan (2010) recommended that additional skatepark facilities be developed in Kitchener to provide more opportunities for youth participation in skateboarding. Through extensive public consultation during the Skatepark Planning Study (2012), the City identified sites in which to locate these additional skatepark facilities. With the 2015 completion of the Fischer Park Skatepark, the City is now looking to develop a fourth permanent facility, the Doon Pioneer Park Skatepark. In September 2015, council approved this skatepark location in concurrence with the approval of the Upper Canada Park Master Plan. Throughout 2017 and 2018, staff with the assistance of a skatepark consulting team will host user group workshops and public meetings to formulate design alternatives and develop final detailed drawings to develop a construction tender scheduled for summer 2018. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.v - 1 REPORT: The value of this purchase falls below the Council approval threshold of the new purchasing bylaw, however it is being brought forward because of the new Purchasing Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet completed by the effective date of this By-law shall be completed in accordance with the terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were still in effect.” In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of Professional Services/Consultants, a Consultant’s Review Committee was established consisting of K. Leasa, Associate Landscape Architect, D. Ritz, Supervisor, Design & Development, M. Parris, Landscape Architect, E. Pastrik, Manager INS-Maintenance and Operations and A. Buchholtz, Buyer. Expressions of interest were advertised publicly on the City of Kitchener website and on the internet through the Ontario Public Buyers Association Electronic Tendering Information System relative to this project. Documents were downloaded by seven (7) interested parties and by the closing date of Friday October 20, 2017, three (3) responses had been received. The review committee met on Friday October 27, 2017, to review the submissions and recommends awarding the project to New Line Skateparks Inc., Toronto, Ontario. The Committee rated consultants on the following criteria: •Completeness of the Expression of Interest •Understanding & Approach to the Project •Qualifications / Expertise of Consulting Team •Experience on Similar Projects •Public Consultation Plan •Past Performance with City of Kitchener on other Consulting / Engineering Assignments •Experience & Knowledge of Consulting Team’s Project Manager •Consultant Team’s Knowledge of City as Related to Project •Variety of Disciplines In-House •Estimate of Project Costs A listing of the responding parties follows for your reference: Radius Contracting IncorporatedComox BC New Line Skateparks Inc. Toronto ON * Stantec Consulting Ltd. Kitchener ON 1.v - 2 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this Expression of Interest (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated surplus (D) will remain in the account for the remaining phases of the project. E17-119 Consultant Services - Doon Pioneer Skatepark Estimated Cost for this Phase of Work Expression of Interest E17-119 costs, including HST 49,979.90 less: HST rebate (4,971.45) Net Cost Being Awarded 45,008.45 A Costs Incurred to Date 2,300.00 Total Estimated Cost for this Phase of Work $47,308.45 C Budget for this Phase of Work Skateboard Park Capital Account 50,000.00 Total Budget for this Phase of Work $50,000.00 B Estimated Surplus/(Deficit) (B - C) 2,691.55 D COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services 1.v - 3 REPORT TO: Committee of the Whole DATE OF MEETING: November 6, 2017 SUBMITTED BY: Dianna Saunderson, Secretary-Treasurer, Committee of Adjustment (519-741-2200 ext. 7277) PREPARED BY: Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594) WARD(S) INVOLVED: 8 DATE OF REPORT: September 20, 2017 REPORT NO.: FCS-17-184 SUBJECT:Sign Variance – 525 Belmont Avenue West ___________________________________________________________________________ RECOMMENDATION: “That the application of Belgage Medical Arts (SG 2017-014 – 525 Belmont Avenue West) requesting permission to install a ground-supported sign having a sign area of 9.4 sq.m. rather than the permitted maximum sign area of 6 sq.m.; a height of 4.2m rather than the permitted height of 2m; and, address clearance from the ground of 0.5m whereas the By-law requires the address to have a ground clearance of 0.9m, on Part Lots 15 & 16 and Part Lane, Plan 402, 525 Belmont Avenue West, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1.That the owner shall obtain a sign permit from the Planning Division. 2.That the owner shall obtain approval of a landscape plan from the City’s Director of Planning. The landscape plan shall show landscaping to be installed surrounding the proposed ground-supported sign. All landscaping shall be completed by June 30th, 2018 and shall be maintained in accordance with the approved landscape plan. 3.That the owner shall ensure the sign is located outside of the Corner Visibility Triangle (CVT). 