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HomeMy WebLinkAboutPersonal Information Bank ListingCity of Kitchener Personal Information Bank Table of Contents Building By -Law Enforcement Community Programs and Services Economic Development Facilities Management Fire Human Resources Legal Legislated Services Mayor's Office and Council Operations Planning Supply Services Transportation Services Utilities 1 3 6 9 10 11 14 17 20 23 24 25 28 30 31 1 Personal Information Bank Title Title Building Permit Reports Location Kitchener City Hall - 200 King Street West Legal Authority Building Code Act, S.O. 1992, Municipal Act, S.O. 2001 Information May Include Name, Address Uses To list detailed information about building permit applications received. Users Community Services Department, Building Individuals in Bank Individuals applying for building permits Retention & Disposition See 03-08-046 in Retention & Classification Schedule Title Complaints - Building Location Kitchener City Hall - 200 King Street West Legal Authority Building Code Act, S.O. 1992, Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document the building complaints received by Building (e.g., neighbour is building a deck or garage and they do not have a permit). Users Community Services Department, Building Individuals in Bank Individuals making a complaint Retention & Disposition See 01-01-942 in Retention & Classification Schedule Title Complaints - Grading Location Kitchener City Hall - 200 King Street West Legal Authority Building Code Act, S.O. 1992, Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document the grading complaints received by Building (e.g., basement is flooded due to grading, water is coming to basement because of slopes, etc.). Users Community Services Department, Building Individuals in Bank Individuals making a complaint Retention & Disposition See 01-01-943 in Retention & Classification Schedule Title Environmental Records Requests Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, Environmental Protection Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses To document the requests for environmental issues on a specific address/property. Users Community Services Department, Building Individuals in Bank Individuals requesting environmental records Retention & Disposition See 04-08-913 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. l Ki`rcR Personal Information Bank Title Street Address Files Location Kitchener City Hall - 200 King Street West Legal Authority Building Code Act, S.O. 1992, Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document the history of properties in the City (e.g., Property violations, building additions, complaints, etc.). Users Community Services Department, Building Individuals in Bank Individuals associated with properties in the City Retention & Disposition See 03-04-001 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 1 Personal Information Bank q4111111 MIT I Title By-law Enforcement/Exemption Requests Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, License Plate Number Uses To document a phone call request for enforcement or exemption from ticketing of a particular vehicle. Users Community Services Department, By-law Enforcement Individuals in Bank Individuals who call in regards to ticketing a particular vehicle Retention & Disposition See 06-02-906 in Retention & Classification Schedule Title Noise & Parks Enforcement Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status Uses To document noise and parks violation complaints and enforcement. Users Community Services Department, By-law Enforcement Individuals in Bank Individuals involved in noise and parks violation complaints Retention & Disposition See 06-02-886 in Retention & Classification Schedule Title Notebooks - By-law Enforcement Officers' Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status Uses To document in writing activities of each By-law Enforcement Officer and observations about the events/incidents that occurred during the shift. Users Community Services Department, By-law Enforcement Individuals in Bank Individuals who interact with By-law Enforcement officers Retention & Disposition See 06-02-907 in Retention & Classification Schedule Title Parking Infractions Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include License Plate Number, Name, Address, Vehicle Information Uses To document information about parking infractions which occur in the City. Users Community Services Department, By-law Enforcement Individuals in Bank Car owners who receive parking infractions Retention & Disposition See 06-02-603 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 3 1 Personal Information Bank Title Parking Infraction Files Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include License Plate Number, Name, Address, Vehicle Information Uses To document the production & use of reports for the processing & administration of parking infractions. Includes reports relating to data captured in other systems such as Ministry of Transportation, etc. Users Community Services Department, By-law Enforcement Individuals in Bank Car owners who receive parking infractions Retention & Disposition See 06-02-951 in Retention & Classification Schedule Title Parking Ticket Trials Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include License Plate Number, Name, Address, Telephone Numbger, Email Address, Vehicle Information Uses To document information about parking tickets for which trials were held. Users Community Services Department, By-law Enforcement Individuals in Bank Car owners who go to trial for parking infractions Retention & Disposition See 06-02-602 in Retention & Classification Schedule Title Parking Tickets - Voided & Cancelled Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include