HomeMy WebLinkAboutFCS-17-201 - T17-134 One (1) Tandem Rear Axle Conventional Cab and Chassis
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-12-11
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2017-11-29
REPORT NO.: FCS-17-201
SUBJECT: T17-134 One (1) Tandem Rear Axle Conventional Cab and
Chassis
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-134 One (1) Tandem Rear Axle Conventional Cab and Chassis,
be awarded to Team Truck Centres Limited, Cambridge, Ontario, at their tendered
price of $121,000., plus H.S.T. of $15,730., for a total of $136,730.
BACKGROUND:
This unit will replace a tandem dump truck (unit 510) INS – Roads and Traffic, as
approved for replacement in the 2017 Annual Fleet Equipment Review. This unit will be
used by INS – Roads and Traffic, for winter plowing, salting and summer road work.
The current unit is ten (10) years old with a ten (10) year lifecycle.
REPORT:
The value of this purchase falls below the Council approval threshold of the new
purchasing by-law. As per clause 170.7.3(d) of the new by-law, it states when only one
bid is received in response to a solicitation, the Director of Supply Services shall submit
a report to Council recommending award.
This Tender was advertised publicly on the City of Kitchener website. Documents were
downloaded by three (3) interested parties and by the closing date of Thursday
November 23, 2017, one (1) tender had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Team Truck Centres Limited Cambridge ON $136,730.00*
Historically, the City has received more than one bid on tenders for Tandem Rear Axle
Conventional Cab and Chassis. Although, the City only received one bid submission for
this tender, pricing is comparable to previous competitive purchases and this
submission represents good value for the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but
the upset limit is beyond the allowance provided within the budget (B). Funding for this
equipment is included within the approved capital budget. The estimated deficit (D) will
be funded from previous surpluses that have been closed out to the Equipment Reserve
Fund.
Tender T17-134
Supply and Install One (1) Tandem Rear Axle Conventional Cab and Chassis
Estimated Cost for this Tender
Tender T17-134 costs including optional equipment and HST 136,730.00
less: HST rebate on tender (13,600.40)
Net Cost Being Awarded 123,129.60
A
Projected Costs for Dump Body and Additional Outfitting (Includes
Two-way Radio, Auto Greaser, PDI and Decals) 115,566.37
Total Estimated Cost for this Tender $238,695.97 C
Budget for this Tender
Replacement of unit 510 in INS - Roads & Traffic $225,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) to be funded from
Equipment Reserve Fund (13,695.97) D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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