4.That the owner shall ensure the automatic changing copy portion of the sign is turned off between the hours of 12:00 a.m. and 6:00 a.m. 5.That the owner shall ensure messages displayed on the automatic changing copy portion of the sign shall stay static for a minimum of 6 seconds when in operation. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2 - 1 6. That the owner shall complete Condition 1 prior to January 31, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate), prior to the completion date set out in this decision. Failure to fulfill these conditions will result in this approval becoming null and void.“ REPORT: The Committee of Adjustment met as a standing committee of City Council on Tuesday September 19, 2017, consider one application pursuant to Chapter 680 (SIGNS) of the City of Kitchener Municipal Code. This recommendation is being forwarded to you on behalf of the Committee of Adjustment for your consideration. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Respecting Sign By-law and Fence By-law variances, the Committee of Adjustment operates as a Standing Committee of City Council, and as such represents efficient and effective government. FINANCIAL IMPLICATIONS: None COMMUNITY ENGAGEMENT: INFORM - As directed by the Sign By-law and Fence By-Law, notice of Applications for Variance to the Sign By-law and Fence By-law are published in the Record 15 - 18 days prior to the Committee of Adjustment meeting at which the application will be considered. Notice of an application is also mailed to property owners within 30 metres of the subject property. INFORM - This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ENTRUST – The Committee of Adjustment is a Quasi-Judicial Committee of citizen members operating as a Standing Committee of City Council. ACKNOWLEDGED BY: Michael May, DCAO Community Services Department 2 - 2 REPORT TO: Committee of the Whole DATE OF MEETING: November 6, 2017 SUBMITTED BY: Justin Readman, Interim Executive Director, Infrastructure Services - 519 741 2200 X 7646 PREPARED BY: Lynda Stewart, Interim Director, Facilities Management 519 741 2600 X 4215 WARD(S) INVOLVED: All DATE OF REPORT: October 31, 2017 REPORT NO.: INS-17-086 SUBJECT:2017 Municipal GHG Challenge Fund Submission ___________________________________________________________________________ RECOMMENDATION: That Council endorse a submission to the Municipal GHG Challenge Fund and commit a proportionate share of project costs identified in the application. REPORT: On August 14, 2017, the Province of Ontario announced a new program focused on helping municipalities reduce greenhouse gas (GHG) emissions. According to the Ministry of the Environment and Climate Change (MOECC), this initiative is part of Ontario’s Climate Change Action Plan and is funded by proceeds from the province’s carbon market. TheMunicipal GHG Challenge Fund is a competitive, application-based program that will fund up to 100% of eligible costs for GHG emissions reduction projects proposed by municipalities. Municipalities may request up to $10 million per project. While the province may fund 100% of eligible costs; proposals that leverage up to 50% of eligible costs will be scored higher. Staff have identified a number of energy efficiency projects that have the potential to reduce GHG emissions from City of Kitchener operations. Applications to the fund are due November 14, 2017 and successful applicants will be informed in early 2018. It is envisioned that the City of Kitchener portion could be funded by existing capital balances and energy savings over a ten year period. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3 - 1 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Strategic Priority: Sustainable Environment and Infrastructure Strategy: 4.3 Reduce greenhouse gas emissions and energy consumption in all areas of city operations 4.6 Improve the City of Kitchener’s ability to leverage funding opportunities for the development and renewal of infrastructure through federal or provincial programs and other partnerships. FINANCIAL IMPLICATIONS: The completion of energy efficiency projects would result in energy consumption reductions and a corresponding savings in utility costs, which would be used to offset the capital costs of any projects. Existing capital funds related to these initiatives will also be used. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Justin Readman Interim Executive Director, Infrastructure Services 3 - 2 REPORTS TO BE CONSIDERED BY COUNCIL NOVEMBER 6, 2017 CITY OF KITCHENER COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – OCTOBER 30, 2017 1. That the community park at 269 Seabrook Drive, conveyed to the City through Draft Approved Plan of Subdivision 30T-08201, as outlined in Infrastructure Services Department report INS- 17-069, be named Hewitt Park; and further, That the heritage green referred to as Block 11, conveyed to the City through Draft Approved Plan of Subdivision 30T-08201, be named Ferguson Heritage Green. 