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HomeMy WebLinkAboutCouncil Agenda - 2018-02-26 COUNCIL AGENDA MONDAY, FEBRUARY 26, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER (LIVE STREAMED) 200 KING STREET WEST 1. COMMENCEMENT – Singing of "O Canada". 2. MINUTES – Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held January 29, 2018 and special meetings held January 22, 29 and February 5, 2018) – Councillor P. Singh. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE – a. Flag Request under Policy MUN-FAC-442: • IRL: Irish Real Life Festival – March 9-19, 2018. 5. PRESENTATIONS – NIL 6. DELEGATIONS – a. Matthew Piggott – Regarding the sale of Community CarShare, listed as item B.7 on the Committee of the Whole agenda. b. Melissa Bowman – Regarding the Victoria Park Neighbourhood Action Plan, listed as item C.9 on the Committee of the Whole agenda. c. Michelle Palmer, Director of Supply Services – To answer any questions arising from the tender(s) listed as item B.1 on the Committee of the Whole agenda of this date. 7. REPORTS OF COMMITTEES 8. UNFINISHED BUSINESS 9. NEW BUSINESS – a. Regional Council Update – Mayor B. Vrbanovic. 10. QUESTIONS AND ANSWERS 11. BY-LAWS --- 1ST READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas of jurisdiction). b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (Amends By-law 2008-117 to add or delete areas of jurisdiction). c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of jurisdiction). d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. (Amends Schedule ‘A’ to add or delete the name of a Municipal Enforcement Officer). *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, FEBRUARY 26, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST __________________________________________________________________________________________ 11. BY-LAWS --- 1ST READING – (CONT’D) e. Being a by-law to close part of the public highway known as Rockcliffe Drive, Plan 58M- 568, in the City of Kitchener. (Notice not required, lands used as a temporary turning circle). f. Being a by-law to provide for the stablishing and laying out of part of Rockcliffe Drive and Castlebay Street as public highway in the City of Kitchener. (Conveys 0.3m reserves pursuant to conditions of Subdivision Agreement. g. Being a by-law to exempt certain lots from Part Lot Control - Part of Block 2, Registered Plan 58M-234 and Part of Reserve Block 12, Registered Plan 58M-78 - 1170 Fischer- Hallman Road and 1111 Westmount Road, East. (To allow the creation of two lots from one part block for two existing commercial plazas developments, also creation of cross easements for access, surface water flows, construction, services and garbage truck access). h. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE – Chair, Councillor P. Singh. 13. REPORT OF THE COMMITTEE OF THE WHOLE 14. BY-LAWS --- 3RD READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. d. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. e. Being a by-law to close part of the public highway known as Rockcliffe Drive, Plan 58M- 568, in the City of Kitchener. (Notice not required). f. Being a by-law to provide for the stablishing and laying out of part of Rockcliffe Drive and Castlebay Street as public highway in the City of Kitchener. g. Being a by-law to exempt certain lots from Part Lot Control - Part of Block 2, Registered Plan 58M-234 and Part of Reserve Block 12, Registered Plan 58M-78 - 1170 Fischer- Hallman Road and 1111 Westmount Road, East. h. To confirm all actions and proceedings of the Council. COMMITTEE OF THE WHOLE AGENDA MONDAY, FEBRUARY 26, 2018 CHAIR – COUNCILLOR P. SINGH ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment. B. ADMINISTRATIVE REPORTS 1.Tenders Attached are reports from M. Palmer, Director of Supply Services, recommending: i. FCS-18-008 – T18-012 Garden Avenue and Van Camp Avenue (Highland Road West to Spadina Road West) Road Reconstruction That Tender T18-012 Garden Avenue and Van Camp Avenue (Highland Road West to Spadina Road West) Road Reconstruction be awarded to Sierra Infrastructure Inc., Woodstock, Ontario, at their tendered price of $1,369,062.24, including provisional items and contingencies of $160,000., plus H.S.T. of $177,978.08, for a total of $1,547,040.32. 2.FCS-18-013 – Dangerous Dog Designation Appeal – Proulx Attached is Finance and Corporate Services Department report FCS-18-013 (J. Rodrigues), dated February 12, 2018. That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Mr. Robert Proulx, wherein the Committee affirms the Dangerous Dog Designation and modifies the conditions for the keeping of said dog, be ratified and confirmed. 3.FCS-18-015 – Encroachment Agreement – Business Sign for Good Vibes Juice Co. Over Sidewalk – 1 King Street West Attached is Finance and Corporate Services Department report FCS-18-015 (E. Mogck) dated February 15, 2018. That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner and any mortgagee(s) of the property municipally known as 1 King Street West to permit a business sign that will project over the City’s sidewalk. 4.FCS-18-017 – Appointment to Economic Development Advisory Committee (Term Ending November 30, 2020). Attached is Finance and Corporate Services Department report FCS-18-017 (C. Tarling), dated February 15, 2018. That Christine Michaud be appointed as the “Office Owner” sector representative for the Economic Development Advisory Committee for the term ending November 30, 2020, as attached to staff report FCS-18-017. 5.FCS-18-020 – Sign Variances – 835 King Street West/40 Green Street and 125 Highland Road East Attached is Finance and Corporate Services Department report FCS-18-020 (D. Saunderson), dated February 21, 2018. That the application of the GRAND RIVER HOSPITAL CORPORATION requesting permission to install two ground-supported signs fronting onto King Street West, with the first sign (Sign A on the plan submitted with the application) having a height of 5.3m rather than the permitted maximum height 2 COMMITTEE OF THE WHOLE FEBRUARY 26, 2018 B. ADMINISTRATIVE REPORTS - CONT'D of 2m; and, a sign area of 15.35 sq.m. rather than the permitted maximum area of 6 sq.m.; the second sign (Sign B on the plan submitted with the application) having a height of 3.353m rather than the permitted maximum height of 2m; a sign area of 9.71 sq.m. rather than the permitted maximum area of 6 sq.m.; and, will not include the municipal address whereas the By-law requires that all ground-supported signs include the municipal address, on Part Mount Hope Cemetery, Plan 385 and Part Lot Closed Park Street, 835 King Street West/40 Green Street, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1. That the owner shall obtain sign permits from the Planning Division. 2. That the owner shall complete Condition 1 prior to October 1, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate), prior to the completion date set out in this decision. Failure to fulfill these conditions will result in this approval becoming null and void. - and – That the application of the CITY OF KITCHENER requesting permission to legalize an existing ground-supported sign having a height of 6.198m rather than the permitted maximum height of 5.5m; to have a 2.02m clearance from grade rather than the required clearance of 2.44m; to be located in the Driveway Visibility Triangle (DVT) whereas the By-law does not permit encroachments into the DVT; to be located in the Corner Visibility Triangle (CVT) whereas the By-law does not permit encroachments into the CVT; and, to permit the sign to have non-accessory third-party advertising whereas the By-law does not permit non-accessory third- party advertising, on Part Lot F, Plan 670, 125 Highland Road East, Kitchener, Ontario,BE APPROVED, subject to the following conditions: 1. That the owner shall obtain a sign permit from the Planning Division by May 31, 2018. 2. That the sign is prohibited to have automatic changing copy save and except for the portion of the sign that displays daily fuel prices. 