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HomeMy WebLinkAboutChapter 115 - Corporate Leadership Team STAFF Chapter 115 CORPORATE LEADERSHIP TEAM Article 1 SHORT TITLE 115.1.1Citation Article 2 CORPORATE LEADERSHIP TEAM 115.2.1Strategic governance 115.2.2Operational governance 115.2.3Corporate issues -image maintenance 115.2.4Strategic directions -policies -priorities 115.2.5Corporate culture -service issues -development 115.2.6Management -operations -teamwork 115.2.7Team -composition -meetings -regular 115.2.7.1Repealed by By-law 2014-083, 30 June 2014. 115.2.8Team -other staff 115.2.9Meetings -confidential matters -team composition 115.2.10Chair -CAO or Deputy CAO -by appointment 115.2.11Agenda -meetings -circulation Article 3 CHIEF ADMINISTRATIVE OFFICER GENERAL PROVISIONS 115.3.1Chief Administrative Officer -appointment 115.3.2Member of Council -as CAO -restriction 115.3.3CAO -encroach on Council -prohibited 115.3.4Salary -benefits -conditions of service 115.3.5Absence -incapacity -other designated 115.3.6Delegation of authority 115.3.7Statutory duties KITCHENER115.1SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM Article 4 CHIEF ADMINISTRATIVE OFFICER RESPONSIBILITIES AND DUTIES 115.4.1Responsible to Council 115.4.2Corporate Leadership Team -responsibility 115.4.3Partnerships -public -private 115.4.4Administration -operational functions -day-to-day 115.4.5City employees -direction -control 115.4.6Performance reviews -Deputy CAOs 115.4.7Other responsibilities -prescribed by Council 115.4.8Budgets -operating -capital -review-control 115.4.9Statutory duties -coordination -all officers 115.4.10Corporate operations -report -annual 115.4.11Meetings -attendance -participation 115.4.12Collective bargaining -contracts -negotiation Article 5 FINANCIAL CONTROL 115.5.1Staff -regrading -promotions 115.5.2Appointments -dismissals -terms of employment 115.5.3Dismissals -approval -below Job Grade 11 115.5.4Non-budgetary items under $50,000 -approval 115.5.5Tenders -approval -reports 115.5.6Tenders -approval -emergency Article 6 DEPUTY CHIEF ADMINISTRATIVE OFFICERS 115.6.1Management of department -other duties -set out 115.6.2Corporate Leadership Team -responsibility 115.6.3Assistance to Council -Corporate Leadership Team 115.6.4Corporate initiatives-responsibility KITCHENER115.2SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM Article 7 DIRECTORS 115.7.1Meetings -quarterly -composition 115.7.2Information -support -Corporate Management Team 115.7.3Director as Chair -term -rotation -role 115.7.4Chair -to formulate agenda 115.7.5Responsibilities -set out 115.7.6Corporate oversight -cross-departmental projects 115.7.7Corporate-wide initiatives -responsibility 115.7.8Assist Council -Corporate Leadership Team -CAO Article 8 REPEAL -ENACTMENT 115.8.1By-law -enacting -previous 115.8.2Effective date Article 1 SHORT TITLE 115.1.1Citation This Chapter shall be cited as the “Corporate Leadership Team By-law.” Article 2 CORPORATE LEADERSHIP TEAM 115.2.1Strategic governance The strategic management of The Corporation of the City of Kitchener (the City) shall be under the direction of the Corporate Leadership Team and the Corporate Leadership Team shall focus its attention on, and be responsible for, the following key corporate areas: (a)oversight of the strategic agenda for the City including development and/or implementation of the City of Kitchener Strategic plan, strategic directions and business plans supporting the strategic plan, as well as performance against these plans, and internal reporting and conformance with these plans; (b)development of the organization structure (formal and informal organization, committees, and projects), processes and the role accountabilities required to deliver plans and goals in an effective and efficient way; KITCHENER115.3SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM (c)identification and development of leadership/management capabilities and capacities to support the strategic plan and core organizational functions; (d)effective governance over resource allocation through business planning and management practices/disciplines, including decision making models; (e)legislative compliance; (f)financial direction and strategy; (g)oversight and management of major issues based on a risk management approach; (h)development of strategy to advance the corporate culture; (i)strategicmanagement of Council’s business agenda and providing strategic advice, and accurate, thorough and complete information and advice to the Mayor and members of Council on all municipal issues and trends affecting municipalities. 