2. That the revised Neighbourhood Matching Grant guidelines, attached to Community Services Department report CSD-17-095 be approved; and, That the City’s Deputy Chief Administrative Officers be authorized to execute agreements with recipients pertaining to Neighbourhood Matching Grants; said agreements to be to the satisfaction of the City Solicitor; and further, That the City’s Deputy Chief Administrative Officers be authorized to execute agreements with recipients pertaining to Placemaking Challenge Grants; said agreements to be to the satisfaction of the City Solicitor. 3. That the report entitled “Breaking the Silence on Hidden Violence: Addressing Hate Crime and Violence Against the LGBTQ Community in Waterloo Region” attached in Community Services Department report CSD-17-094 as Appendix ‘A’, be endorsed. 4. That the Community Garden Program, as outlined in Infrastructure Services Department report INS-17-079 be approved; and, That the City’s existing Community Garden Grant Policy (I-525) be rescinded and replaced with an updated Community Garden Grant, as outlined in Appendix ‘A’ of Report INS-17-079; and, That the Deputy Chief Administrative Officers be authorized to execute agreements with recipients pertaining to the City’s Community Garden Grant; said agreements to be to the satisfaction of the City Solicitor; and further; That staff be directed to implement and fund insurance coverage for new and existing community gardeners who have been permitted to have a community garden plot on city- owned land. 5. That the Kitchener Growth Management Plan Fall 2017 to Fall 2019+, attached to Community Services Department report CSD-17-091, be approved; and further, That the Kitchener Growth Management Plan Fall 2017 to Fall 2019+ be amended to include a new KGMP Parcel ID #147 for the lands owned by Activa Holdings Inc. that have urban land uses located immediately south of KGMP Parcel ID#31, as shown on MHBC’s letter dated August 24th, 2017, and that these lands be assigned a Priority B. FINANCE AND CORPORATE SERVICES COMMITTEE – OCTOBER 30, 2017 1. That the proposed fees and charges contained in the 2018 User Fee Schedule attached to Finance and Corporate Services Department report FCS-17-171, be approved as amended; and further, That Legal Services staff be directed to prepare the necessary by-laws to amend The City of Kitchener Municipal Code Chapters for fees and charges pertaining to licensing, planning applications, building permits and Committee of Adjustment applications. REPORTS TO BE CONSIDERED BY COUNCIL OCTOBER 16, 2017 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – OCTOBER 30, 2017 (CONT’D) 2. That, upon the recommendation of the Treasurer, and as outlined in Finance and Corporate Services Department report FCS-17-179, staff be directed to complete the following with respect to 152 Shanley Street (the “property”): i. A Planning Division initiated neighbourhood charrette to be undertaken in the first half of 2018 to develop a vision/criteria to be used as the foundation for a City facilitated zone change and other possible planning approvals AFTER the successful sale of the property and upon receipt of a bona fide redevelopment proposal that meets the vision criteria; ii. Following the completion of the charrette Council authorizes the write-off of the interest that has and will accrue on the outstanding property taxes with respect to 152 Shanley Street up to the date the Notice of the advertisement of the property a second time under the tax sale process is to be sent to the persons with a registered interest in the property; iii. Advertisement of the property a second time under the tax sale process following the charrette, prior to the end of 2018. PLANNING AND STRATEGIC INITIATIVES COMMITTEE – OCTOBER 30, 2017 1. That the City of Kitchener, pursuant to Section 51(31) of the Planning Act R.S.O. 1990 c.P.13, as amended, and By-law 2002-64 as amended, hereby grants draft approval to Common Elements Condominium Application 30CDM-17204 for 900 Orr Court in the City of Kitchener, subject to the following conditions shown in Appendix “A”, as outlined in Community Services Department report CSD-17-075. 2. That Zone Change Application ZC17/012/K/JVW for Perimeter Development Corporation requesting a change from “D1-Retail Core” to “D1-Retail Core with Special Regulations 702R AND 703R” on the parcel of land specified and illustrated as the ‘Subject Area’ on Map No. 1, in the form shown in the “Proposed By-law” dated October 30, 2017, attached to Community Services Department report CSD 17-092 as Appendix “A”, be approved; and further, That the Urban Design report dated June 2017, and attached to Report CSD-17-092 as Appendix “C”, be adopted, and that staff be directed to apply the Urban Design Brief through the Site Plan Approval process.