HomeMy WebLinkAboutCouncil Agenda - 2017-12-11
COUNCIL AGENDA
MONDAY, DECEMBER 11, 2017 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBERS (TELEVISED) 200 KING STREET WEST
1. COMMENCEMENT –
Singing of "O Canada" by the Trillium Public School Choir.
2. MINUTES –
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held November
6, 2017 and special meetings held November 6, 20 & 27 and December 4, 2017) – Councillor B.
Ioannidis.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE – NIL
5. PRESENTATIONS – NIL
6. DELEGATIONS –
a. Notice has been given for any member of the public to speak for or against a by-law to
close the public highway known as an Unnamed Public Lane, Plan 262, lying between
Ottawa Street and Lot 124, adjacent to 161 Ottawa Street South, listed as Items 11.n. and
14.n.
b. Megan Bell – Regarding a Dog Designation Appeal Committee recommendation, listed as
Item B.2 on the Committee of the Whole agenda.
c. John Florence – Regarding a minor variance application for 121 Westmount Rd E, listed
as Item B.3 on the Committee of the Whole agenda.
d. Vanessa Hicks – Regarding the HPA-2017-V-035 - 51 David Street, listed as item 1 under
the Heritage Kitchener report dated December 5, 2017.
e. Michelle Palmer, Director of Supply Services – To answer any questions arising from
the tender(s) listed on the Committee of the Whole agenda of this date.
7. REPORTS OF COMMITTEES
8. UNFINISHED BUSINESS
9. NEW BUSINESS –
a. Regional Council Update – Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS --- 1ST READING –
a. To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern
the parking of vehicles on municipal off-street parking facilities. (Amends By-law 88-169
to add or delete areas of jurisdiction.)
b. To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern
the parking of vehicles on municipal off-street parking facilities. (Amends By-law 88-169
to add or delete areas of jurisdiction.)
c. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff. (Amends Schedule “A” and 101.1.1.)
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
COUNCIL AGENDA
MONDAY, DECEMBER 11, 2017 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBERS - 2 - 200 KING STREET WEST
__________________________________________________________________________________________________
11. BY-LAWS --- 1ST READING – (CONT’D)
d. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff. (Amends various/sections and schedules.)
e. Being a by-law to amend Chapter 375 of The City of Kitchener Municipal Code with
respect to Tariff of Fees – Committee of Adjustment. (Amends Schedule “A”.)
f. Being a by-law to amend Chapter 380 of The City of Kitchener Municipal Code with
respect to Tariff of Fees – Planning Matters. (Amends Schedule “A”.)
g. Being a by-law to amend Chapter 501 of The City of Kitchener Municipal Code with
respect to Business License Fees. (Amends Schedule “A”.)
h. Being a by-law to amend Chapter 503 of The City of Kitchener Municipal Code with
respect to Adult Entertainment Parlours. (Amends Schedule “A”.)
i. Being a by-law with respect to Standards of Maintenance and Occupancy. (Repeals and
replaces Chapter 665 of the Municipal Code.)
j. Being a by-law to amend Chapter 710 of The City of Kitchener Municipal Code with
respect to Building Permits and Fees. (Amends Schedule “A”.)
k. Being a by-law to provide for the widening of part of Gage Avenue as a public highway
in The City of Kitchener. (Part 4, Reference Plan 58R-18169 conveyed to the City.)
l. Being a by-law to exempt certain lots from Part Lot Control – Part Block 9, Registered Plan
58M-595 – 900 Orr Court. (Exempts lands on 900 Orr Court from Part Lot Control to allow
the creation of 34 residential lots, street townhouses and back-to-back townhouse
dwellings.)
m. Being a by-law to exempt certain lots from Part Lot Control – Blocks 5, 6 and 9, Registered
Plan 58M-504 – Hollybrook Trail. (Exempts lands on Hollybrook Trail from Part Lot Control
to allow the creation of 37 residential lots, street townhouses and back-to-back townhouse
dwellings.)
n. Being a by-law to close the public highway known as Public Lane, Plan 262, between
Ottawa Street and Lot 124, Streets & Lanes, in the City of Kitchener.
o. To confirm all actions and proceedings of the Council.
12. COMMITTEE OF THE WHOLE –
Chair, Councillor B. Ioannidis.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING –
a. To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern
the parking of vehicles on municipal off-street parking facilities.
b. To further amend By-law No. 88-169, being a by-law to regulate, supervise and govern
the parking of vehicles on municipal off-street parking facilities.
c. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff.
d. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff.
COUNCIL AGENDA
MONDAY, DECEMBER 11, 2017 CITY OF KITCHENER
7:00 P.M. - COUNCIL CHAMBERS - 3 - 200 KING STREET WEST
__________________________________________________________________________________________________
14. BY-LAWS --- 3RD READING – (CONT’D)
e. Being a by-law to amend Chapter 375 of The City of Kitchener Municipal Code with
respect to Tariff of Fees - Committee of Adjustment.
f. Being a by-law to amend Chapter 380 of The City of Kitchener Municipal Code with
respect to Tariff of Fees - Planning Matters.
g. Being a by-law to amend Chapter 501 of The City of Kitchener Municipal Code with
respect to Business License Fees.
h. Being a by-law to amend Chapter 503 of The City of Kitchener Municipal Code with
respect to Adult Entertainment Parlours.
i. Being a by-law with respect to Standards of Maintenance and Occupancy.
j. Being a by-law to amend Chapter 710 of The City of Kitchener Municipal Code with
respect to Building Permits and Fees.
k. Being a by-law to provide for the widening of part of Gage Avenue as a public highway
in The City of Kitchener.
l. Being a by-law to exempt certain lots from Part Lot Control – Part Block 9, Registered Plan
58M-595 – 900 Orr Court.
m. Being a by-law to exempt certain lots from Part Lot Control – Blocks 5, 6 and 9, Registered
Plan 58M-504 – Hollybrook Trail.
n Being a by-law to close the public highway known as Public Lane, Plan 262, between
Ottawa Street and Lot 124, Streets & Lanes, in the City of Kitchener.
o. To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, DECEMBER 11, 2017
CHAIR – COUNCILLOR B. IOANNIDIS
ND
A. BY-LAWS LISTED ON THE AGENDA – 2 READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
1.Tenders
Attached are reports from M. Palmer, Director of Supply Services, recommending:
i. FCS-17-190 – T17-073 Sewer Safety Cross Bore Inspection Program
That Tender T17-073 Sewer Safety Cross Bore Inspection Program
(Emergency & Provisional Work), be awarded to Tierra Geomatic Services
Inc., Markham, Ontario, at their tendered price of $179,320., plus H.S.T. of
$23,311.60, for a total of $202,631.60, for emergency and provisional
work, for a one (1) year term, with an option to renew for four (4) additional
twelve (12) month periods.
ii. FCS-17-193 – T17-124 Four-Wheel Drive Rubber Tired Articulated Loader
That Tender T17-124 One (1) Four-Wheel Drive Rubber Tired Articulated
Loader, be awarded to Nortrax Canada Inc., Cambridge, Ontario, at their
tendered price of $205,944., plus optional plow with carbide plow blade of
$9,690., plus optional mounted wing with carbide plow blade of $26,795.,
plus H.S.T. of $31,515.77, for a total of $273,944.77.
iii. FCS-17-194 – Sole Source – Trimble Global Positioning System (GPS), and
Related Equipment, Training, Software and Data Services
That Cansel Survey Equipment Inc., Burnaby, British Columbia, be the
sole source provider of Trimble Global Positioning System (GPS) and
Related Equipment, Training, Software and Data Services, at a cost of
$125,842.00 plus H.S.T of $16,359.46 for a total of $142,201.46, for a five
(5) year term.
iv. FCS-17-200 – T17-130 Vehicle Rust Control Services
That Tender T17-130 Vehicle Rust Control Services, be awarded to Nick
Bergsma Enterprises Ltd. O/A Krown Rust Control, Kitchener, Ontario, at
their tendered price of $55,690., plus H.S.T. of $7,239.70, for a total of
$62,929.70, for a one (1) year term, with an option to renew for four (4)
additional twelve (12) month terms.
v. FCS-17-201 – T17-134 Tandem Rear Axle Conventional Cab and Chassis
That Tender T17-134 One (1) Tandem Rear Axle Conventional Cab and
Chassis, be awarded to Team Truck Centres Limited, Cambridge, Ontario,
at their tendered price of $121,000., plus H.S.T. of $15,730., for a total of
$136,730.
vi. FCS-17-202 – Q17-094 Domestic Natural Gas Meter Set: New Build Installation
and Inspection Services
That Quotation Q17-094 Domestic Natural Gas Meter Set: New Build
Installation and Inspection Services, be awarded to Lakeside Gas
Services Ltd., Mississauga, Ontario, at their quoted price of $119,734.,
plus H.S.T. of $15,565.42, for a total of $135,299.42., for a one (1) year
term.
2
COMMITTEE OF THE WHOLE DECEMBER 11, 2017
B. ADMINISTRATIVE REPORTS - CONT'D
2.FCS-17-196 – Dangerous Dog Designation Appeal – Bell and Yorke
Attached is Finance and Corporate Services Department report FCS-17-196 (D.
Saunderson), dated November 20, 2017.
