HomeMy WebLinkAboutFCS-18-024 - T18-001 Iron Horse Trail Central Section ImprovementsREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-03-19
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2018-03-07
REPORT NO.: FCS-18-024
SUBJECT: T18-001 Iron Horse Trail Central Section Improvements
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RECOMMENDATION:
That Tender T18-001 Iron Horse Trail Central Section Improvements, be awarded
to Ekum-Sekum Incorporated o/a Brantco Construction, Cambridge, Ontario, at
their adjusted tender price of $1,336,335.00 plus provisional items of $183,380.00
and H.S.T. of $197,562.95, for a total of $1,717,277.95.
BACKGROUND:
An Iron Horse Trail Improvement Strategy was completed by the City of Kitchener and
approved by Council in November 2015. The Central Section of the Iron Horse Trail is
approximately 1.0 km and is defined by the Iron Horse Trail from Victoria Street South
to Queen Street South. Funding for the implementation of the Central Section was
approved for 2016/17. Construction of the Central Section was deferred to 2018 due to
bidding of the work in 2017 yielding no results.
The Improvement Strategy focused on community input and the development of a vision
for the trail corridor. The upcoming construction work will realize a variety of
recommendations developed through the Improvement Strategy including trail widening,
lighting, improved roadway crossings, stormwater management improvements, Henry
Sturm Greenway parkette improvements, and Victoria Park parking lot and entrance
improvements. A new trail connection to the upper area of Victoria Park Lake, and the
extension of improvements from Victoria St. to Gage Ave. (additional 750 meters) are
also included in the construction contract.
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The Region of Waterloo has committed $600,000 through the Public Transit
Infrastructure Funding (PTIF) grant program to Iron Horse Trail to include lighting
improvements from Victoria St. to Gage Ave. This funding commitment has been
extended to March 31, 2019 to accommodate for the rescheduling of the work.
The work will begin in the Spring of 2018 with scheduled completion in July 2018.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by fifty-one (51) interested parties and by the closing date of Thursday
February 8, 2018, five (5) tenders had been received.
The tenders were reviewed by M. Parris, Landscape Architect, and A. Buchholtz, Buyer
who concur with the above recommendation.
The following tenders were received:
Adjusted
Bid Price Bid Price
Ekum-Sekum Incorporated
o/a Brantco Construction Cambridge ON $1,968,810.31 $1,717,277.95*
Gateman-Milloy Inc. Kitchener ON $2,100,237.15 $1,906,704.42
Capital Paving Inc. Guelph ON $2,140,992.50 $1,954,034.55
Steed and Evans Limited St. Jacobs ON $2,217,559.71 $2,202,311.04
Bomar Landscaping Inc. Guelph ON $2,785,398.02 $2,884,891.13
Bid pricing was adjusted to exclude the removal and replacement of the existing
pedestrian bridge (Iron Horse Trestle Bridge). This item was included as a separate
section of the tender (Section 8.0) which enables the removal of the item from the scope
of work due to budget constraints. The bridge replacement was not specifically identified
in the original 2015 Iron Horse Trail Improvement Strategy and associated funding
request. The bridge item will be deferred for future budget considerations.
Pricing for improvements to the Victoria Park parking lot and Iron Horse Trail entrance
were included in the contract as provisional items. The provisional items are
recommended for award in order to achieve the mutually beneficial re-development for
both park use and trail access.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and
the upset limit is within the funding available (B) for this project. Funding for this
project is included within the approved capital budget. The estimated deficit (D) will
be funded from the remaining Iron Horse Trail work included in the 2018/2019
budgets.
T18-001
Iron Horse Trail Centre Section Improvements
Estimated Cost for this Phase of Work
Tender T18-001 costs, including HST $1,717,277.95
less: HST rebate (170,815.89)
Net Cost Being Awarded 1,546,462.06 A
Costs incurred to date 157,717.41
Projected Costs: Staff Time/Permitting/Signage 46,204.00
Total Estimated Cost for this Phase of Work $1,750,383.47C
Budget for this Phase of Work
Iron Horse Trail Central 750,000.00
Community Trail Development 185,000.00
Victoria Park General Provision 185,000.00
Region of Waterloo PTIF Contribution 600,000.00
Total Budget for this Phase of Work $1,720,000.00B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (30,383.47)D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) ($30,383.47)E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-15-058 – Iron Horse Trail Improvement Strategy, November 2, 2015, Community
and Infrastructure Services Committee
ACKNOWLEDGED BY: Lesley MacDonald, Acting Deputy CAO, Finance and
Corporate Services
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