License Plate Number, Name, Address, Vehicle Information Uses To document all parking tickets which have been voided or cancelled. Users Community Services Department, By-law Enforcement Individuals in Bank Car owners who receive parking infractions Retention & Disposition See 06-02-612 in Retention & Classification Schedule Title Property Standards Enforcement Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status, Mortgage Information Uses To document information about violations and by-law enforcement issues. Users Community Services Department, By-law Enforcement Individuals in Bank Individuals involved in property standards complaints Retention & Disposition See 06-02-451 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. l Ki`rcR Personal Information Bank Title Returned Notices of Conviction/Impending Conviction Location By -Law Enforcement - 33 Ontario Street North & Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include License Plate Number, Name, Address, Vehicle Information Uses Documents the return to the City of Kitchener by Canada Post as undeliverable "notices of impending conviction" and "notices of conviction." Users Community Services Department, By-law Enforcement Individuals in Bank Individuals involved with By -Law notices of conviction Retention & Disposition See 06-02-740 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 1 Personal Information Bank Title COMMUNITY PROGRAMS Aquatics Staff Qualifications Location All Community Pool locations Legal Authority Health Protection and Promotion Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Education, Employment History Uses To document the certification of aquatics lifeguards and instructors. Users Community Services Department, Community Programs and Services Individuals in Bank City lifeguards Retention & Disposition See 07-05-421 in Retention & Classification Schedule Title Building Youth Leadership Development (BYLD) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Date of Birth, Gender Uses To document records relating to Building Youth Leadership Development (BYLD) program offered by City of Kitchener. Users Community Services Department, Community Programs and Services Individuals in Bank Individuals applying/enrolled in the Program Retention & Disposition See 10-04-551 in Retention & Classification Schedule Title Class Lists Location All Community Pool locations Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Date of Birth, Gender, Education Uses To document information about participants registered in aquatics classes, including test results. Users Community Services Department, Community Programs and Services Individuals in Bank Participants registered in aquatics classes Retention & Disposition See 10-04-779 in Retention & Classification Schedule Title Leisure Programs Course Information Location Kitchener City Hall - 200 King Street West & City Community Centres Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Date of Birth, Email Address, Gender, Financial Information, Medical Information Uses To document the development of the City's leisure courses and programs and the individuals registered in each program and families applied for leisure fee assistance. Users Community Services Department, Community Programs and Services Individuals in Bank Individuals registered leisure programs, families who have applied for leisure fee assistance Retention & Disposition See 10-03-304 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 1 Personal Information Bank Title Leisure Support Services Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses To document information about the City's leisure support program. Users Community Services Department, Community Programs and Services Individuals in Bank Leisure program participants & volunteers Retention & Disposition See 10-03-404 in Retention & Classification Schedule Title Membership Listing Computer Records Location All Senior Centres Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses To document information about membership at the Senior Centres. Users Community Services Department, Community Programs and Services Individuals in Bank Members of City Senior Centres Retention & Disposition See 10-04-412 in Retention & Classification Schedule Title Personal Care Waiver & Log Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Medical Information Uses To document the personal care (e.g., changing clothing and swimsuits) that City of Kitchener staff provides to children with special needs while they are attending our programs. Users Community Services Department, Community Programs and Services Individuals in Bank Children with special needs attending City programs Retention & Disposition See 08-03-945 in Retention & Classification Schedule Title Request for Leisure Support Volunteers Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Medical Information, Employment History, Education Uses To document requests for leisure support volunteers to spend recreational time with children and adults with disabilities. Users Community Services Department, Community Programs and Services Individuals in Bank Participants requiring support and volunteers offering support Retention & Disposition See 07-03-419 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. l Ki`rcR Personal Information Bank Title Summer Playground Registration Information Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Date of Birth, Gender Uses To document information about participants who are registered in community centre summer playground programs. Users Community Services Department, Community Programs and Services Individuals in Bank Participants registered in summer playground programs Retention & Disposition See 10-04-642 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 1 Personal Information Bank T .