3. That the subject application is approved if and only if the licensing the licensing agreement for the encroachment of the sign onto City property is valid and binding, failure to maintain that agreement will make the decision null and void. 6.INS-18-007 – 2017 Ontario Municipal Commuter Cycling Program Execution of Transfer Payment Agreement (Agreement) Attached is Infrastructure Services Department report INS-18-007 (K. Carmichael), dated February 9, 2018. That the Chief Administrative Officer is hereby authorized to execute on behalf of the Corporation of the City of Kitchener a Transfer Payment Agreement (Agreement) with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario for 2018 funding under the Ontario Municipal Commuter cycling Program (OMCC) with said Agreement subject to the satisfaction of the City Solicitor; and, That The Chief Administrative Officer and/or General Manager, Development Services Department are authorized to execute any and all required documentation on behalf of the Corporation of the City of Kitchener as required by the OMCC for 2018; said documentation subject to the satisfaction of the 3 COMMITTEE OF THE WHOLE FEBRUARY 26, 2018 B. ADMINISTRATIVE REPORTS - CONT'D City Solicitor; and, That the Corporation of the City of Kitchener commits to providing funding equivalent in 2018 to twenty percent of 2018 funding provided to the Corporation of the City of Kitchener under the OMCC; and, That the Corporation of the City of Kitchener commits to implementing projects and spending OMCC 2018 funding in accordance with all provisions specified in the Agreement; and, That the Corporation of the City of Kitchener commits to spending OMCC 2018 - funding only on the following approved projects: Strasburg Road between Bleams Road and Huron Road; Stirling Avenue between Mausser Avenue and Russell Street; Bedford Road between Sydney Street and Courtland Avenue; Outdoor Bike Parking; and further, That the Corporation of the City of Kitchener commits that it will obtain all required approvals have been obtained for each project prior to use of OMCC funding. 7.INS-18-013 – Community CarShare (The People’s Car Co-operative Incorporated) Attached is Infrastructure Services Department report INS-18-013 (K. Carmichael), dated February 1, 2018. That the Mayor and Clerk be authorized to execute the necessary agreements with Communauto/VRTUCAR for community car sharing services including; a new parking location agreement and; the assignment of Community CarShare’s outstanding line of credit debt to Communauto/VIRTUCAR, subject to the satisfaction of the City Solicitor. 8.CSD-18-049 – Development Charges Rebate Program Attached is Community Services Department report CSD-18-049 (A. Pinard), dated February 21, 2018. That the City of Kitchener participate in the Development Charges Rebate Program offered through the Province of Ontario’s Fair Housing Plan (2017); and, That the City of Kitchener designate the Housing Service Manager at the Region of Waterloo as program administrator for the City of Kitchener; and further, That the City of Kitchener authorizethe Housing Service Manager at the Region of Waterloo to submit an expression of Interest to the Ministry of Housing on behalf of the City of Kitchener. C. FOR INFORMATION 9.CSD-18-045 – Victoria Park Neighbourhood Action Plan Attached is Community Services Department report CSD-18-045 (J. Joseph), dated February 5, 2018. Rise and Report REPORT TO: Committee of the Whole DATE OF MEETING: 2017-02-26 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: 2017-02-14 REPORT NO.: FCS-18-008 SUBJECT: T18-012 Garden Avenue and Van Camp Avenue(Highland Road West to Spadina Road West) Road Reconstruction ___________________________________________________________________________ RECOMMENDATION: That Tender T18-012 Garden Avenue and Van Camp Avenue (Highland Road West to Spadina Road West) Road Reconstruction be awarded to Sierra Infrastructure Inc., Woodstock, Ontario, at their tendered price of $1,369,062.24, including provisional items and contingencies of $160,000., plus H.S.T. of $177,978.08, for a total of $1,547,040.32. BACKGROUND: Engineering Services is proceeding with the reconstruction of Garden Avenue and Van Camp Avenue. The work includes the replacement of the existing sanitary sewer, storm sewer, water supply system, roadway, curb and gutter, sidewalks and municipal service connections to the street property line. The services were originally constructed in the 1930’s and are in need of replacement. The administration, design and tendering of this project has been completed by City staff, the construction administration and inspection of this project will be completed by City staff as well. Council, as part of the 2018 budget process, has approved full funding for this project. The project is scheduled to begin April 3, 2018. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.i - 1 REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by thirty-nine (39) interested parties and by the closing date of Tuesday February 6, 2018, eight (8) tenders had been received. The tenders were reviewed by J. Seip, Engineering Technologist and A. Buchholtz, Buyer who concur with the above recommendation. The following tenders were received: Bid Price SierraInfrastructure Inc. Woodstock ON $1,547,040.32 * J.Weber Contracting Ltd.Breslau ON $1,686,838.03 Gedco Excavating Ltd.Brantford ON $1,697,850.18 410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,726,260.10 Regional Sewer and Watermain Ltd. Cambridge ON $1,910,172.53 Steed and Evans Limited St. Jacobs ON $2,031,951.25 Bel-Air Excavating & Grading Ltd. Cambridge ON $2,056,022.02 Nabolsy Contracting Inc. Mississauga ON $2,234,057.11 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast. The estimated surplus (E)will be returned to the WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP Road Reconstruction projects. 1.i - 2 Tender T18-012 Garden Ave., Van Camp Ave. The total budget for all phases of this project is 1,997,738.00 Estimated Cost for this Phase of Work Tender T18-012 costs, including HST 1,547,040.32 less: HST rebate on tender (153,882.53) Net Cost Being Awarded 1,393,157.79 A Costs Incurred to Date Projected Costs: Staff Time/Material Testing 14,172.00 Total Estimated Cost for this Phase of Work $1,407,329.79 C Budget for this Phase of Work WIP - Road Reconstruction - Sanitary Utility 761,967.00 WIP - Road Reconstruction - Stormwater Utility 380,984.00 WIP - Road Reconstruction - Water Utility 513,500.00 Total Budget for this Phase of Work $1,656,451.00 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) 249,121.21 D Estimated Surplus/(Deficit) from previous phases (12,248.20) Total Estimated Surplus/(Deficit) $236,873.01 E COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 1.i - 3 REPORT TO: Committee of the Whole DATE OF MEETING: February 26, 2018 SUBMITTED BY: Dog Designation Appeal Committee PREPARED BY: Jaclyn Rodrigues, Committee Administrator, 519-741-2200 x 7275 WARD(S) INVOLVED: All DATE OF REPORT: February 12, 2018 REPORT NO.: FCS-18-013 SUBJECT:Dangerous Dog Designation Appeal – Proulx ___________________________________________________________________________ RECOMMENDATION: That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Mr. Robert Proulx, wherein the Committee affirms the Dangerous Dog Designation and modifies the conditions for the keeping of said dog, be ratified and confirmed. BACKGROUND: On December 13, 2017 the Animal Welfare Agency South Central Ontario designated ‘Heart’, a dog owned by Mr. Robert Proulx, as a Dangerous Dog. The designation was applied after determining that on December 6, 2017 ‘Heart’ did attack a dog and its owner without provocation in contravention to City of Kitchener By-law 2014-142 (Being a by-law with respect to the designation of Potentially Dangerous, Dangerous, Prohibited and Restricted Dogs). On December 14, 2017, the Office of the City Clerk subsequently received correspondence from Mr. Robert Proulx appealing the Dangerous Dog Designation; and a Notice of Hearing was issued to the Respondent and Appellant (the Animal Welfare Agency South Central Ontario), advising on January 29, 2018 a hearing of the Dog Designation Appeal Committee would be held to consider the matter. REPORT: The Dog Designation Appeal Committee established by the Council of the Corporation of the City of Kitchener pursuant to City of Kitchener Municipal By-law 2014-142 and the Statutory Powers Procedure Act R.S.O. 1990 Chapter S.22, sat on January 29, 2018 to consider an appeal filed with the City by Mr. Robert Proulx. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2 - 1 On that date, the Dog Designation Appeal Committee considered the evidence related to an incident resulting in the Dangerous Dog Designation applied to ‘Heart’. Having considered the testimony presented on behalf of the Respondent by Gary Boes, Animal Protection Officer for the Animal Welfare Agency South Central Ontario; as well as the testimony and evidence presented by Mr. David Lee and Ms. Kim Williams, Witnesses for the Respondent; and, having reviewed the evidence and testimony submitted by Mr. Robert Proulx, Apellant; the Committee confirmed the designation of Dangerous Dog applied to ‘Heart’ and assigned the following conditions for the keeping of said Dangerous Dog: That the owners, for the purposes of this designation be known as Mr. Robert Proulx, shall comply with the following requirements: (a)The owner shall ensure that all conditions pertaining to the dog when it is outside of the owner’s personal unit including any leashing and muzzling requirements are complied with in any City Off-Leash Park unless specified otherwise in this designation; (b)The owner shall ensure that the animal services provider is provided with the new address and telephone number of the owner within two working days of moving the designated dog, and that the animal services provider may re- inspect at the new location anything already described j. a); (c)The owner shall provide the animal services provider with the name, address and telephone number of the new owner within two working days of selling or giving away the designated dog; (d)The owner shall advise the animal services provider within two working days of the death of the designated dog; (e)The owner shall advise the animal services provider forthwith if any designated dog runs at large or has bitten or attacked any person or animal; (f)The owner shall provide a copy of this designation to any person who keeps or harbours the designated dog; (g)The owner shall provide a copy of this designation to any veterinarian treating the designated dog and within the veterinarian’s premises shall be exempt from the requirements of this designation to the extent necessary to secure veterinary treatment for the dog at the discretion of the veterinarian; (h)The owner shall ensure that the designated dog has a current City dog licence; (i)The owner shall ensure that the designated dog wears the tag or tags provided by the animal services provider at all times and shall pay the reasonable cost for such tags; (j)The owner shall ensure that the designated dog is kept, when it is on the lands and premises of the owner, confined: a.in an area with a secure and adequate fence to the satisfaction of the animal services provider however the animal services provider may refuse to approve any fenced area if, in the sole discretion of the animal services provider, a fenced area would provide insufficient protection to members of the public including unsupervised children who may wander in to the 2 - 2 area; or b.when outside of the dwelling the designated dog must be under the effective control of the owner or a professional dog handler, to be approved by the animal services provider, by leash, such leash is not to exceed 1.8 meters (6 feet) in length and to be approved by the animal services provider, and, where the dog is required to wear a muzzle, body harness, and pinch collar off its property by this designation shall also wear a muzzle, body harness, and pinch collar outside of the owner’s personal unit in accordance with subsection (d). c.the owner shall ensure that the designated dog is kept under the effective control of the owner or a professional dog handler, to be approved by the animal services provider, by leash, such leash not to exceed 1.8 meters (6 feet) in length and to be approved by the animal services provider, at all times when the designated dog is outside of owner’s personal unit and not caged or otherwise penned or confined to the satisfaction of the animal services provider; d.the owner shall ensure that the designated dog wears a securely attached muzzle, body harness, and pinch collar that is satisfactory to the animal services provider at all times when it is outside of the owner’s personal unit and not caged or otherwise penned or confined to the satisfaction of the animal services provider; e.the owner shall ensure that the designated dog is sterilized and shall provide proof satisfactory to the animal services provider that such procedure has been performed within 30 days of this designation becoming a confirmed designation; f.the owner shall ensure that the warning sign or signs provided by the animal services provider are displayed at the entrance of the owner’s dwelling which a person would normally approach and at any other place on the property as directed by the animal services provider. The sign(s) shall be posted in such a manner that it/they cannot be easily removed by passersby and the sign posted at the entrance which a person would normally approach must be clearly visible to a person approaching the entrance, or, when in a multiple unit dwelling, the owner will provide the name of the property owner and property manager if any and allow the animal services provider to request that person to post a sign or signs. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: There are no financial implications associated with this report. COMMUNITY ENGAGEMENT: INFORM - All those in attendance at the January 29, 2018 Hearing, were advised of the Committee’s decision and that it would be considered at the February 26, 2018 Council 2 - 3 meeting. In addition, a Notice of Decision was sent to the Appellant and the Respondents via registered mail on February 1, 2018; thereby, further notifying both parties of when the Committee’s decision would be considered by Council and the process for registering as a delegation. ACKNOWLEDGED BY: Lesley MacDonald, Acting DCAO, FCS Department 2 - 4 REPORT TO: Committee of the Whole DATE OF MEETING: February 26, 2018 SUBMITTED BY: Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060 PREPARED BY: Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060 WARD(S) INVOLVED: 9 DATE OF REPORT: February 15, 2018 REPORT NO.: FCS-18-015 SUBJECT:Encroachment Agreement - business sign for Good Vibes Juice Co. over sidewalk - 1 King Street West ___________________________________________________________________________ RECOMMENDATION: “That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner and any mortgagee(s) of the property municipally known as 1 King Street West to permit a business sign that will project over the City’s sidewalk.” BACKGROUND: The tenant of 1 King Street West, Good Vibes Juice Co., has applied for permission to install a sign that will project over the City’s King Street West sidewalk. Good Vibes Juice Co. has hired a professional sign company to prepare drawings and perform the installation subject to the City’s approval. REPORT: The proposed sign will project approximately 36 inches or 0.91 metres over the City’s King Street West sidewalk. In the downtown, there is a zero set-back, meaning the location of the property line is at the foundation of the building. This business is operating in the downtown near the intersection of King Street West and Queen Street South. The City maintains the King Street sidewalk all year-round with sidewalk sweepers and snow removal vehicles. These vehicles require a minimum clearance under the proposed signage of 9 feet or 2.74 meters. The sign will hang from an aluminum bracket, secured into the wood panel at least 2.74 metres above the storefront. Since the sign will be double-sided, it will be visible from *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3 - 1 pedestrians walking along the sidewalk in either direction. This sign will help attract customers to Good Vibes Juice Co. The attached drawings have been circulated for staff comments. There are no concerns through the circulation process; however, a sign permit is required. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation outlined in this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: All fees associated with encroachments will be paid by Good Vibes Juice Co. The Application fee of $274.00 has been paid. Processing fee of $235 will become payable after Council approval. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the Standing Committee. ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 3 - 2 strausdesign.com 519.267.2470 Adam Straus adam@strausdesign.com 30" 1 KING STREET W SIGNAGE Project:Goodvibes Juice co.Details:-40” projection -2.76mfromgroundtobottomofsign Exisiting BackerCutout LettersProjection SignVinyl letters appliedto windows 2.6m 2.76M 3 - 3 strausdesign.com 519.267.2470 Adam Straus adam@strausdesign.com 1"inchstandoff 1 KING STREET W CUTOUT LETTERS Project:Goodvibes Juice co.Details:.375” white acrylic 4.5" 24.9” 4.065” h 4.5" METHOD OF ATTACHEMENT 3/8” acrylic existing plywood metal pins - 3/16” diameter 2” into building and glued withconstruction grade adhesive3 to 4 pins per letter 31.7” 3 - 4 strausdesign.com 519.267.2470 01m) projection from building Adam Straus adam@strausdesign.com 36"(0.91m) double sided 1 KING STREET W PROJECTION SIGN Project:Goodvibes Juice co.Details:-- 40” (1.