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HomeMy WebLinkAboutCouncil - 2018-01-22 S6y,xy Fill WK9111LIN10khIIki Lei 9�1 JANUARY 22, 2018 CITY OF KITCHENER A special meeting of City Council was held at 6:00 p.m. this date, chaired by Mayor B. Vrbanovic with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Councillor P. Singh declared a pecuniary interest with respect to projects contained within Clause 14 (Capital Budget), particularly relating to: Utilities - Water `Ottawa Street - Charles to Mill', Engineering - Capital Projects `5163 - Ottawa Street - Charles to Expressway'; `Stirling/Mausser'; `Stirling Ave- Mausser to Greenbrook', and, Parking — `Innovation District Parking' as members of his family own property in the vicinity of the subject projects. Accordingly, he did not participate in any discussion or voting regarding those matters. Councillor Z. Janecki declared a pecuniary interest with respect to the 2018 Tier 1 Grant to the Kitchener -Waterloo Community Orchestra Inc. as he is a member of that organization; accordingly, he did not take part in any voting regarding that grant request. 2018 OPERATING AND CAPITAL BUDGET Moved by Councillor S. Davey Seconded by Councillor D. Schnider "That the report of the special Finance and Corporate Services Committee meeting regarding the 2018 Operating and Capital Budgets be adopted." The following items were voted on separately on recorded vote. Clause 7 — (Tier 1 Community Grants) — Carried Unanimously. Pecuniary Interest & Abstention: Councillor Z. Janecki as he is a member of the Kitchener -Waterloo Community Orchestra Inc. Clause 8 — (Communitech Technology Association) — Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Gal loway-Sealock, B. loannidis, F. Etherington, S. Marsh and P. Singh. Contra: Councillors J. Gazzola, Y. Fernandes and Z. Janecki. Clause 14 — (Capital Budget) — Carried. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Gal loway-Sealock, B. loannidis, F. Etherington, Y. Fernandes and S. Marsh. Contra: Councillors J. Gazzola and Z. Janecki. Pecuniary Interest & Abstention: Councillor P. Singh as he and / or members of his family own property in the vicinity of various projects. SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -4, CITY OF KITCHENER 2U1@Operating and Capital Budget (Balance) —Carded. In Favour: Mayor B.Vrbunovicand Councillors S. Dovey, D. Suhmider, K. Gm|kmway-Sealock. B. |nono]dim, F. E]herioQton, Y. Fernondea, S. Marsh and P. Singh. Contra: Councillors J. Gmzzomand Z.Janeuk. Onmotion the meeting adjourned otG:O4p.m. SPECIAL COUNCIL MINUTES JANUARY 22, 2018 - 5 - CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — 2018 Operating Budget 1. That the general levy of $118,525,054 which results in approximately a 1.60% tax increase, excluding tax policy changes, be approved and assessment growth be budgeted at 1.59%. 2. That the following budgets for municipal enterprises be approved: The flat rate sewer charge for properties not connected to the municipal water system be based on average annual residential consumption of 204 m3 at the current approved sanitary sewer rate ($2.8276 per cubic metre), billed monthly. Revenue Expense Net Revenue (Expense) • Building Enterprise $ 4,736,508 $ 4,844,859 $ (108,351) • Golf Enterprise 3,016,650 3,007,747 8,903 • Water Utility 43,781,825 43,769,420 12,405 • Sanitary Utility 52,586,301 52,266,452 319,849 • Storm Water Utility 18,329,027 17,758,607 570,420 • Gasworks Utility 86,260,380 88,547,485 (2,287,105) • Parking Enterprise 5,681,267 5,240,998 440,269 $ 214,391,958 $ 215,435,568 $ (1,043,610) 3. That, effective March 1, 2018, the water rate be increased 4.0% to $2.3291 per cubic metre and the sanitary sewer rate be increased 6.9% to $2.8276 per cubic metre; and, That the minimum charge for water and sanitary sewer be calculated as 1/10 m3 per day; and further, The flat rate sewer charge for properties not connected to the municipal water system be based on average annual residential consumption of 204 m3 at the current approved sanitary sewer rate ($2.8276 per cubic metre), billed