• Title Arts Program Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Employment History, Education Uses To document information about artists who submit artwork to City Hall. Users Chief Administrative Office, Economic Development Individuals in Bank Artists who submit artwork to City Hall Retention & Disposition See 10-06-348 in Retention & Classification Schedule Title Facade/Interior Program Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Financial Information Uses To document applications to the City of Kitchener program which assists downtown businesses making repairs to buildings. Users Chief Administrative Office, Economic Development Individuals in Bank Individuals who apply for assistance with repairs to buildings Retention & Disposition See 03-10-059 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 9 l Ki`rcR Personal Information Bank MANAGEMENTFACILITIES Title Notebooks — Security Officers Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Gender, Race, Physical Descriptions Uses To document in writing activities of each officer and his/her observations about the events/incidents that occurred during his/her shifts. Users Infrastructure Services Department, Facilities Management Individuals in Bank Individuals who interact with City Security Officers Retention & Disposition See 06-05-877 in Retention & Classification Schedule Title Surveillance Videos and Sign -Out Forms Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Personal Image Uses To document surveillance videos (electronic) and sign -out forms (paper) produced by the Security. Users Infrastructure Services Department, Facilities Management Individuals in Bank Individuals who enter City facilities Retention & Disposition See 06-05-918 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 10 1 Personal Information Bank T Title Alarm Report Time Cards - City of Kitchener Location Fire Headquarters — 270 Strasburg Road & all other Kitchener Fire Stations Legal Authority Fire Protection and Prevention Act, S.O. 1997 Information May Include Name, Address, Telephone Number, Medical Information Uses To document the alarm calls dispatched to City of Kitchener Fire Stations. Users Community Services Department, Fire Individuals in Bank Individuals involved in a Fire alarm call Retention & Disposition See 06-08-317 in Retention & Classification Schedule Title Alarm Report Time Cards - Rural Fire Departments Location Fire Headquarters — 270 Strasburg Road Legal Authority Fire Protection and Prevention Act, S.O. 1997 Information May Include Name, Address, Telephone Number, Medical Information Uses To document the alarm calls dispatched to rural Fire Departments. Users Community Services Department, Fire Individuals in Bank Individuals involved in a Fire alarm call Retention & Disposition See 06-08-327 in Retention & Classification Schedule Title Annual Attendance Logs of all Fire Departments Employees Location Fire Headquarters — 270 Strasburg Road Legal Authority Workplace Safety and Insurance Act, S.O. 1997, Employment Standards Act, S.0.2000 Information May Include Name, Employee Number, Hours of Work, Vacation/Sick Leave Uses To document the annual attendance of all Fire Department employees and provide annual cumulations (e.g., # of vacation days used). Users Community Services Department, Fire Individuals in Bank City of Kitchener Fire employees Retention & Disposition See 07-04-321 in Retention & Classification Schedule Title Attendance records - Fire Fighters Location Fire Headquarters — 270 Strasburg Road Legal Authority Workplace Safety and Insurance Act, S.O. 1997, Employment Standards Act, S.0.2000 Information May Include Name, Employee Number, Hours of Work, Vacation/Sick Leave Uses To document the daily attendance of all Firefighters. Absences are recorded and coded by type (e.g., S = sick leave). Users Community Services Department, Fire Individuals in Bank City of Kitchener Firefighters Retention & Disposition See 07-04-316 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 11 1 Personal Information Bank Title Certificates and Permits Location Fire Headquarters — 270 Strasburg Road Legal Authority Fire Protection and Prevention Act, S.O. 1997, Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document the Certificates (e.g., Propane tank inspections) and permits (e.g., Open burning, fireworks) required by the Fire Department for various activities. Users Community Services Department, Fire Individuals in Bank Individuals applying for certificates/permits Retention & Disposition See 06-07-334 in Retention & Classification Schedule Title Clothing & Equipment Issue Log Location Fire Headquarters — 270 Strasburg Road Legal Authority Occupational Health and Safety Act, R.S.O. 1990 Information May Include Name, Employee Number, Gender, Physical Attributes Uses To document the clothing and equipment issued each year to each Fire Department employee. Users Community Services Department, Fire Individuals in Bank Fire employees requiring specialized clothing & equipment Retention & Disposition See 07-06-328 in Retention & Classification Schedule Title Emergency Call -out Files Location Fire Headquarters — 270 Strasburg Road Legal Authority Fire Protection and Prevention Act, S.O. 1997, Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number Uses To provide the name and telephone number of the individual who should be contacted if an alarm report is received from his/her business. Users Community Services Department, Fire Individuals in Bank Individual's registered to be contacted if an alarm report is received from his/her business Retention & Disposition See 06-08-324 in Retention & Classification Schedule Title Fire Investigations & Reports Location Fire