-alluminum bracket-alluminum frame-acrylic faces-acrylic letters 5”x8”1/4” thickness MOUNTING PLATE .5” tube frame .125” white acrylic .125” white acrylic .375” white acrylic.375” white acrylic.125” white acrylic.125” white acrylic.25 acrylic panel 40” (1.01m) 1.5” x 1.5” alluminum tube 36"(0.91m) 30"(0.76m) 48” (1.22m) 3 - 5 strausdesign.com 519.267.2470 Adam Straus adam@strausdesign.com 1 KING STREET W PROJECTION SIGN Project:Goodvibes Juice co. 4” wood screws existing plywood bolt patern METHOD OF ATTACHEMENT 3 - 6 strausdesign.com 519.267.2470 Adam Straus adam@strausdesign.com 1 KING STREET W VINYL WINDOW GRAPHICS Project:Goodvibes Juice Co.Details:White cut vinyl 17.5”32”32” 3 - 7 REPORT TO: Committee of the Whole DATE OF MEETING: February 26, 2018 SUBMITTED BY: C.Tarling, Director of Legislated Services/City Clerk, 519-741- 2200, ext. 7809 PREPARED BY: C.Tarling, Director of Legislated Services/City Clerk, 519-741- 2200, ext. 7809 WARD(S) INVOLVED: All DATE OF REPORT: February 15, 2018 REPORT NO.: FCS-18-017 SUBJECT:Appointment to Economic Development Advisory Committee (Term ending November 30, 2020) ___________________________________________________________________________ RECOMMENDATION: That Christine Michaud be appointed as the “Office Owner” sector representative for the Economic Development Advisory Committee for the term ending November 30, 2020, as attached to staff report FCS-18-017. BACKGROUND: On December 1, 2016, Council appointed citizens to various advisory committees, boards and special committees including the Economic Development Advisory Committee (EDAC). One of the sectors that remained vacant was the “Office Owner” sector. Sector-specific vacancies for Advisory Committees are listed on the City’s website. Individuals may apply to fill a specific sector and once their eligibility is determined, their name is put forward for Council’s consideration. If there are more applications than vacancies, the applications are forwarded to the Nominating Committee to recommend a slate to Council for decision. If there are not, the Director of Legislated Services/City Clerk makes a recommendation directly to Council. REPORT: In response to the sector-specific vacancies listed on the City’s website, the City received one (1)application from Christine Machaud for the vacancy in the “Office Owner” sector for EDAC, which is presented for Council’s consideration. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 4 - 1 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: None at this time. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY:L. MacDonald, Acting Deputy CAO, Finance & Corporate Services 4 - 2 REPORT TO: Committee of the Whole DATE OF MEETING: February 26, 2018 SUBMITTED BY: Dianna Saunderson, Secretary-Treasurer, Committee of Adjustment (519-741-2200 ext. 7277) PREPARED BY: Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594) WARD(S) INVOLVED: 9 DATE OF REPORT: February 21, 2018 REPORT NO.: FCS-18-020 SUBJECT:SignVariances - 835 King Street West/40 Green Street and 125 Highland Road East ___________________________________________________________________________ RECOMMENDATION: “That the application of the GRAND RIVER HOSPITAL CORPORATION requesting permission to install two ground-supported signs fronting onto King Street West, with the first sign (Sign A on the plan submitted with the application) having a height of 5.3m rather than the permitted maximum height of2m; and, a sign area of 15.35 sq.m. rather than the permitted maximum area of 6 sq.m.; the second sign (Sign B on the plan submitted with the application) having a height of 3.353m rather than the permitted maximum height of 2m; a sign area of 9.71 sq.m. rather than the permitted maximum area of 6 sq.m.; and, will not include the municipal address whereas the By-law requires that all ground-supported signs include the municipal address, on Part Mount Hope Cemetery, Plan 385 and Part Lot Closed Park Street, 835 King Street West/40 Green Street, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1.That the owner shall obtain sign permits from the Planning Division. 2.That the owner shall complete Condition 1 prior to October 1, 2018. Any request for a time extension must be approved in writing by the Manager of Development Review (or designate), prior to the completion date set out in this decision. Failure to fulfill these conditions will result in this approval becoming null and void.“ -and - *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 5 - 1 “That the application of the CITY OF KITCHENER requesting permission to legalize an existing ground-supported sign having a height of 6.198m rather than the permitted maximum height of 5.5m; to have a 2.02m clearance from grade rather than the required clearance of 2.44m; to be located in the Driveway Visibility Triangle (DVT) whereas the By- law does not permit encroachments into the DVT; to be located in the Corner Visibility Triangle (CVT) whereas the By-law does not permit encroachments into the CVT; and, to permit the sign to have non-accessory third-party advertising whereas the By-law does not permit non-accessory third-party advertising, on Part Lot F, Plan 670, 125 Highland Road East, Kitchener, Ontario, BE APPROVED, subject to the following conditions: 1.That the owner shall obtain a sign permit from the Planning Division by May 31, 2018. 2.That the sign is prohibited to have automatic changing copy save and except for the portion of the sign that displays daily fuel prices. 3.That the subject application is approved if and only if the licensing the licensing agreement for the encroachment of the sign onto City property is valid and binding, failure to maintain that agreement will make the decision null and void.” REPORT: The Committee of Adjustment met as a Standing Committee of City Council on February 20, 2018 to consider two applications pursuant to Chapter 680 (SIGNS) of the City of Kitchener Municipal Code. These recommendations are being forwarded to you on behalf of the Committee of Adjustment for your consideration. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendations of this report support the achievement of the City’s strategic vision through the delivery of core service. Respecting Sign By-law and Fence By-law variances, the Committee of Adjustment operates as a Standing Committee of City Council, and as such represents efficient and effective government. FINANCIAL IMPLICATIONS: None 5 - 2 COMMUNITY ENGAGEMENT: INFORM - As directed by the Sign By-law and Fence By-Law, notice of Applications for Variance to the Sign By-law and Fence By-law are published in the Record 15 - 18 days prior to the Committee of Adjustment meeting at which the application will be considered. Notice of an application is also mailed to property owners within 30 metres of the subject property. INFORM - This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ENTRUST - The Committee of Adjustment is a Quasi-Judicial Committee of citizen members operating as a Standing Committee of City Council. ACKNOWLEDGED BY: Michael May, DCAO Community Services Department 5 - 3 REPORT TO: Committee of the Whole DATE OF MEETING: February 26, 2018 SUBMITTED BY: Ken Carmichael, Interim Director of Transportation Services, 519-741-2200 x7372 PREPARED BY: Danny Pimentel, Active Transportation Planning Project Manager, 519-741-2200 x7371 WARD(S) INVOLVED: All DATE OF REPORT: February 9. 