HomeMy WebLinkAboutFCS-18-002 - T17-089 - Charles and Benton Parking Garage Repairs
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-01-29
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2017-12-22
REPORT NO.: FCS-18-002
SUBJECT: T17-089 Charles & Benton Parking Garage Repairs
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RECOMMENDATION:
That Tender T17-089 Charles & Benton Parking Garage Repairs, be awarded to
Birchcliff Construction Ltd., at their tendered price of $144,375., plus H.S.T. of
$18,768.75, for a total of $163,143.75.
BACKGROUND:
The City is proceeding with the repair program of the Charles & Benton parking garage
as identified in the condition survey review dated June 26, 2015. The report
recommends repairs to address current areas of both hot rubberized and thin traffic
deck waterproofing deterioration. Additional work identified in the report includes
localized removal and replacement of existing mortar joints and soffit sealant, repair
damaged concrete curbs and cracked masonry unit blocks.
The Charles and Benton parking garage was built in 2011 and to maintain the
waterproofing systems designed to protect the structural systems and integrity of the
parking structure the condition survey has identified these repairs as being necessary.
This repair work is not covered by the original warranty which was for a three (3) year
period. The repair work will be completed in 2018.
REPORT:
Although the value of this purchase falls below the Council approval threshold, as per
Purchasing Bylaw clause 170.20.7 - “Notwithstanding its repeal, any purchases begun
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but not yet completed by the effective date of this By-law shall be completed in
accordance with the terms of the previous Chapter 170 of The City of Kitchener
Municipal Code as if it were still in effect.”
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by twelve (12) interested parties and by the closing date of Thursday
May 18, 2017, four (4) tenders had been received.
The following tenders were received:
Bid Price Corrected
Bid Price
Birchcliff Construction Ltd. Toronto ON $163,143.75*
2SC Contracting Inc. Toronto ON $209,445.50
Skyhawk Building restoration Inc.BarrieON $215,010.75 $217,129.50
SST Group of Construction Companies Ltd. Toronto ON $225,322.00 $227,017.00
The tenders were reviewed by P. McCormick, Manager of Parking Operations and Read
Jones Christoffersen Ltd., the City’s Consultant for the project who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will remain in
the account to fund future garage repairs.
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Financial Summary for Tender T17-089
Charles & Benton Parking Garage Repairs
Estimated Cost
Tender T17-089 costs, including HST 163,143.75
less: HST rebate on tender (18,768.75)
Net Cost Being Awarded 144,375.00 A
Costs Incurred to Date 7,350.00
Projected Costs - Consulting & Engineering Fees 11,500.00
Estimated Cost $ 163,225.00 C
Budget for this work:
Structural Provision - Garages 240,500.00
Total Budget: $ 240,500.00 B
Estimated Surplus/(Deficit) (B - C) 77,275.00 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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