HomeMy WebLinkAboutChapter 115 - Corporate Leadership Team
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Chapter 115
CORPORATE LEADERSHIP TEAM
Article 1
SHORT TITLE
115.1.1Citation
Article 2
CORPORATE LEADERSHIP TEAM
115.2.1Strategic governance
115.2.2Operational governance
115.2.3Corporate issues -image maintenance
115.2.4Strategic directions -policies -priorities
115.2.5Corporate culture -service issues -development
115.2.6Management -operations -teamwork
115.2.7Team -composition -meetings -regular
115.2.7.1Repealed by By-law 2014-083, 30 June 2014.
115.2.8Team -other staff
115.2.9Meetings -confidential matters -team composition
115.2.10Chair -CAO or Deputy CAO -by appointment
115.2.11Agenda -meetings -circulation
Article 3
CHIEF ADMINISTRATIVE OFFICER
GENERAL PROVISIONS
115.3.1Chief Administrative Officer -appointment
115.3.2Member of Council -as CAO -restriction
115.3.3CAO -encroach on Council -prohibited
115.3.4Salary -benefits -conditions of service
115.3.5Absence -incapacity -other designated
115.3.6Delegation of authority
115.3.7Statutory duties
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Article 4
CHIEF ADMINISTRATIVE OFFICER
RESPONSIBILITIES AND DUTIES
115.4.1Responsible to Council
115.4.2Corporate Leadership Team -responsibility
115.4.3Partnerships -public -private
115.4.4Administration -operational functions -day-to-day
115.4.5City employees -direction -control
115.4.6Performance reviews -Deputy CAOs
115.4.7Other responsibilities -prescribed by Council
115.4.8Budgets -operating -capital -review-control
115.4.9Statutory duties -coordination -all officers
115.4.10Corporate operations -report -annual
115.4.11Meetings -attendance -participation
115.4.12Collective bargaining -contracts -negotiation
Article 5
FINANCIAL CONTROL
115.5.1Staff -regrading -promotions
115.5.2Appointments -dismissals -terms of employment
115.5.3Dismissals -approval -below Job Grade 11
115.5.4Non-budgetary items under $50,000 -approval
115.5.5Tenders -approval -reports
115.5.6Tenders -approval -emergency
Article 6
DEPUTY CHIEF ADMINISTRATIVE OFFICERS
115.6.1Management of department -other duties -set out
115.6.2Corporate Leadership Team -responsibility
115.6.3Assistance to Council -Corporate Leadership Team
115.6.4Corporate initiatives-responsibility
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Article 7
DIRECTORS
115.7.1Meetings -quarterly -composition
115.7.2Information -support -Corporate Management Team
115.7.3Director as Chair -term -rotation -role
115.7.4Chair -to formulate agenda
115.7.5Responsibilities -set out
115.7.6Corporate oversight -cross-departmental projects
115.7.7Corporate-wide initiatives -responsibility
115.7.8Assist Council -Corporate Leadership Team -CAO
Article 8
REPEAL -ENACTMENT
115.8.1By-law -enacting -previous
115.8.2Effective date
Article 1
SHORT TITLE
115.1.1Citation
This Chapter shall be cited as the “Corporate Leadership Team By-law.”
Article 2
CORPORATE LEADERSHIP TEAM
115.2.1Strategic governance
The strategic management of The Corporation of the City of Kitchener (the City) shall be
under the direction of the Corporate Leadership Team and the Corporate Leadership
Team shall focus its attention on, and be responsible for, the following key corporate
areas:
(a)oversight of the strategic agenda for the City including development and/or
implementation of the City of Kitchener Strategic plan, strategic directions and
business plans supporting the strategic plan, as well as performance against these
plans, and internal reporting and conformance with these plans;
(b)development of the organization structure (formal and informal organization,
committees, and projects), processes and the role accountabilities required to
deliver plans and goals in an effective and efficient way;
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(c)identification and development of leadership/management capabilities and
capacities to support the strategic plan and core organizational functions;
(d)effective governance over resource allocation through business planning and
management practices/disciplines, including decision making models;
(e)legislative compliance;
(f)financial direction and strategy;
(g)oversight and management of major issues based on a risk management
approach;
(h)development of strategy to advance the corporate culture;
(i)strategicmanagement of Council’s business agenda and providing strategic
advice, and accurate, thorough and complete information and advice to the Mayor
and members of Council on all municipal issues and trends affecting
municipalities.