115.2.2Operational governance The Corporate Leadership Team shall be responsible for: (a)the establishment of implementation, review and control processes for strategic decisions; (b)collectively and strategically managing service provisions and operations of the City; (c)ensuring integration of cross-departmental projects and issues; (d)overseeing the effective implementation of the policies and priorities of Council and Council business agenda; (e)providing a vehicle for communication of corporate issues between senior management and staff by promoting and maintaining informed staff and Council relations. 115.2.3Corporate issues -image maintenance The Corporate Leadership Team shall be responsible for effectively dealing with issues having corporate impact or affecting the City’s corporate image. 115.2.4Strategic directions -policies -priorities The Corporate Leadership Team shall be responsible for providing information, support and guidance to the Mayor and members of Council through the development and evaluation of strategic directions, policies and priorities. 115.2.5Corporate culture -service issues -development The Corporate Leadership Team shall be responsible for developing and ensuring implementation of general and specific strategic directions to advance the corporate culture and customer service philosophy. KITCHENER115.4SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM 115.2.6Management -operations -teamwork The Corporate Leadership Team shall be responsible for fostering a team approach to the management and operations of the City. 115.2.7Team -composition -meetings -regular Except as provided for in Section 115.2.9, the Corporate Leadership Team shall meet on a regular basis, in order to provide strong organizational governance, and shall consist of the following members: (a)Chief Administrative Officer; (b)Deputy Chief Administrative Officer, Finance and Corporate Services Department or designate; (c)Deputy Chief Administrative Officer, Community Services Department or designate; (d)Deputy Chief Administrative Officer, Infrastructure Services Department or designate. By-law 2010-205, 20 December, 2010. 115.2.7.1Repealed by By-law 2014-083, 30 June 2014. 115.2.8Team -other staff Other staff may be requested to attend the Corporate Leadership Team meetings from time to time or as deemed necessary bythe Corporate Leadership Team. 115.2.9Meetings -confidential matters -team composition On matters deemed by the Chief Administrative Officer to be confidential or sensitive, the Corporate Leadership Team shall meet for a portion of each regular meeting and shall consist of the following members: (a)Chief Administrative Officer; (b)Deputy Chief Administrative Officer, Finance and Corporate Services Department; (c)Deputy Chief Administrative Officer, Community Services Department; (d)Deputy Chief Administrative Officer, Infrastructure Services Department. 115.2.10Chair -CAO or Deputy CAO -by appointment The Chief Administrative Officer shall either chair, or appoint one of the Deputy Chief Administrative Officers to chair the Corporate Leadership Team. 115.2.11Agenda -meetings -circulation Except for the portion of the Corporate Leadership Team meeting under Section 115.2.9, agendas and minutes of the Corporate Leadership Team meetings, shall be approved by the Chair, and a monthly summary of the Corporate Leadership Team meetings shall be prepared and circulated to all members of Council and shall be made available to the organization on a timely basis. By-law 2010-205, 20 December, 2010. KITCHENER115.5SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM Article 3 CHIEF ADMINISTRATIVE OFFICER GENERAL PROVISIONS 115.3.1Chief Administrative Officer -appointment The appointment of Dan Chapmanto hold the statutory office of Chief Administrative Officer of the City is hereby confirmed. By-law 2012-076, 28 May, 2012; By-law 2017-093, 28 August, 2017. 115.3.2Member of Council -as CAO -restriction No person who has served as a member of Council shall be eligible to be appointed as Chief Administrative Officer until two years have elapsed following the date last served. 115.3.3CAO -encroach on Council -prohibited The Chief Administrative Officer is not empowered to perform, do or direct any matter that would to any extent whatsoever encroach upon the legislative powers of Council. 