HomeMy WebLinkAboutFCS-18-006 - T17-144 - Supply and Install Snow and Ice Removal Equipment
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-01-29
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2018-01-09
REPORT NO.: FCS-18-006
SUBJECT: T17-144 Supply and Install Snow and Ice Removal
Equipment
___________________________________________________________________________
RECOMMENDATION:
That Tender T17-144 Supply and Install Snow and Ice Removal Equipment, be
awarded to Viking Cives Ltd., Mount Forest, Ontario, at their tendered price of
$146,125., plus H.S.T. of $18,996.25, for a total of $165,121.25.
BACKGROUND:
As approved in the 2017 Annual Fleet Equipment Review, this snow and ice removal
equipment will be installed on the cab and chassis truck approved for purchase in
December 2017. This complete unit replaces a tandem dump truck and utilizes a live
bottom conveyor which enables the contents to be unloaded without raising the dump
body. This unit will be used for snow and ice control on roadways during the winter
months and for community trail maintenance in the summer months. The live bottom
conveyor enables use of the unit within trails where tree canopies prevents the dump
body from being raised to empty contents.
REPORT:
Although the value of this purchase falls below the Council approval threshold, as per
clause 170.7.3 (b) Purchasing By-law, a report shall be brought forward for council
approval where the project is not specifically identified within the Council approved
budget.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by five (5) interested parties and by the closing date of Thursday
December 20, 2017, two (2) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
VikingCives Ltd. Mount Forest ON $165,121.25*
Gin-Cor Industries Mattawa ON $170,381.40
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but
the upset limit is beyond the allowance provided within the budget (B). Funding for this
equipment is included within the approved capital budget. The estimated deficit (D) will
be funded from previous surpluses that have been closed out to the Equipment Reserve
Fund.
Tender T17-144
Supply and Install Snow and Ice Removal Equipment
Estimated Cost for this Tender
Tender T17-144 costs including optional equipment and HST 165,121.25
less: HST rebate on tender(16,424.45)
Net Cost Being Awarded 148,696.80 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender $148,696.80 C
Budget for this Tender
Additional outfitting for unit $106,044.90 B
Estimated Deficit for this Tender (B - C) (42,651.90) D
to be funded from Equipment Reserve Fund
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
FCS-17-201 – T17-134 One (1) Tandem Rear Axle Conventional Cab and Chassis
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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