115.2.2Operational governance
The Corporate Leadership Team shall be responsible for:
(a)the establishment of implementation, review and control processes for strategic
decisions;
(b)collectively and strategically managing service provisions and operations of the
City;
(c)ensuring integration of cross-departmental projects and issues;
(d)overseeing the effective implementation of the policies and priorities of Council
and Council business agenda;
(e)providing a vehicle for communication of corporate issues between senior
management and staff by promoting and maintaining informed staff and Council
relations.
115.2.3Corporate issues -image maintenance
The Corporate Leadership Team shall be responsible for effectively dealing with issues
having corporate impact or affecting the City’s corporate image.
115.2.4Strategic directions -policies -priorities
The Corporate Leadership Team shall be responsible for providing information, support
and guidance to the Mayor and members of Council through the development and
evaluation of strategic directions, policies and priorities.
115.2.5Corporate culture -service issues -development
The Corporate Leadership Team shall be responsible for developing and ensuring
implementation of general and specific strategic directions to advance the corporate
culture and customer service philosophy.
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115.2.6Management -operations -teamwork
The Corporate Leadership Team shall be responsible for fostering a team approach to
the management and operations of the City.
115.2.7Team -composition -meetings -regular
Except as provided for in Section 115.2.9, the Corporate Leadership Team shall meet on
a regular basis, in order to provide strong organizational governance, and shall consist of
the following members:
(a)Chief Administrative Officer;
(b)Deputy Chief Administrative Officer, Finance and Corporate Services Department
or designate;
(c)Deputy Chief Administrative Officer, Community Services Department or
designate;
(d)Deputy Chief Administrative Officer, Infrastructure Services Department or
designate. By-law 2010-205, 20 December, 2010.
115.2.7.1Repealed by By-law 2014-083, 30 June 2014.
115.2.8Team -other staff
Other staff may be requested to attend the Corporate Leadership Team meetings from
time to time or as deemed necessary bythe Corporate Leadership Team.
115.2.9Meetings -confidential matters -team composition
On matters deemed by the Chief Administrative Officer to be confidential or sensitive, the
Corporate Leadership Team shall meet for a portion of each regular meeting and shall
consist of the following members:
(a)Chief Administrative Officer;
(b)Deputy Chief Administrative Officer, Finance and Corporate Services Department;
(c)Deputy Chief Administrative Officer, Community Services Department;
(d)Deputy Chief Administrative Officer, Infrastructure Services Department.
115.2.10Chair -CAO or Deputy CAO -by appointment
The Chief Administrative Officer shall either chair, or appoint one of the Deputy Chief
Administrative Officers to chair the Corporate Leadership Team.
115.2.11Agenda -meetings -circulation
Except for the portion of the Corporate Leadership Team meeting under Section 115.2.9,
agendas and minutes of the Corporate Leadership Team meetings, shall be approved by
the Chair, and a monthly summary of the Corporate Leadership Team meetings shall be
prepared and circulated to all members of Council and shall be made available to the
organization on a timely basis. By-law 2010-205, 20 December, 2010.
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Article 3
CHIEF ADMINISTRATIVE OFFICER
GENERAL PROVISIONS
115.3.1Chief Administrative Officer -appointment
The appointment of Dan Chapmanto hold the statutory office of Chief Administrative
Officer of the City is hereby confirmed. By-law 2012-076, 28 May, 2012; By-law 2017-093,
28 August, 2017.
115.3.2Member of Council -as CAO -restriction
No person who has served as a member of Council shall be eligible to be appointed as
Chief Administrative Officer until two years have elapsed following the date last served.
