HomeMy WebLinkAboutFCS-17-187 - T17-036 Printing - Production of Life Magazine
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-11-06
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-10-16
REPORT NO.: FCS-17-187
SUBJECT: T17-036 Printing / Production of the City's Kitchener Life
Magazine
______________________________________________________________________
RECOMMENDATION:
That Tender T17-036 Printing / Production of the City's Kitchener Life Magazine,
be awarded to Kitchener Citizen, Kitchener, Ontario, at their tendered price of
$43,200., plus H.S.T. of $5,616., for a total of $48,816., for a one (1) year term, with
an option to renew for four (4) additional twelve (12) month periods.
BACKGROUND:
After a comprehensive review of city publications as identified in the council approved
Corporate Business Plan, Your Kitchener is being relaunched in February 2018 in a
new format, with a new title: Kitchener Life. This publication continues to be a key tool in
how the City shares information with our citizens.
The new format reflects citizen feedback and will connect people with projects,
programs and services provided by the City. It will share information about how to get
involved in city decisions, will feature articles about being healthy and active in the
community, and will encourage citizens to participate in city programs. It will also
promote activities and events at community assets like the Kitchener Market and the
Aud to support ongoing revenue generation.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
still in effect.”
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seventeen (17) interested parties and by the closing date of
Thursday October 12, 2017, four (4) tenders had been received.
The following tenders were received: Bid Price
Kitchener Citizen Kitchener ON$ 48,816.00 *
Webnews Printing Inc. North York ON $ 53,835.91
Metroland Media Kitchener Post Kitchener ON $ 93,281.59
The Waterloo Region Record Kitchener ON $110,258.71
This is a new publication with the first issue occurring Winter 2017 to 2018.
The tender was reviewed by C. Collins, Manager Marketing Communications, N.
Amaral, Manager, Digital Media and Creative Services and S. Rudak, Buyer, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope but the
upset limit is not within the funding available (B) for this project. The estimated deficit
(D)will be offset by savings within other areas of Corporate Communications.
Financial Summary for Tender T17-036
Printing/Production of Kitchener Life Magazine
Estimated Cost for this Phase of Work
Tender T17-036 costs, including HST 48,816.00
less: HST rebate on tender (4,855.68)
Net Cost Being Awarded 43,960.32 A
Projected Costs
Estimated Cost for this Phase of Work $ 43,960.32 C
$ 40,300.00 B
Funding Available for this Tender
Estimated (Deficit) for this Phase of Work (B - C) (3,660.32) D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services
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