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HomeMy WebLinkAboutCouncil Minutes - 2004-03-29 SMARCH 29, 2004 SPECIAL COUNCIL MINUTES CITY OF KITCHENER A special meeting of City Council was held at 3:15 p.m. this date, Chaired by Mayor C. Zehr and with all members present. Notice of this special meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Moved by Councillor M. Galloway Seconded by Councillor B. Vrbanovic "That Council meet in-camera following this special meeting to consider a labour relations matter, a potential litigation matter, a land acquisition/disposition matter and a matter subject to solicitor- client privilege." Carried. Council considered the 2004 Capital and Operating Budget recommendations arising from the Finance and Corporate Services Committee meeting of this date. Moved by Councillor B. Vrbanovic Seconded by Councillor M. Galloway "That the Finance and Corporate Services Committee report be adopted." Voted on Clause by Clause. Clauses 1, 2, 3, 7 and 18 - Carried. Balance of report - Carried Unanimously. Moved by Councillor J. Smola Seconded by Councillor G. Lorentz "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2004-54 by the Clerk." Carried. On motion, the meeting adjourned at 3:23 p.m. MAYOR CLERK MARCH 29, 2004 SPECIAL COUNCIL MINUTES -112- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - That the 2004 Department Operating Budget, resulting in a 2004 levy for general purposes of $68,758,146, be approved. That an increase in the 2004 tax rate, excluding tax policy changes, be approved at an estimate of 2.99%. That a special capital levy of $1,204,000, which results in a 1.85% increase in the 2004 tax rate to be allocated to the Capital Investment Fund, be approved, with the understood that this levy represents the first year of a 10 year investment program. 4. That assessment growth be budgeted at 2.63% for 2004. That in 2004, a $50.00 Tax Credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved, but that no new names be added to the present list. 6. That the following 2004 Budgets for municipal enterprises be approved: Fleet Doon Golf Course Rockway Golf Course Gasworks Revenues Expenses Surplus (Deficit) $ 7,649,433 $ 7,649,433 $0 $ 1,571,811 $ 1,402,701 $ 169,110 $ 1,549,665 $ 1,522,153 $ 27,512 $81,698,342 $80,392,922 $1,305,420 $92,469,251 $90,967,209 $1,502,042 That the 2004 net transfer to/from Reserves resulting in the following projected closing balances be approved: ($ooo's) · Arbitration 25 · Asset Management 403 · Auditorium Tickets 62 · Computer 44 · Development Charges 4,226 · Election 104 · Equipment 6,865 · Facade Improvements 671 · Flood Damage 0 · Golf Cart Replacement 32 · Hydro Capital Investment 2,281 · Insurance 485 · Maintenance Facility Expansion 1,507 · Market 0 · Mediation 56 · Oktoberfest Float 54 · Public Art 59 · Recreational Land 43 · Sick Leave 2,528 · Tax Stabilization 5,343 · Telephone 270 · Training General 73 · Training Senior Management 2 · Workplace Safety & Insurance Board 300 · Working Capital 2,960 · Total 28,393 8. That the following 2004 Board Appropriations be approved: · Kitchener Public Library Board · Centre in the Square $6,730,514 $1,189,201 MARCH 29, 2004 SPECIAL COUNCIL MINUTES -113- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - (CONT'D) That 2004 funding for Communitech be approved at $30,000, which includes the cost of a 2004 membership for the City of Kitchener in this organization. 10. That $80,000 be reallocated within the 2004 Operating Budget to accommodate the creation of an internal audit position. 11. That an additional training officer be included in the 2004 Operating Budget for the Kitchener Fire Department, at a cost of $99,000. 12. That a one-time grant of $10,000 be approved to assist the Waterloo Wellington Training and Adjustment Board to establish a Community Development Project, know as Hire Profitability, with the funding to be paid from the General Provision Grant Account. 13. That a grant be approved for the Woodworking and Craft Centre Association in the amount of $16,100 in 2004 for one-time renovations to the space they will occupy in the St. Louis Adult Education Centre; and further, That commencing in 2005, an annual operating grant be approved for the Woodworking and Craft Centre Association, in the amount of $46,631. 14. That the Business Enterprise Centre be approved $25,000 in additional funding in 2004; and further, That the Business Enterprise Centre be requested to consider charging user fees. 2004 Capital Budqet and 10 Year Capital Forecast 2004-2013 15. That the Capital Forecast 2004-2013 be approved, with expenditures in the years 2004-2013 totaling $546,738,000, excluding Capital Investment Fund. 16. That $1,344,000 of debenture financing be approved for Road Resurfacing included in the Capital Forecast for the year 2004, for a term not to exceed 10 years. 