Headquarters — 270 Strasburg Road Legal Authority Fire Protection and Prevention Act, S.O. 1997 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status Uses To document the investigations and reports conducted/prepared by Fire Fighting personnel. Users Community Services Department, Fire Individuals in Bank Individuals involved in Fire investigations/reports Retention & Disposition See 06-07-311 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 12 1 Personal Information Bank Title Fire Prevention Street Address Files Location Fire Headquarters — 270 Strasburg Road Legal Authority Fire Protection and Prevention Act, S.O. 1997 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status Uses To document the fire inspection history of commercial, industrial and residential properties in the City of Kitchener. Users Community Services Department, Fire Individuals in Bank Individuals associated with municipal properties with a history of Fire inspections Retention & Disposition See 06-07-314 in Retention & Classification Schedule Title Notebooks - Fire Department Officers Location Fire Headquarters — 270 Strasburg Road & all other Kitchener Fire Stations Legal Authority Fire Protection and Prevention Act, S.O. 1997 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status Uses To document notes made by officers about incidents to which the Fire Department responded. Users Community Services Department, Fire Individuals in Bank Individuals involved in Fire incidents Retention & Disposition See 06-08-825 in Retention & Classification Schedule Title Waterloo Region Arson Prevention Program - Children Case Files Location Fire Headquarters — 270 Strasburg Road Legal Authority Fire Protection and Prevention Act, S.O. 1997 Information May Include Name, Address, Date of Birth, Gender, Medical History, Criminal Records Uses To identify the children in the program and document information pertaining to their participation in the program. Users Community Services Department, Fire Individuals in Bank Children participating in the Arson Prevention Program Retention & Disposition See 06-07-312 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 13 1 Personal Information Bank Title Title Benefits Reports Location Kitchener City Hall - 200 King Street West Legal Authority Employment Standards Act, S.O. 2000 Information May Include Name, Address, Employee Number, Medical Information Uses To document information about employee benefits (e.g., Changes to benefit coverage). Users Finance & Corporate Services Department, Human Resources Individuals in Bank Employees of the City of Kitchener who receive benefits Retention & Disposition See 07-02-434 in Retention & Classification Schedule Title Employee Files Location Kitchener City Hall - 200 King Street West Legal Authority Employment Standards Act, S.O. 2000 Information May Include Name, Address, Discipline/Recognitions, Length of Employment Uses To document information about all City employees including terms of employment between the Corporation and contractual employees. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Employees of the City of Kitchener Retention & Disposition See 07-01-433 in Retention & Classification Schedule Title Employment Equity Data Location Kitchener City Hall - 200 King Street West Legal Authority Employment Equity Act, S.C. 1995 Information May Include Gender, Race, Medical Information Uses To document personal information about City employees and applicants. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Individuals who have applied to City job postings Retention & Disposition See 07-01-538 in Retention & Classification Schedule Title Job Competition Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Employment History, Education Uses To document information about applicants and records pertaining to the administration of each job competition. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Individuals who have applied to City job postings Retention & Disposition See 07-07-514 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 14 1 Personal Information Bank Title Ministry of Labour Orders Location Kitchener City Hall - 200 King Street West Legal Authority Occupational Health and Safety Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Medical Information Uses To document orders issued in the event of an employee's critical injury or fatality. Users Finance & Corporate Services Department, Human Resources Individuals in Bank City employees involved in a critical injury or fatality Retention & Disposition See 06-01-840 in Retention & Classification Schedule Title Performance Management & Complaint Files Location Kitchener City Hall - 200 King Street West Legal Authority Occupational Health and Safety Act, R.S.O. 1990, Municipal Act, S.O. 2001 Information May Include Name, Address, Discipline/Recognitions, Uses To document information used to enhance employee performance. Also documents the processing of any harassment or discrimination complaints alleged by City staff or members of the public. Users Finance & Corporate Services Department, Human Resources Individuals in Bank City employees, members of the public who make a complaint Retention & Disposition See 07-01-536 in Retention & Classification Schedule Title Statements - OMERS Location Kitchener City Hall - 200 King Street West Legal Authority Employment Standards Act, S.O. 2000 Information May Include Name, Address, Beneficiary Information, Financial Information Uses To document OMERS contributions for active employees. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Employees of the City of Kitchener who participate in OMERS Retention & Disposition See 05-12-829 in Retention & Classification Schedule Title Training Program Evaluation Forms Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Performance Measures Uses To document program evaluation for potential program enhancement. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Individuals who offer training at the City of Kitchener Retention & Disposition See 07-05-448 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 15 1 Personal Information Bank Title Unsolicited Employment Applications Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Employment History, Education Uses To document the receipt of unsolicited employment applications and resumes. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Individuals who submit their resumes to the City of Kitchener Retention & Disposition See 07-07-509 in Retention & Classification Schedule Title Workplace Safety & Insurance Board (WSIB) Appeals Location Kitchener City Hall - 200 King Street West Legal Authority Workplace Safety and Insurance Act, S.O. 1997 Information May Include Name, Address, Medical Information Uses To document information pertaining to appeals of Workplace Safety & Insurance Board decisions. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Individuals involved in appeals to the Workplace Safety & Insurance Board Retention & Disposition See 06-01-831 in Retention & Classification Schedule Title Workplace Safety & Insurance Board (WSIB) Schedule Location Kitchener City Hall - 200 King Street West Legal Authority Workplace Safety and Insurance Act, S.O. 1997 Information May Include Name, WSIB Claim Number, Financial Information Uses To document Schedule 2 Invoices received from the Workplace Safety & Insurance Board (WSIB) itemizing the payments made by claim number to City of Kitchener employees. Users Finance & Corporate Services Department, Human Resources Individuals in Bank Employees receiving payments from the Workplace Safety & Insurance Board Retention & Disposition See 06-01-446 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 16 1 Personal Information Bank Title Title Agreements - General Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document the preparation and proper execution of miscellaneous agreements by the Legal Division pursuant to authority received from Council. Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals entering into an agreement with the City Retention & Disposition See 08-03-480 in Retention & Classification Schedule Title Business Licensing Hearings Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Date of Birth, License Plate Number, Gender, Criminal Records Uses To document the suspension, revocation, or imposition of conditions on City issued business licenses under Statutory Powers and Procedures Act (SPPA). Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals involved with business licensing hearings Retention & Disposition See 08-02-966 in Retention & Classification Schedule Title By-law Prosecutions Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status Uses To document the prosecution of City by-laws by the Legal Division and appeals of convictions. Series also documents set fine approvals. Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals involved with by-law prosecutions Retention & Disposition See 08-02-474 in Retention & Classification Schedule Title Collections Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Financial Information Uses To document the Legal Division acting on behalf of the City to collect monies owing (e.g., Utility payment arrears). Also documents writs of execution. Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals who owe money to the City Retention & Disposition See 08-02-458 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 17 1 Personal Information Bank Title Dog Designations and Hearings Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Phone Number, Email Address Uses To uphold the designation in accordance with the Dog Designation By -Law #2014-142 Users Finance & Corporate Services Department, Legal Individuals in Bank Owners of dogs facing designation/hearings Retention & Disposition See 08-02-967 in Retention & Classification Schedule Title General Litigation Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status, Financial Information Uses To document the actions of the Legal Division. As either plaintiff or defendant in types of litigation cases not listed separately in the Records Retention By-law. Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals involved in litigation with the City Retention & Disposition See 08-02-472 in Retention & Classification Schedule Title Information Privacy Commissioner/Ontario FOI Appeal Submissions Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Date of Birth, Gender, Medical Information, Criminal Records, Marital Status, Financial Information Uses To document the Legal Division's representation of the Corporation's view of the document(s) sought in terms of any exemptions under common law and/or the Municipal Freedom of Information & Protection of Privacy Act. Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals involved in Freedom of Information records under appeal Retention & Disposition See 08-10-499 in Retention & Classification Schedule Title Legal Files - Personnel Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001, Employment Standards Act, S.O. 2000, Occupational Health and Safety Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Employment History Uses To document the Legal Division's representation and defense of the City's position in personnel matters Users Finance & Corporate Services Department, Legal Individuals in Bank City employees involved in legal personnel matters Retention & Disposition See 08-02-475 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 18 l Ki`rcR Personal Information Bank Title Personal Property Security Act (PPSA) Liens Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Financial Information Uses To document the liens that the City has registered on the natural gas appliance and customer's property. Users Finance & Corporate Services Department, Legal Individuals in Bank Individuals with liens registered on their natural gas appliance Retention & Disposition See 08-11-930 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 19 1 Personal Information Bank T Title Death & Stillbirth Registers Location Kitchener City Hall - 200 King Street West Legal Authority Vital Statistics Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Marital Status, Date of Death Uses To document the deaths and stillbirths registered by the City of Kitchener and the registration by other municipalities of the deaths and stillbirths of City residents. Users FCS Legislated Services, Council & Committee Services Individuals in Bank Individuals who have died in the City of Kitchener Retention & Disposition See 02-09-107 in Retention & Classification Schedule Title Dog Designation Appeal Committee Hearings Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001, Dog Owners' Liability Act, RSO 1990 Information May Include Name, Address Uses To document appeals made to the Dog Designation Appeal Committee and the processing of such appeals by the Committee. Users FCS Legislated Services, Council & Committee Services Individuals in Bank Individuals involved in Dog Designation Appeal Committee Hearings Retention & Disposition See 02-07-377 in Retention & Classification Schedule Title Freedom of Information — Information Access Request Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses To document the receipt and processing of requests to access information as made under the Municipal Freedom of Information & Protection of Privacy Act. Users FCS Legislated Services, Corporate Records Management Individuals in Bank Individuals making a request for archival materials Retention & Disposition See 01-06-197 in Retention & Classification Schedule Title License Audits - Lottery Location Kitchener City Hall - 200 King Street West Legal Authority Gaming Control Act, S.O. 1992 Information May Include Name, Address, Date of Birth, Financial Information Uses To document the lottery license audits conducted at the end of each licensee's fiscal year. Users FCS Legislated Services, Licensing Individuals in Bank Individuals who have received a lottery license Retention & Disposition See 02-03-256 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 20 l Ki`rcR Personal Information Bank Title License Information - Business Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Date of Birth, License Plate Number, Gender, Criminal Records Uses To document applications received for the granting or renewal of business licenses. Users FCS LEGISLATED SERVICES, LICENSING Individuals in Bank Individual applying for a business license Retention & Disposition See 02-02-071 in Retention & Classification Schedule Title Licenses - Lottery Location Kitchener City Hall - 200 King Street West Legal Authority Gaming Control Act, S.O. 1992 Information May Include Name, Address, Date of Birth, Financial Information Uses To document lottery and bingo licenses and other related records to ensure that the provincial regulations are met. Users FCS Legislated Services, Licensing Individuals in Bank Individuals applying for a lottery license Retention & Disposition See 02-03-919 in Retention & Classification Schedule Title License Register - Marriage Location Kitchener City Hall - 200 King Street West Legal Authority Marriage Act, R.S.O. 1990 Information May Include Name, Address, Date of Birth, Gender, Marital Status, Religion, Parent's Names & Addresses Uses To document the issuance of marriage licenses by the City of Kitchener. Users FCS Legislated Services, Council & Committee Services Individuals in Bank Individuals applying to be married Retention & Disposition See 02-04-075 in Retention & Classification Schedule Title Municipal Election Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Elections Act, S.O. 1996 Information May Include Legal name, Address, Telephone Number, Date of Birth, Gender, Marital Status Uses To document working papers and information used in the planning and administration of municipal elections. Users FCS Legislated Services, Council & Committee Services Individuals in Bank Municipal residents, election candidates, and temporary election employees Retention & Disposition See 02-10-675 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 21 1 Personal Information Bank Title Property Standards Notices Location Kitchener City Hall - 200 King Street West Legal Authority Building Code Act, S.O. 1992 Information May Include Name, Address, Telephone Number Uses To document notifications sent to property owners prior to passage of property standards by-laws. Series also documents the copies of by-laws sent to the same owners after by-law enactment. Users FCS Legislated Services, Council & Committee Services Individuals in Bank Appellant, respondent, and witnesses Retention & Disposition See 02-07-830 in Retention & Classification Schedule Title Vital Statistics Correspondence Location Kitchener City Hall - 200 King Street West Legal Authority Vital Statistics Act, R.S.O. 1990 Information May Include Name, Address Uses To document various correspondence received and issued pertaining to vital statistics registrations. Users FCS Legislated Services, Council & Committee Services Individuals in Bank Individuals corresponding in regards to vital statistics registrations Retention & Disposition See 02-09-784 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 22 l Ki`rcR Personal Information Bank MAYOR'S Title Mayors