That the decision of the Dog Designation Appeal Committee regarding an appeal
filed by Ms. Megan Bell and Mr. Daniel Yorke, wherein the Committee affirms the
Dangerous Dog Designation and modifies the conditions for the keeping of said
dog, be ratified and confirmed.
3.FCS-17-198 – Sign Variance – 121 Westmount Road East and 1201 Fischer
Hallman Road
Attached is Finance and Corporate Services Department report FCS-17-198 (D.
Saunderson), dated November 23, 2017.
That the application of Forest Hill United Church (SG 2017-016) requesting
permission to install a ground-supported sign having automatic changing copy
located 27m from a residential zone rather than the required 100m setback, on
Part Block A, Part Lot 337, Plan 946, 121 Westmount Road East, Kitchener,
Ontario,BE APPROVED, subject to the following conditions:
1. That the owner shall obtain a sign permit from the Planning Division.
2. That the owner shall ensure messages displayed on the automatic
changing copy portion of the sign remain static for at least 6 seconds.
3. That the owner shall ensure the automatic changing copy portion of the
sign be turned off between the hours of 10:00 p.m. and 6:00 a.m..
4. That Condition 1 shall be completed prior to July 1st, 2018. Any request
for a time extension must be approved in writing by the Manager of
Development Review (or designate), prior to the completion date set out in
this decision. Failure to fulfill these conditions will result in this approval
becoming null and void.
- and -
That the application of Williamsburg Gas Station Inc. (SG 2017-017) requesting
permission to erect two ground-supported signs, one fronting onto Fisher
Hallman Road and one fronting onto Bleams Road, both having heights of 3.15m
rather than the permitted maximum height of 2m, on Part Lot 3, Plan 1470 & Part
Block 45, Registered Plan 58M-408, being Parts 7 to 9 and 15 to 22 on
Reference Plan 58R-17986, 1201 Fischer Hallman Road, Kitchener, Ontario, BE
APPROVED, subject to the following conditions:
1. That the owner shall obtain a sign permit from the Planning Division.
2. That the owner shall ensure the sign is located outside of the Corner
Visibility Triangle (CVT).
3. That Condition 1 shall be completed prior to July 1st, 2018. Any request
for a time extension must be approved in writing by the Manager of
Development Review (or designate), prior to the completion date set out in
this decision. Failure to fulfill these conditions will result in this approval
becoming null and void.
3
COMMITTEE OF THE WHOLE DECEMBER 11, 2017
B. ADMINISTRATIVE REPORTS - CONT'D
4.CAO-17-030 – Waterloo Region Small Business Centre Amendment Agreement
with the Province of Ontario - Digital Innovation Skills Certificate
Attached is Chief Administrator’s Office report CAO-17-030 (C. Farrell), dated
December 4, 2017.
That the mayor and clerk be authorized to execute an amendment, subject to the
satisfaction of the City Solicitor, with the Province of Ontario to amend the Youth
Skills Connections program delivered by the Kitchener Waterloo Region Small
Business Centre as set out in Chief Administrator’s Office report CAO-16-022.
5.INS-17-092 – Downtown City Curbside Electric Vehicle Charging Unit Program
Attached is Infrastructure Services Department report INS-17-092 (K. Carmichael),
dated December 5, 2017.
That the submission of a Letter of Intent for the FLO Curbside Electric Vehicle
Charging Unit Grant, be approved; and,
That the Mayor and Clerk be authorized to sign the grant application for the FLO
Curbside Electric Vehicle Charging Unit NRCAN Program and any related
documents; and,
That Council approve a partnership between the City of Kitchener and Grand
River Energy Solutions Corp. (GRE) for the installation, ownership and
maintenance of 3 FLO SmartTwo Curbside Master Electric Vehicle Charging
Units; and,
That the Mayor and Clerk be authorized to sign a partnership agreement
between the City of Kitchener and Grand River Energy Solutions Corp., said
agreement to be satisfactory to the City Solicitor; and further,
That capital funding for the FLO Curbside Electric Vehicle Charging Unit NRCAN
Program in the estimated amount of $32,500., funded from the Parking
Enterprise capital reserve fund, be approved.
Rise and Report
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer,519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-12-01
REPORT NO.: FCS-17-190
SUBJECT: T17-073 Sewer Safety Cross Bore Inspection Program
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-073 Sewer Safety Cross Bore Inspection Program (Emergency &
Provisional Work), be awarded to Tierra Geomatic Services Inc.,Markham,
Ontario, at their tendered price of $179,320., plus H.S.T. of $23,311.60, for a total
of $202,631.60,for emergency and provisional work, for a one (1) year term, with
an option to renew for four (4) additional twelve (12) month periods.
BACKGROUND:
The City has been operating a sewer safety cross bore inspection program since June
2012, as a requirement of the Technical Standards and Safety Authority.
The sewer safety cross bore inspection programaddresses the risk of creating a sewer
cross bore scenario prior to installation of a gas main by trenchless technologies or that
a sewer cross bore condition exists and is the cause of a sewer blockage.A utility
sewer cross bore happens when a natural gas pipe has been inadvertently installed
partially or completely through asewer pipe.Asewer cross bore tends to happen when
utilities are installed using trenchless drilling.Sewer cross bores pose a danger
because the equipment used to unblock a sewer can easily penetrate a natural gas pipe
and lead to the dangerous release of natural gas to attached building(s).
The sewer cross bore program includes two components:
Non-Emergency Work: risk assessment process conducted through a pre-
installation survey;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.i - 1
Emergency Work: reactionary process (when there is an obstruction in the sewer
line) to conduct a sewer safety inspection to eliminate the gas pipe as the
possible cause of the sewer obstruction.
The tender is based on fixed unit prices on an estimated representative sampling of
sewer safety cross bore work purchased over the previous year.
Although the tender included emergency and non-emergency services the City is
awarding only the emergency services.
The average annual spend over the past three (3) years for emergency work was
$233,828.03. The actual spend will depend on the level of activity throughout the term
of the contract.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
Bylaw clause 170.20.7 -
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by twelve (12) interested parties and by the closing date of Thursday
October 5, 2017, three (3) tenders had been received.
The following tenders were received:
Bid Price Bid Price
(Non-Emergency) (Emergency
& Provisional)
Tierra Geomatic Services Inc. Markham ON $264,250.50 $202,631.60*
G-Tel Engineering Inc. London ON $218,171.92 $260,871.46
Complete Locating Services Inc. Cambridge ON $353,125.00 $497,200.00
The price for sewer cross bore inspection (emergency work) has decreased 1.2% from
the 2014 tendered pricing.
The tendered pricing received for non-emergency inspection exceeded the budget.
Upon further review, staff believe that if the non-emergency work is combined with
infrastructure locate services to gain efficiencies, then costs would be within budget.
The non-emergency work will be re-tendered with the infrastructure locate services in
2018.
1.i - 2
The tender was reviewed by L. Jones, Gas Engineer, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital and operating budgets. The estimated surplus (D)
will remain within the account to fund non-emergency services.
T17-073
Sewer Safety Cross Bore Inspection Program(Emergency Services)
Estimated Cost for this project
Tender T17-073 costs, including HST(Emergency Services)$202,631.60
less: HST rebate(23,311.60)
Net Cost Being Awarded$179,320.00A
Projected Costs -
Total Estimated Cost $179,320.00C
Budget for this project
Sewer Safety Cross Bore Inspection Program 2018310,000.00
Total Budget $ 310,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)$ 130,680.00D
Total Estimated Surplus/(Deficit) $ 130,680.00E
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
1.i - 3
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
1.i - 4
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-10-27
REPORT NO.: FCS-17-193
SUBJECT: T17-124 One (1) Four-Wheel Drive Rubber Tired Articulated
Loader
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-124 One (1) Four-Wheel Drive Rubber Tired Articulated Loader,
be awarded to Nortrax Canada Inc., Cambridge, Ontario, at their tendered price of
$205,944., plus optional plow with carbide plow blade of $9,690., plus optional
mounted wing with carbide plow blade of $26,795., plus H.S.T. of $31,515.77, for a
total of $273,944.77.
BACKGROUND:
This unit will replace a backhoe (unit 608) in INS – Roads and Traffic, as approved for
replacement in the 2017 Annual Fleet Equipment Review. This unit will be used by INS
– Roads and Traffic, for winter plowing and summer road work. The current unit is
seventeen (17) years old with a ten (10) year lifecycle.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
still in effect.”
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.ii - 1
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties and by the closing date of Thursday
October 26, 2017, four (4) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Nortrax Canada Inc. Cambridge ON $232,716.72*
Strongco Limited Partnership Kitchener ON $247,214.62
Toromont CAT Cambridge ON $267,209.97
Strongco Limited Partnership – Alternate Bid Kitchener ON $310,750.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for
this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T17-124
Supply One (1) Four-Wheel Drive Rubber Tired Articulated Loader
Estimated Cost for this Tender
Tender T17-124 costs including optional equipment and HST 273,944.77
less: HST rebate on tender (27,249.02)
Net Cost Being Awarded 246,695.75 A
Projected Costs for Additional Outfitting (Includes Two-way
Radio, Auto Greaser, PDI and Decals) 5,000.00
Total Estimated Cost for this Tender $251,695.75 C
Budget for this Tender
Replacement of unit 608 in INS - Roads & Traffic $300,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) 48,304.25 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
1.ii - 2
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
1.ii - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer,519-741-2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-10-27
REPORT NO.: FCS-17-194
SUBJECT: Sole Source Trimble Global Positioning System (GPS),
and Related Equipment, Training, Software and Data
Services
___________________________________________________________________________
RECOMMENDATION:
That Cansel Survey Equipment Inc., Burnaby, British Columbia, be the sole
source provider of Trimble Global Positioning System (GPS) and Related
Equipment, Training, Software and Data Services, at a cost of $125,842.00 plus
H.S.T of $16,359.46 for a total of $142,201.46, for a five (5) year term.
