HomeMy WebLinkAboutFCS-17-194 - Sole Source - Trimble Global Positioning System and Related Equipment, Training, Software and Data Services
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer,519-741-2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-10-27
REPORT NO.: FCS-17-194
SUBJECT: Sole Source Trimble Global Positioning System (GPS),
and Related Equipment, Training, Software and Data
Services
___________________________________________________________________________
RECOMMENDATION:
That Cansel Survey Equipment Inc., Burnaby, British Columbia, be the sole
source provider of Trimble Global Positioning System (GPS) and Related
Equipment, Training, Software and Data Services, at a cost of $125,842.00 plus
H.S.T of $16,359.46 for a total of $142,201.46, for a five (5) year term.
BACKGROUND:
The accuracy of locations of installed infrastructure is a legislated requirement.
Traditionally, locations for underground natural gas mains have been identified on as built
drawings developed at time of construction, using above ground features such as curbs,
sidewalks, utility poles and buildings. In addition, asset information such as age and
material type is recorded then transferred and retained in theGeographic
Information System (GIS).
However, above ground features change over time. The construction industry is moving
towards utilizing GPS coordinates in the as built drawings, thereby improving accuracy
and efficiency.
In 2009, ing division purchased Trimble GPS equipment through a
competitive process to be utilized during administration and inspection of construction
services division conducted a pilot test utilizing the Trimble
GPS equipment to identify the locations of installed infrastructure. The Pilot concluded
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that utilizing the Trimble GPS equipment increased accuracy and efficiency compared
to the current method of using above ground feature as built drawings.
The estimated spend over the next five (5) year term is estimated to be $125,842 (not
including taxes) based on procuring four (4) GPS units. Going forward, Utilities will
assess other opportunities to utilize the Trimble GPS equipment, training, software &
data services, which could result in additional units being purchased.
REPORT:
Although there are multiple manufacturers in the marketplace, Utilities has identified
Trimble GPS equipment (and their sole source reseller Cansel Survey Equipment Inc.)
due to the following reasons:
1.Equipment Accuracy. Trimble GPS equipment is consistently able to achieve
10cm accuracy in most areas of the City and 20cm accuracy in areas with many
tall buildings that interfere with connection to the satellites. This level of accuracy
is considered the most appropriate for initial collection of location information
during construction. Other manufacturers offer equipment at approximately 0.5m
accuracy, which is anticipated to be accurate to within 2-3m in areas with poor
connection to satellites. This level of accuracy would be insufficient to meet the
regulatory requirement for 1m accuracy on locates.
2.Support. The Cansel support team is available by phone any time during regular
business hours. Cansel repairs Trimble GPS equipment and offers loaner
equipment at no charge. This is very important during the construction season,
when location information is collected on a daily basis and the Trimble GPS
equipment would be needed in the field continuously.
3.Integration (hardware/software synergy). Trimble GPS equipment is uniquely
offered as a seamless hardware and software package while other GPS
equipment vendors require third party software vendors to provide support and
maintenance.
4.Integration with the City Trimble GPS software allows asset information to
be captured and imported into GIS without further modifications.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this Purchase (A) is fair and reasonable for a project of this scope and
the upset limit is within the funding available (B). Funding for this project is included
within theapproved capital budgets.
Trimble Global Positioning System and Related Equipment,
Training and Data Services
Estimated Cost for this project
Estimated Costsfor the 5 year term, includingHST142,201.46
less: HST rebate16,359.46
Net Cost Being Awarded125,842.00 A
Projected Costs-
Total Estimated Cost $125,842.00C
Budget for this project
Capital New Tools150,000.00B
Total Budget $150,000.00
Estimated Surplus/(Deficit) for this Phase of Work (B-C)24,158.00D
Estimated Surplus/(Deficit) from previous phases
Total Estimated Surplus/(Deficit) $24,158.00E
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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