HomeMy WebLinkAboutFCS-17-181 - T17-122 Pool Supplies and Bulk Chemicals (Co-operative)
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-11-06
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-10-16
REPORT NO.: FCS-17-181
SUBJECT: T17-122 Pool Supplies and Bulk Chemicals (Co-operative)
___________________________________________________________________________
RECOMMENDATION:
That the City of Kitchener’s portion of Cooperative Tender T17-122 Pool Supplies
and Bulk Chemicals, be awarded to Acapulco Pools Limited, Kitchener, Ontario,
at their tendered price of $117,869.84, plus H.S.T. of $15,323.08, for a total of
$133,192.92 for a one (1) year term, with an option to renew for four (4) additional
twelve (12) month terms.
BACKGROUND:
This is a co-operative tender issued by the City of Kitchener (Lead Agency) on behalf of
the Co-operative Purchasing Group of Waterloo Region (CPGWR). Participating
agencies included: City of Kitchener, City of Waterloo, University of Waterloo, Wilfrid
Laurier University, Township of Wilmot and Township of Woolwich.
The tender is based on fixed unit prices on an estimated representative sampling of
pool supplies and bulk chemicals used over the last year.
The City of Kitchener’s portion of this co-operative contract is estimated at $78,184.43,
for a one (1) year period. The actual spend will depend on the level of activity
throughout the term of the contract.
REPORT:
This report is being brought forward for Council approval in accordance with the new
Purchasing Bylaw clause 170.7.3 - “Regardless of Procurement Value, the Director of
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Supply Services shall submit a report to Council recommending award of a purchase
greater than $100,000 if any one or more of the following conditions apply: d) only one
Bid was received in response to a Solicitation”
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by eleven (11) interested parties and by the closing date of Thursday
October 12, 2017, one (1) tender had been received.
The following tenders were received:
Bid Price
Acapulco Pools Limited Kitchener ON$133,192.82 *
The price for pool supplies and bulk chemicals has increased 6% from the 2016
contract.
The three (3) bidders who provided bids in 2013 were notified through the City’s bidding
system of this solicitation and downloaded the document but did not submit a bid,
therefore, the City only received the one bid from Acapulco Pools Limited.
The tender was reviewed by E. Riek, Interim Supervisor Facilities Management and R.
Scott, Buyer who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from the appropriate operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services
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