BACKGROUND:
The accuracy of locations of installed infrastructure is a legislated requirement.
Traditionally, locations for underground natural gas mains have been identified on as built
drawings developed at time of construction, using above ground features such as curbs,
sidewalks, utility poles and buildings. In addition, asset information such as age and
material type is recorded then transferred and retained in theGeographic
Information System (GIS).
However, above ground features change over time. The construction industry is moving
towards utilizing GPS coordinates in the as built drawings, thereby improving accuracy
and efficiency.
In 2009, ing division purchased Trimble GPS equipment through a
competitive process to be utilized during administration and inspection of construction
services division conducted a pilot test utilizing the Trimble
GPS equipment to identify the locations of installed infrastructure. The Pilot concluded
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iii - 1
that utilizing the Trimble GPS equipment increased accuracy and efficiency compared
to the current method of using above ground feature as built drawings.
The estimated spend over the next five (5) year term is estimated to be $125,842 (not
including taxes) based on procuring four (4) GPS units. Going forward, Utilities will
assess other opportunities to utilize the Trimble GPS equipment, training, software &
data services, which could result in additional units being purchased.
REPORT:
Although there are multiple manufacturers in the marketplace, Utilities has identified
Trimble GPS equipment (and their sole source reseller Cansel Survey Equipment Inc.)
due to the following reasons:
1.Equipment Accuracy. Trimble GPS equipment is consistently able to achieve
10cm accuracy in most areas of the City and 20cm accuracy in areas with many
tall buildings that interfere with connection to the satellites. This level of accuracy
is considered the most appropriate for initial collection of location information
during construction. Other manufacturers offer equipment at approximately 0.5m
accuracy, which is anticipated to be accurate to within 2-3m in areas with poor
connection to satellites. This level of accuracy would be insufficient to meet the
regulatory requirement for 1m accuracy on locates.
2.Support. The Cansel support team is available by phone any time during regular
business hours. Cansel repairs Trimble GPS equipment and offers loaner
equipment at no charge. This is very important during the construction season,
when location information is collected on a daily basis and the Trimble GPS
equipment would be needed in the field continuously.
3.Integration (hardware/software synergy). Trimble GPS equipment is uniquely
offered as a seamless hardware and software package while other GPS
equipment vendors require third party software vendors to provide support and
maintenance.
4.Integration with the City Trimble GPS software allows asset information to
be captured and imported into GIS without further modifications.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through the delivery of core service.
1.iii - 2
FINANCIAL IMPLICATIONS:
The net cost for this Purchase (A) is fair and reasonable for a project of this scope and
the upset limit is within the funding available (B). Funding for this project is included
within theapproved capital budgets.
Trimble Global Positioning System and Related Equipment,
Training and Data Services
Estimated Cost for this project
Estimated Costsfor the 5 year term, includingHST142,201.46
less: HST rebate16,359.46
Net Cost Being Awarded125,842.00 A
Projected Costs-
Total Estimated Cost $125,842.00C
Budget for this project
Capital New Tools150,000.00B
Total Budget $150,000.00
Estimated Surplus/(Deficit) for this Phase of Work (B-C)24,158.00D
Estimated Surplus/(Deficit) from previous phases
Total Estimated Surplus/(Deficit) $24,158.00E
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
1.iii - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-11-16
REPORT NO.: FCS-17-200
SUBJECT:T17-130VehicleRust Control Services
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-130 Vehicle Rust Control Services, be awarded to Nick Bergsma
Enterprises Ltd. O/A Krown Rust Control, Kitchener, Ontario, at their tendered
price of $55,690., plus H.S.T. of $7,239.70, for a total of $62,929.70, for a one (1)
year term, with an option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
All fleet vehicles are rust sprayed annually to ensure they are free from corrosion. This
ongoing maintenance keeps the vehicles body, undercarriage and mechanical
components in good working order. This rust control service allows City vehicles to
reach the intended life cycles, and in most cases, go beyond.
The average annual spend over the past three (3) years was $31,853.27, before taxes.
The actual annual spend is anticipated to be in alignment with the average annual
spend, but will depend on the level of activity throughout the term of the contract.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing by-law. As per clause 170.7.3(d) of the new by-law, it states when only one
bid is received in response to a solicitation, the Director of Supply Services shall submit
a report to Council recommending award.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iv - 1
This Tender was advertised publicly on the City of Kitchener website. Documents were
downloaded by one (1) interested party and by the closing date of Thursday November
16, 2017, one (1) tender had been received.
This Tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tender was received:
Bid Price
Nick Bergsma Enterprises Ltd.
O/A Krown Rust ControlKitchener ON 62,929.70*
The contract is based on unit pricing for all types of vehicles with an estimated number
of vehicles receiving the rust control service. The unit pricing by vehicle type has
remained the same from the 2014 tendered pricing. Although the bid price is higher
than the average annual spend, this is due to the estimated volume which was included
in the tender document and it is anticipated that the actual spend will be in alignment
with the average annual spend.
Under the City’s requirements, the contractor utilizes a mobile trailer providing on-site
service to meet the demand of the number of vehicles requiring rust prevention and
electrical corrosion resistance which limits the competition. In the previous 2014
contract for vehicle rust control services, two submissions were received for this bid
opportunity.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding for this activity is included in the Fleet budget. All Fleet costs are charged to
City divisions through equipment charges, so City divisions with equipment cover the
costs of this activity within operating budgets.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
1.iv - 2
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
1.iv - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-11-29
REPORT NO.: FCS-17-201
SUBJECT: T17-134 One (1) Tandem Rear Axle Conventional Cab and
Chassis
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-134 One (1) Tandem Rear Axle Conventional Cab and Chassis,
be awarded to Team Truck Centres Limited, Cambridge, Ontario, at their tendered
price of $121,000., plus H.S.T. of $15,730., for a total of $136,730.
BACKGROUND:
This unit will replace a tandem dump truck (unit 510) INS – Roads and Traffic, as
approved for replacement in the 2017 Annual Fleet Equipment Review. This unit will be
used by INS – Roads and Traffic, for winter plowing, salting and summer road work.
The current unit is ten (10) years old with a ten (10) year lifecycle.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing by-law. As per clause 170.7.3(d) of the new by-law, it states when only one
bid is received in response to a solicitation, the Director of Supply Services shall submit
a report to Council recommending award.
This Tender was advertised publicly on the City of Kitchener website. Documents were
downloaded by three (3) interested parties and by the closing date of Thursday
November 23, 2017, one (1) tender had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.v - 1
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Team Truck Centres Limited Cambridge ON $136,730.00*
Historically, the City has received more than one bid on tenders for Tandem Rear Axle
Conventional Cab and Chassis. Although, the City only received one bid submission for
this tender, pricing is comparable to previous competitive purchases and this
submission represents good value for the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but
the upset limit is beyond the allowance provided within the budget (B). Funding for this
equipment is included within the approved capital budget. The estimated deficit (D) will
be funded from previous surpluses that have been closed out to the Equipment Reserve
Fund.
Tender T17-134
Supply and Install One (1) Tandem Rear Axle Conventional Cab and Chassis
Estimated Cost for this Tender
Tender T17-134 costs including optional equipment and HST 136,730.00
less: HST rebate on tender (13,600.40)
Net Cost Being Awarded 123,129.60
A
Projected Costs for Dump Body and Additional Outfitting (Includes
Two-way Radio, Auto Greaser, PDI and Decals) 115,566.37
Total Estimated Cost for this Tender $238,695.97 C
Budget for this Tender
Replacement of unit 510 in INS - Roads & Traffic $225,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) to be funded from
Equipment Reserve Fund (13,695.97) D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
1.v - 2
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
1.v - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-12-01
REPORT NO.: FCS-17-202
SUBJECT: Q17-094 Domestic Natural Gas Meter Set: New Build
Installation and Inspection Services
___________________________________________________________________________
RECOMMENDATION:
That Quotation Q17-094 Domestic Natural Gas Meter Set: New Build Installation
and Inspection Services, be awarded to Lakeside Gas Services Ltd., Mississauga,
Ontario, at their quoted price of $119,734., plus H.S.T. of $15,565.42, for a total of
$135,299.42., for a one (1) year term.
BACKGROUND:
Kitchener Utilities is a regulated utility with an annual increase of 1,600 services to its
customer base. Approximately 59% of the annual new gas meter services are installed
over a three (3) month period, which places a capacity burden on staff.
The outsourcing of a portion of new build installation and inspection of gas meter sets
work to a qualified contractor when utility resources are not available to perform the
work will ensure the utility continues to meet the needs of Gaseous Code B149-15,
including builders requirements and their schedules. Outsourcing will also provide a
consistent approach to inspections, ensuring the desired level of public safety is
provided at the right time.
