HomeMy WebLinkAboutFCS-17-190 - T17-073 Sewer Safety Cross Bore Inspection Program
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer,519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2017-12-01
REPORT NO.: FCS-17-190
SUBJECT: T17-073 Sewer Safety Cross Bore Inspection Program
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-073 Sewer Safety Cross Bore Inspection Program (Emergency &
Provisional Work), be awarded to Tierra Geomatic Services Inc.,Markham,
Ontario, at their tendered price of $179,320., plus H.S.T. of $23,311.60, for a total
of $202,631.60,for emergency and provisional work, for a one (1) year term, with
an option to renew for four (4) additional twelve (12) month periods.
BACKGROUND:
The City has been operating a sewer safety cross bore inspection program since June
2012, as a requirement of the Technical Standards and Safety Authority.
The sewer safety cross bore inspection programaddresses the risk of creating a sewer
cross bore scenario prior to installation of a gas main by trenchless technologies or that
a sewer cross bore condition exists and is the cause of a sewer blockage.A utility
sewer cross bore happens when a natural gas pipe has been inadvertently installed
partially or completely through asewer pipe.Asewer cross bore tends to happen when
utilities are installed using trenchless drilling.Sewer cross bores pose a danger
because the equipment used to unblock a sewer can easily penetrate a natural gas pipe
and lead to the dangerous release of natural gas to attached building(s).
The sewer cross bore program includes two components:
Non-Emergency Work: risk assessment process conducted through a pre-
installation survey;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Emergency Work: reactionary process (when there is an obstruction in the sewer
line) to conduct a sewer safety inspection to eliminate the gas pipe as the
possible cause of the sewer obstruction.
The tender is based on fixed unit prices on an estimated representative sampling of
sewer safety cross bore work purchased over the previous year.
Although the tender included emergency and non-emergency services the City is
awarding only the emergency services.
The average annual spend over the past three (3) years for emergency work was
$233,828.03. The actual spend will depend on the level of activity throughout the term
of the contract.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
Bylaw clause 170.20.7 -
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by twelve (12) interested parties and by the closing date of Thursday
October 5, 2017, three (3) tenders had been received.
The following tenders were received:
Bid Price Bid Price
(Non-Emergency) (Emergency
& Provisional)
Tierra Geomatic Services Inc. Markham ON $264,250.50 $202,631.60*
G-Tel Engineering Inc. London ON $218,171.92 $260,871.46
Complete Locating Services Inc. Cambridge ON $353,125.00 $497,200.00
The price for sewer cross bore inspection (emergency work) has decreased 1.2% from
the 2014 tendered pricing.
The tendered pricing received for non-emergency inspection exceeded the budget.
Upon further review, staff believe that if the non-emergency work is combined with
infrastructure locate services to gain efficiencies, then costs would be within budget.
The non-emergency work will be re-tendered with the infrastructure locate services in
2018.
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The tender was reviewed by L. Jones, Gas Engineer, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital and operating budgets. The estimated surplus (D)
will remain within the account to fund non-emergency services.
T17-073
Sewer Safety Cross Bore Inspection Program(Emergency Services)
Estimated Cost for this project
Tender T17-073 costs, including HST(Emergency Services)$202,631.60
less: HST rebate(23,311.60)
Net Cost Being Awarded$179,320.00A
Projected Costs -
Total Estimated Cost $179,320.00C
Budget for this project
Sewer Safety Cross Bore Inspection Program 2018310,000.00
Total Budget $ 310,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)$ 130,680.00D
Total Estimated Surplus/(Deficit) $ 130,680.00E
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
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ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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