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HomeMy WebLinkAboutCouncil Agenda - 2018-03-19 COUNCIL AGENDA MONDAY, MARCH 19, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST 1. COMMENCEMENT – Singing of "O Canada". 2. MINUTES – Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held February 26, 2018 and special meetings held February 26 & March 5, 2018) – Councillor J. Gazzola. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE – NIL 5. PRESENTATIONS – a. Joan Fisk, CEO United Way Waterloo Region Communities – To share the future vision for the United Way. b. Dr. David Edwards, Hallman Director, University of Waterloo, School of Pharmacy – To th celebrate the 10 Anniversary of the opening of the University of Waterloo School of Pharmacy in the City of Kitchener. 6. DELEGATIONS – a. Donna Henri – Regarding Community Services Department report INS-18-011, listed as item 6 under the Community and Infrastructure Services Committee report dated March 5, 2018. b. Jeff Brown, Judy Stephens-Wells and Leyton Collins – Regarding the Compass Kitchener – 2017 Citizens Report Card, listed as item C.6 on the Committee of the Whole agenda. c. Michelle Palmer, Director of Supply Services – To answer any questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. 7. REPORTS OF COMMITTEES 8. UNFINISHED BUSINESS 9. NEW BUSINESS – a. Grand River Transit – Councillor K. Galloway-Sealock has given notice she will introduce the following motion for consideration this date: “WHERAS Grand River Transit (GRT) aims to provide fast, direct service between key destinations; and, WHEREAS Grand River Transit continues to expand their transit services and increase ridership and make their transit services accessible to a wider customer base; and, WHEREAS the Southern portion of the City of Kitchener has experienced significant residential growth with very limited to no connectivity to regional transit services; THEREFORE BE IT RESOLVED that the City of Kitchener urges the Region of Waterloo to expedite the expansion of Grand River Transit services into new subdivisions in the Southern portion of the City and explore the option of including Saturday and Sunday service into these new destinations.” *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, MARCH 19, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST 9. NEW BUSINESS – (CONT’D) b. Pedestrian-activated signalized crosswalk – Councillor S. Marsh has given notice she will introduce the following motion for consideration this date: “WHEREAS the City of Kitchener supports and encourages the planning, design and development of a walking environment in public and private spaces that meets the travel needs of pedestrians; and, WHEREAS the City of Kitchener Pedestrian Charter commits to provide and maintain infrastructure that gives pedestrians safe and convenient passages while walking along and crossing streets; THEREFORE BE IT RESOLVED staff be directed to bring forward a report to the May 28, 2018 Community and Infrastructure Services Committee on the feasibility of a pedestrian-activated signalized crosswalk at the intersection of King Street East and Cameron Street.” c. Regional Council Update – Mayor B. Vrbanovic. 10. QUESTIONS AND ANSWERS 11. BY-LAWS --- 1ST READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas of jurisdiction) b. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (Amends the Uniform Traffic By-law) c. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (Amends By-law 2008-117 to add or delete areas of jurisdiction) d. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of jurisdiction) e. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with respect to Appointment of Staff. (Amends Schedule ‘F”) f. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. (Amends Schedule ‘A’ to amend or delete the name of a Municipal Enforcement Office) g. Being a by-law to amend Chapter 501 of The City of Kitchener Municipal Code with respect to Business Licence Fees. (Amends Schedule “A”) h. Being a by-law to repeal various by-laws, provisions of by-laws, and the contents of various chapters of The City of Kitchener Municipal Code. i. Being a by-law to allow the City to enter into a heritage easement and covenant agreement with the owner of the lands described as Plan 378, Part Lot 553 and currently municipally addressed as 120 Victoria Street South, in regard to the conservation of the former Huck Glove factory building. j. Being a by-law to provide for the establishing and laying out of part of Blair Creek Drive, Doon South Drive and Watermill Street as public highway in the City of Kitchener. (Conveys 0.3m reserves pursuant to conditions of subdivision agreement) COUNCIL AGENDA MONDAY, MARCH 19, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 3 - 200 KING STREET WEST 11. BY-LAWS --- 1ST READING – (CONT’D) k. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE – Chair, Councillor J. Gazzola. 13. REPORT OF THE COMMITTEE OF THE WHOLE 14. BY-LAWS --- 3RD READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. b. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. c. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. d. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. e. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with respect to Appointment of Staff. f. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code regarding By-law Enforcement. g. Being a by-law to amend Chapter 501 of The City of Kitchener Municipal Code with respect to Business Licence Fees. h. Being a by-law to repeal various by-laws, provisions of by-laws, and the contents of various chapters of The City of Kitchener Municipal Code. i. Being a by-law to allow the City to enter into a heritage easement and covenant agreement with the owner of the lands described as Plan 378, Part Lot 553 and currently municipally addressed as 120 Victoria Street South, in regard to the conservation of the former Huck Glove factory building. j. Being a by-law to provide for the establishing and laying out of part of Blair Creek Drive, Doon South Drive and Watermill Street as public highway in the City of Kitchener. k To confirm all actions and proceedings of the Council. COMMITTEE OF THE WHOLE AGENDA MONDAY, MARCH 19, 2018 CHAIR – COUNCILLOR J. GAZZOLA ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment. B. ADMINISTRATIVE REPORTS 1.Tenders Attached are reports from M. Palmer, Director of Supply Services, recommending: i. FCS-18-023 – T18-014 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work That Tender T18-014 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work, be awarded to Ekum-Sekum Incorporated o/a Brantco Construction, Cambridge, Ontario, at their tendered price of $4,600,000., including contingencies of $250,000., plus H.S.T. of $598,000., for a total of $5,198,000. ii. FCS-18-024 – T18-001 Iron Horse Trail Central Section Improvements That Tender T18-001 Iron Horse Trail Central Section Improvements, be awarded to Ekum-Sekum Incorporated o/a Brantco Construction, Cambridge, Ontario, at their adjusted tender price of $1,336,335.00 plus provisional items of $183,380.00 and H.S.T. of $197,562.95, for a total of $1,717,277.95. 