monthly. SPECIAL COUNCIL MINUTES JANUARY 22, 2018 - 6 - CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) That, effective March 1, 2018, the storm water utility monthly rates be increased 9.9% to the following amounts: 2018 Monthly Charge Residential Single Detached Small $8.23 Residential Single Detached Medium $13.73 Residential Single Detached Large $18.05 Residential Townhouse/Semi-Detached $9.80 Residential Condominium $5.47 Multi -Residential (2-5 units) from $10.99 to $27.48 $2.75 per Multi -Residential (>5 units) unit per month Non -Residential Smallest $26.27 Non -Residential Small $70.24 Non -Residential Medium - Low $184.05 Non-Residentail Medium - High $537.27 Non -Residential Large $1,302.15 Non -Residential Largest $2,795.43 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 - 7 - CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) 5. That the following net revenues/(expenditures) be approved for reserve funds: CAPITAL: Net Change Building Enterprise Capital ($000's) CORPORATE: (1,707) Arbitration $ (53) Insurance 22 Mediation 1 Sick Leave (642) WSIB 542 Learning & Development (30) DEVELOPMENT: (728) Development Charges 6,706 PROGRAM SPECIFIC: (2) Activa Group Sportsplex - Economic Development (1,603) Election (420) Oktoberfest - Public Art 25 Community Loan - %ighbourhood Development (211) STABILIZATION: 546 Building Enterprise Stabilization - Gas Utility (Delivery) Stabilization 1,074 Gas Utility (Supply) Stabilization (3,502) Gas Utility (Transportation) Stabilization - Gas Utility (Cap & Trade) Stablization 255 Golf Enterprise Stabilization (5) Parking Enterprise Stabilization 446 Sanitary Sewer Utility Stabilization 337 Storm Water Utility Stabilization 563 Water Utility Stabilization 33 Tax Stabilization (134) Winter Control 6 CAPITAL: Building Enterprise Capital 1 Gas Utility Capital (1,707) Gas Cap & Trade Capital 51 Golf Enterprise Capital 29 Parking Enterprise Capital - Sanitary Sewer Utility Capital (854) Storm Water Utility Capital (404) Water Utility Capital (226) Tax Capital (728) DC Recovery 1,663 Auditorium Ticket Sales (2) Telephone - Technology Infrastructure (99) Equipment (1,232) Federal Gas Tax 385 Gas Utility Investment (1,338) Hydro Investment (518) Business Parks 2,851 Land Inventory 546 Recreational Land (899) Total Reserves: $ 929 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 - 8 - CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) That the following local board operating budget appropriations be approved: a. Kitchener Public Library Board b. Centre in the Square $10,823,395 $1,817,130 That additional transitional funding of $182,870 from the Tax Stabilization Reserve Fund for the Centre in the Square (CITS) be disbursed at the request of the CITS Board, with Council being notified by email of the request, and that any yearend surplus be split 50/50 between the CITS and the City. That Tier 1 Grants be approved for $1,395,478 as detailed in Appendix A. That the following Economic Development Grants be approved: Waterloo Region Economic Development Corporation $320,000 Kitchener -Waterloo Art Gallery $315,756 THEMUSEUM $263,928 Kitchener -Waterloo Symphony $243,418 Waterloo Region Small Business Centre $94,705 Waterloo Regional Tourism Marketing Corporation $90,000 Communitech Technology Association $30,000 Physician & Specialist Recruitment $20,000 Business and Education Partnership $5,967 Junior Achievement $5,850 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 - 9 - CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) 9. That the following items be financed from the Economic Development Reserve Fund: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS Landing Pad Grants (CAO -14-011) $ 310,000 B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION MIK - Communitech Grant $ 300,000 MIK - 44 Gaukel $ 189,367 MIK - Two Way GO/High Speed Rail $ 50,000 Fapade Grants $ 50,000 Artist in Residence $ 35,000 Parking Subsidy due to ION Construction $ 15,000 MIK - Community Program Support $ 20,000 MIK - 44 Gaukel - Arts Build Ontario $ 10,000 MIK - Placemaking