This quotation is based on fixed unit prices on an estimated quantity of inspections over
the next one (1) year previous year.
There is no previous data of annual spend for this requirement. The actual spend will
depend on the level of activity throughout the term of the contract.
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1.vi - 1
REPORT:
This report is being brought forward for Council approval in accordance with the new
Purchasing Bylaw clause 170.7.3 - “Regardless of Procurement Value, the Director of
Supply Services shall submit a report to Council recommending award of a purchase
greater than $100,000 if any one or more of the following conditions apply: d) only one
Bid was received in response to a Solicitation”
The Quotation was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by four (4) interested parties and by the closing date of Friday
October 27, 2017, one (1) quotation had been received.
The following quote was received: Bid Price
Lakeside Gas Services Ltd. Mississauga, Ontario $135,299.42
The quote was reviewed by B. Nash, Manager of Customer Relations, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this Quote (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budgets. The estimated surplus (D) will remain
within the account to fund future purchases.
1.vi - 2
Q17-094
Domestic Natural Gas Meter Set: New Build Installation and Inspection Services
Estimated Cost for this project
Quote Q17-094 costs, including HST 135,299.42
less: HST rebate 15,565.42
Net Cost Being Awarded 119,734.00 A
Projected Costs -
Total Estimated Cost$119,734.00 C
Budget for this project
bĻǞDğƭaĻƷĻƩ{ĻƷƭ
125,000.00 B
Total Budget $125,000.00
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 5,266.00 D
Estimated Surplus/(Deficit) from previous phases
Total Estimated Surplus/(Deficit) $5,266.00 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
1.vi - 3
REPORT TO:
Committee of the Whole
DATE OF MEETING: November 6, 2017
SUBMITTED BY: Dog Designation Appeal Committee
PREPARED BY: Dianna Saunderson, Committee Administrator, 519-741-2200, ext.
7277
WARD(S) INVOLVED: All
DATE OF REPORT: November 20, 2017
REPORT NO.: FCS-17-196
SUBJECT: Dangerous Dog Designation Appeal – Bell and Yorke
___________________________________________________________________________
RECOMMENDATION:
That the decision of the Dog Designation Appeal Committee regarding an appeal
filed by Ms. Megan Bell and Mr. Daniel Yorke, wherein the Committee affirms the
Dangerous Dog Designation and modifies the conditions for the keeping of said
dog, be ratified and confirmed.
BACKGROUND:
On September 7, 2017, the Animal Welfare Agency South Central Ontario designated
‘Duke’, owned by Ms. Megan Bell and Mr. Daniel Yorke, as a Dangerous Dog. The
designation was applied after determining on September 6, 2017 ‘Duke’ attacked a
person without provocation in contravention to City of Kitchener By-law 2014-142 (Being
a by-law with respect to the designation of Potentially Dangerous, Dangerous,
Prohibited and Restricted Dogs).
On September 15, 2017 the Office of the City Clerk subsequently received
correspondence from Ms. Bell appealing the Dangerous Dog Designation assigned to
her dog ‘Duke’. Accordingly, on September 26, 2017, a Notice of Hearing was issued to
the Appellants (Megan Bell and Daniel Yorke) and the Respondent (Animal Welfare
Agency South Central Ontario), advising on October 16, 2017 a hearing of the Dog
Designation Appeal Committee would be held to consider this matter. The Committee
was requested to adjourn the matter as one of the Respondent’s witnesses was unable
to attend that date. On October 16, 2017, a Notice of Hearing was issued to the
Appellants and Respondent, advising the hearing was rescheduled for the Dog
Designation Appeal Committee on November 6, 2017 to consider the matter.
*** This information is available in accessible formats upon request. ***
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2 - 1
REPORT:
The Dog Designation Appeal Committee established by the Council of the Corporation
of the City of Kitchener pursuant to City of Kitchener Municipal By-law 2014-142 and the
Statutory Powers Procedure Act R.S.O. 1990 Chapter S.22, sat on November 6, 2017
to consider an appeal filed with the City by Ms. Megan Bell and Mr. Daniel Yorke.
On that date, the Dog Designation Appeal Committee considered the evidence related
to an incident resulting in the Dangerous Dog Designation applied to ‘Duke’. Having
considered the testimony presented on behalf of the Respondent by Courtney Horst,
Animal Protection Officer for the Animal Welfare Agency South Central Ontario; as well
as the testimony and evidence presented by Mr. Adam Spylo, Mr. Andrew Spylo, and
Mr. Mike Dozoris, Witnesses for the Respondent; and, having reviewed the evidence
and testimony submitted by Ms. Megan Bell and Mr. Daniel Yorke, Appellants; the
Committee confirmed the designation of Dangerous Dog applied to ‘Duke’ and assigned
the following conditions for the keeping of said Dangerous Dog:
That the owners, for the purposes of this designation be known as Ms. Megan Bell and
Mr. Daniel Yorke, shall comply with the following requirements:
(a) The owner shall ensure that all conditions pertaining to the dog when it is off the
property of the owner including any leashing and muzzling requirements are
complied with in any City Off-Leash Park unless specified otherwise in this
designation;
(b) The owner shall ensure that the animal services provider is provided with the
new address and telephone number of the owner within two working days of
moving the designated dog;
(c) The owner shall provide the animal services provider with the name, address and
telephone number of the new owner within two working days of selling or giving
away the designated dog;
(d) the owner shall advise the animal services provider within two working days of
the death of the designated dog;
(e) the owner shall advise the animal services provider forthwith if the designated
dog runs at large or has bitten or attacked any person or animal;
(f) the owner shall provide a copy of this designation to any person who keeps or
harbours the designated dog;
(g) the owner shall provide a copy of this designation to any veterinarian treating the
designated dog and within the veterinarian’s premises shall be exempt from the
requirements of this designation to the extent necessary to secure veterinary
treatment for the dog at the discretion of the veterinarian;
(h) the owner shall ensure that the designated dog has a current City dog licence;
(i) the owner shall ensure that the designated dog wears the tag or tags provided by
the animal services provider at all times and shall pay the reasonable cost for
such tag or tags;
(j) the owner shall ensure that the designated dog is kept, when it is on the lands
and premises of the owner, confined:
a. within the dwelling;
2 - 2
b. the dog shall never be located in the front yard without adult supervision
and shall always be secured on a 1.8 meters (6 feet) leash or a cable
having a maximum length of 2.44 (8 feet);
c. the dog can be located in the enclosed deck area without supervision
once the gate has been increased to the same height as the deck fencing
and must be secured on either a 1.8 meters (6 feet) leash or a cable
having a maximum length of 2.44 (8 feet);
d. when outside of the dwelling and the approved pen or fenced area
contemplated by subsections (b) and (c), under the effective control of a
person of at least eighteen (18) years of age and under leash, such leash
not to exceed 1.8 metres (6 feet) in length and to be approved by the
animal services provider, and, where the dog is required to wear a muzzle
off its property by this designation shall also wear a muzzle when confined
in accordance with this subsection (d);
(k) the owner shall ensure that the designated dog wears a securely attached
muzzle when outside of the owner’s personal unit that is satisfactory to the
animal services provider at all times and not caged or otherwise penned or
confined to the satisfaction of the animal service provider.
(l) the owner shall ensure that the warning sign or signs provided by the animal
services provider are displayed at the entrance to the owner’s dwelling which a
person would normally approach at any other place on the property as directed
by the animal services provider. The sign(s) shall be posted in such a manner
that it/they cannot be easily removed by passersby and the sign posted at the
entrance which a person would normally approach must be clearly visible to a
person approaching the entrance, or, when in a multiple unit dwelling, the owner
will provide the name of the property owner and the property manager if any and
allow the animal services provider to request that person to post a sign or signs;
(m) the owner shall ensure that the designated dog is kept caged, penned, or under
the control of a person of at least eighteen (18) years of age when any child
under the age of fourteen who does not habitually reside in the owner’s dwelling
is present; save and except for Mr. Daniel Yorke’s son alone.
(n) the owner shall be prohibited from keeping or harbouring the designated dog in a
lodging house.
(o) the owner is permitted to keep or harbour the designated dog in a multiple unit
dwelling, that is not a lodging house, subject to the satisfaction of the animal
service provider.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this report.
2 - 3
COMMUNITY ENGAGEMENT:
INFORM - All those in attendance at the November 6, 2017 Hearing, were advised of
the Committee’s decision and that it would be considered at the December 11, 2017
Council meeting. In addition, a Notice of Decision was served on the Appellant and the
Respondents via registered mail on November 8, 2017; thereby, further notifying both
parties of when the Committee’s decision would be considered by Council and the
process for registering as a delegation.