2.FCS-18-025 – Dangerous Dog Designation Appeal – Alderton and Knapp Attached is Finance and Corporate Services Department report FCS-18-025 (J. Rodrigues), dated March 8, 2018. That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Ms. Chelsey Alderton and Mr. Ryan Knapp, wherein the Committee substitutes the Dangerous Dog Designation applied to their dog ‘Remy’ by the Animal Welfare Agency South Central Ontario and assigns the Designation of Potentially Dangerous along with conditions for keeping of said dog, be ratified and confirmed. 3.INS-18-020 – Grand River Access Point Improvement Project – Authorization to Execute a Memo of Understanding and Related Agreements Attached is Infrastructure Services Department report INS-18-020 (D. McGoldrick), dated March 12, 2018. That the General Manager, Infrastructure Services be authorized to execute, on behalf of the Corporation of the City of Kitchener a Memo of Understanding and related agreements with the Regional Tourism Organization 4 - a branch of the Ministry of Tourism Culture and Sport - with said agreement to be satisfactory to the City Solicitor. 4.FCS-18-026 – Encroachment Agreement – Business Canopy for LCBO over Sidewalk – 334-356 King Street West Attached is Finance and Corporate Services Department report FCS-18-026 (E. Mogck), dated March 13, 2018. That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner and any mortgagee(s) of the property municipally known as 334-356 King 2 COMMITTEE OF THE WHOLE MARCH 19, 2018 B. ADMINISTRATIVE REPORTS (CONT’D) Street West to permit a business canopy and light fixtures that will project over the City’s sidewalk. 5.FCS-18-027 – Encroachment Agreement – Canopy and Awnings over Sidewalk – 276 King Street West Attached is Finance and Corporate Services Department report FCS-18-027 (E. Mogck), dated March 14, 2018. That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner and any mortgagee(s) of the property municipally known as 276 King Street West to permit a canopy and awnings that will project over the City’s sidewalk. C. FOR INFORMATION 6.CAO-18-006 – Compass Kitchener – 2017 Citizen Report Card Attached is Chief Administrator’s Office report CAO-18-006 (L. Majcher), dated March 7, 2018. 7.FCS-18-019 – 2017 Statement of Remuneration and Expenses Attached is Finance and Corporate Services Department report FCS-18-019 (J. Evans), dated March 5, 2018. Rise and Report REPORT TO: Committee of the Whole DATE OF MEETING: 2018-03-19 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer,519-741-2200 ext. 7217 WARD(S) INVOLVED: All DATE OF REPORT: 2018-03-08 REPORT NO.: FCS-18-023 SUBJECT: T18-014 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work ___________________________________________________________________________ RECOMMENDATION: ThatTender T18-014 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work, be awarded to Ekum-Sekum Incorporated o/a Brantco Construction, Cambridge, Ontario, at their tendered price of $4,600,000., including contingencies of $250,000., plus H.S.T. of $598,000., for a total of $5,198,000. BACKGROUND: The works in this tender include road rehabilitation, road surface paving of streets which were fully reconstructed (under Accelerated Infrastructural Renewal Program (AIRP)) within the last two (2) years, laneway rehabilitation, and miscellaneous asphalt, and concrete type work funded by other departments. Please refer to Appendix Afor a complete list of projects to be completed under this tender. REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by twenty-one (21) interested parties and by the closing date of Thursday March 8, 2018,five (5) tenders had been received. The tenders were reviewed by R. Trussler,Engineering Construction Project Manager, W.Kinnaird, Engineering Construction Inspector and A. Buchholtz, Buyer who concur with the above recommendation. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.i - 1 The following tenders were received: Bid Price Ekum-Sekum Incorporated o/a Brantco Construction Cambridge ON $5,198,000.00* E & E Seegmiller Limited Kitchener ON $5,388,421.41 Steed and Evans Limited St. Jacobs ON $5,417,220.01 Coco Paving Inc. Petersburg ON $5,488,410.00 Capital Paving Inc. Guelph ON $6,211,148.01 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementationof these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital budget. The estimated surplus (E)will remain within the project to be used towards the 2019 road resurfacing program. 1.i - 2 Tender T18-014 Road Improvement, Road Surface Construction, Misc. Asphalt and Concrete Work The total budget for this project is $5,908,318.00 Estimated Cost for this Phase of Work Tender T18-014 costs, including HST5,198,000.00 less: HST rebate on tender(517,039.77) Net Cost Being Awarded4,680,960.23 A Costs Incurred to Date - Projected Costs: Staff Time218,106.20 Projected Costs: Geotechnical90,000.00 Total Estimated Cost for this Phase of Work$4,989,066.43 C Budget for this Phaseof Work WIP -Road Reconstruction -Sanitary Utility573,497.00 WIP -Road Reconstruction -Stormwater Utility286,748.00 WIP -Road Reconstruction -Water Utility386,487.00 Sanitary Utility 34,430.00 Stormwater Utility 88,697.00 Water Utility 83,335.00 Gas Utility 40,673.00 Federal Gas Tax3,878,653.00 Capital out of Current506,414.00 WIP Road Reconstruction General Account 29,384.00 Total Budget for this Work$5,908,318.00 B Estimated Surplus/(Deficit) for this Phase of Work (B -C)919,251.57 D Balance in account, net of encumbrances(510,614.41) Total Estimated Surplus/(Deficit) $408,637.16 E COMMUNITY ENGAGEMENT: INFORM advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 1.i - 3 Appendix A T18-014 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work Tender Street Listing 2018 Road Rehabilitation List A.Full Depth Milling + Asphalt Road Replacement STREETFROM_STREETTO_STREETWARD 1EASTWOOD DRPENROSE AVEDALEWOOD DR2 2GRAND RIVER MORRISON RDTINITAWA CRT2 BLVD 3OLD CARRIAGE PIONEER DRHOMER WATSON 4 DRBLVD 4PINEDALEDR WILKINS STWILLIAMSBURG 6 RD 5PIONEER DRDOON VILLAGE UPPER CANADA 4 RDDR 6RIVER RD E VICTORIA STMANCHESTER ST1 7ST. GEORGE STBENTON STQUEEN ST. S.9 8SUNSET PL UNION STEND10 9YELLOW BIRCH IRA NEEDLES DRIFTWOOD DR7 DRBLVD B.Pulverize and Overlay STREETFROM_STREETTO_STREETWARD 1HAHN PLHEARTH CRQUEENS BLVD8 2HEARTH CRES HAHN PLHAHN PL8 3RAYLENE DRHEARTH CRESEND8 4BUTLER LANEHIGHLAND RDHEARTH CRES8 5HURON RD TRUSSLER RDFISCHER 5 HALLMAN BLVD 6SPRINGDALE DRLANG CRESEND1 1.i - 4 C.Laneways Rehabilitation STREETFROM_STREETTO_STREETWARD 1LANEWAY 50162BETWEEN #38 END10 AND #46 AHRENS ST W 2LANEWAY 50034BETWEEN #82AND MARGARET AVE10 #84 AHRENS ST W D.Surface Asphalt STREETFROM_STREETTO_STREETWARD 1DELISLE AVEMOORE AVEDECAY ST10 2PELTZ AVEMOORE AVEWATERLOO ST10 3PALMER AVECOURTLAND AVE HURST AVE9 E 4KENNEDY AVE KENT AVEPALMER AVE9 5STAHL AVE DUKE ST WEND10 6WILHELM STDUKE STWEBER ST W10 7DONELY ST HOFFMAN STEND9 8KELVIN AVEDONELY STEND9 9MEINZINGER AVE BORDEN PKWYHOFFMAN ST9 10UNION ST LANCASTER ST WSERADA RD10 11MAPLE AVEUNION STARNOLD ST10 12SIEBERT AVE CLARK AVETRAYNOR AVE3 13DANE ST KING STBORDEN AVE N10 1.i - 5 14CRESCENT STDANE STONWARD AVE10 15DUCHESSAVE DUNBAR RDMARINA RD8 16MARINA RD BRANDON AVESOUTH END8 17ABERDEEN RDCLAREMONT AVEGLASGOW ST8 18WOODLAND AVERUSSELL STMILL ST9 19RUSSEL ST SPADINA RD ESTIRLING AVE S9 20BREITHAUPT STST. LEGER STLANCASTER ST10 21MAJOR ST WELLINGTON STBREITHAUPT ST10 22GLENDALE RD MERNER AVEMELROASE AVE10 23PANDORA AVEEAST AVEMELROSE AVE10 24VISTA CR LAKESIDE DRLAKESIDE