115.3.3CAO -encroach on Council -prohibited
The Chief Administrative Officer is not empowered to perform, do or direct any matter that
would to any extent whatsoever encroach upon the legislative powers of Council.
115.3.4Salary -benefits -conditions of service
The salary, benefits and conditions of service of the Chief Administrative Officer shall be
as set by Council and as agreed with the individual holding that position.
115.3.5Absence -incapacity -other designated
During the illness, absence, unavailability or incapacity of the Chief Administrative
Officer, the Chief Administrative Officer or Council shall appoint an Acting Chief
Administrative Officer.
115.3.6Delegation of authority
Council authorizes the Chief Administrative Officer to delegate such responsibilities,
duties, and authority as is assigned in this Chapter to his/her office to any of the Deputy
Chief Administrative Officers for the purpose of establishing an efficient and effective
administrative structure.
115.3.7Statutory duties
Nothing in this Chapter shall limit or modify the duties of statutory officers of the City.
Article 4
CHIEF ADMINISTRATIVE OFFICER
RESPONSIBILITIES AND DUTIES
115.4.1Responsible to Council
The Chief Administrative Officer shall be responsible and accountable to Council for
general organizational governance and the affairs of the City and, without limiting the
generality of the foregoing, shall be responsible for the duties set out in Sections 115.4.2
through 115.4.12, inclusive.
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115.4.2Corporate Leadership Team -responsibility
The Chief Administrative Officer shall be responsible for ensuring that the responsibilities
of the Corporate Leadership Team are carried out in an efficient manner by creating and
strengthening an atmosphere of initiative, innovation, inclusion, open discussion and
debate.
115.4.3Partnerships -public -private
The Chief Administrative Officer shall be responsible for creating and fostering an
atmosphere conducive to the creation of partnerships with other public institutions and
private corporations.
115.4.4Administration -operational functions -day-to-day
The Chief Administrative Officer shall be responsible for managing the day-to-day
administrative and operational functions of the Corporation.
115.4.5City employees -direction -control
The Chief Administrative Officer shall be responsible for having full control and direction
of all City employees.
115.4.6Performance reviews -Deputy CAOs
The Chief Administrative Officer shall be responsible for supervising, managing and
reviewing the performance of the Deputy Chief Administrative Officers.
115.4.7Other responsibilities -prescribed by Council
The Chief Administrative Officer shall be responsible for assuming other similar
responsibilities as Council may prescribe.
115.4.8Budgets -operating -capital -review -control
The Chief Administrative Officer shall direct the preparation and administrative review of
the annual operating and capital budgets for presentation to Council and for control of
approved budgetary expenses on an ongoing basis.
115.4.9Statutory duties -coordination -all officers
The Chief Administrative Officer shall coordinate the statutory officers of the City in the
administration of the City in accordance with the policies and plans approved and
established by Council and ensuring that appointed officials with statutory duties carry out
those duties properly.
115.4.10Corporate operations -report -annual
The Chief Administrative Officer shall prepare and submit an annual corporate report to
Council in the following year on the City’s operations.
115.4.11Meetings -attendance -participation
The Chief Administrative Officer shall unless otherwise excused, attend all meetings of
Council and committees of Council and be recognized to speak on any subject under
discussion.
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115.4.12Collective bargaining -contracts -negotiation
The Chief Administrative Officer shall provide direction to and monitor the collective
bargaining process; direct and/or negotiate contracts, agreements and any other
transactions or negotiations required for the effective operation of the City and provide
recommendations to Council for approval.
Article 5
FINANCIAL CONTROL
115.5.1Staff -regrading -promotions
The Chief Administrative Officer shall provide oversight of HumanResources processes
to ensure fair and transparent processes for hiring and promotions.
115.5.2Appointments -dismissals -terms of employment
The Chief Administrative Officer shall approve the appointment, suspension, discipline,
dismissal, rewards or terms of employment of all management staff from Job Grade 11
upward.