ACKNOWLEDGED BY: M. Goldrup, Acting DCAO, Finance and Corporate Services
Department
2 - 4
REPORT TO: Committee of the Whole
DATE OF MEETING: December 11, 2017
SUBMITTED BY: Dianna Saunderson, Secretary-Treasurer, Committee of
Adjustment (519-741-2200 ext. 7277)
PREPARED BY: Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594)
WARD(S) INVOLVED: 5 and 8
DATE OF REPORT: November 23, 2017
REPORT NO.: FCS-17-198
SUBJECT: Sign Variances - 121 Westmount Road East and 1201 Fischer
Hallman Road
___________________________________________________________________________
RECOMMENDATION:
That the application of Forest Hill United Church (SG 2017-016) requesting permission to
install a ground-supported sign having automatic changing copy located 27m from a
residential zone rather than the required 100m setback, on Part Block A, Part Lot 337,
Plan 946, 121 Westmount Road East, Kitchener, Ontario, BE APPROVED, subject to the
following conditions:
1.That the owner shall obtain a sign permit from the Planning Division.
2.That the owner shall ensure messages displayed on the automatic changing copy
portion of the sign remain static for at least 6 seconds.
3.That the owner shall ensure the automatic changing copy portion of the sign be
turned off between the hours of 10:00 p.m. and 6:00 a.m..
4.That Condition 1 shall be completed prior to July 1st, 2018. Any request for a time
extension must be approved in writing by the Manager of Development Review (or
designate), prior to the completion date set out in this decision. Failure to fulfill
these conditions will result in this approval becoming null and void.
-and -
*** This information is available in accessible formats upon request. ***
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3 - 1
That the application of Williamsburg Gas Station Inc. (SG 2017-017) requesting
permission to erect two ground-supported signs, one fronting onto Fisher Hallman Road
and one fronting onto Bleams Road, both having heights of 3.15m rather than the
permitted maximum height of 2m, on Part Lot 3, Plan 1470 & Part Block 45, Registered
Plan 58M-408, being Parts 7 to 9 and 15 to 22 on Reference Plan 58R-17986, 1201
Fischer Hallman Road, Kitchener, Ontario, BE APPROVED, subject to the following
conditions:
1.That the owner shall obtain a sign permit from the Planning Division.
2.That the owner shall ensure the sign is located outside of the Corner Visibility
Triangle (CVT).
3.That Condition 1 shall be completed prior to July 1st, 2018. Any request for a time
extension must be approved in writing by the Manager of Development Review (or
designate), prior to the completion date set out in this decision. Failure to fulfill
these conditions will result in this approval becoming null and void.
REPORT:
The Committee of Adjustment met as a standing committee of City Council on Tuesday,
November 21, 2017 to consider two applications pursuant to Chapter 680 (SIGNS) of
the City of Kitchener Municipal Code.
These recommendations are being forwarded to you on behalf of the Committee of
Adjustment for your consideration.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendations
vision through the delivery of core service.
Respecting Sign By-law and Fence By-law variances, the Committee of Adjustment
operates as a Standing Committee of City Council, and as such represents efficient and
effective government.
FINANCIAL IMPLICATIONS:
None
3 - 2
COMMUNITY ENGAGEMENT:
INFORM - As directed by the Sign By-law and Fence By-Law, notice of Applications for
Variance to the Sign By-law and Fence By-law are published in the Record 15 - 18 days
prior to the Committee of Adjustment meeting at which the application will be
considered. Notice of an application is also mailed to property owners within 30 metres
of the subject property.
INFORM -
of the council / committee meeting.
ENTRUST The Committee of Adjustment is a Quasi-Judicial Committee of citizen
members operating as a Standing Committee of City Council.
ACKNOWLEDGED BY: Michael May, DCAO Community Services Department
3 - 3
REPORT TO: Committee of the Whole
DATE OF MEETING: December 11, 2017
SUBMITTED BY: Chris Farrell, Manager Small Business Centre 519 741 2200
x7294
PREPARED BY: Chris Farrell, Manager Small Business Centre 519 741 2200
x7294
WARD(S) INVOLVED: All
DATE OF REPORT: December 4, 2017
REPORT NO.: CAO-17-030
SUBJECT: CITY OF KITCHENER WATERLOO REGION SMALL BUSINESS
CENTRE AMENDMENT AGREEMENT WITH THE PROVINCE OF
ONTARIO.
DIGITAL INNOVATION SKILLS CERTIFICATE.
___________________________________________________________________________
RECOMMENDATION: That the mayor and clerk be authorized to execute an
amendment, subject to the satisfaction of the City Solicitor, with the Province of
Ontario to amend the Youth Skills Connections program delivered by the
Kitchener Waterloo Region Small Business Centre as set out in Chief
-16-022
BACKGROUND: The Waterloo Region Small Business Centre delivered a Youth Skills
st
Connections Program, (Digital Innovation Skills Certificate or DISC) from Oct 1, 2016 to
thst
Sept 30, 2017. The Province is amending the agreement to end December 1, 2017. The
program provided youth age 18 - 29 with experiential training in digital marketing, e-
commerce and project management. The students worked on projects submitted by local
small business owners to implement digital marketing and e-commerce solutions.
REPORT:The Youth Skills ConnectionsDISC programprovidedyouth age 18 -29 with
integrated digital skills training, certifications and enable work placement opportunities.The
City of Kitchener andWaterloo Region Small Business Centreworkedin partnership with
local post-secondary institutions, industry sector experts, and technologyand software
companies to provide 60 participants with experiential learning, coursework and expert
coaching.The goal of the program was to place 50 of the 60 graduate students in
employment positions or start a business, after gaining work experience by workingwith the
10 local businesses to execute workplace capstone projects. All students graduate with a
Post-Graduate, Digital Innovation Skills Certificate from Laurier University, a Hubspot
Inbound Marketing Certificate and a Shopify Partner Certificate.
*** This information is available in accessible formats upon request. ***
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4 - 1
stth
After completion of the 1 cohort of the program, May 18, 2017, of 30 graduates 27 have
new employment.
ndth
The 2 cohort graduated on September 26, 2017. Due to the late graduation date the
Province agreed to extend the term of the agreement for an additional 2 months, to
st
December 1, 2017. Staff continued to assist students with job placements. Of the 30
graduates from the 2nd cohort 25 have job placements. A total of 52 of 60 students were
placed in new employment as a result of this program.
th
There was a surplus in the program budget at September 30, 2017, therefore no additional
st
funds were received to continue the program to December 1, 2017.Any surplus funds at
December 1, 2017 are returned to the Province.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Strong & Resilient Economy
Strategy: #2.2 Support the attraction, retention and development of existing and
new industries within the regional economy working in collaboration with the economic
development corporation for Waterloo Region.
Strategic Action: # 26 Make It Start
# 27 Make It Grow
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
Entrepreneurship and innovation contributes to economic growth in the community. The
Centre provides programs and services that support and compliment other community
entrepreneurial initiatives essential to the commercialization of small business as a
collaborative partner within this ecosystem.
INFORM The Province (Ministry of Economic Development and Growth) posts the project
on the Provincial website.
COLLABORATE The City of Kitchener Waterloo Region Small Business Centre
communicates, consults and collaborates with a broad range of community groups,
organizations, agencies, secondary and post-secondary institutes, municipal, regional and
provincial governments to ensure the entrepreneurial services and programs address the
needs of small business in the community. The volunteers for the Waterloo Region Small
Business Centre and the Board of Advisors are representative of these community groups.
ACKNOWLEDGED BY: Dan Chapman, CAO
4 - 2
REPORT TO: Committee of the Whole
DATE OF MEETING: December 11, 2017
SUBMITTED BY: Ken Carmichael, Interim Director of Transportation Services,
519 741-2200 x 7372
PREPARED BY: Paul McCormick, Manager, Parking Enterprise, 519 741-2200 x
7155
WARD(S) INVOLVED: Ward(s) 9 & 10
DATE OF REPORT: December 5, 2017
REPORT NO.: INS-17-092
SUBJECT: Downtown City Curbside Electric Vehicle Charging Unit
Program
___________________________________________________________________________
RECOMMENDATIONS:
That the submission of a Letter of Intent for the FLO Curbside Electric Vehicle
Charging Unit Grant, be approved; and,
Thatthe Mayor and Clerk be authorized to sign the grant application for the FLO
Curbside Electric Vehicle Charging Unit NRCAN Program and any related
documents; and,
ThatCouncil approve a partnership between the City of Kitchener and Grand
River Energy Solutions Corp. (GRE) for the installation, ownership and
maintenance of 3 FLO SmartTwo Curbside Master Electric Vehicle Charging
Units; and,
Thatthe Mayor and Clerk be authorized to sign a partnership agreement between
the City of Kitchener and Grand River Energy Solutions Corp., said agreement to
be satisfactory to the City Solicitor; and further,
Thatcapital funding for the FLO Curbside Electric Vehicle Charging Unit NRCAN
Program in the estimated amount of $32,500, funded from the Parking Enterprise
capital reserve fund, be approved.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5 - 1
BACKGROUND:
FLO (a subsidiary of AddEnergie) has recently conducted a successful Electric Vehicle
(EV) curbside charging pilot project in the City of Montreal and, through a partnership
with Natural Resources Canada (NRCan), is seeking to demonstrate the solution at a
national scale. FLO and NRCan are awarding 5 electric vehicle (EV) charging grants
(EV Grant) across Canada on a first-come, first-serve basis. Each selected grant
location is eligible for up to 10 dual port curbside electric vehicle charging units. (see
Appendix A Proposal from AddEnergie/FLO to City of Kitchener to supply electric
vehicle charging services in relation to Downtown City Curbside NRCAN Program).