DR8 25LAKESIDE DRVISTACRBLUERIDGE AVE8 27BRANT CRGLEN RDGLEN RD9 28ST. CLAIR AVE GLEN RD60 meters9 30GLEN RDHIGHLAND RD WPLEASANT AVE9 31DUMFRIES KRUG STSTIRLING AVE10 32FAIRFIELD AVE RIDGEWOOD AVEEDWIN ST10 33GUELPH ST ELLIS AVEMARGARET AVE10 34BRUNSWICK AVEGUELPH STBLUCHER ST10 1.i - 6 35WILHELM STAHRENS STMARGARET AVE10 36CHERRY ST WEST ENDSTRANGE ST9 E.Miscellaneous Asphalt / Concrete work STREETFROM_STREETTO_STREETWARD 1Random Utility TBDTBD Cuts / 5-Location 2Drainage TBDTBD Improvements 3Kiwanis Parking 1 Lot 4Laurentian Trail #1Laurentian RDWestmount Rd E6 5Laurentian Trail #2Westmount Rd EWilliamsburg Rd6 6Victoria Park Mill StQueen St9 Access Trail 5Breithaupt ParkUnion BlvdUnion Blvd10 F.Provisional Streets STREETFROM_STREETTO_STREETWARD 1CORAL PLEASANT WEST END9 CRESCENTAVENUE 2DOON VILLAGE BECHTEL DRIVEPIONEER DRIVE4 ROAD 3PLEASANT STIRLING AVENUEGLEN ROAD9 AVENUE 4STIRLING BRIDGE BRIDGE 9 AVENUE APPROACHE APPROACH COURTLAND TO COURTLAND TO MILLMILL 1.i - 7 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-03-19 SUBMITTED BY: Michelle Palmer, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: 2018-03-07 REPORT NO.: FCS-18-024 SUBJECT: T18-001 Iron Horse Trail Central Section Improvements ___________________________________________________________________________ RECOMMENDATION: That Tender T18-001 Iron Horse Trail Central Section Improvements, be awarded to Ekum-Sekum Incorporated o/a Brantco Construction, Cambridge, Ontario, at their adjusted tender price of $1,336,335.00 plus provisional items of $183,380.00 and H.S.T. of $197,562.95, for a total of $1,717,277.95. BACKGROUND: An Iron Horse Trail Improvement Strategy was completed by the City of Kitchener and approved by Council in November 2015. The Central Section of the Iron Horse Trail is approximately 1.0 km and is defined by the Iron Horse Trail from Victoria Street South to Queen Street South. Funding for the implementation of the Central Section was approved for 2016/17. Construction of the Central Section was deferred to 2018 due to bidding of the work in 2017 yielding no results. The Improvement Strategy focused on community input and the development of a vision for the trail corridor. The upcoming construction work will realize a variety of recommendations developed through the Improvement Strategy including trail widening, lighting, improved roadway crossings, stormwater management improvements, Henry Sturm Greenway parkette improvements, and Victoria Park parking lot and entrance improvements. A new trail connection to the upper area of Victoria Park Lake, and the extension of improvements from Victoria St. to Gage Ave. (additional 750 meters) are also included in the construction contract. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.ii - 1 The Region of Waterloo has committed $600,000 through the Public Transit Infrastructure Funding (PTIF) grant program to Iron Horse Trail to include lighting improvements from Victoria St. to Gage Ave. This funding commitment has been extended to March 31, 2019 to accommodate for the rescheduling of the work. The work will begin in the Spring of 2018 with scheduled completion in July 2018. REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by fifty-one (51) interested parties and by the closing date of Thursday February 8, 2018, five (5) tenders had been received. The tenders were reviewed by M. Parris, Landscape Architect, and A. Buchholtz, Buyer who concur with the above recommendation. The following tenders were received: Adjusted Bid Price Bid Price Ekum-Sekum Incorporated o/a Brantco Construction Cambridge ON $1,968,810.31 $1,717,277.95* Gateman-Milloy Inc. Kitchener ON $2,100,237.15 $1,906,704.42 Capital Paving Inc. Guelph ON $2,140,992.50 $1,954,034.55 Steed and Evans Limited St. Jacobs ON $2,217,559.71 $2,202,311.04 Bomar Landscaping Inc. Guelph ON $2,785,398.02 $2,884,891.13 Bid pricing was adjusted to exclude the removal and replacement of the existing pedestrian bridge (Iron Horse Trestle Bridge). This item was included as a separate section of the tender (Section 8.0) which enables the removal of the item from the scope of work due to budget constraints. The bridge replacement was not specifically identified in the original 2015 Iron Horse Trail Improvement Strategy and associated funding request. The bridge item will be deferred for future budget considerations. Pricing for improvements to the Victoria Park parking lot and Iron Horse Trail entrance were included in the contract as provisional items. The provisional items are recommended for award in order to achieve the mutually beneficial re-development for both park use and trail access. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. 1.ii - 2 FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated deficit (D) will be funded from the remaining Iron Horse Trail work included in the 2018/2019 budgets. T18-001 Iron Horse Trail Centre Section Improvements Estimated Cost for this Phase of Work Tender T18-001 costs, including HST $1,717,277.95 less: HST rebate (170,815.89) Net Cost Being Awarded 1,546,462.06 A Costs incurred to date 157,717.41 Projected Costs: Staff Time/Permitting/Signage 46,204.00 Total Estimated Cost for this Phase of Work $1,750,383.47C Budget for this Phase of Work Iron Horse Trail Central 750,000.00 Community Trail Development 185,000.00 Victoria Park General Provision 185,000.00 Region of Waterloo PTIF Contribution 600,000.00 Total Budget for this Phase of Work $1,720,000.00B Estimated Surplus/(Deficit) for this Phase of Work (B - C) (30,383.47)D Estimated Surplus/(Deficit) from previous phases - Total Estimated Surplus/(Deficit) ($30,383.47)E COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: INS-15-058 – Iron Horse Trail Improvement Strategy, November 2, 2015, Community and Infrastructure Services Committee ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 1.ii - 3 REPORT TO: Committee of the Whole DATE OF MEETING: March 19, 2018 SUBMITTED BY: Dog Designation Appeal Committee PREPARED BY: Jaclyn Rodrigues, Committee Administrator, 519-741-2200 x 7275 WARD(S) INVOLVED: All DATE OF REPORT: March 8, 2018 REPORT NO.: FCS-18-025 SUBJECT:Dangerous Dog Designation Appeal – Alderton and Knapp ___________________________________________________________________________ RECOMMENDATION: That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Ms. Chelsey Alderton and Mr. Ryan Knapp, wherein the Committee substitutes the Dangerous Dog Designation applied to their dog ‘Remy’ by the Animal Welfare Agency South Central Ontario and assigns the Designation of Potentially Dangerous along with conditions for keeping of said dog, be ratified and confirmed. BACKGROUND: On January 8, 2018 the Animal Welfare Agency South Central Ontario designated ‘Remy’, a dog owned by Ms. Chelsey Alderton and Mr. Ryan Knapp, as a Dangerous Dog. The designation was applied after determining that on December 3, 2017 ‘Remy’ did attack a person without provocation in contravention to City of Kitchener By-law 2014-142 (Being a by-law with respect to the designation of Potentially Dangerous, Dangerous, Prohibited and Restricted Dogs). On January 11, 2018, the Office of the City Clerk subsequently received correspondence from Ms. Chelsey Alderton appealing the Dangerous Dog Designation; and a Notice of Hearing was issued to the Respondent and Appellant (the Animal Welfare Agency South Central Ontario), advising on February 26, 2018 a hearing of the Dog Designation Appeal Committee would be held to consider the matter. REPORT: The Dog Designation Appeal Committee established by the Council of the Corporation of the City of Kitchener pursuant to City of Kitchener Municipal By-law 2014-142 and the *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2 - 1 Statutory Powers Procedure Act R.S.O. 1990 Chapter S.22, sat on February 26, 2018 to consider an appeal filed with the City by Ms. Chelsey Alderton and Mr. Ryan Knapp. On that date, the Dog Designation Appeal Committee considered the evidence related to an incident resulting in the Dangerous Dog Designation applied to ‘Remy’. Having considered the testimony presented on behalf of the Respondent by Daniel Hahn, Animal Protection Officer for the Animal Welfare Agency South Central Ontario; as well as the testimony and evidence presented by Ms. Chelsey Alderton and Mr. Ryan Knapp, Appellant; the Committee hereby substitutes the designation of Dangerous Dog applied to ‘Remy’, and assigns to ‘Remy’ a designation of Potentially Dangerous; and, pursuant to By-law 2014-142 assigns the following for the keeping of said Potentially Dangerous Dog: (a)The owner shall ensure that all conditions pertaining to the dog when it is off the property of the owner including any leashing requirements are complied with in any City Off-Leash Park unless specified otherwise in the designation; (b)The owner shall ensure that the animal services provider is provided with the new address and telephone number of the owner within two working days of moving the designated dog; (c)The owner shall provide the animal services provider with the name, address and telephone number of the new owner within two working days of selling or giving away the designated dog; (d)The owner shall advise the animal services provider within two working days of the death of the designated dog; (e)The owner shall advise the animal services provider forthwith if the designated dog runs at large or has bitten or attacked any person or animal; (f)The owner shall provide a copy of this designation to any person who keeps or harbours the designated dog; (g)The owner shall provide a copy of this designation to any veterinarian treating the designated dog and within the veterinarian’s premises shall be exempt from the requirements of this designation to the extent necessary to secure veterinary treatment for the dog at the discretion of the veterinarian; (h)The owner shall ensure that the designated dog has a current City dog licence; (i)The owner shall ensure that the designated dog wears a tag or tags provided by the animal services provider at all times and shall pay the reasonable cost for such tag or tags; (j)The owner shall ensure that the designated dog is kept, when it is on the lands and premises of the owner, confined: a.Within the dwelling; b.In an outdoor pen that is both secured and provides humane shelter to the satisfaction of the animal services provider; c.In an area with a secure and adequate fence to the satisfaction of the animal services provider however the animal services provider may refuse to approve any fenced area if, in the sole discretion of the animal services provider, a fenced area would provide 2 - 2 insufficient protection to members of the public including unsupervised children who may wander into the area; or d.When outside of the dwelling and approved pen or fenced area contemplated by subsections (b) and (c), under the effective control of a person of at least sixteen years of age and under leash, such leash not to exceed 1.8 metres (6 feet) in length and to be approved by the animal services provider; (k)The owner shall ensure that the designated dog is kept caged penned, in a locked room not accessible to children or through inadvertence, or under the control of an occupant of the dwelling who is at least 14 years of age when any person who does not habitually reside in the owner’s dwelling is present; (l)The owner shall ensure that the designated dog is kept under the effective control of a person of at least sixteen years of age and under leash, such leash not to exceed 1.8 metres (6 feet) in length and to be approved by the animal services provider, at all times when the designated dog is off the owner’s property and not caged or otherwise penned or confined to the satisfaction of the animal services provider; (m) The owner shall complete any required assessments/training deemed necessary by the animal services provider, and if requested by the animal services provider the owner shall within 30 days of that request, have the designated dog sterilized and shall provide proof satisfactory to the animal services provider that such procedure has been performed. (n)The owner shall ensure that the warning sign or signs provided by the animal services provider are displayed at the entrance to the owner’s dwelling which a person would normally approach and at any other place on the property as directed by the animal services provider. The warning sign or signs shall be displayed until after the required assessments/training deemed necessary by the animal services provider has been complete, at which time the animal services provider will advise on whether the warning sign(s) are still required. The sign(s) shall be posted in such a manner that it/they cannot be easily removed by passersby and the sign posted at the entrance which a person would normally approach must be clearly visible to a person approaching the entrance, or, when in a multiple unit dwelling, the owner will provide the name of the property owner to request that person to post a sign or signs. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: There are no financial implications associated with this report. COMMUNITY ENGAGEMENT: INFORM - All those in attendance at the February 26, 2018 Hearing were advised of the Committee’s decision and that it would be considered at the March 19, 2018 Council meeting. In addition, a Notice of Decision was sent to the Appellant and the 2 - 3 Respondents via registered mail on March 2, 2018; thereby, further notifying both parties of when the Committee’s decision would be considered by Council and the process for registering as a delegation. ACKNOWLEDGED BY: Lesley MacDonald, Acting DCAO, FCS Department 2 - 4 REPORT TO: Council & Committee of the Whole DATE OF MEETING: March 19, 2018 SUBMITTED BY: Denise McGoldrick, Director Operations, Environmental Services (519-741-2600 x 4657) PREPARED BY: Mark Parris, Landscape Architect, 519-741-2600 x4397 WARD(S) INVOLVED: 1, 2 DATE OF REPORT: March 12, 2018 REPORT NO.: INS-18-020 SUBJECT:Grand River Access Point Improvement Project – Authorization to Execute a Memo of Understanding and Related Agreements ___________________________________________________________________ RECOMMENDATION: That the General Manager, Infrastructure Services be authorized to execute, on behalf of the Corporation of the City of Kitchener a Memo of Understanding and related agreements with the Regional Tourism Organization 4 - a branch of the Ministry of Tourism Culture and Sport - with said agreement to be satisfactory to the City Solicitor. BACKGROUND: In 2014, the Regional Tourism Organization 4 (RTO) created the Grand River Access Point Standards Manual intended to be an on-going, multi-million dollar re-investment to develop signage, facilities and access points to improve the market readiness of the Grand River. The Manual initiated public engagement, private interest groups and individuals under a stewardship asset management model to continue the redevelopment of Grand River access points. Various organizations such as the Grand River Conservation Authority (GRCA), Ministry of Natural Resources (MNR), and Department of Fisheries and Oceans (DFO) have also contributed to the on-going project. In 2016/17, the RTO completed the first significant infrastructure improvement west of Elora/Fergus, at a location known as Wilson’s Flats. The RTO partnered with the local community groups, contractors GRCA, MNR and DFO to create the demonstration Grand River Access site. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3 - 1 REPORT: The RTO have partnered with the Stanley Park Optimist Club of Kitchener to improve two Grand River Access Points within the City of Kitchener. The locations selected are two existing Walter Bean Grand River Trail Access Points, with the following information: 2500 Shirley Dr. (Ward 1) - Stanley Park Optimist Natural Area, Stormwater Management Facility and Walter Bean Grand River Trail Access Point 650 Otterbein Rd. (Ward 2) – Walter Bean Grand River Trail Access Point The purpose of the Memo of Understanding is to establish the City of Kitchener’s role to review and approve all relevant information involved in the redevelopment of both City locations. The role will allow city staff to ensure the balance of Grand River Access and Walter Bean Grand River trail use, mitigate potential conflicts with existing site use, and confirm maintenance / life-cycling requirements once complete. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The City of Kitchener is not committed to financial contributions for the capital costs of access re-development at this time. Operations and maintenance considerations will be evaluated through the Grand River Access Point design process and any financial implications will be considered through the annual budget process for the City of Kitchener. COMMUNITY ENGAGEMENT: INFORM – A copy of this report will be posted to the City’s Council agenda webpage. ACKNOWLEDGED BY: Cynthia Fletcher, Interim Executive Director, Infrastructure Services 3 - 2 Appendix ‘A’ – Aerial Image of 2500 Shirley Dr. (Ward 1) 3 - 3 Appendix ‘B’ – Aerial Image of 650 Otterbein Rd. (Ward 2) 3 - 4 REPORT TO: Committee of the Whole DATE OF MEETING: March 19th, 2018 SUBMITTED BY: Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060 PREPARED BY: Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060 WARD(S) INVOLVED: 9 DATE OF REPORT: March 13, 2018 REPORT NO.: FCS-18-026 SUBJECT:Encroachment Agreement - business canopy for LCBO over sidewalk – 334-356 King Street West ___________________________________________________________________________ RECOMMENDATION: “That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner and any mortgagee(s) of the property municipally known as 334-356 King Street West to permit a business canopy and light fixtures that will project over the City’s sidewalk.” BACKGROUND: ABA Architects Inc. has applied for permission on behalf of the owner of 334-356 King Street West to install a canopy and light fixtures that will project over the City’s King Street West sidewalk. REPORT: The proposed canopy and light fixtrues will project approximately 914mm or 0.92 metres over the City’s King Street West sidewalk. In the downtown, there is a zero setback, meaning the location of the property line is at the foundation of the building. The business that will operate in the building at 334-356 King Street West is the LCBO. It is located in between the cross streets of Francis Street and Water Street. The City maintains the King Street sidewalk all year-round with sidewalk sweepers and snow removal vehicles. These vehicles require a minimum clearance under the proposed canopy of 9 feet or 2.74 meters. The sign will be 3.267 metres above the sidewalk, satisfying the minimum requirements by Operations. The attached drawings have been circulated for staff comments. There are no concerns through the circulation process. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 4 - 1 EGIC PLAN: ALIGNMENT WITH CITY OF KITCHENER STRAT The recommendation outlined in this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: All fees associated with encroachments will be paid by the ABA Architects Inc. on behalf of their client. The Application fee of $280.00 has been paid. Processing fee of $235 will become payable after Council approval. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the Standing Committee. ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 4 - 2 N T E E R T TS SR ET EA W DATEDATE W T E E 2018.02.152017.11.02 R T YYYY.MM.DDYYYY.MM.DD S E K U D SUBJECT SITE E N A L L L DRAWING NUMBER T ES BE W T E E R N.T.S. T S KITCHENER, ONKITCHENER, ON LIMITED G N I K 195 KING ST W, SUITE 301 TEXT FOR PAM T S E N T ISSUED FOR TENDER LCBO ON KING E E RW T REVISIONS S SE I C ISSUED TO CITY FOR REVIEW NN SITE PLAN APPLICATION A R FA 610x914 2619850 ONTARIO L 2016-127 AS NOTED S L ISSUED FOR CONSTRUCTIONYYYY.MM.DD 334 KING STREET WEST (FORMERLY 334-356), L A N BUILDING PERMIT APPLICATION2018.02.08 S H T E E R T S 01 S I THIS DRAWING IS AN INSTRUMENT OF SERVICE & ISTHE PROPERTY OF ABA ARCHITECTS INC. & CANNOTTHE CONTRACTOR MUST VERIFY ALL DIMENSIONSARCHITECT, BEFORE PROCEEDING WITH THE WORK.C CHRONOLOGY BE MODIFIED AND/OR REPRODUCED WITHOUT THEPERMISSION OF ABA ARCHITECTS INC.ON SITE AND REPORT ANY DISCREPANCIES TO THEDRAWINGS ARE NOT TO BE SCALED. N A R KEY PLAN No.F CLIENTSCALESHEET SIZE PROJECT NAMEDRAWING TITLE ENCROACHMENT PLAN PROJECT NUMBER 135' - 8"122' - 8"100' - 0" ENCROACHMENT CHANNEL LETTERS PROPOSED CANOPY PROPOSED SIGNAGE ENCROACHMENT TOP OF CONC.TOP OF CONC. U/S ROOF DECK PROPOSED CORNICESECOND FLOOR GROUND FLOOR 182939626909 3812851226135404003267 267 914 PROPERTY LINE711 500 1 800 2 3 201 OPEN OFFICE 100 RETAIL SPACE ENCROACHMENTENCROACHMENT LIGHT FIXTURE ENCROACHMENT PROPOSED CANOPY PROPOSED CORNICE L 1986 ENCROACHMENT AND LIGHT FIXTURE ENCROACHMENT PROPOSED CANOPY PROPOSED CORNICE 4267 8269 K J H 711 2016 4 A5.1 297 G F PROPERTY LINE E PORP YTRE ENIL 43.565m D 30.109 m C 30.175 m 10679 E X TI / E N T R A N C E B E X I T 1986 A2 4267 RETAIL ENTRANCE A1 711 PROPERTY LINE 2016 297 FFE: 332.42 TO REMAIN EXISTING BUILDING 02 EXTENTS NOT SHOWN EP-1 GFA: 1,171.4 sq.m. (12,609.3 sq.ft.) KING ST. W PROPERTY LINE PROPOSED 2 STOREY RETAIL/OFFICE BUILDING 11148 LOADING DOCK 135' - 8"TOP OF CONC.122' - 8"TOP OF CONC.100' - 0" U/S ROOF DECKSECOND FLOORGROUND FLOOR EXIT P EPOR NIL YTR E 43.571m FILE LOCATION: Z:\\2016\\2016-127 King St. W. LCBO\\2.0 Site Planning\\2016-127 EA-1 Encroachment Plan.dwg LAST SAVED BY: JessicaM DATE: February 15, 2018 4 - 3 REPORT TO: Committee of the Whole DATE OF MEETING: March 19th, 2018 SUBMITTED BY: Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060 PREPARED BY: Erin Mogck, Associate City Solicitor 519-741- 2200 ext. 7060 WARD(S) INVOLVED: 9 DATE OF REPORT: March 14, 2018 REPORT NO.: FCS-18-027 SUBJECT:Encroachment Agreement - canopy and awnings over sidewalk – 276 King Street West ___________________________________________________________________________ RECOMMENDATION: “That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner and any mortgagee(s) of the property municipally known as 276 King Street West to permit a canopy and awnings that will project over the City’s sidewalk.” BACKGROUND: Perimeter Development Corporation (Perimeter) has applied for permission to install a canopy attached to the building known as Eaton Lofts that will project over the City’s King Street West and Water Street North sidewalk. In addition, Perimeter would like to install awnings attached to the building of Eaton Lofts and projecting over Water Street North. REPORT: The proposed canopy is a curved canopy that will wrap around the corner of the building at the intersection of King Street West and Water Street North. This canopy will project different lengths at different points because it is a curved structure. The canopy will at minimum project 2 feet or 0.61 metres to a maximum of 6 feet or 1.82 metres from the building’s façade over to King Street West. Similarly, as the canopy wraps around the corner, it will project 1 foot 6 inches or 0.46 metres at minimum and 6 feet or 1.82 metres at maximum over the Water Street North sidewalk. Several awnings will be approximately 3 feet or 0.9 metres encroaching over Water Street West. The attached drawings were circulated for staff comments through the circulation process. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 5 - 1 Since the City maintains the King Street West sidewalk and the Water Street North sidewalk all year-round with sidewalk sweepers and snow removal vehicles, the canopy and awnings will be above the required minimum clearance of 9 feet or 2.74 meters above the sidewalk. There will be businesses that will operate in lower levels of the Eaton Lofts when tenants lease the available units. If signage is added to the encroaching canopy and awnings, then Committee of Adjustment approval for third-party signage may be required. Furthermore, the wrap-around canopy must also stay clear of the existing traffic signal pole. Conditions in the agreement will address these concerns. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation outlined in this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: All fees associated with encroachments will be paid by Perimeter. The Application fee of $280.00 has been paid. Processing fee of $235 will become payable after Council approval. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the Standing Committee. ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 5 - 2 JAN 2018 Date : A2-CPY THE PROPERTY OF ISSUED AS NOTED Scale :Drawing Number : JC CD 15048 AGREEMENT CANOPY ENCROACHMENT ELEVATIONS 276 King Street West - Ground Floor Renovation Kitchener, OntarioPerimeter Development Corporation 119 King Street West, Suite 220Kitchener, ON N2G 1A7 ALL MEASUREMENTS MUST BE CHECKED ON THE JOB BYDRAWINGS AND SPECIFICATIONS ARE REV.DATETHE ARCHITECT AND MUST BE RETURNED UPON REQUEST THE CONTRACTOR. DRAWINGS MUST NOT BE SCALED. ALL Title :Drawn :Project Number :Drawing Stage: 1 A3-CPY 2 A3-CPY 4 A3-CPY 3 A3-CPY SCALE -SCALE -SCALE - 22" x 34" 5 - 3 JAN 2018 Date : A3-CPY THE PROPERTY OF ISSUED AS NOTED Scale :Drawing Number : JC CD 15048 AGREEMENT SECTIONSCANOPY ENCROACHMENT 276 King Street West - Ground Floor Renovation Kitchener, OntarioPerimeter Development Corporation 119 King Street West, Suite 220Kitchener, ON N2G 1A7 ALL MEASUREMENTS MUST BE CHECKED ON THE JOB BYDRAWINGS AND SPECIFICATIONS ARE REV.DATETHE ARCHITECT AND MUST BE RETURNED UPON REQUEST THE CONTRACTOR. DRAWINGS MUST NOT BE SCALED. ALL Title :Drawn :Project Number :Drawing Stage: SCALE -SCALE - S I G N SCALE -SCALE - 22" x 34" 5 - 4 5 - 5 REPORT TO:Council DATE OF MEETING: March 19, 2018 SUBMITTED BY: Laurie Majcher, Manager Strategy & Business Planning, 519-741-2200 ext.7817 PREPARED BY: Laurie Majcher, Manager Strategy & Business Planning, 519-741-2200 ext.7817 WARD (S) INVOLVED: All DATE OF REPORT: March 7, 2018 REPORT NO.: CAO – 18 – 006 SUBJECT:Compass Kitchener - 2017 Citizen Report Card __________________________________________________________________________________________ RECOMMENDATION:For Discussion BACKGROUND: The City of Kitchener actively involves citizens in the process of setting the future direction of the city and guiding progress on those plans. The first citizen report card was implemented in 2008, as a way of tracking progress towards the long-term vision for the city: "Together, we will build and innovative, caring and vibrant Kitchener." Told from the citizen perspective, the annual report card identifies signs of positive progress over the course of the year, and highlights areas that citizens feel require attention to keep them on track to deliver expected results. The evaluation process is a valuable opportunity to gain insights, spark dialogue, and to benchmark the City of Kitchener's progress toward strengthening the quality of life in the community. The evaluation of the city's progress is not intended to be exhaustive or complete, but it does ensure that the voice of community is included and taken into account as the city moves forward with plans for the future. Compass Kitchener, a citizen committee appointed by Council, is responsible for leading a public process to determine community concerns, identify priorities for action and monitor progress towards achieving the community vision. The responsibilities of the committee include: 1) developing performance measures reflective of the community’s goals and monitoring the City’s performance against goals as included in the Strategic Plan for the City of Kitchener and 2) reporting on performance to Council and the community on an annual (Report Card) and term-by-term basis. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6 - 1 REPORT: In August of 2015, Council approved Kitchener’s Strategic Plan 2015-2018 to establish goals for the next four years and guide the work of the organization to make Kitchener a more innovative, caring and vibrant community. The 2017 Citizen Report Card, prepared by Compass Kitchener, represents an evaluation of the progress made by the City at the end of the third year of this four-year plan. Compass Kitchener began working on the evaluation framework for the Citizen Report Card in June of 2017. Building on the strengths and lessons learned from previous report card processes, the committee has adopted a review process and evaluation framework based on the following three components: Step 1: Monthly Status Updates on Strategic Actions Feedback on the process used for the 2015 Citizen Report Card indicated that members of Compass Kitchener were overwhelmed by the vast amount of information that needed to be reviewed and evaluated to provide informed comments on the city’s progress from year-to- year. Given the limited time available for committee discussion, it was decided that Staff would give a brief 20 min presentation to Compass Kitchener on a monthly basis on major accomplishments and progress on business plan projects throughout the year, starting in January 2017. Step 2: Gather Input from All Advisory Committees As representatives of the general community, Compass Kitchener felt that it was important to reach out to more people for input to the evaluation process to