115.5.3Dismissals -approval -below Job Grade 11
The Chief Administrative Officer shall approve the dismissal of all employees below the
Job Grade 11, subject to the procedures contained in any applicable collective
agreements.
115.5.4Non-budgetary items under $50,000 -approval
The Chief Administrative Officer shall approve non-budgetary items under $50,000.
115.5.5Tenders -approval -reports
The Chief Administrative Officer shall approve tenders each year during the months of
June, July and August, provided that the total costs are within the approved budgets
contained in the relevant departmental budgets and that a report regarding these tenders
is brought to Council at its next regular meeting.
115.5.6Tenders -approval -emergency
The Chief Administrative Officer shall approve tenders in the case of emergency and
where it is impractical to wait for the next Council meeting, provided that a report
regarding these tenders is brought to Council at its next meeting.
Article 6
DEPUTY CHIEF ADMINISTRATIVE OFFICERS
115.6.1Management of department -other duties -set out
Deputy Chief Administrative Officers shall be responsible for the management and
representation of their respective departments in the City and, without limiting the
generality of the foregoing shall be responsible for the duties set out in Section 115.6.2
through Section 115.6.4, inclusive.
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115.6.2Corporate Leadership Team -responsibility
The Deputy Chief Administrative Officers shall ensure the responsibilities and direction of
the Corporate Leadership Team are carried out in an efficient manner.
115.6.3Assistance to Council -Corporate Leadership Team
The Deputy Chief Administrative Officers shall assist Council, other members of the
Corporate Leadership Team and the Chief Administrative Officer in the oversight of the
corporate strategic direction, decision making and planning.
115.6.4Corporate initiatives -responsibility
The Deputy Chief Administrative Officers shall assume carriage and responsibility of
corporate wide initiatives and projects as assigned from time to time.
Article 7
DIRECTORS
115.7.1Meetings -quarterly –composition
The Corporate Management Team shall meet on a quarterly basis, or as required, in its
role to advance the corporate strategic directions and leadership through key corporate
initiatives, and shall consist of the following members:
(a)Chief Administrative Officer;
(b)all Deputy Chief Administrative Officers; and
(c)all Directors.
115.7.2Information -support -Corporate Management Team
The Corporate Management Team shall be responsible for providing information, support
and guidance to the Corporate Leadership Team and will provide all members an
opportunity to share their ideas on important or interesting corporate or departmental
projects.
115.7.3Director as Chair -term -rotation -role
The Corporate Management Team shall be chaired by a Director, to rotate among the
Directors, for each quarterly meeting.
115.7.4Chair -to formulate agenda
The Chair shall formulate the agenda for each meeting of the Corporate Management
Team in consultation with the Corporate Leadership Team.
115.7.5Responsibilities -set out
Directorsshall be responsible for the management and representation of their respective
divisions in the City and ensure strategic and operational alignment with the City strategic
plan, without limiting the generality of the foregoing shall be responsible for theduties set
out in Section 115.7.6 through Section 115.7.8, inclusive.
115.7.6Corporate oversight -cross-departmental projects
The Directors shall share in the corporate oversight of the planning and implementation of
cross-departmental projects and issues.
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115.7.7Corporate-wide initiatives -responsibility
The Directors shall assume carriage and responsibility of corporate wide initiatives and
projects as assigned from time to time.
115.7.8Assist Council -Corporate Leadership Team -CAO
The Directors shall assist Council, the Corporate Leadership Team and the Chief
Administrative Officer in decision making and planning by providing managerial
experience and divisional insights and perspectives.
Article 8
REPEAL -ENACTMENT
115.8.1By-law-enacting-previous
By-law 2002-33, By-law 2003 -127 and By-law 2004-177 and the content of Chapter 115
are hereby repealed; By-law 2010-205, 20 December 2010; By-law 2014-083, 30 June
2014; By-law 2017-093, 28 August 2017.
115.8.2Effective date
ThisChapter comes into force upon being passed by Council. By-law 2010-205, 20
December, 2010.
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