HomeMy WebLinkAboutFCS-18-008 - T18-012 - Garden Avenue and Van Camp Avenue Road Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2017-02-26
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2017-02-14
REPORT NO.: FCS-18-008
SUBJECT: T18-012 Garden Avenue and Van Camp Avenue(Highland
Road West to Spadina Road West) Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-012 Garden Avenue and Van Camp Avenue (Highland Road West
to Spadina Road West) Road Reconstruction be awarded to Sierra Infrastructure
Inc., Woodstock, Ontario, at their tendered price of $1,369,062.24, including
provisional items and contingencies of $160,000., plus H.S.T. of $177,978.08, for a
total of $1,547,040.32.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Garden Avenue and Van
Camp Avenue. The work includes the replacement of the existing sanitary sewer, storm
sewer, water supply system, roadway, curb and gutter, sidewalks and municipal service
connections to the street property line. The services were originally constructed in the
1930’s and are in need of replacement.
The administration, design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will be completed by
City staff as well.
Council, as part of the 2018 budget process, has approved full funding for this project.
The project is scheduled to begin April 3, 2018.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-nine (39) interested parties and by the closing date of Tuesday
February 6, 2018, eight (8) tenders had been received.
The tenders were reviewed by J. Seip, Engineering Technologist and A. Buchholtz,
Buyer who concur with the above recommendation.
The following tenders were received:
Bid Price
SierraInfrastructure Inc. Woodstock ON $1,547,040.32 *
J.Weber Contracting Ltd.Breslau ON $1,686,838.03
Gedco Excavating Ltd.Brantford ON $1,697,850.18
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,726,260.10
Regional Sewer and Watermain Ltd. Cambridge ON $1,910,172.53
Steed and Evans Limited St. Jacobs ON $2,031,951.25
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,056,022.02
Nabolsy Contracting Inc. Mississauga ON $2,234,057.11
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital forecast. The estimated surplus
(E)will be returned to the WIP Road Reconstruction general account, and will be used
to fund unexpected deficits in WIP Road Reconstruction projects.
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Tender T18-012
Garden Ave., Van Camp Ave.
The total budget for all phases of this project is 1,997,738.00
Estimated Cost for this Phase of Work
Tender T18-012 costs, including HST 1,547,040.32
less: HST rebate on tender (153,882.53)
Net Cost Being Awarded 1,393,157.79 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 14,172.00
Total Estimated Cost for this Phase of Work $1,407,329.79 C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 761,967.00
WIP - Road Reconstruction - Stormwater Utility 380,984.00
WIP - Road Reconstruction - Water Utility 513,500.00
Total Budget for this Phase of Work $1,656,451.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 249,121.21 D
Estimated Surplus/(Deficit) from previous phases (12,248.20)
Total Estimated Surplus/(Deficit) $236,873.01 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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