Initiatives $ 10,000 $ 679,367 C) ANTICIPATED ALLOCATIONS SUBJECT TO FUTURE STAFF REPORTS Strategic Land Acquisition $ 2,000,000 MIK - Strategic Initiatives $ 775,000 Creative Hub $ 775,000 MIK - Incubator Capacity $ 500,000 Innovation District Parking - Short to Medium Term $ 450,000 MIK - Music, Film and Interactive Media Industry Office $ 130,000 MIK - Digital Kitchener $ 125,000 $ 4,755,000 D) ITEMS TO BE APPROVED BASED ON PURCHASING BY-LAW MIK - Communications, Events and Studies $ 100,000 Grand Total $ 5,844,367 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -10- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) 10. That the following Equipment Additions and Replacements be financed from the Equipment Reserve Fund: 2018 Approved Equipment Additions Number Description Estimated cost Department required number 1 Pickup compact extended $ 35,000.00 INS - FM 1 Pickup compact extended $ 35,000.00 INS - FM 1 Utility Vehicle $ 15,000.00 INS - Operations 1 1 Tonne Crewcab Dump, Box with Folding Sides $ 55,000.00 INS - Operations 1 20 hp Tractor $ 60,000.00 INS - Operations 1 65-95 hp Tractor $ 65,000.00 INS - Operations 1 Polar Trac $ 65,000.00 INS - Operations 1 1 Tonne Crewcab Dump, Box with Folding Sides $ 55,000.00 INS - Operations 1 Under 40 hp Tractor $ 40,000.00 INS - Operations 1 Tri Axle Dump Truck $ 205,000.00 INS - Operations 1 Pickup Dump (F550) $ 70,000.00 INS - Operations 1 Crewcab/Single Cab? $ 80,000.00 INS - Operations 1 Infield Groomer $ 35,000.00 INS - Operations 1 Fertilizer Spreader $ 9,000.00 INS - Operations 1 Full Size Van $ 50,000.00 INS - Utilities 1 High Roof Cargo Van $ 50,000.00 INS - Utilities Totals $ 924,000.00 2018 Approved Equipment Replacements Unit Description Estimated cost Department number 811 Zamboni Ice Resurfacer $ 106,000.00 Community Services - Arenas 4447 Small SUV Type Vehicle $ 30,000.00 Community Services -Fire 4446 Full Size Heavy Duty All Wheel Drive SUV $ 55,000.00 Community Services -Fire 4439 Small SUV Type Vehicle $ 30,000.00 Community Services -Fire 4436 Four Wheel Drive Side by Side Utility Vehicle $ 24,000.00 Community Services -Fire 772 Jacobsen Greens Mower Triplex $ 36,000.00 Community Services - Golf 771 Jacobsen Greens Mower Triplex $ 36,000.00 Community Services - Golf 236 Pickup Compact Ext. Cab $ 28,000.00 INS - FM 345 E150 standard van $ 42,000.00 INS - FM 343 Passenger Mini Van $ 34,000.00 INS - FM 2 Shop Equipment $ 37,788.00 INS - Fleet 3 Fuel Tank Replacement for Cemeteries $ 35,000.00 INS - Fleet 4 Going Green (propane conversions, electric $ 50,000.00 INS - Fleet vehicles, electric charging) 1 Small Equipment Replacement (i.e. Concrete $ 140,000.00 INS - Fleet Saws, Line Trimmers, Card Swipes, Radios, etc.) 414 F550 Crewcab Utility & Dump $ 70,000.00 INS - Operations 416 Crewcab Dump $ 60,000.00 INS - Operations 445 Crewcab Dump $ 55,000.00 INS - Operations 457 Crewcab Dump $ 61,000.00 INS - Operations 740 Toro Groundsmaster Rotary Mower $ 62,000.00 INS - Operations 745 Toro Triplex Mower $ 47,000.00 INS - Operations 790 Kubota Turf Tractor $ 18,000.00 INS - Operations 7076 Lely Fertilizer Spreader $ 9,500.00 INS - Operations 237601 Turfco Top Dresser $ 43,000.00 INS - Operations 996415 Water Truck Single $ 180,000.00 INS - Operations 976230 John Deere Turf Tractor $ 28,000.00 INS - Operations JANUARY 22, 2018 SPECIAL COUNCIL MINUTES -11- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) Description FTE 413 Crewcab Dump $ 69,000.00 INS - Operations 359 Cube Van $ 74,000.00 INS - Operations 211708 Trailer $ 11,000.00 INS - Operations 211720 Trailer $ 9,200.00 INS - Operations 957 Salter/Plow Truck and Snowblower $ 500,000.00 INS - Operations 520 Dump Truck Tandem $ 235,000.00 INS - Operations 514 Dump Truck Tandem $ 210,000.00 INS - Operations 509 Dump Truck Tandem $ 260,000.00 INS - Operations 404 Crewcab with Crane $ 120,000.00 INS - Operations 220 All Wheel Drive SUV with Power Windows and $ 36,000.00 INS - Operations Doors 518 Dump Truck Tandem $ 235,000.00 INS - Operations 956026 Bomag Roller $ 42,000.00 INS - Operations 240 Pickup Compact Ext. Cab $ 