Correspondence Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document Mayor's correspondence to/from a wide variety of correspondents (e.g., public, department heads and/or directors, corporations, municipal, regional, provincial or federal governments). Users Chief Administrative Office, Mayor's Office and Council Individuals in Bank Individuals corresponding with the Mayor Retention & Disposition See 01-01-192 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 23 1 Personal Information Bank Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 24 Title Daily Work Order Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Employee Number, Labour Costs, Hours of Work, Overtime Hours Uses To document the labour, materials and/or equipment charged to departments for work performed by City hourly staff. Users Infrastructure Services Department, Operations Individuals in Bank Operational hourly staff Retention & Disposition See 04-05-336 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 24 l KiTcR Personal Information Bank Title Title Condominium/ Condominium Conversion Application Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses Documents applications to convert apartment complexes to condominium complexes or to build condominium complexes. Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-05-006 in Retention & Classification Schedule Title Demolition Control Applications Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses Documents applications for the demolition of buildings. Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-05-024 in Retention & Classification Schedule Title Official Plan Amendment (OPA) Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses Documents applications received & approved to make amendments to the Official Plan. Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-11-041 in Retention & Classification Schedule Title Part Lot Control Applications Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses To document applications for the separation/severance of a property or lot. Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-05-007 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 25 l Ki`rcR Personal Information Bank Title Sign Permit - Permanent Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To list all sign permits issued. Users Community Services Department, Planning Individuals in Bank Individuals applying for a sign permit Retention & Disposition See 06-06-140 in Retention & Classification Schedule Title Sign Permits - Portable Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document the issuance of permits to erect temporary signs in Kitchener. Users Community Services Department, Planning Individuals in Bank Individuals applying for a sign permit Retention & Disposition See 06-06-139 in Retention & Classification Schedule Title Site Plan and Site Plan Revision Application Files Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses Documents applications to develop property (proposed devt. and use). Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-06-002 in Retention & Classification Schedule Title Subdivision Applications (30T) Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses Documents application to subdivide properties or create subdivisions. Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-03-010 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 26 l Ki`rcR Personal Information Bank Title Zone Change Applications Location Kitchener City Hall - 200 King Street West Legal Authority Planning Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address Uses Documents applications received to change the zoning of properties. Applications may result in amendments to existing zoning by-laws. Users Community Services Department, Planning Individuals in Bank Property Owner/Applicant Retention & Disposition See 03-07-004 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 27 1 Personal Information Bank %2° Title Contracts Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the contracts between the City and vendors for the purchase of goods and services, including construction. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals awarded contracts with the City Retention & Disposition See 08-03-119 in Retention & Classification Schedule Title Quotations (Long -Term) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the quotations issued by the City for the purchase of goods and services which require a long-term retention of at least 17 years. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals involved in quotations for City work Retention & Disposition See 05-05-977 in Retention & Classification Schedule Title Quotations (Mid -Term) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the quotations issued by the City for the purchase of goods and services which require a mid-term retention of more than 8 years but less than 17 years. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals involved in quotations for City work Retention & Disposition See 05-05-976 in Retention & Classification Schedule Title Quotations (Short -Term) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the quotations issued by the City for the purchase of goods and services which require a short-term retention of no longer than 8 years. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals involved in quotations for City work Retention & Disposition See 05-05-117 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 28 1 Personal Information Bank Title Rental Water Heater Pick-ups and Returns Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number Uses To document the pick-up and return of rental water heaters by builders/installers. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals picking-up/returning water heaters Retention & Disposition See 05-05-760 in Retention & Classification Schedule Title Tenders (Long -Term) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the tenders issued by the City for the purchase of goods and services which require a long-term retention of at least 17 years. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals involved in tenders for City work Retention & Disposition See 05-05-975 in Retention & Classification Schedule Title Tenders (Mid -Term) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the tenders issued by the City for the purchase of goods and services which require a mid-term retention of more than 8 years but less than 17 years. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals involved in tenders for City work Retention & Disposition See 05-05-974 in Retention & Classification Schedule Title Tenders (Short -Term) Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Names, Address, Employment History, Education Uses To document the tenders issued by the City for the purchase of goods and services which require a short-term retention of no longer than 8 years. Users Finance & Corporate Services Department, Supply Services Individuals in Bank Individuals involved in tenders for City work Retention & Disposition See 05-05-118 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 29 l Ki`rcR Personal Information Bank 1111IM6..TRANSPORTATION Title Contracts — Bicycle Parking Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Information May Include Name, Address, Telephone Number, Email Address, Bicycle Serial Number Uses To document the bicycle parking contracts between the bicycle parking facility user and City of Kitchener. Users Infrastructure Services Department, Transportation Individuals in Bank Individuals who use the City's bicycle parking facility Retention & Disposition See 08-03-958 in Retention & Classification Schedule Title Lane Closure Files Location Kitchener City Hall - 200 King Street West Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses Documents applications to close lanes or streets in the City. Users Infrastructure Services Department, Transportation Individuals in Bank Individuals applying to close lanes or streets in the City Retention & Disposition See 03-16-005 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 30 l Ki`rcR Personal Information Bank Title Title Direct Purchase Agency Agreements Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Financial Information Uses To document the agreement between a customer and a broker to purchase gas. Users Infrastructure Services Department, Utilities Individuals in Bank Individuals entering into a direct purchase agreement with the City Retention & Disposition See 08-03-736 in Retention & Classification Schedule Title Gas Appliances Inspection Records Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number Uses To document the gas appliances inspection the Kitchener Utilities performs. Users Infrastructure Services Department, Utilities Individuals in Bank Individuals with Kitchener Utilities gas appliances requiring inspection Retention & Disposition See 04-06-956 in Retention & Classification Schedule Title Gas Service Contracts Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address Uses To document installation of gas service to a property. Users Infrastructure Services Department, Utilities Individuals in Bank Individuals requesting the installation of gas service Retention & Disposition See 08-03-723 in Retention & Classification Schedule Title Locates Information Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number Uses To document requests for gas and water location information. Users Infrastructure Services Department, Utilities Individuals in Bank Property owner requesting locate Retention & Disposition See 04-06-720 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 31 1 Personal Information Bank Title Rental Water Heater Contracts Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number, Email Address, Financial Information Uses To document contractual agreements between Kitchener Utilities and individuals renting water heaters. Users Infrastructure Services Department, Utilities Individuals in Bank Individuals entering into water heater rental Retention & Disposition See 08-03-717 in Retention & Classification Schedule Title Water Meter Service Cards Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address, Telephone Number Uses To document information about all service calls completed by Utilities staff. Users Infrastructure Services Department, Utilities Individuals in Bank Individuals requesting service calls from Utilities staff Retention & Disposition See 04-06-681 in Retention & Classification Schedule Title Water Service Application Books — Pre -1979 Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address Uses To document the receipt and processing of applications for water service. Users Infrastructure Services Department, Utilities Individuals in Bank Property owner requesting water service Retention & Disposition See 04-06-549 in Retention & Classification Schedule Title Water Quality Reports Location Kitchener Operations Facility - 131 Goodrich Drive Legal Authority Municipal Act, S.O. 2001 Information May Include Name, Address Uses To document the testing of water quality (bacteriological sampling, chlorine residuals, lead sampling, THM sampling), annual reports, summary reports and MOE inspection reports. Users Infrastructure Services Department, Utilities Individuals in Bank Municipal landowners who receive water quality reports Retention & Disposition See 04-06-684 in Retention & Classification Schedule Please Note: Records which have been destroyed in accordance with the City's Records Retention Schedule are not available for updates/disclosure. 32