HomeMy WebLinkAboutFCS-18-036 - T18-035 Freeport Sanitary Forcemain Phase 2 - Hidden Valley Road to Wabanaki DriveREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-04-16
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 3
DATE OF REPORT: 2018-03-27
REPORT NO.: FCS-18-036
SUBJECT: T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden
Valley Road to Wabanaki Drive
___________________________________________________________________________
RECOMMENDATION:
That Tender T18-035 Freeport Sanitary Forcemain Phase 2 – Hidden Valley Road
to Wabanaki Drive, be awarded to 410754 Ontario Limited o/a Sousa Concrete,
Branchton, Ontario, at their tendered price of $2,886,842.74, including provisional
items and contingencies of $389,275., plus H.S.T. of $375,289.56, for a total of
$3,262,132.30.
BACKGROUND:
The City is proceeding with the construction of the twin Freeport Sanitary Forcemains
(Hidden Valley Road to Wabanaki Drive). The work includes the construction of twin
400mm diameter (nominal) sanitary sewage forcemains, including associated
structures, connection to the sanitary forcemain stub located on Hidden Valley Road
and all associated road restoration. Two (2) portions of the work shall be completed by
trenchless means; one located on Wabanaki Drive and the other location on Hidden
Valley Road near the existing Hydro Tower.
The administration, design and tendering of this project has been completed by MTE
Consultants, the construction administration and inspection of this project will be
completed by MTE Consultants as well.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iii - 1
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were
downloaded by forty-two (42) interested parties and by the closing date of Thursday
March 22, 2018, nine (9) tenders had been received.
The tenders were reviewed by G. Charlebois, MTE Consultants Inc., the City’s
Consultant for the project and K. Pietrzak, Project Manager, Development Engineering
who concur with the above recommendation.
The following tenders were received:
Bid Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $3,262,132.30*
E. & E. Seegmiller Limited Kitchener ON $3,299,525.65
Navacon Construction Inc. Brantford ON $3,569,169.07
Regional Sewer and Watermain Ltd. Cambridge ON $3,641,714.14
Network Sewer and Watermain Ltd. Cambridge ON $3,689,468.97
Sierra Infrastructure Inc. Woodstock ON $3,698,996.59
Kieswetter Excavating Inc. St. Clements ON $3,763,813.61
Bel-Air Excavating & Grading Ltd. Cambridge ON $3,821,551.82
Varcon Construction Corporation Concord ON $5,385,027.10
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources
from across the corporation. These costs are included in the line item "Projected
Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in
support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will
include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital forecast. The estimated
surplus (E) will be proportionately returned to the development charge and sanitary
capital reserves.
1.iii - 2
Tender T18-035
Freeport Forcemains Phase 2
The total budget for this project is $ 19,965,645.00
Estimated Cost for this Work
Tender T18-035 3,262,132.30
less: HST rebate on tender (324,480.98)
Net Cost Being Awarded 2,937,651.32 A
Projected Costs: Staff Time/Material Testing 38,267.00
Total Estimated Cost for this Phase of Work 2,975,918.32 C
Budget for this Work
Development Charges 2,771,000.00
Sanitary Utility 1,558,000.00
Total Budget for this Phase of Work 4,329,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 1,353,081.68 D
Estimated Surplus/(Deficit) from previous phases 3,916,015.47
Total Estimated Surplus/(Deficit) 5,269,097.15 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial
Services Department
1.iii - 3