2018 REPORT NO.: INS-18-007 SUBJECT:2017 Ontario Municipal Commuter Cycling Program Execution of Transfer Payment Agreement (Agreement) ___________________________________________________________________________ RECOMMENDATION: THAT the Chief Administrative Officer is hereby authorized to execute on behalf of the Corporation of the City of Kitchener a Transfer Payment Agreement (Agreement) with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario for 2018 funding under the Ontario Municipal Commuter cycling Program (OMCC) with said Agreement subject to the satisfaction of the City Solicitor; THAT The Chief Administrative Officer and/or General Manager, Development Services Department areauthorized to execute any and all required documentation on behalf of the Corporation of the City of Kitchener as required by the OMCC for 2018; said documentation subject to the satisfaction of the City Solicitor; THAT the Corporation of the City of Kitchener commits to providing funding equivalent in 2018 to twenty percent of 2018 funding provided to the Corporation of the City of Kitchener under the OMCC; THAT the Corporation of the City of Kitchener commits to implementing projects and spending OMCC 2018 funding in accordance with all provisions specified in the Agreement; THAT the Corporation of the City of Kitchener commits to spending OMCC 2018 - funding only on the following approved projects: *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6 - 1 Strasburg Road between Bleams Road and Huron Road; Stirling Avenue between Mausser Avenue and Russell Street; Bedford Road between Sydney Street and Courtland Avenue; Outdoor Bike Parking; and further, THAT the Corporation of the City of Kitchener commits that it will obtain all required approvals have been obtained for each project prior to use of OMCC funding. BACKGROUND: On May 29, 2017 the Province of Ontario launched the Ontario Municipal Commuter Cycling Program. The program is a four year, cost-shared, direct funding program for infrastructure projects, with the goal to support and develop commuter cycling. In response to this announcement, staff reviewed the Cycling Master Plan for qualifying projects. The timelines from program announcement to submission deadline were very tight. Staff prepared report INS-17-051 requesting authority to finalize a project list and submit the application. To allow staff to meet the August 17, 2017 deadline, Council passed the following resolution at the June 26, 2017 meeting. That the Mayor and Clerk be authorized to execute the 2017 Ontario Municipal Commuter Cycling Program Application Declaration for Large -Medium Municipalities, subject to the satisfaction of the City Solicitor; and further, That the Chief Administrative Officer or the Infrastructure Services Department Head be delegated authority to finalize the 2017 Project List through consultation with the City of Kitchener Cycling and Trails Advisory Committee." With participation in the Ontario Municipal Commuter Cycling Program authorized by the above-noted June 26, 2017 resolution of Council and in keeping with By-law 2009-136, whereby execution of Funding Agreements by the Chief Administrative Officer is authorized, the Chief Administrative Officer has executed this Agreement. This will ensure that the agreement is submitted this week to meet the Province’s deadline, but in advance of this report which contains the ministry’s required consolidated resolution. A copy of the recommendation set out above must be submitted to the Province to satisfy their requirements. REPORT: City of Kitchener Council and staff have been notified that cycling projects have been approved via an email on Monday December 4, 2017. The City of Kitchener is required to cover 20% ($173,018.24) of the funding received by the Ministry of Transportation for the Province of Ontario, who will cover 80% ($865,091.12) of the capital costs associated with commuter cycling projects. The City’s contribution is funded through the approved 2018 cycling capital budget. 6 - 2 The projects planning and design phase is to begin in 2018, with construction and completion by December 2018. The approval for OMCC funding is conditional upon an Agreement being signed by the City and by Her Majesty the Queen in right of Ontario as represented by the Minister of Transportation for the Province of Ontario (MTO) The Agreement outlines the contracting details, claims information and communication opportunities for the funded project. The MTO is not responsible for reimbursing any project expenditures if an Agreement is not duly executed. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. Strategic Priority: Sustainable Environment & Infrastructure Strategy: 4.4 - Develop a network of safe, comfortable and linked pedestrian and cycling facilities and improve year-round maintenance on priority routes Strategic Action: SE13 Implement the Cycling Master Plan FINANCIAL IMPLICATIONS: Under a program such as the OMCC, the City of Kitchener is able to leverage City funding to do more work than if the City were required to completely fund the project on its own. The City received approval for up to $865,091.12 of funding through the program and the City’s required matching contribution of up to $173,018.24 is funded through the approved 2018 cycling capital budget. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: (OPTIONAL HEADING) Previous reports: INS-17-0512017 Ontario Municipal Commuter Cycling Program Application Declaration (June 26, 2017) ACKNOWLEDGED BY: Justin Readman, Interim Executive Director, Infrastructure Services 6 - 3 REPORT TO: Council DATE OF MEETING: February 26, 2018 SUBMITTED BY: Ken Carmichael, Interim Director of Transportation Services, 519-741-2200, ext. 7372 PREPARED BY: Danny Pimentel, Active Transportation Planning Project Manager, 519-741-2200, ext. 7371 WARD(S) INVOLVED: All wards DATEOF REPORT: February 1, 2018 REPORT NO.: INS-18-013 SUBJECT:Community CarShare (The People’s Car Co-operative Incorporated) ___________________________________________________________________________ RECOMMENDATION: That the Mayor and Clerk be authorized to execute the necessary agreements with Communauto/VRTUCAR for community car sharing services including; a new parking location agreement and; the assignment of Community CarShare’s outstanding line of credit debt to Communauto/VIRTUCAR, subject to the satisfaction of the City Solicitor. BACKGROUND: Community CarShare was established in 1998 as Ontario’s first carsharing organization. Community CarShare provides access to shared vehicles on demand that ultimately enables its membership to choose to forgo vehicle ownership and instead support more sustainable modes of transportation. Community CarShare has traditionally been a not-for-profit car sharing co-operative with community based operations in Kitchener, Waterloo, Hamilton, Elmira, Guelph and London. The City of Kitchener currently has a corporate membership with Community CarShare. Furthermore, 33 employees are currently registered to access car share vehicles for City of Kitchener business use. The City of Kitchener currently provides parking spaces within municipal parking lots and at select municipal facilities to Community CarShare free of charge as part of a *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 1 parking location agreement that was negotiated between both parties. The following is a list of City facilities that provide dedicated Community CarShare parking spaces: 200 King Street West (City Hall) - 3 spaces 131 Goodrich Drive (KOF) - Quantum Station 400 East Avenue (The Aud) - Quantum Station 72 Wilson Avenue (Kingsdale Community Centre) - Quantum Station 150 Pioneer Drive (Doon Pioneer Park Community Centre) 100 Rittenhouse Road (Country Hills Community Centre) 222 Chandler Drive (Chandler Mowat Community Centre) 1700 Queens Boulevard (Forest Heights Community Centre) 10 Chopin Drive (Victoria Hills Community Centre) 216 Mill Street (Mill Courtland Community Centre) 1405 King Street East (Rockway Community Centre) 600 Heritage Drive (Lyle Hallman Pool) 350 Margaret Avenue (Breithaupt Centre) 15 Charles Street West - Lot 22 (Transit Terminal)* *This space was dedicated outside of the current legal agreement and therefore Community CarShare has been paying monthly parking fees associated with this space since 2003. Throughout the years, Community CarShare has not been able to break even and has determined that their not-for-profit business model is unsustainable. As a result, members of Community CarShare voted on November 22, 2017, to dissolve the cooperative and sell all assets to Communauto/VRTUCAR. Communauto/VRTUCAR is a “for profit” car sharing company that operates under a very different and successful business model; currently in operation in Montreal, Quebec City, Sherbrooke, Gatineau, Ottawa, Kingston, Halifax, and Paris, France. Communauto/VRTUCAR intends to provide a similar service as Community CarShare, albeit with a different pricing model. As a result of the sale of Community CarShare to Communauto/VRTUCAR, the existing parking location agreement is no longer valid and a new agreement is required for the continuation of car share operation in Kitchener. This new agreement will require that Communauto/VRTUCAR pay fair market prices for all existing parking spaces currently occupied by Community CarShare. It is worth noting that Community CarShare was only granted exclusive use of these parking spaces at no cost as a result of their not-for- profit status. It should be noted that the City of Kitchener also has an existing car share parking agreement in place with General Motors of Canada Company (GM). Through report No. INS-16-097, GM was granted the exclusive use of one parking space at 28 Water Street South (Lot 3) and agreed to pay 100% of the parking user fee rate and all related signage costs. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 2 REPORT: Community CarShare has been in operation within the City of Kitchener since 1998, but it wasn’t until 2002 that they approached the City for financial assistance to continue their operation. At that time, Council granted Community CarShare (then known as Grand River CarShare) a line of credit in the amount of $ 30,000. Details of the line of credit approved at that time are as follows: An interest rate of 10% Full payment required by April 30, 2009. It is worth noting that Community CarShare also partnered with and retained lines of credit from the City of Waterloo and the Region of Waterloo. The expectation was that with financial assistance provided by all parties to Community CarShare that they would operate under a self-sustaining business within three years. In March 2009, Council agreed to extend the repayment clause on Community CarShare’s Line of Credit to April 30, 2014. The City of Waterloo and the Region of Waterloo also entered into similar financial arrangements. In April 2014, Community CarShare requested that the existing line of credit increase to $50,000 and that full payment requirement be extended to April 30, 2019.Through consideration of staff report, FCS-14-053 - CarShare Line of Credit, Council made the following motion: That the credit limit be maintained at$ 30, 000; That the term of the line of credit be for five years (expires April 30, 2019); That the interest rate on the Line of Credit be set at the average interest rate of the City's long term investment portfolio to be adjusted yearly; That CarShare provide yearly audited statements to the City. Community CarShare and VRTUCAR In 2017, Community CarShare was approached by Communauto/VRTUCAR with a letter of intent to purchase the cooperative. Because Community CarShare recognizes that they cannot continue to fiscally operate under their current “not-for-profit” model, they have agreed to negotiate terms and sell their operation to Communauto/VRTUCAR accordingly. As a result of their continued negotiation, Community CarShare has asked that the Cities of Kitchener, Cambridge, Waterloo and the Region of Waterloo provide a letter of intent (Appendix A) to Community CarShare stating they will enter into an agreement with Communauot/VRTUCAR that would renew/extend the existing line of credit and parking agreements. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 3 Carshare has regional active transportation benefits and therefore ensuring its preservation within the Region warrants consideration. It is recommended that staff begin negotiations with Communauto/VRTUCAR. These negotiations will include: That the outstanding line of credit balance be reconciled and paid in full by the original April 30, 2019 deadline. That fair market value is determined for all dedicated parking spaces within municipal lots and facilities. That Communauto/VRTUCAR agree to pay the identified market value (by way of monthly parking payment) Should the City Kitchener and Communauto/VRTUCAR fail to come to an agreement based on the above, then all car share spaces currently dedicated for the exclusive use of Community CarShare will be removed. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The purchase of Community CarShare by Communauto/VRTUCAR should result in increased parking revenue. This revenue will be identified through the negotiation process. Additionally, it is anticipated that the $30,000 line of credit will be repaid by April 30, 2019. COMMUNITY ENGAGEMENT: City staff have met with representatives from Community CarShare, as well as representatives from Cambridge, Waterloo and the Region of Waterloo. INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Justin Readman, Interim Executive Director Infrastructure Services Department Attached: Appendix A – City of Kitchener - Letter from Communauto/Vrtucar *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 4 Appendix A - City of Kitchener - Letter from Communauto/Vrtucar *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 5 *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 6 Council REPORT TO: DATE OF MEETING: February 26, 2018 SUBMITTED BY: Alain Pinard, Director of Planning, 519-741-2200 ext. 7319 PREPARED BY: Alain Pinard, Director of Planning, 519-741-2200 ext. 7319 WARD(S) INVOLVED: City Wide DATE OF REPORT: February 21, 2018 REPORT NO.: CSD-18-049 SUBJECT: Development Charges Rebate Program ______________________________________________________________________ RECOMMENDATION: That the City of Kitchener participate in the Development Charges Rebate Program offered through the Province of Ontario’s Fair Housing Plan (2017); and That the City of Kitchener designate the Housing Service Manager at the Region of Waterloo as program administrator for the City of Kitchener; and further That the City of Kitchener authorizethe Housing Service Manager at the Region of Waterloo to submit an expression of Interest to the Ministry of Housing on behalf of the City of Kitchener. BACKGROUND: On December 20, 2017 the Province of Ontario invited several municipalities to submit Expressions of Interest to participate in the Development Charges Rebate Program. This is a new program and the purpose is to increase the supply of purpose-built market rental housing. Under the program, eligible market rental housing development would receive a rebate of development charges collected by municipalities. The program would be administered by municipalities. Kitchener is one of 84 eligible municipalities. The list of candidate municipalities would appear to include all or most of the municipalities in the Greater Golden Horseshoe and several others. The timelines are very tight. Municipalities intending to submit an Expression of Interest (EOI) were required to submit a preliminary submission by February 16, 2018, and completed submissions must be received by 1:00 pm on March 2, 2018.Submission requirements are quite demanding, require key strategic decisions and the pool of funding is limited relative to the anticipated demand.The purpose of this report is to authorize participation in the program. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 8 - 1 REPORT: Program Overview Key program details that Council should be aware of are summarized as follows: •The program has a one-stage selection process. •Up to $125 million over five years is available to municipalities, starting with $25 million in 2018-2019 •Funding is not guaranteed to all municipalities who make a submission •Notional allocations will be announced in spring 2018 •Housing Service Managers (in our case the Region of Waterloo) can administer the program on behalf of a municipality •Rebates can apply to all eligible development charges, including those of the Region and the school board •Program administration would include numerous activities that include entering into a Transfer Payment Agreement (TPA) with the Ministry of Housing, entering into agreements with participating developers, and flowing funds to eligible recipients. It is further noted that EOI submissions are required to include a lot on information regarding local housing market conditions, supportive planning and housing policies and how the program would be administered. Municipalities making submissions are also required to demonstrate that they have the capacity to administer the program and that they have measures in place to ensure that funded units do not get converted to ownership housing or get rented above theagreed upon rates for a minimum of 20 years. This would appear to be an important consideration in the evaluation of submissions. The program does allow for some variation as to how the program is to be delivered by the different municipalities. EOI submissions need to specify how a municipality proposes to operate the program within the parameters set out by the Province. Decisions on many variables need to be decided including the following: •If the Region should administer the Program on our behalf •Should Kitchener set a maximum threshold that is lower than maximum allowable Average Market Rate (AMR) of 175%? •Whether Kitchener is proposing full or partial rebates •Whether the program should apply city wide or only in specific geographic areas. Action Taken to Date and Next Steps In order to take advantage of this program is was necessary to initiate the process in advance of this report. A preliminary submission was filed prior to the February 16 deadline in order to maintain eligibility. Given the substantial administrative requirements and the burden to demonstrate “capacity” as part of EOI submissions, staff concluded that