HomeMy WebLinkAboutFCS-17-192 - E17-119 Consultant Services - Doon Pioneer Park Skatepark
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-11-06
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 4
DATE OF REPORT: 2017-10-26
REPORT NO.: FCS-17-192
SUBJECT:E17-119ConsultantServices – Doon Pioneer Park
Skatepark
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E17-119 Consultant Services – Doon Pioneer Park
Skatepark, be awarded to New Line Skateparks Inc., Toronto, Ontario, at their
estimated fee of $44,230., plus H.S.T. of $5,749.90, for a total of $49,979.90, based
on a satisfactory contract being negotiated.
BACKGROUND:
The Leisure Facilities Master Plan Update (2013) and the Parks Strategic Plan (2010)
recommended that additional skatepark facilities be developed in Kitchener to provide
more opportunities for youth participation in skateboarding. Through extensive public
consultation during the Skatepark Planning Study (2012), the City identified sites in
which to locate these additional skatepark facilities.
With the 2015 completion of the Fischer Park Skatepark, the City is now looking to
develop a fourth permanent facility, the Doon Pioneer Park Skatepark. In September
2015, council approved this skatepark location in concurrence with the approval of the
Upper Canada Park Master Plan. Throughout 2017 and 2018, staff with the assistance
of a skatepark consulting team will host user group workshops and public meetings to
formulate design alternatives and develop final detailed drawings to develop a
construction tender scheduled for summer 2018.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
still in effect.”
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Leasa, Associate Landscape Architect, D. Ritz, Supervisor, Design &
Development, M. Parris, Landscape Architect, E. Pastrik, Manager INS-Maintenance
and Operations and A. Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by seven (7)
interested parties and by the closing date of Friday October 20, 2017, three (3)
responses had been received.
The review committee met on Friday October 27, 2017, to review the submissions and
recommends awarding the project to New Line Skateparks Inc., Toronto, Ontario.
The Committee rated consultants on the following criteria:
•Completeness of the Expression of Interest
•Understanding & Approach to the Project
•Qualifications / Expertise of Consulting Team
•Experience on Similar Projects
•Public Consultation Plan
•Past Performance with City of Kitchener on other Consulting / Engineering
Assignments
•Experience & Knowledge of Consulting Team’s Project Manager
•Consultant Team’s Knowledge of City as Related to Project
•Variety of Disciplines In-House
•Estimate of Project Costs
A listing of the responding parties follows for your reference:
Radius Contracting IncorporatedComox BC
New Line Skateparks Inc. Toronto ON *
Stantec Consulting Ltd. Kitchener ON
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this Expression of Interest (A), is fair and reasonable for a project of this
scope and the upset limit is within the funding available (B) for this project. Funding for
this project is included within the approved capital budget. The estimated surplus (D)
will remain in the account for the remaining phases of the project.
E17-119 Consultant Services - Doon Pioneer Skatepark
Estimated Cost for this Phase of Work
Expression of Interest E17-119 costs, including HST 49,979.90
less: HST rebate (4,971.45)
Net Cost Being Awarded 45,008.45 A
Costs Incurred to Date 2,300.00
Total Estimated Cost for this Phase of Work $47,308.45 C
Budget for this Phase of Work
Skateboard Park Capital Account 50,000.00
Total Budget for this Phase of Work $50,000.00 B
Estimated Surplus/(Deficit) (B - C) 2,691.55 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Michael Goldrup, Acting Deputy CAO, Finance and Corporate
Services
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