HomeMy WebLinkAboutFCS-17-185 - P17-125 Snow Clearing and Removal Services
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-11-06
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-10-20
REPORT NO.: FCS-17-185
SUBJECT: P17-125 Snow Clearing and Removal Services
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RECOMMENDATION:
That Proposal P17-125 Snow Clearing and Removal Services, be awarded to the
following contractors;
1921902 Ontario Inc. O/A Sittler Demolition, Kitchener, Ontario;
Conestoga Contracting Group Inc., Elmira, Ontario;
Contractor’s Dispatch Inc., Kitchener, Ontario;
Platinum Stone Design Inc., Paris, Ontario;
Terry Hewitson Enterprises, Ariss, Ontario;
at their proposed firm hourly rates, for two (2) years, with an option to renew for
one (1) additional two (2) year term.
BACKGROUND:
The City establishes a list of contractor(s) who can provide various pieces of equipment
and operators (front end loaders, snow blowers, bulldozers, dump trucks) for snow
clearing and removal services on city streets, on an as-required basis, when we have
an extreme weather condition. This contract is in place in order to be pro-active and
have a snow storm process in place.
The actual spend will depend on the level of activity throughout the term of the contract.
The average annual spend over the past four years (4) years was $50,571.77, before
taxes.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
still in effect.”
This Proposal was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Proposal
documents were downloaded by twelve (12) interested parties and by the closing date
of Thursday October 19, 2017, five (5) proposals had been received.
The following proposals were received:
1921902 Ontario Inc. O/A Sittler Demolition Kitchener ON *
Conestoga Contracting Group Inc.Elmira ON *
Contractor’s Dispatch Inc. Kitchener ON *
Platinum Stone Design Inc. Paris ON *
Terry Hewitson EnterprisesAriss ON *
Proposals were evaluated on contractors providing suitable equipment to do the
required work, response time and their hourly rates.
The hourly rates for tandem and tri-axle dump trucks increased 1%, loaders 12% and
blowers 11% from the previous tendered pricing in 2013.
Proposals were reviewed by S. Berry, Manager, Maintenance and Operations, who
concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from Miscellaneous Winter Maintenance – Contract Services-
Other
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services
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