municipalities need to have dedicated staff in order for this program to be feasible. Assistance from the Region of Waterloo Housing Services was sought and the Region has since agreed to administer 8 - 2 the program on Kitchener’s behalf. The other participating area municipalities in this Region reached the same conclusion and are taking the same approach. Should Council agree to participate in the program, Planning staff would continue to work with Regional staff to finalize the submission. A resolution from Kitchener City Council to authorize participation in the program and to designate the Region of Waterloo to administer the program on the City’s behalf is required as part of the submission that is due March 2, 2018. A similar resolution is not required from Regional Council; however Regional staff will be asking Regional Council to authorize the work. Although staff are still collecting and analyzing information in order to finalize the submission, it is proposed that Kitchener’s program operate as follows: The Housing Service Manager at the Region of Waterloo would administer the program on Kitchener’s behalf; and The program would establish a threshold Average Market Rate (AMR) maximum of 125% ; and The program would provide full development charges rebates (100% of City, Region and educational development charges); and The program would apply city wide. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: This initiative supports several community priorities, especially priority 3.4 of Kitchener’s Strategic Plan which is excerpted below: Facilitate and promote housing developments that provide options for a diversity of lifestyles and household types. FINANCIAL IMPLICATIONS: There are no capital costs and no new operating costs associated with this initiative as presented. The City of Kitchener would have incurred new operating expenses if it had decided to administer the program. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the Council meeting. CONSULT – Staff from the Ministry of Housing, the Region of Waterloo and four other area municipalities were consulted in order to develop a better understanding of the program and to compare approaches. COLLABORATE – City staff have collaborated with Region of Waterloo staff to prepare Kitchener’s initial submission. Should Council agree to participate in the program, this collaborative effort would continue. 8 - 3 ENTRUST – Region of Waterloo staff have been entrusted to file a submission on Kitchener’s behalf. CONCLUSION: Although the submission requirements are very demanding, this program offers the opportunity to increase the amount of rental housing in the City of Kitchener which supports the objective of providing a full range of housing options. The City of Kitchener would collaborate with the Region of Waterloo who would administer the program on the City’s behalf. This is an efficient use of public resources as the Region is equipped to administer such a program in a way that is much more cost effective than if done by an individual area municipality. ACKNOWLEDGED BY: Michael May, Deputy CAO (Community Services) 8 - 4 REPORT TO: City Council DATE OF MEETING: February 26, 2018 SUBMITTED BY: Josh Joseph, Supervisor of the Neighbourhood Development Office 519 7412200 X 7082 PREPARED BY: Agnes Das, Neighbourhood Liaison 519 7412200 X 5078 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: February 5, 2018 REPORT NO.: CSD-18-045 SUBJECT: Victoria Park Neighbourhood Action Plan ___________________________________________________________________ RECOMMENDATION: For Information BACKGROUND: In 2015, a project team of resident volunteers and staff was established to guide the development of the -ever Neighbourhood Strategy. Recognizing the importance of community engagement, project team membership included residents, Neighbourhood Association representatives and several community partners to guide the development of the #lovemyhood. In February Neighbourhoods was endorsed by City Council. This document outlines 18 specific actions in three main areas: great places, connected people, and working together. Ac Neighbourhood Action Plans (NAP): resident-led, City-supported Neighbourhood Action Plans. These plans will help you develop a clear vision for your neighbourhood, identify specific actions to achieve that vision, and have widespread support from the neighbourhood. Starting with a pilot in two to four neighbourhoods in 2017- 2018, the program will be available city-wide in 2019. To support the creation of NAPs, the Neighbourhood Strategy project team created a comprehensive guide and toolkit for residents to use in the future which was based on extensive research of how similar plans are created in other municipalities. The *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 9 - 1 following information has been pulled from the NAP guide to provide some basic What is a NAP: A NAP is a written document that identifies the priorities for a stronger neighbourhood that is more safe, accessible, connected, inclusive, diverse and engaged. Residents define their neighbourhood boundaries and create their own plans that represent the many diverse voices of their neighbourhood. The plans are action-oriented, resident-led and supported by City staff. The plans lay out a clear vision for the future of a neighbourhood and identify meaningful and measureable goals and objectives with action items that have widespread neighbourhood support and can reasonably be implemented within a 5 year timeframe. The plans also identify who will be responsible for each action item. Action items may be partially, or fully, funded by the City through programs such as the Neighbourhood Matching Grant and the Placemaking Challenge. Other funding bodies and sources may also support the actions. Who can create a NAP? Any group of residents. Virtually anyone, in collaboration with their neighbours, can create a NAP particular geographical boundaries or have expertise in this type of planning. Why create a NAP? Creating a NAPwill help residents connect and work together to shape the future of a neighbourhood. Residents who contribute to the creation of a plan may experience the following benefits: Increased knowledge of their neighbourhood Increased opportunities to connect and get to know their neighbours Increased sense of belonging, including a sense of neighbourhood identity/pride Increased opportunities for residents to be involved and engaged Increased ability to create positive change by addressing neighbourhood issues Stronger neighbourhood leadership How do residents create a NAP? The creation of a NAP is not a step-by-step process, and it does not require a one- size-fits-all approach. The process currently being piloted by the City has been designed to be as flexible as possible. Throughout the creation of a NAP, continuous engagement of residents is required to provide input, review, revise, monitor, and adjust the plan. Throughout each step of the process, residents are encouraged to: Reach out to as many members of their neighbourhood as possible. Involve everyone by making meetings and events accessibleand inclusive Communicate clearly with the broader neighbourhood, using a variety of methods, to reach diverse neighbourhood members. Recruit new members for the Neighbourhood Action Teamto make the team representative of the neighbourhood. 9 - 2 REPORT: The Victoria Park Neighbourhood Association (VPNA) is the first resident-led group to create a NAP using the process, guide and toolkit created by the Neighbourhood Strategy project team. The following outlines the process they undertook to create their plan: 1.Identified assets in their neighbourhood such as it being walkable and rideable, through the Iron Horse Trail, being close to Downtown Kitchener, to transit, and restaurants. Also features a beautiful park, which has mature trees, wildlife, water, gardens, gazebo,and a pavilion, brings in families,festivals(Multicultural Festival), andprovidesopportunities for avarietyof uses.An additional asset is the rich historyof the neighbourhood that boasts of the Schneider Haus Museum and Gallery, and well-known local historians. Italso offers several social services through organizations like OneRoof, Reception House, and older adultand child friendly spaces. 