GRE, a joint venture of Cambridge and North Dumfries Energy Solutions Inc., Kitchener
Power Corp. and Waterloo North Hydro Holding Corporation, is seeking partnership with
local municipalities to pilot these chargers across the Region.
REPORT:
The City of Kitchener is looking to partner with GRE to submit agrant application
through FLO and NRCan to be part of a national pilot of curbside electric vehicle
charging stations.(see Appendix B for GRE Commitment Letter)
The Downtown City Curbside Electric Vehicle Charging Unit Program is summarized as
follows:
Up to 10 dual port FLO SmartTwo curbside chargers per approved grant location.
The City of Kitchener is discussing the possibility of submitting a Waterloo
Region joint application for our 3 dual port FLO SmartTwo curbside units along
with other Waterloo Region units. The three units in Kitchener provides charging
capacity for up to six vehicles at a time.
Letter of Intent must be provided to AddEnergie /FLO by December 31, 2017 to
secure funding.
AddEnergie/FLO is required to manufacture and provide charging stations by
March 31, 2018.
Installation of curbside EV charging stations by the City of Kitchener must be
completed by end of March 31, 2019
o Upon confirmation of the EV grant, the Downtown Kitchener locations will
be determined by city staff, GRE and FLO and through consultation with
the Downtown Kitchener BIA.
The rate for use of the curbside charging stations is likely to be between $1.00
and $2.00 per hour. 15% of the revenue collected will be retained by FLO and
the City of Kitchener and GRE would split the remaining 85%evenly.
There are numerous benefits of electric vehicles: they cost less to drive, they require
less maintenance and they produce lower emissions. Highly visible EV charging
stations in the Downtown can attract and retain employees and customers, assist
economic
5 - 2
Based on data collected by Sustainable Waterloo Region, it is estimated that there are
110 City of Kitchener electric vehicle owners and close to 300 EV owners in the Region.
There are 12 publically available EV charging stations with 18 charging plugs across the
City of Kitchener including the dual unit at Charles & Benton garage. (See Appendix C
for ClimateActionWR Letter of Support)
According to ClimateActionWROur Progress, Our Path: An Update on
carbon emissions from the
transportation sector increased by 5% between 2010 and 2015. Investments in electric
vehicle charging stations, as well as other sustainable transportation infrastructure, are
needed to reverse this trend.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Sustainable Environment and Infrastructure
Strategy: ability to leverage funding opportunities for the
development and renewal of infrastructure through federal or provincial programs and
other partnerships.
FINANCIAL IMPLICATIONS:
The FLO Downtown City Curbside Electric Vehicle Charging Unit NRCan Program is
providing a 25% subsidy towards purchase of electric vehicle charging units together
with a 50% subsidy for the cost of installation. See the estimated capital cost
breakdown in Table 1 below.
Table 1: Estimated Capital Cost of the Curbside EV Project
NRCAN Subsidy
ItemUnit PriceGRE/City Portion
Portion
FLO SmartTwo$12,100 x 3 = $(12,100) x 25% x 3
$27,255
Curbside master Unit$36,300= $(9,085)
Installation Costs $20,000 x 3 =*$(20,000 x 50%) x
$30,000
(Estimated)$60,0003 = $(30,000)
Miscellaneous: Line
$4,500$4,500
Painting,Signs, Etc.
Sub-total$61,755
Contingency$3,245
Total Capital Cost $65,000
*NRCan will reimburse 50% of the actual installation cost incurred
The capital cost for the City and GRE is estimated to be $65,000. While some of the
details are yet to be worked out, GRE is committed to reaching a partnership
arrangement with the City that will mutually benefit both parties. The proposed
5 - 3
partnership would see both parties contributing 50% of the required capital cost
investment for the purchase and installation of the 3 dual units.
reserve fund.
The proposed agreement between the City and GRE would see GRE assuming
ownership of the EV units. In addition, GRE would be responsible for the ongoing
maintenance of the units. The agreement would provide a 50/50 split of all operating
surpluses (if any) between the City and GRE. Although it is difficult to predict future
growth patterns, staff estimate the annual useage of EV units will increase over time as
EV ownership also increases. For projection purposes, staff have estimated the
following operating figures in Table 2 & 3.
Table 2: Estimated Operating Expense of the Curbside EV Project:
Annual
Global Total
Annual Hydro
Management Annual
YearWarranty FeeRepairs Useage
Service Fee (FLO's Operating
(estimate)($0.70/
annual network fee)Cost
hour)
Year #1
$0x 6 = $0$0 x 6 = $0$3,000$255.50$3,256
-2019
Year #2
$0 x 6 = $0$0 x 6 = $0$3,000$255.50$3,256
-2020
Year #3
$150 x 6 = $900$0 x 6 = $0$3,000$383.25$4,283
-2021
Year #4
$150 x 6 = $900$70 x 6 = $420$3,000$383.25$4,703
-2022
Year #5
$150 x 6 = $900$70 x 6 = $420$3,000$511.00$4,831
-2023
5 - 4
Table 3: Estimated Revenue of the Curbside EV Project:
* Annual Total 15% Net
EV
Year$/hr. Usage (hrs) Annual Allocation City/GRE
Ports
per portRevenueto FLORevenue
Year #1
$1.506365$3,285($492.75)$2,792.25
-2019
Year #2
$1.506365$3,285($492.75)$2,792.25
-2020
Year #3
$1.506547.5$4,928($739.13)$4,188.38
-2021
Year #4
$1.506547.5$4,928($739.13)$4,188.38
-2022
Year #5
$1.506730$6,570($985.50)$5,584.50
-2023
*Years 1-3 assume 1 hour of useage per port per day
*Year 4 assumes 1.5 hour of useage per port per day
*Year 5 assume 2 hour of useage per port per day
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
CONSULT Economic Development and the Executive Director of the Downtown BIA
were consulted in regards to the EV initiative.
CONCLUSION:
NRCan funding towards the purchase and installation of curbside electric vehicle
charging units provides an opportunity for the City of Kitchener to expand its EV
charging services through a collaborative partnership with other local municipalities and
GRE. Additionally, the provision of additional EV charging stations demonstrates that
the City of Kitchener continues to provide leadership in green initiatives and embracing
technological investments within the community.
ACKNOWLEDGED BY: Justin Readman, Interim Executive Director, Infrastructure
Services Department
5 - 5
City of Kitchener
Proposal to supply electric vehicle charging services in relation to
Downtown City Curbside NRCAN Program
December 4, 2017
Created by: Brookes Shean GM, Central Canada
416.427.3339 bshean@flo.ca
*** IMPORTANT ***
The information contained in this document is strictly confidential and is
intended for The City of Kitchener. The unauthorized use, disclosure, copying,
alteration or distribution of this document is strictly prohibited.
AddEnergie and FLO NRCAN Project Proposal 1 | Page
5 - 6
1.Executive Summary
Electric Vehicles (EV), with close to 4,000 charging stations in operation from Coast to Coast. AddEnergie
is a vertically integrated company; meaning it designs and manufactures its own charging stations,
software and systems directly in Canada. This control and flexibility we have over our products enables
our company to put forward a solution that meets all the needs of the parties involved; providing the
City of Kitchener with mission critical infrastructure and first-class support, and establishing confidence
in the EV driver that our charging services and network operations are consistently reliable.
FLO
AddEnergie and FLO provide a complete ecosystem for electric vehicles; meeting the demands of early
adopters and supporting the future growth of electric vehicle technology. The combination of
manufacturing, network operations, driver and customer support enables AddEnergie and FLO to
provide the City of Kitchener with a turn-key solution that delivers reliable high-quality hardware and
management services that can be expanded in the future, along with delivering the best user experience
in the industry.
Experience and Capabilities
AddEnergie operates the two largest charging station networks in Canada: AddEnergie-owned
FLO network (formerly known as VERnetwork) and Hydro-
these networks, AddEnergie has established a relationship with more than 85% of Canadian EV
drivers.
In relation to this proposal and program funding, AddÉnergie/FLO has been chosen as the
preferred provider by Hydro Quebec and the City of Quebec/Montreal, to be the sole provider of
Curbside Charging infrastructure. This program will deploy 1,000 FLO SmartTWO Curbside
Chargers throughout Quebec over the next couple of years. With this program brings the
opportunity for the City of Kitchener to take advantage of funding to mirror a similar deployment,
and be one of, if not the first City in Ontario to do so.
AddEnergie and FLO have been selected as the preferred EVSE vendor for Hydro Quebec,
Cadillac Fairview and Canadian Tire. This involves a combined national deployment of over 150
SmartDC charging stations over the next 18 months.
AddEnergie is the only Canadian Company to have successfully designed, manufactured and
deployed both level 2 and Level 3 DCFCs.
AddEnergie was selected by Hydro Quebec to takeover the management of the Electric Circuit
Network in 2012. This project involved developing the necessary software interface to assume
control and management of the existing Aerovironment level 2 stations, as well as developing a
white labeled EV charging network interface for Hydro Quebec.
AddEnergie and FLO NRCAN Project Proposal 2 | Page
5 - 7
AddEnergie was selected by New Brunswick Power to be the supplier of hardware and network
management services as part of the development of a dedicated EV charging network across the
solution utilising
AddEnergie and FLO have developed first-hand experience of what it takes to setup and operate a world
class EV charging network. As evidence of our success, we were awarded a 95% customer satisfaction
rating by members of Electric Circuit . We have
positioned ourselves as the preeminent brands for EV charging services in Canada and look forward to
working closely with the City of Kitchener and local Utilities.