incorporate a wider variety of citizen perspectives than was possible with just the 12 member committee. On October 24, 2017, Compass Kitchener hosted the annual All Committees Meeting for all members of the City’s 14 citizen committees. The meeting was dedicated to discussion groups on the City’s progress in each of the five strategic priority areas included in the strategic plan. Twenty five citizens participated in the conversations, including representatives from all of the City’s advisory committees. The vast majority of participants in these discussions felt that the City was on the right track to make Kitchener a more innovative, caring and vibrant community. Results from this meeting included the identifications of the city’s current strengths and areas for improvement and a number of ideas for future work in each area. Step 3: Review and Evaluation of the City’s Progress The evaluation process started in October 2017 and continued into February 2018, with seven separate meetings focussed primarily on the Report Card evaluation during this time. For each of the five strategic priorities included in the Strategic Plan, city staff provided each member of Compass Kitchener with a summary of the related community priorities, a summary of the input from the all committees meeting, a summary of all business plan projects completed since the last Citizen Report Card, a status updates for all active projects on the 2017 Business Plan, and a summary of notable achievements based on the monthly status updates as the basis for the evaluation process. Committee members reviewed the documentation provided and identified 2-3 strengths/accomplishmentsand 1-2 areas that need attention/improvement for each of the five strategic priorities.The results of the review were discussed by the full committee and grades were assigned based on that evaluation. 6 - 2 The evaluation scale that was used to grade the City’s progress in each of the five strategic priority areas is as follows: GradeDescription The City is making better than expected progress in all areas The City has a strong foundation for success and there is momentum around A positive actions. Projects and plans are expected to be very effective in creating outcomes that address citizen expectations. There are no major concerns or lingering issues that could undermine the City’s progress in key areas. “Wow!! I’m excited about the future of this city!” The City is making good progress in most areas The city has a clear plan for the future to address citizen expectations in an B effective way. Projects and plans are in place and moving forward that will have a positive impact on the community. Success may not be guaranteed because some difficult issues still need to be figured out but the City is moving in the right direction. “I’m pleased with what’s going on and look forward to seeing the results.” The City is making some progress but outcomes are uncertain The City is headed in the right direction but has a long way to go to meet C citizen expectations. The path is not clear and key decisions still need to be made to guide future work in this area. Projects and plans will address some things, but big issues and concerns remain that could undermine positive outcomes for the community. “I see some good things happening but I’m not sure it’s going to be enough.” The City is making little to no progress The City appears to be struggling to understand the issues. Commitments to D projects and plans fall significantly short of what would be required to meet citizen expectations. A lot of work still needs to be done to determine the future direction of the City in this area. “I’m not confident that we will see any results in this area anytime soon.” The 2017 Citizen Report Card is an evaluation of the City’s progress at the end of the third year of a four year strategic plan. For those strategies still in the planning phase, the evaluation was based on the anticipated outcomes. Compass Kitchener will be presenting the results of the evaluation to City Council on Monday th March 19. The information collected for this evaluation builds on the baseline that was set for 2015 and will provide the foundation for the end-of-term evaluation in 2019. Notice of the 2017 Citizen Report Card will be published in the Kitchener Post and on the City of Kitchener th website on March 20. 6 - 3 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The cost to place the advertisement for the 2017 Citizen Report Card in the Kitchener Post is approximately $700 plus HST.This expense is funded through existing resources in the Compass Kitchener capital account. COMMUNITY ENGAGEMENT: ENTRUST – The members of Compass Kitchener are entrusted by Council to develop performance measures reflective of the community’s goals, monitor the City’s performance against those goals, and report to Council and the community on the results. ACKNOWLEDGED BY: Dan Chapman, CAO 6 - 4 REPORT TO:Committee of the Whole DATE OF MEETING: March 19, 2018 SUBMITTED BY: Joyce Evans, Director of Revenue and Deputy City Treasurer, (519)741-2200 extension 7895 PREPARED BY: Lisa Dueck, Supervisor of Accounting, (519) 741-2200 extension7659 WARD(S) INVOLVED: ALL DATE OF REPORT: March 5, 2018 REPORT NO.: FCS-18-019 SUBJECT:2017 Statement of Remuneration and Expenses ___________________________________________________________________________ RECOMMENDATION: For information BACKGROUND: Section 284(1) of the Municipal Act provides that the Treasurer of a Municipality shall, in each year on or before March 31, provide to the Council of the Municipality an itemized statement on remuneration and expenses paid in the previous year to: (a)each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council; (b)each member of council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c)each person, other than a member of council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. REPORT: The detailed Statement of Remuneration and Expenses for the year 2017 is attached to this report. The by-laws under which the remuneration or expenses were authorized to be paid are 2018-004 and 2015-145. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 1 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: N/A COMMUNITY ENGAGEMENT: INFORM -The 2017 Statement of Remuneration and Expenses report has been posted to the City’s website with the agenda in advance of the council / committee meeting and will be posted on the City of Kitchener’s Internet site. ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and Corporate Services 7 - 2 7 - 3 7 - 4 7 - 5 7 - 6 7 - 7 7 - 8 7 - 9 7 - 10 REPORTS TO BE CONSIDERED BY COUNCIL MARCH 19, 2018 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE – MARCH 5, 2018 1. That Homeniuk Rides Inc. be granted permission to operate a Midway at 100 The Boardwalk (Ira Needles Blvd), and 1400 Ottawa Street South (Sunrise Centre) for the dates and times attached to Finance and Corporate Services Department report FCS-18-012, as Appendix ‘A’. 2. That the Mayor and Clerk be authorized to sign a one-year funding agreement, subject to the satisfaction of the City Solicitor, with the Province of Ontario for the Summer Company Program that provides training, mentorship and grants for youth to start a business, as outlined in Chief Administrator’s Office report CAO-18-005; and further, That the Executive Director of Economic Development and the Manager of the Small Business Centre be authorized to execute agreements satisfactory to the City Solicitor with recipients of grants under the Summer Company Program. 