28,000.00 INS - Utilities 321 Cube Van $ 86,000.00 INS - Utilities 223100 Pickup Utility with Front Mount Valve Turner $ 152,000.00 INS - Utilities 213501 Ingersoll-Rand Compressor $ 30,000.00 INS - Utilities 213500 Ingersoll-Rand Compressor $ 30,000.00 INS - Utilities 440 Crewcab Utility $ 88,000.00 INS - Utilities 410 Crewcab Dump $ 88,000.00 INS - Utilities 328 Cargo Van $ 42,000.00 INS - Utilities 324 Cargo Van $ 42,000.00 INS - Utilities 322 Cargo Van $ 42,000.00 INS - Utilities Totals $ 3,746,488.00 11. That the following Full Time Equivalent (FTE) additions be approved in core complement: IP Reference Description FTE Op 02 Landscape Architect 1 Op 02 Neighbourhood Liaison Coordinator / Project Manager 1 Op 02 Active Transportation Planning Project Manager 1 Op 04 Property Assessment Analyst 1 Op 04 Property Assessment Review Administrator 1 Op 06 Cross Connection Control Clerk 1 Op 08 Supervisor of Utilities Operations (Technical) 1 12. That the mileage rate per kilometre remain at $0.50 for the first 5,000 kilometres and $0.45 for each additional kilometre and the City of Kitchener's per diem rates remain at $68/day ($12 for breakfast, $16 for lunch, $30 for dinner, and $10 for incidentals). SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -12- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) 2018 Capital Budget and 10 Year Capital Budget & Forecast 13. That the Capital Budget & Forecast (2018-2027) be approved, with expenditures for all years totalling $1,119,357,000. 14. That capital out of current funding be included in the Capital Budget & Forecast for the year 2018 totalling $18,889,000 for Tax Supported Operations and $49,640,000 for City Enterprises. 15. That a total of $4,312,000 of debenture financing be approved for 2018 as follows, for a term not to exceed 10 years: Debt Projects Roof -General Provision $ 2,006,000 Computer Aided Dispatch (CAD) Replacement 1,500,000 Resurfacing City Streets 406,000 Iron Horse Trail 400,000 Total $ 4,312,000 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -13- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) 16. That the following projects included in the Capital Forecast for 2018 be financed from the Development Charges Reserve Fund: $ (000's) NON ENGINEERING PROJECTS Equipment Acquisitions and Upgrades 455 Community Trails 409 Neighbourhood Park Development 345 Community Centre South End 240 Planning Studies 114 District Park Development 113 Fire Technology from Master Plan 108 Development Process Review 90 Technology Upgrade (KPL) 22 Neighbourhood Park Rehabilitation 17 Victoria Park Redevelopment 12 Heritage Impact Assessments 10 Customer Needs Survey 7 Huron Natural Area Redevelopment 2 McLennan Park Redevelopment 1 Total 1,945 ENGINEERING PROJECTS Freeport Pumping Station Upgrade and Forcemain 980 Mid Strasburg Sanitary Trunk Sewer 893 City Share Subdivsions 844 Mid South Strasburg Watercourse 500 Pioneer Tower Pumping Station Upgrade 312 Intensification Allowance 180 Engineering Studies 179 Monitor/Update Upper Blair 120 Misc Creek Rehabilitation 108 Master Plan Feasibility Studies 73 SCADA 31 Total 4,220 Grand Total $ 6,165 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -14- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) 17. That the following 2018 recoveries for specific oversized works be financed from the Development Charges Reserve Fund: $ (000's) Library Recovery 899 Kitchener Operations Facility Recovery 497 Equipment Acquisitions Recovery 97 Charles & Benton Garage Recovery 217 Civic District Garage Recovery 397 Total $ 2,107 Administrative 18. That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post -employment benefit expense for the purposes of the 2018 budget. 