2.Crafted a vision statement for their neighbourhood that reflectsthose assets:The VPN is an inviting community that connects people through history,culture, and nature 3.Organised assets into themes and mapped out corresponding actions they would like to pursue, as identified in the table below: Asset Categories*Actionsto Enhance Assets Resident-led traffic calming through a painted Walkable / Connected crosswalk on West Aveto provide safer access Food forest enhancement, including partnering Park/Nature with City on urban forestry initiative History Story boards, neighbourhoodprofilebooklet Seating and benches, community art, wall Social/Cultural mural on entry wall to trail (Henry Sturm Greenway),community information boards *As these projects are further explored, the resident group will actively work with City staff to ensure compliance with applicable City policies and regulations, including for example the Victoria Park Area Heritage Conservation District Plan. 4.Informed, consulted and collaborated with their neighbours throughout the development of the action plan by: a. social media, b. face-to-face conversations, c. newsletters/flyers to 1,085 households, d. mail outs and visits to partners, businesses, and organizations in the area 9 - 3 e.a street party to further engage the community f.providing opportunities to vote on priorities online, in person, and drop off at the community centre (ballots were hand-delivered to 1,085 households) g.voting ballots and story boards displayed pictures to facilitate understanding, making it as accessible and inclusive as possible (across ages, and abilities) h.The NAP team has document for current residents and newcomers to access, and take pride in knowing their n belonging. 5.Applied for City of Kitchener grants like the Placemaking Challenge grant, and the Neighbourhood Matching Funds grant. 6.Established timelines and work plan for Neighbourhood Action Plan implementation. 7.Implementation of action, apainted crosswalk, is anticipated for spring / summer 2018, pending grant approval and funding. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Strategic Priority: Safe & Thriving Neighbourhoods Strategy: 3.1 Give citizens the tools and opportunities to play an active leadership role in creating great neighbourhoods and fostering a stronger sense of community belonging. Strategic Action: #NB1 Neighbourhood Strategy FINANCIAL IMPLICATIONS: Funding for the creation of Neighbourhood Action Plans such as this one, is built into the Neighbourhood Development reserve created by City Council in early 2017. This particular plan cost approximately $1,000 to help to fund some minimal hospitality for the planning team volunteers and to run the street party that was a main mechanism of engaging the community and gathering input into the plan from neighbours. Opportunities to apply for municipal funding to implement priorities identified in a NAP include the Neighbourhood Matching Grant and Placemaking Challenge Grant. COMMUNITY ENGAGEMENT: The resident group undertook a robust community engagement process that included: INFORM Regular posts on social media 9 - 4 Facebook, website 1,085 newsletters to households within VPNA boundaries Face to face conversations with neighbours Pictures of priorities posted / delivered (1085) to facilitate understanding for all Story boards Mailout/visits/ invitations to partners, businesses, schools, and organizations CONSULT Asset-mapping data collected at neighbourhood events, and through NAP team discussions Ballots to vote on priority actions (with pictures): Delivered to 1,085 households Posted on social media Could vote online, return ballot to community centre, or bring to street party Community-engagement street party at Henry Sturm Greenway, along Iron Horse Trail, featured story boards, pictures , and activities that encouraged input through conversation, drawing, voting, making it inclusive and accessible COLLABORATE Reached out to partners (listed below) to invite collaboration by providing input into the process, providing volunteers, in kind donations or monetary donations (to help with obtaining amatching funds grant), or running a booth at the street party: o Schneider Haus o City Café o OneROOF o Reception House o Downtown Community Centre o REEP o Victoria Park Working Group o Harold Russell (long time VP resident and historian) o rych mills (local historian) o David/Schneider group/ Brock group o Carmichael School o Benjamin's Tree Farm o Sobeys, FourAll Ice Cream ENTRUST Entrust the Victoria Park NAP team to take the lead, with continued City-staff support throughout to navigate processes and facilitate access to resources (toolkits, grants, implementation process). 9 - 5 PREVIOUS CONSIDERATION OF THIS MATTER: CSD-17-008Neighbourhood Strategy and Implementation Plan approved by City Council on February 13, 2017. CONCLUSION: (OPTIONAL HEADING) The process of creating a Neighbourhood Action Plan is a positive and fruitful one. Key learnings of the benefits of the Neighbourhood Action Plan: It focusses the work and aspirations of the resident group Captures the assets of the neighbourhood Encourages intentional, ongoing community engagement Provides a blueprint for future members,creating a positive base to work from Facilitates more seamless succession planning; as new members come on they have a point of reference, and a fluid document to adapt as needed, and move forward with. Results in concrete actions, creating a sense of accomplishment .Thus, encourages a more sustainable outlook by keeping the momentum going. Strengthens the characteristics we all aspire toward in neighbourhoods: connectedness, leadership, safety, diversity, greater engagement, and inclusivity. The Victoria Park Neighbourhood Association has embraced this process and continues to excel at creating a safe, thriving and vibrant neighbourhood. ACKNOWLEDGED BY: MICHAEL MAY, DCAO 9 - 6 REPORTS TO BE CONSIDERED BY COUNCIL FEBRUARY 26, 2018 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – FEBRUARY 5, 2018 1. That the 2018-2022 Accessibility Plan, as outlined in Community Services Department report CSD-18-018, be approved as the Corporation of the City of Kitchener’s Accessibility Plan. 2. That for the fiscal year 2018, donations received by the City of Kitchener on behalf of City- related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, as outlined in Finance and Corporate Services Department report FCS-18-007, be redistributed to those organizations as intended by the donor. 3. That an extension of the purchase order be issued to Clevest Solutions Inc. for the mobile workforce management system in the amount of $221,055., plus H.S.T. of $28,737.15, for a total of $249,792.15, as outlined in Infrastructure Services Department report INS-18-004. 4. That staff be directed to begin work on the proposed opportunities for Digital Kitchener in 2018, as outlined in Finance and Corporate Services Department report FCS-18-009. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – FEBRUARY 5, 2018 1. That parking be prohibited at any time at specific locations along Fallowfield Drive including: • West side of Fallowfield Drive from Britton Place to Brisbane; • Both sides of Fallowfield Drive from Brisbane Drive to a point approximately 80 metres south thereof; • East side of Fallowfield Drive from a point approximately 396 metres south of Block Line Road to approximately 28 metres south thereof; • East side of Fallowfield Drive from a point approximately 515 metres south of Block Line Road to approximately 26 metres south thereof; and further, That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services Department report INS-18-002. 2. That Sumaira Tazeen Shiekh be appointed as the 2018 City of Kitchener Artist in Residence as recommended by Public Art Working Group and Arts and Culture Advisory Committee; and further, That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with Sumaira Tazeen Shiekh, outlining the obligations of the Artist in Residence appointment, as outlined in Chief Administrator’s Office report CAO-18-002. 3. That the Community Energy Investment Strategy for Waterloo Region dated January 10, 2018, attached to Community Services Department report CSD-18-004 as Appendix ‘A’, be endorsed. 4. That Infrastructure Services Department report INS-18-001 be received for information regarding 1664 Huron Road heritage house and associated estimated costing; and further, That staff be directed to proceed with “Alternative 2 - Move Intact” of the heritage home for re- use at the South Kitchener District Park. 5. That traffic calming reviews be initiated in 2018, as outlined in Infrastructure Services Department report INS-18-003 for the following roadways: • Patricia Avenue - between Victoria Street South and Highland Road West; • Caryndale Drive - between Biehn Drive to the future extension of Robert Ferrie Drive; and, • Old Chicopee Drive - between Ottawa Street North and River Road East.