HomeMy WebLinkAboutFCS-17-193 - T17-124 One (1) Four-Wheel Drive Rubber Tired Articulated Loader
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-10-27
REPORT NO.: FCS-17-193
SUBJECT: T17-124 One (1) Four-Wheel Drive Rubber Tired Articulated
Loader
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RECOMMENDATION:
That Tender T17-124 One (1) Four-Wheel Drive Rubber Tired Articulated Loader,
be awarded to Nortrax Canada Inc., Cambridge, Ontario, at their tendered price of
$205,944., plus optional plow with carbide plow blade of $9,690., plus optional
mounted wing with carbide plow blade of $26,795., plus H.S.T. of $31,515.77, for a
total of $273,944.77.
BACKGROUND:
This unit will replace a backhoe (unit 608) in INS – Roads and Traffic, as approved for
replacement in the 2017 Annual Fleet Equipment Review. This unit will be used by INS
– Roads and Traffic, for winter plowing and summer road work. The current unit is
seventeen (17) years old with a ten (10) year lifecycle.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing bylaw, however it is being brought forward because of the new Purchasing
Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun but not yet
completed by the effective date of this By-law shall be completed in accordance with the
terms of the previous Chapter 170 of The City of Kitchener Municipal Code as if it were
still in effect.”
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This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties and by the closing date of Thursday
October 26, 2017, four (4) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Nortrax Canada Inc. Cambridge ON $232,716.72*
Strongco Limited Partnership Kitchener ON $247,214.62
Toromont CAT Cambridge ON $267,209.97
Strongco Limited Partnership – Alternate Bid Kitchener ON $310,750.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for
this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T17-124
Supply One (1) Four-Wheel Drive Rubber Tired Articulated Loader
Estimated Cost for this Tender
Tender T17-124 costs including optional equipment and HST 273,944.77
less: HST rebate on tender (27,249.02)
Net Cost Being Awarded 246,695.75 A
Projected Costs for Additional Outfitting (Includes Two-way
Radio, Auto Greaser, PDI and Decals) 5,000.00
Total Estimated Cost for this Tender $251,695.75 C
Budget for this Tender
Replacement of unit 608 in INS - Roads & Traffic $300,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) 48,304.25 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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