19. That the City of Kitchener 2018 Strategic Action Plan outlined in Appendix `B' to Chief Administrator's Office report CAO -17-027 be approved, as amended, with the understanding that future amendments to the business plan would be permissible. SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -15- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) Appendix A 2018 Tier 1 Grants - Minor Sport Groups ORGANIZATION 2018 GRANT RECOMMENDATION Asahi Judo Club $6,523 Conestoga Sailing School $1,555 Excelsior Fencing Club $3,717 Kitchener Minor Baseball Association $27,946 Kitchener Minor Girls Softball Association $8,092 Kitchener Soccer Club $19,180 K -W Bos Minor Softball Association $9,251 K -W District Special Olympics $2,739 K -W Diving Club $3,781 K -W Gymnastics Club $30,835 K -W Inline Hockey $3,207 K -W Minor Lacrosse Association $14,231 K -W Olympic Hockey $1,553 K -W Rowing Club $4,182 K -W Sertoma Speed Skating $3,470 K -W Synchronized Swimming $11,713 K -W Track & Field Association $6,301 K -W Waterpolo Club $5,933 K -W Youth Basketball Association $5,557 Waterloo Region Nordic Sports Club $2,129 Re ion of Waterloo Swim Club $13,865 Track 3 Ski School $3,729 Tsuruoka Kai Karate $5,602 Twin Cities Minor Tackle Football $3,431 Waterloo Regional Boxing Academy $2,965 Minor Sport Provision $12,451 TOTAL MINOR SPORTS $213,939 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -16- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) Appendix A 2018 Tier 1 Grants — Community Groups ORGANIZATION 2018 GRANT RECOMMENDATION 80 KW Spitfire Royal Canadian Air Cadet Squadron $1,541 African Women's Alliance (Afro Festival) $4,040 Ahmadiyya Muslim Jama'at Canada (World Religions Conference) $204 Arts Awards Waterloo Region $12,890 Association des Francophones de Kitchener -Waterloo (Franco - Fete) $2,049 on the Sunshine $4,254 -Bring Button Factor Arts $2,075 CAFKA-ContemporaryArt Forum Kitchener & Area $40,273 Central Ontario Developmental Riding Program $7,482 COPS - Community Outreach Program Summer $10,170 Support Connections $12,073 -Community DaCapo Chamber Choir $6,225 Downtown East Project, Highland Stirling Community Group $15,000 Flush Ink Productions $3,915 Grand Philharmonic Choir $11,600 Homer Watson House and Gallery $225,219 House of Friendship, Chandler -Mowat Community Program $52,462 House of Friendship, Kin sdale Community Program $52,075 India Canada Association of Waterloo Region Mela Festival $6,102 Inter Arts Matrix $7,119 Kitchener Blues Community Inc. $66,128 Kitchener Chess Festival $7,068 Kitchener Horticultural Society $235,956 Kitchener Musical Society Band $20,565 Kitchener's Festival of Neighbourhoods $22,290 Kitchener -Waterloo Chamber Orchestra $1,661 Kitchener -Waterloo Chess Club $11,960 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 -17- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) Appendix A ORGANIZATION 2018 GRANT RECOMMENDATION Kitchener -Waterloo Community Orchestra Inc. $1,934 Kitchener -Waterloo Drum Corps Association $30,835 Kitchener -Waterloo Little Theatre $1,530 Kitchener -Waterloo Multicultural Centre Multicultural Festival $42,179 Kitchener -Waterloo Oktoberfest Inc. $28,596 Kitchener -Waterloo Weavers' and S inners' Guild $1,423 Kitchener -Waterloo Woodworking & Craft Club $55,403 Kiwanis Club of Kitchener -Waterloo Kiwanis Festival $5,706 KW Poetry Slam $3,051 LINK Picnic Festival $7,781 Lost & Found Theatre $7,079 Neruda Arts $15,562 New Hamburg Mennonite Relief Sale $374 Ears Festival of Music and Sound $12,254 -Open Our Place(Family Resource and Early Years Centre $6,380 Our World Festival of Music $5,706 Pakistan Canada Association Canada Day Celebration $2,054 Pat The Dog Theatre Creation $8,177 Schneider Male Chorus $3,082 Social Development Centre Waterloo Region $11,000 Steckle Heritage Farm $2,325 Strong Start Charitable Organization $2,034 Tamil Cultural Association of Waterloo Region $1,602 The Multicultural Theatre Space The MTS ace Inc. $23,946 The Renaissance Singers $1,526 The Wellington Winds Inc. $2,372 The Working Centre $21,523 SPECIAL COUNCIL MINUTES JANUARY 22, 2018 _18- CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D) Appendix A ORGANIZATION 2018 GRANT RECOMMENDATION tri -Pride Community Association Inc. $4,399 Volunteer Action Centre of Kitchener -Waterloo & Area $18,582 Waterloo Chamber Players $1,796 Waterloo Regional REACT $1,433 WMB Church $7,500 TOTAL COMMUNITY GROUPS $1,181,539 GRAND TOTAL $1,395,478