Downtown City Curbside EV Charging - Program Details
Based on the success with the City of Montreal Curbside Charging initiative, NRCAN has allocated
funding support to AddEnergie/FLO to demonstrate the Downtown City Curbside Charging solution on a
national scale. The intention is to partner with up to 5 municipalities across Canada (on a first-come,
first-serve basis) to participate in an innovative program to increase the availability of EV charging
service in busy downtown environments.
This program provides for the following:
Up to 10 dual port FLO SmartTWO Curbside Chargers, providing the capability to charge a total
of 20 Electric Vehicles simultaneously
Letter of Intent/Purchase Order must be provided to AddEnergie/FLO by Dec 31, 2017 to secure
funding allocation
AddEnergie/FLO required to manufacture/produce charging stations by March 31, 2018
Installation must be completed by end of March 31, 2019
AddEnergie and FLO NRCAN Project Proposal 3 | Page
5 - 8
Location 1 - Pricing and Subsidy Program Details for Chargers and Installation will charge up to 6
Total Cost to City
Total Cost to
NRCAN Subsidy of Kitchener
Product Unit Price City of Kitchener
Portion Based on Units
Per Station
Requested
FLO SmartTWO
Curbside Master $12,100.00 $3,015.00 $9,085.00 $27,255.00
Unit
All installation costs are to be paid for by City of Kitchener. NRCAN Subsidy will
credit back 50% of the install costs (maximum install cost to a total of $20,000
Installation per station) for a maximum Subsidy back of $10,000 per FLO SmartTWO
Curbside Unit Deployed, virtually receiving the FLO SmartTWO Curbside Unit at
minimal cost.
Pricing and Subsidy Program Details Ongoing Costs
NRCAN Subsidy FLO Subsidy Total Cost to
Product Unit Price
Portion Portion City of Kitchener
Global $150.00/Charging
$150.00/Charging 100% for first 2
Management NA Connector after
Connector/Year years
Service Year 2/Per Year
$70.00/Charging
Connector after
$70.00/Charging 100% for first 3
Warranty NA Year 3/Per Year.
Connector/Year years
To and including
Year 5.
Other Key Terms
Parking spot locations must be directly located on street and at curbside (can not be in a parking
lot)
A minimum of 3 FLO SmartTWO Curbside units must be installed (allowing for 6 electric vehicles
to charge at once)
Upon project completion, the following must take place:
o Paid installation invoice receipts and confirmations of installations must be provided to
AddEnergie/FLO upon installation completion
o AddEnergie/FLO will then submit the installation receipts to NRCAN
AddEnergie and FLO NRCAN Project Proposal 4 | Page
5 - 9
o NRCAN will then issue subsidy portion to AddEnergie/FLO for the installation fees
rendered
o AddEnergie/FLO will credit back any remaining subsidy grant to City of Kitchener
Stations will be deployed as part of the FLO Network and branded accordingly
FLO will provide 24/7 driver support and proactive monitoring of the stations for the duration of
the 5-year program. FLO will continue to do so after 5 years, if station owner continues to pay
the respective Global Management Service fees
FLO and City of Kitchener are to conduct marketing initiatives in support of the project
Utility/Operating Costs are to be covered by the City of Kitchener
The service to EV drivers must be a paid service ($1.50/hr) with all revenue collected to be
shared between station owner (85% after tax remittance) and FLO (15% after tax remittance)
AddEnergie and FLO NRCAN Project Proposal 5 | Page
5 - 10
FLO SmartTWO Curbside Charging Station for Deployment Through Program
The FLO SmartTWO Curbside Charging Unit that we are proposing has been
specifically designed for city curbside installations. Having sold and delivered
hundreds of these chargers to metropolitan cities, public and workplace
locations throughout North America, the SmartTWO Curbside Charger has
been a proven success after much research and development through infield
testing. The FLO SmartTWO Curbside Charger is Canadian made and is CSA
certified. The FLO SmartTWO Curbside Chargers clever design allows for safe
installation directly on the city curbside, thanks to its retractable cable
management system that hangs high in the air and not on the sidewalk or
within the street, improving overall safety and aesthetics.
The robust design of the FLO SmartTWO Curbside Chargers can charge 2 EVs
simultaneously and although the unit is almost 12 feet tall, it is very slim and
has been designed to blend into any urban decor. Built to provide more than
10 years of in-service life, the unit has been made to resist harsh climates as it
is made entirely of corrosion proof materials and resists vandalism, providing
the sturdiness, durability and access control systems, which are all essential in
public curbside EVSE deployments.
Key Features of the FLO SmartTWO Curbside Charger include:
Grid ready The master unit has an integrated
Connection/Metering/Distribution box that helps reduce installation
costs, while minimizing footprint requirement. The Grid Connection
point is designed for a split phase 240 V @ 200A service drop. It is also
equipped with a meter socket compatible with the regular Revenue
Grade Meter form factor used throughout North America. To allow
sharing the same 200A service drop, The FLO SmartTWO Curbside
Charger is equipped with a distribution that can host 6 X 40 Amps dual
pole breakers to feed (in non-power sharing mode) up to 6 charging
ports (2 on the Master Unit, and 4 more on two auxiliary units). If this
is not enough, an installation can be expanded furthermore by enabling
the Power Sharing mode than can double the number of charging ports
connected to the same 200A service drop
Connected The master charging unit is equipped with a 3G
communications gateway, a utility grade meter and a subpanel (for
suppling auxiliary chargers) and provides the connection point to
additional auxiliary FLO SmartTWO Curbside Chargers deployed in the
same line of curbside parking spots. In addition, the unit provides the
capability to be integrated with existing Parking Payment Systems via
an API on a central server.
AddEnergie and FLO NRCAN Project Proposal 6 | Page
5 - 11
Robust Casing Made of 100% aluminum NEMA 3R certified with a highly resistant finish
providing extreme weather and tamper resistance, in addition this unit operates in -40°C to 50°C
temperatures.
Future-proof Easily add additional FLO SmartTWO Curbside Chargers to the same line of
curbside parking spots as demand grows in the area. In addition, having the capability to connect
to energy management systems of the local Utility, and incorporating the many software updates
that we release to optimize the overall charger and customer experience.
Designed for Curbside Deployments Height optimized to reach every possible location of the
EV charge port, and to minimize the overall visual impact as the unit blends into city fixtures
around it.
Highest Quality Cable Retrieval System User friendly cable management system, ensuring that
cables are never laying on the ground and causing hazards for pedestrians and drivers, as the
system automatically retracts after each charging session.
Universal Connector SAE J1772 connector designed to withstand 10,000+ charging cycles/10+
years.
Built-in Security Locking charging connector door, ensures that the charging connector is
replaced correctly after an EV charging event and cannot be accessed until another charging event
authorization occurs.
From the deployments completed of the FLO SmartTWO Curbside chargers within city curbside
locations, we continually see these locations/chargers having the highest usage of any charger
within our 4,000+ network of Level 2 public charging stations. The average EV driver spends 1.5
to 3 hours at a curbside charger, making for ideal locations stirring short term visitors, such as
business areas (office buildings, large company headquarters, conference centers), commercial
areas (shopping and restaurant cores) and multi-residential areas (condo buildings, rental
apartments)
Together with our Technical Service Management team and from previous success on curbside
deployments, we will work together on identifying key locations via in person site visits, Google
Maps reviews and surveying overall traffic patterns. The key criteria for a Curbside location are
the following:
First installation should focus on downtown business areas (EVs being relatively high cost,
the penetration is higher with higher income people, which are generally frequent short-
term visitors in business areas)
Installations must be on a street having existing curbside parking stalls, which already
demonstrate an elevated level of usage (EV drivers tend to go to the same places as ICE
Vehicles)
It is prudent to install the first Master FLO SmartTWO Curbside charger as close as possible
to the grid tie-in point, and in a way, that at least 2 Auxiliary FLO SmartTWO Curbside
AddEnergie and FLO NRCAN Project Proposal 7 | Page
5 - 12
chargers can be installed to contiguous parking spaces when demand will increase in the
future
It is necessary to verify with the serving Utility that there is enough capacity at the grid
tie-in point to provide a 200A @ 240 Volts service drop
The sidewalk width must be large enough to accommodate the Curbside charger without
interfering with pedestrians
Chargers must be installed at the point of intersection of two contiguous parking stalls.
AddEnergie and FLO NRCAN Project Proposal 8 | Page
5 - 13
5 - 14
Tuesday December 5, 2017
w9ʹ 9 /ŷğƩŭźƓŭ /ǒƩĬƭźķĻ tźƌƚƷ tƩƚƆĻĭƷ
To the members of City of Kitchener Council,
I am pleased to write to support the EV Charging Curbside Pilot Project proposal/application.
The City of Kitchener continues to be a strong supporter and partner of ClimateActionWR, a
collaboration between local organizations and community members who lead Waterloo
-ever community action plan on climate change. ClimateActionWR supports the
implementation of the Climate Action Plan for Waterloo Region in an effort to achieve a
community-wide greenhouse gas reduction target of 6% by 2020. In May of 2017,
ClimateActionWR released a report entitled hǒƩ tƩƚŭƩĻƭƭͲ hǒƩ tğƷŷ. The report revealed that
Waterloo Region has taken substantial steps toward its short-term greenhouse gas reduction
target, with the region achieving a 5.2% reduction in greenhouse gas emissions between 2010
and 2015.