3. That subsection 4.2.1 of Council Policy I-535 be amended to change the expiration date of the Façade Grant Program from December 31, 2017 to December 31, 2020; and further, That staff be directed to bring forward an amendment to the Downtown Community Improvement Plan to enable additional support for upper story façade lighting along Queen Street, as outlined in Chief Administrator’s Office report CAO-18-001. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – MARCH 5, 2018 1. That 2018 Community Grants Tier 2 in the amount of $179,134. attached to Community Services Department report CSD-18-021 as Appendix ‘A’, be approved; and, That the following organizations be approved to move to the Tier 1 grant process effective the 2019 grant year: Coalition of Muslim Women; KW Children’s Drama Workshop (actOUT); Noteworthy Singers; Ray of Hope-Youth Addiction Services; Southwest Kitchener Optimist Club; and further, That the outstanding balance of $604. remain in the account and be posted as a positive variance at the end of the year and then transferred into the tax stabilization reserve. 2. That the 2017 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg. 170/03 Schedule 22 of the Safe Drinking Water Act; and further, That the City of Kitchener provide a copy of the Summary Drinking Water report to the Township of Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03, as outlined in Infrastructure Services Department report INS-18-005. 3. That an intersection narrowing be installed on Fallowfield Drive at Britton Place, as outlined in Infrastructure Services Department report INS-18-008; and, That an intersection narrowing be installed on Fallowfield Drive at Joshua Street; and, That an intersection narrowing be installed on Fallowfield Drive at Brisbane Drive; and, That a roadway narrowing be installed on Fallowfield Drive from Brisbane Drive extending approximately 60 meters south thereof; and, That a raised narrowing be installed on Fallowfield Drive approximately 40 meters south of Brisbane Drive; and, That an intersection narrowing be installed on Fallowfield Drive at Anastasia Place; and further, REPORTS TO BE CONSIDERED BY COUNCIL MARCH 19, 2018 CITY OF KITCHENER COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – MARCH 5, 2018 (CONT’D) That a median island with pedestrian refuge be installed on Fallowfield Drive approximately 127 meters south of Fallview Street. 4. That a raised, mid-block narrowing be installed in the location of the hydro corridor trail crossing between Parkvale Court and Bianca Court, as outlined in Infrastructure Services Department report INS-18-009; and, That parking be prohibited in the immediate vicinity of the raised, mid-block narrowing; and, That an intersection narrowing be installed at Parkvale Drive and Woodbine Avenue (north intersection); and, That a left turn lane be added to the existing lane configuration of Parkvale Drive at Huron Road; and, That stopping be prohibited during school times along the north/west side of Parkvale Drive between Parkvale Court and the hydro corridor trail crossing; and further, That the Uniform Traffic By-Law be amended accordingly. 5. That a painted mid-block narrowing be implemented on Sims Estate Drive between #103 and #111 Sims Estate Drive, as outlined in Infrastructure Services Department report INS-18-010; and, That intersection narrowings be installed on Sims Estate Drive at Desmond Street, Morrison Road and William Lewis Street; and, That speed humps be installed on Sims Estate Drive at Waterbend Crescent and Tremaine Drive; and, That parking be prohibited on both sides along Sims Estate Drive in the immediate area of all traffic calming measures; and further, That the Uniform Traffic By-Law be amended accordingly. 6. That the Uniform Traffic By-law be amended to prohibit parking at any time on the east (odd numbered) side of Yellow Birch Drive from Ira Needles Boulevard to a point approximately 155 metres north thereof, as outlined in Infrastructure Services Department report INS-18-011. 7. That staff participate in the Waterloo Region District School Board’s site fit study for its future Tartan Avenue property to determine the feasibility of building a joint school, community centre, child care and EarlyON family and child centre on the property, as outlined in Community Services Department report CSD-18-047; and further, That staff report back to a future meeting of the Community and Infrastructure Services Committee with the results of the site fit study, including options for funding community centre space, if results of the site fit show a community centre can fit on the site. PLANNING AND STRATEGIC INITIATIVES COMMITTEE – MARCH 5, 2018 1. That application ZC17/013/B/CD (Freedom in Christ Pentecostal Assembly and South Estates (Kitchener) Limited.), for the purpose of changing the zoning of the subject properties as follows: 1643 Bleams Road: from Agriculture (A-1) to Neighbourhood Institutional Zone (I-1) with Special Regulation 715R, Open Space Zone (P-2), and Residential Six Zone (R-6) with Special Regulation Provisions 671R, 672R, and 674R, and Neighbourhood Institutional Zone (I-1) with Special Use Provision 464U and with Holding Provisions 81H and 24HSR; and further, REPORTS TO BE CONSIDERED BY COUNCIL MARCH 19, 2018 CITY OF KITCHENER PLANNING AND STRATEGIC INITIATIVES COMMITTEE – MARCH 5, 2018 (CONT’D) 1531 Bleams Road Block 296 on Draft Plan of Subdivision 30T-08206: from Residential Six Zone (R-6) with Special Regulations 671R, 672R, and 674R to Neighbourhood Institutional Zone (I-1) on the parcels of land specified and illustrated as the ‘Subject Areas’ on Map No. 1, be approved in the form shown in the Proposed By-law dated January 20, 2018, attached to Community Services Department report CSD-18-025 as Appendix ‘A’, be approved. 2. That the proposed Zone Change Application ZC17/017/V/JVW for 114-120 Victoria Street South Inc. requesting a change from “D6-Warehouse District Zone and Warehouse District Zone with Special Use Provision 294U and Special Regulation Provisions 1R and Holding Provision 43 H” to “D6-Warehouse District Zone with Special Use Provisions 294U and 463U with Special Regulation Provisions 1R, 710R and Holding Provisions 43H and 80H” on the parcel of land specified and illustrated as the ‘Subject Area’ on Map No. 1, be approved in the form shown in the Proposed By-law dated January 31, 2018, attached to Community Services Department report CSD 18-023 as Appendix ‘A’. HERITAGE KITCHENER – MARCH 6, 2018 1. That the draft By-law attached to Community Services Department report CSD-18-022, to allow the City to enter into a heritage easement and covenant agreement with the owner of the lands described as Plan 378, Part Lot 553 and currently municipally addressed as 120 Victoria Street South, in regard to the conservation of the former Huck Glove factory building, be adopted. 2. That the Mike Wagner Heritage Award, forming part of the Kitchener Great Places Awards, and outlined in Community Services Department report CSD-18-046, be re-named to the Mike & Pat Wagner Heritage Award.