115.3.4Salary -benefits -conditions of service The salary, benefits and conditions of service of the Chief Administrative Officer shall be as set by Council and as agreed with the individual holding that position. 115.3.5Absence -incapacity -other designated During the illness, absence, unavailability or incapacity of the Chief Administrative Officer, the Chief Administrative Officer or Council shall appoint an Acting Chief Administrative Officer. 115.3.6Delegation of authority Council authorizes the Chief Administrative Officer to delegate such responsibilities, duties, and authority as is assigned in this Chapter to his/her office to any of the Deputy Chief Administrative Officers for the purpose of establishing an efficient and effective administrative structure. 115.3.7Statutory duties Nothing in this Chapter shall limit or modify the duties of statutory officers of the City. Article 4 CHIEF ADMINISTRATIVE OFFICER RESPONSIBILITIES AND DUTIES 115.4.1Responsible to Council The Chief Administrative Officer shall be responsible and accountable to Council for general organizational governance and the affairs of the City and, without limiting the generality of the foregoing, shall be responsible for the duties set out in Sections 115.4.2 through 115.4.12, inclusive. KITCHENER115.6SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM 115.4.2Corporate Leadership Team -responsibility The Chief Administrative Officer shall be responsible for ensuring that the responsibilities of the Corporate Leadership Team are carried out in an efficient manner by creating and strengthening an atmosphere of initiative, innovation, inclusion, open discussion and debate. 115.4.3Partnerships -public -private The Chief Administrative Officer shall be responsible for creating and fostering an atmosphere conducive to the creation of partnerships with other public institutions and private corporations. 115.4.4Administration -operational functions -day-to-day The Chief Administrative Officer shall be responsible for managing the day-to-day administrative and operational functions of the Corporation. 115.4.5City employees -direction -control The Chief Administrative Officer shall be responsible for having full control and direction of all City employees. 115.4.6Performance reviews -Deputy CAOs The Chief Administrative Officer shall be responsible for supervising, managing and reviewing the performance of the Deputy Chief Administrative Officers. 115.4.7Other responsibilities -prescribed by Council The Chief Administrative Officer shall be responsible for assuming other similar responsibilities as Council may prescribe. 115.4.8Budgets -operating -capital -review -control The Chief Administrative Officer shall direct the preparation and administrative review of the annual operating and capital budgets for presentation to Council and for control of approved budgetary expenses on an ongoing basis. 115.4.9Statutory duties -coordination -all officers The Chief Administrative Officer shall coordinate the statutory officers of the City in the administration of the City in accordance with the policies and plans approved and established by Council and ensuring that appointed officials with statutory duties carry out those duties properly. 115.4.10Corporate operations -report -annual The Chief Administrative Officer shall prepare and submit an annual corporate report to Council in the following year on the City’s operations. 115.4.11Meetings -attendance -participation The Chief Administrative Officer shall unless otherwise excused, attend all meetings of Council and committees of Council and be recognized to speak on any subject under discussion. KITCHENER115.7SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM 115.4.12Collective bargaining -contracts -negotiation The Chief Administrative Officer shall provide direction to and monitor the collective bargaining process; direct and/or negotiate contracts, agreements and any other transactions or negotiations required for the effective operation of the City and provide recommendations to Council for approval. Article 5 FINANCIAL CONTROL 115.5.1Staff -regrading -promotions The Chief Administrative Officer shall provide oversight of HumanResources processes to ensure fair and transparent processes for hiring and promotions. 115.5.2Appointments -dismissals -terms of employment The Chief Administrative Officer shall approve the appointment, suspension, discipline, dismissal, rewards or terms of employment of all management staff from Job Grade 11 upward. 