Despite this progress, the report also highlights a growing concern for our region.
Transportation emissions grew at a rate of 5% between 2010 and 2015, and now make up 49%
. At the same time, vehicle ownership in Waterloo
Region grew at twice the rate of population growth. These findings highlight that we must
continue to work to provide low-carbon transportation options for people in Waterloo Region.
Electric vehicles must be a key part of reducing our greenhouse gas emissions in the coming
decades, and pilot projects like this one are a crucial step in upgrading our infrastructure to
accommodate and support the use of EVs. This pilot is also an opportunity to leverage
contributions from Natural Resources Canada and Flo, in order to make this crucial
infrastructure available to more residents and visitors in Kitchener.
We applaud the City of Kitchener
will continue to work to bring this pilot project to members of the Kitchener community.
Sincerely,
Kate Daley
Plan Manager
ClimateActionWR
www.climateactionwr.ca | @ClimateActionWR | 226.476.1659 | connect@climateactionwr.ca
5 - 15
REPORTS TO BE CONSIDERED BY COUNCIL
FINANCE AND CORPORATE SERVICES COMMITTEE DECEMBER 4, 2017
1. That uncollectable Miscellaneous Receivable Accounts amounting to $31,695. be written off
against the Allowance for Doubtful Receivables, as outlined in Finance and Corporate
Services Department report FCS-17-182.
2. That uncollectable Utility Accounts amounting to $313,820. be written off against the
Allowance for Doubtful Utility Receivables, as outlined in Finance and Corporate Services
Department report FCS-17-183.
3. That subject to the 2018 budget deliberations, and as outlined in Finance and Corporate
Services Department report FCS-17-195, $30,450. be allocated to Reep Green Solutions, as
4.
Office report CAO-17-027 be approved, as amended, subject to budget
deliberations.
5. That the new Comprehensive Business Licensing By-law, as attached to and outlined in
Finance and Corporate Services Department report FCS-17-149, be approved; and further,
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE DECEMBER 4, 2017
1. That the City of Kitchener Emergency Management Program By-law be approved, as attached
to Community Services Department report CSD-17-058.
2. That the Uniform Traffic Bylaw be amended to prohibit stopping from 8:00 a.m. to 9:30 a.m.
and, 2:30 p.m. to 4:00 p.m., Monday to Friday, September 1 to June 30 on the west (even-
numbered) side of Corfield Drive from a point 35 metres south of the intersection of Corfield
Drive and Lackner Boulevard to a point 65 metres south of the intersection of Corfield Drive
and Rolling Acres Drive, as outlined in Infrastructure Services Department report INS-17-089.
3. That the Uniform Traffic Bylaw be amended to prohibit stopping from 8:00 a.m. to 9:30 a.m.
and, 2:30 p.m. to 4:00 p.m., Monday to Friday, September 1 to June 30 on the north (even-
numbered) side of Apple Tree Court from Corfield Drive to a point 78 metres east thereof, as
outlined in Infrastructure Services Department report INS-17-091.
4. That the City of Kitchener become a Bee City affiliate, as outlined in Infrastructure Services
Department report INS-17-081; and further,
That the Mayor be authorized to sign the formal resolution provided by Bee City Canada,
Bee City Canada Program.
5. That parking be prohibited at any time on the south (odd-numbered) side of Old Carriage Drive
from Homer Watson Boulevard to Old Carriage Court, as outlined in Infrastructure Services
Department report INS-17-087; and,
That parking for three (3) consecutive hours on the north side of Old Carriage Drive between a
point 110 metres south of Homer Watson Boulevard to Old Carriage Court be maintained; and,
That parking for three (3) consecutive hours be re-instated on the north (even-numbered) side
of Old Carriage Drive from Homer Watson Boulevard to a point 110 metres south thereof; and
further,
That the Uniform Traffic Bylaw be amended accordingly.
REPORTS TO BE CONSIDERED BY COUNCIL
DECEMBER 11, 2017 CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE DECEMBER 4, 2017 (CONTD)
6. That the functional design for City Hall outdoor spaces as outlined in Infrastructure Services
Department report INS-17-076 be endorsed.
7. That consideration of the following recommendation be deferred to the January 8, 2018,
Community and Infrastructure Services Committee meeting:
-17-
PLANNING AND STRATEGIC INITIATIVES COMMITTEE DECEMBER 4, 2017
1. That notwithstanding the PARTS: Midtown Plan, any of the conceptual future street
connections shown in the plan shall not hinder the ability of AirBoss (101 Glasgow Street) to
continue to operate and expand their industrial facility at any time. Only at such time as 101
Glasgow Street is ever proposed to have a different use of the property, a potential private or
public transportation connection to Elm Street be explored with the landowner at that time; and
further,
That for the lands bounded by Glasgow Street, Strange Street, the rail line and Iron Horse
Trail, any future street connections whether private road, private driveway or public road; and
any park space whether private or public; shown on the maps contained in the PARTS:
Midtown Plan are conceptual, long-term possibilities that would only be considered at the time
a property is redeveloped and a landowner at that time may provide justification of an alternate
way to achieve these particular PARTS: Midtown Plan objectives, as outlined in Community
Services Department report CSD-17-105.
2. That the Tall Building Urban Design Guidelines, attached as Appendix A to Community
Services Department report CSD-17-097, be approved; and further,
That the Tall Building Design Guidelines be added into the
upon approval.
3. That the PARTS Rockway Plan, attached as Appendix A to Community Services Department
report CSD-17-100, be approved, subject to the following revisions:
That the Shared Parking (proposed) Icon shown on the Mobility Map on page 47 be
removed and the Legend updated accordingly to remove reference to Shared Parking
(proposed); and
That the Preferred Land Use Plan on page 65 be amended to revise the proposed land
use identification for the properties at 531, 541 and 543 Mill Street from Innovation
Employment to Mixed-Use High Density.
That staff prepare the appropriate Official Plan Amendment (i.e. incorporate an updated
Secondary Plan), the corresponding Zoning By-law Amendment and related urban design
guidelines, which will include additional public engagement and consultation, to implement the
PARTS Rockway Plan; and further,
That the mobility, public realm or any relevant technical and implementation recommendations
identified in the PARTS Rockway Plan be prioritized as a part of future business plan, work
plan and budget processes.
4. That the consideration of the following motion be deferred to the January 8, 2018 Planning
and Strategic Initiatives meeting:
-1080 - Performance Securities, as provided in
Appendix A of Community Services Department report CSD-17-
REPORTS TO BE CONSIDERED BY COUNCIL
DECEMBER 11, 2017 CITY OF KITCHENER
PLANNING AND STRATEGIC INITIATIVES COMMITTEE DECEMBER 4, 2017 (CONTD)
5. That the City of Kitchener, pursuant to Section 51 (31) of the Planning Act R.S.O. 1990, Chapter
P 13 as amended, and delegation by-law 2002-64, grant draft approval to Plan of Subdivision
Application 30T-17201 in the City of Kitchener, for Huron Gardens Inc., subject to the conditions
attached to Community Services Department report CSD-17-
That Zone Change Application ZC17/004/H/GS for Huron Gardens Inc. for the purpose of
changing the zoning from Residential Three Zone (R-3) with Holding Provision 17HSR to
Residential Six Zone (R-6), and Public Park Zone (P-1) with site specific special provisions be
-
Report CSD-17-
6. That Zoning By-law Amendment ZC17/017/Q/KA (Danblo Holdings Inc. and System Tune Inc.)
for the purpose of changing the zoning from Medium Intensity Mixed Use Corridor Zone (MU-
2) and Low Intensity Mixed Use Corridor Zone (MU-1) with Special Regulation, Special Use
and Holding Provisions to Medium Intensity Mixed Use Corridor Zone (MU-2) with revised
Special Regulation Provision 450R, Holding Provision 53H, and Property Detail Schedule 42,
-
Community Services Department report CSD-17-
HERITAGE KITCHENER NOVEMBER 7, 2017
1. That, in accordance with Section 27(3) of the Ontario Heritage Act, the written Notice of
Intention to Demolish dated October 5, 2017 to demolish portions of the building on the
property municipally addressed as 1 Queen Street North, as outlined in Community Services
Department report CSD-17-099, be received for information and that the notice period run its
course.
HERITAGE KITCHENER DECEMBER 5, 2017
1. That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-
2017-V-035 be approved to permit the construction of a six storey multiple residential building
on the property municipally addressed as 51 David Street, as outlined in Community Services
Department report CSD-17-098, and in accordance with the plans and supplementary
information submitted with the application and subject to the following condition:
i. That the final building permit drawings be reviewed and heritage clearance provided by
Heritage Planning staff prior to issuance of a building permit.
2. That, in accordance with Section 27(3) of the Ontario Heritage Act, the written Notice of
Intention to Demolish dated October 20, 2017 regarding the property municipally addressed as
1940 Fischer Hallman Road, as outlined in Community Services Department report CSD-17-
103, be received for information and that the notice period run its course.