17. That a total $8,900,000 of debenture financing be approved as follows, for a term not to exceed 15 years: · Road Resurfacing · Road Reconstruction · Streetscape Improvements · Sidewalks · Street lighting · Downtown Wellness Centre · The Market · Peter Hallman Ballyard $1,406,000 $2,575,000 $ 300,000 $ 708,000 $ 151,000 $1 700,000 $1 760,000 $ 300,000 18. That the following projects included in the Capital Forecast for 2004 be financed from the Development Charges Reserve Fund, in the following priority order, namely: ($'ooo's) · Victoria St. N. Pumping Station 309 · Development Charge Act Study 12 · Doon Mills Road 300 · City Share of Subdivisions 250 · Trail Crossings 40 · East Side Sewer & Scada 526 · VictoriaNValnut to King (REDEV) 262 · Intersection Improve- Sportsworld/Tulane250 · Engineering Studies 108 · Community Library- Country Hills 964 MARCH 29, 2004 SPECIAL COUNCIL MINUTES -114- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - (CONT'D) 2004 Capital Budqet and 10 Year Capital Forecast 2004-2013, cont'd 18. (Cont'd) · Equipment Acquisition and Upgrades · General Park Development · Major Park Development · Opticom · Thermal Imaging Cameras- New · Community Trails · Soccer Facilities · Heritage Impact Assessments · NewWater mains 276 101 231 44 2O 37 393 2O 469 $4,612 And further, it is understood that none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Development Charges Reserve Fund to complete them; otherwise the above projects will be front end financed by the appropriate developers. Projects with Development Charge Funding - Front End Financing With Credit: · Balzer Creek Culvert · Henry Sturm Greenway · Detwiler Greenway · Mid/South Strasburg Trunk Sewer · Mid/South Strasburg Watercourse ($'000's) 34O 793 398 587 614 19. $2,732 That notwithstanding Council's resolution adopted March 8, 2004 to approve in principle Strategic Services Department Report SSD-04-008 regarding financial investment to support the Downtown, and to provide opportunity for growth of the City's manufacturing sector, Council approve the following: That Council support the community vision for a balanced economic development strategy which includes investment in employment lands to support our manufacturing sector and investment in the Downtown to support the development of a new education and knowledge creation cluster; and That City Council approve the creation of a $110M Investment Fund to support the Economic Development strategy with the funds to be allocated as follows: a) $17.9M for those projects in the downtown for which funding has already been committed which include: · Wilfrid Laurier University, School of Social Work · Centre Block Land Purchase · Downtown Community Centre $ 6.5M $ 9.7M $1.7M b) $6.0M for the following maintenance projects which were included in the downtown investment package due to their location in the downtown: · Victoria Park improvements · Downtown Streetscape Improvements $ 2.7M $ 3.3M; and, MARCH 29, 2004 SPECIAL COUNCIL MINUTES -115- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - (CONT'D) 2004 Capital Budqet and 10 Year Capital Forecast 2004-2013, cont'd 19. (Cont'd) That the remaining funds of $86.1M be allocated on a project specific basis subject to detailed business plans which include opportunities for financial partnerships to ensure maximum leverage for investment dollars expended by the City. Projects subject to detailed plans will include both those in the downtown such as the University of Waterloo School of Pharmacy, new parking solutions, and residential intensification incentives as well as new industrial land development; and further, That all projects be prioritized based on available funding determined through the projection of annualized cash flow from the investment fund over a 10 year period. 20. That staff prepare a plan to implement and manage the Investment Fund for Economic Development, and submit the plan to Council for review and approval by the end of April 2004; and further, That the following recommendation of the Economic Development Advisory Committee (March 24, 2004) be taken into consideration when preparing the plan: "a) In order to obtain the maximum leverage of investment dollars by the City and achieve the maximum benefit for the ratepayers of the city, EDAC recommends that Council direct staff to seek maximum contributions from senior levels of government as well as private/philanthropic interests for each project, with a target of securing, overall, 15% from such sources, where possible. b) That each individual project requesting an allocation of investment funds be subject to a detailed business case which should include a full review of options, a cost-benefit analysis and a performance measurement program specific to each project, all to be reviewed and approved by Council. c) That the City review its processes and structures to ensure sufficient expertise, resources and accountability exists to prudently manage each initiative to ensure timely, cost effective delivery of all projects." 21. That any revenues in the Kitchener Memorial Auditorium Complex Capital Reserve Fund (CRF), in excess of the annual Capital budget for the Auditorium, be transferred to the Auditorium Shows and Events Operating account annually, to a maximum of 25% of the total annual CRF revenues.