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HomeMy WebLinkAboutSHCAC Agenda - 2018-03-01Safe and Healthy Community Advisory Committee Agenda Thursday, March 1, 2018 4:00 p.m. – 5:30 p.m. Office of the City Clerk Kitchener City Hall Conestoga Room nd 200 King St.W. - 2 Floor Kitchener ON N2G 4G7 Page 1 Chair – D. Witmer Vice-Chair – G. Albert Delegations Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of 5 minutes. Item 1 – Colleen Collins, Manager, Corporate Communications Discussion Items 1.Rainbow Crosswalk (15 min) 2.Workplan Review (75 min) Information Items Unfinished Business List Linda Korabo Committee Administrator Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. Safe and Healthy Advisory Committee Workplan Timeframe: January 2017- December 2018 STARTFINISH STAFF PRIORITYLEAD SUPPORT DATEDATE 1.0SUPPORT TO COMMUNITY CENTRES - RELATIONSHIP WITH SCHOOLS Working Group members Greg Albert Tricia Smith Wasai Rahimi 1.1Foster Stronger Relationships with local schools Tasks a)Contact school boards to inquire about: -what obligations/deficiencies they feel they may have in offering services to marginalized populations in the community -current relationships with community centres -ways they feel a relationship with community centres may benefit the school and/orMay-2017May-2017Greg community -the availability/process of booking parts of the schools, not just gymnasiums, for use by the community -the fees associated with booking areas in the school b)Consider proximity of schools to community centres in order to see which ones may be May-2017Jun-2017Greg the easiest to start with (?) c)Potentially invite school board to present on Community Use mandateJul-2017Jul-2017 d)Make inquiries to staff regarding their current relationship with the School BoardsMay-2017Jun-2017 e) f) 1.2Schools as an option for a meeting place instead of Community Centres Tasks a)Inquire with Community Centres to see: -what deficiencies they feel they may have in offering services to marginalized populations -current relationships w/school boardsMay-2017Jun-2017 -facilities or equipment that community centres have available that may be of interest to local schools b) c) Provide a space for newcomers to provide their activities - this has been problem for 1.3 years Tasks a)Make recommendation that staff work on getting agreement with the school boardJul-2017Aug-2017 b) c) Not Started On Track Delayed Behind Completed "p"Proposed timing x%Percentage Completed "100%"Completed "d"Behind 21-02-182:19 PM S:\\General\\Council & Committee Services\\627 - Administration\\COMMITTEES\\Safe & Healthy Community Advisory Committee\\2018\\2018-03- 01\\Staff Reports\\SHworkplanmaster.xlsx 2 - 1 Safe and Healthy Advisory Committee Workplan Timeframe: January 2017- December 2018 STARTFINISH STAFF PRIORITYLEAD SUPPORT DATEDATE 2.0ACCESSIBILITY AND INCLUSION - Support to LGBTQ Community Working Group members Elizabeth Clarke Amy Venner Steve B Juanita Metzger 2.1Understand work in this area of the committee in the past Tasks a)review recommendations of the past committeestaff b)Identify any recommendations that should be implemented by this committee c) d) Meet with groups/agencies that support the LGBTQ community to identify needs (infor 2.2 gathering) Tasks invite to June a)Have a rep from Rainbow Community Council (RCC) present to committee about the Outlook StudymeetingAmy -this can help with our next steps(confirm ASAP) RCC has been invited and accepted to present. However, as June meeting is during Pride Week, members are too busy. They can present at the July meeting b)contact ok 2 be me, Spectrum, Gender variant working group - this group is represented Not needed in RCC (don't need to contact) c)contact Tri-Pride, GLOW 2.3Identify existing gaps in the community resources Tasks a) b) c) 2.4Provide resource support to the community Tasks a)encourage application of the belonging grant b) Not Started On Track Delayed Behind Completed "p"Proposed timing x%Percentage Completed "100%"Completed "d"Behind 21-02-182:19 PM S:\\General\\Council & Committee Services\\627 - Administration\\COMMITTEES\\Safe & Healthy Community Advisory Committee\\2018\\2018-03- 01\\Staff Reports\\SHworkplanmaster.xlsx 2 - 2 Safe and Healthy Advisory Committee Workplan Timeframe: January 2017- December 2018 STARTFINISH STAFF PRIORITYLEAD SUPPORT DATEDATE 3.0CPTED REPORTS Working Group members Brian Page Work with City staff on CPTED committee to review all community centres for safety 3.1 concerns Tasks a) develop a city staff component from City CPTED Committee (Lisa Thompson is Chair, Lisa summer 2017as noted security staff and parks staffThompson b) committee to be informed of existing recommendation plans c) committee can be consulted/collaborate on implementation d) committee to be informed of the financial resources available and required for the recommended implementations 3.2Necessary Tools to preform Cpted Field Audit Tasks a) All Weather pen and pencil b) site plans of all community centres ( 81/2 x 11 inch format prefered0 c)clipboard d)digital camara 3.3Before Each Site Visit Tasks a) arrange for crime analysis from security staff and manager of Community Centre b) Research demographics and land use c) Seek out key contacts at each Centre such as maintenance staff and supervisory staff d) Arrange to have site plan drawing e)Gather tools f) Plan to attend the site when the problem(s) is/are at its worst and be inconspicuous as possible (avoid wearing a uniform or walking in large "official -looking" groups) 3.4During Each Site Visit (Approx. One per month) Tasks a) Get a fell for the siteand surrounding area(drive around the site - looklook at the big picture first rather than the details) b) Ascertain the designated purpose of the space9s0 and how well does it function - remember to look for conflict Determine its boundaries and how it's defined. Systematically move from the largest (exterior) to smallest (interior) space undertaking a broad scanning of the entire enviromentto a detailed investigation of (potentially problematic areas d) Question everthing & never look at a property the same wayagain-remember to think like a criminal e) Look for environmental clues, leftover ambiguous spaces, areas of contrast or shadow, desire lines, edge conditions, entrapment spots, movment predicators, etc. f)Conduct user interviews and ascertain management directives g) Float ideas but don't make firm recommendations h) Take pictures i) Take your time and be thorough j) Do not overlook the obvious 3.5After Each Site Visit Tasks a) Develop recommendations that address the questions "how can we do it better" b) Conduct research if necessaryand remember your CPTED strategies c) Consult key decision makers as to the viability of your ideas (for eg. Is your idea consistent with owners, building/fire codes. d) Develop an Action Plan e) Document actions/recommendationsNov-2018 Not Started On Track Delayed Behind Completed "p"Proposed timing x%Percentage Completed "100%"Completed "d"Behind 2 - 3 SafeandHealthyAdvisoryCommitteeEmergingDirections ThemeVotesWhatshouldwedoHowshouldwedoit ΘCƚƭƷĻƩstrongerrelationshipswithlocalschools ΑĻ͵ŭ͵afterschoolprograms SupportTo Θ{ĭŷƚƚƌƭisanoptionforaplaceinsteadofΘağƉĻarecommendationthatstaffworkongettingagreementwithschool Community CommunityCentreasthisisexpensive(Movedboardsforcommunityuse Centres 6 fromTheme3)RecommendthatCitygetcomprehensiveagreementwithschoolboardsre: Relationships ΘtƩƚǝźķĻaspacefornewcomerstoprovidetheirCommunityuseofschools withschools activitiesΑthishasbeenaproblemforyears (FROMTHEME3) ΘaĻĻƷwithgroups/agenciesthatsupportthe LGBTQcommunitytoidentifyneeds(informationΘBasedoninformationgatheredprioritizeͶͶ gathering).E.g.OKtobeme,Spectrum,Gender AccessibilityandVariantWorkingGroup,other?ΘwĻğĭŷouttoTriPride,GLOWandotherLGBTQgroupsforresources InclusionΘaĻĻƷtolisten,learnandunderstandLGBTQΘDĻƷlastyearsrecommendationsΑupdatefromstaff.Learnhowthe Supportto 5issuesandchallenges.Meetwheretheyfeelcommunitycanpartakeintheircelebrationsandevents. 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SupportsforΘ5ƚwewanttofocusonone,twospecific Marginalized0groups(Aboriginal,homeless,mentalhealth,drug Pop.use)? 2 - 4 SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE Page 1 UNFINISHED BUSINESS2018-03-01 DATETARGET STAFF SUBJECT (INITIATOR) INITIALLYDATE/ASSIGNED CONSIDERED STATUS Participatory Budgeting Outcome May 4, 2017 TBDR.Hagey Plaque Proposal – Victoria Park Sep 7, 2017 TBDD.Keelan Update – Inclusive and Safe Washroom Access Nov 2, 2017 April 2018 TBD IF1 - 1