115.5.3Dismissals -approval -below Job Grade 11 The Chief Administrative Officer shall approve the dismissal of all employees below the Job Grade 11, subject to the procedures contained in any applicable collective agreements. 115.5.4Non-budgetary items under $50,000 -approval The Chief Administrative Officer shall approve non-budgetary items under $50,000. 115.5.5Tenders -approval -reports The Chief Administrative Officer shall approve tenders each year during the months of June, July and August, provided that the total costs are within the approved budgets contained in the relevant departmental budgets and that a report regarding these tenders is brought to Council at its next regular meeting. 115.5.6Tenders -approval -emergency The Chief Administrative Officer shall approve tenders in the case of emergency and where it is impractical to wait for the next Council meeting, provided that a report regarding these tenders is brought to Council at its next meeting. Article 6 DEPUTY CHIEF ADMINISTRATIVE OFFICERS 115.6.1Management of department -other duties -set out Deputy Chief Administrative Officers shall be responsible for the management and representation of their respective departments in the City and, without limiting the generality of the foregoing shall be responsible for the duties set out in Section 115.6.2 through Section 115.6.4, inclusive. KITCHENER115.8SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM 115.6.2Corporate Leadership Team -responsibility The Deputy Chief Administrative Officers shall ensure the responsibilities and direction of the Corporate Leadership Team are carried out in an efficient manner. 115.6.3Assistance to Council -Corporate Leadership Team The Deputy Chief Administrative Officers shall assist Council, other members of the Corporate Leadership Team and the Chief Administrative Officer in the oversight of the corporate strategic direction, decision making and planning. 115.6.4Corporate initiatives -responsibility The Deputy Chief Administrative Officers shall assume carriage and responsibility of corporate wide initiatives and projects as assigned from time to time. Article 7 DIRECTORS 115.7.1Meetings -quarterly –composition The Corporate Management Team shall meet on a quarterly basis, or as required, in its role to advance the corporate strategic directions and leadership through key corporate initiatives, and shall consist of the following members: (a)Chief Administrative Officer; (b)all Deputy Chief Administrative Officers; and (c)all Directors. 115.7.2Information -support -Corporate Management Team The Corporate Management Team shall be responsible for providing information, support and guidance to the Corporate Leadership Team and will provide all members an opportunity to share their ideas on important or interesting corporate or departmental projects. 115.7.3Director as Chair -term -rotation -role The Corporate Management Team shall be chaired by a Director, to rotate among the Directors, for each quarterly meeting. 115.7.4Chair -to formulate agenda The Chair shall formulate the agenda for each meeting of the Corporate Management Team in consultation with the Corporate Leadership Team. 115.7.5Responsibilities -set out Directorsshall be responsible for the management and representation of their respective divisions in the City and ensure strategic and operational alignment with the City strategic plan, without limiting the generality of the foregoing shall be responsible for theduties set out in Section 115.7.6 through Section 115.7.8, inclusive. 115.7.6Corporate oversight -cross-departmental projects The Directors shall share in the corporate oversight of the planning and implementation of cross-departmental projects and issues. KITCHENER115.9SEPTEMBER 2017 CORPORATE LEADERSHIP TEAM 115.7.7Corporate-wide initiatives -responsibility The Directors shall assume carriage and responsibility of corporate wide initiatives and projects as assigned from time to time. 115.7.8Assist Council -Corporate Leadership Team -CAO The Directors shall assist Council, the Corporate Leadership Team and the Chief Administrative Officer in decision making and planning by providing managerial experience and divisional insights and perspectives. Article 8 REPEAL -ENACTMENT 115.8.1By-law-enacting-previous By-law 2002-33, By-law 2003 -127 and By-law 2004-177 and the content of Chapter 115 are hereby repealed; By-law 2010-205, 20 December 2010; By-law 2014-083, 30 June 2014; By-law 2017-093, 28 August 2017. 115.8.2Effective date ThisChapter comes into force upon being passed by Council. By-law 2010-205, 20 December, 2010. KITCHENER115.10SEPTEMBER 2017