HomeMy WebLinkAboutKHI - 2018-03-21Agenaa item 4F1.4
Minutes
Board of Directors Meeting
Kttchene�r Wednesday, March 21, 2018
Hous�ng City of Kitchener City Hall,
Schmalz Room
PRESENT: B. McColl (Chair)
Directors: T. Bleaney, M. Ruetz, F. Mendes, R. Parent,
F. Etherington
General Manager: L. Trumper
Manager of Accounting: L. Eckhardt
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: B. Vrbanovic, P. Kohli, A. Chin, M. Mooney, B. Ioannidis
1. Meeting Opening
1.1 Call to Order
Bob McColl - Chair of the Board, called the meeting at 4;05 p.m.
1.2 Declaration of Conflict of Interest
There was no conflict of interest declared,
1.3 Approval of Agenda
Res #03-01-2018: Approval of Aaenda
On a motion by R. Parent seconded by T,Bleaney, that the agenda be
approved as amended,
1.4 Approval of Minutes
Minutes were circulated with the agenda,
Res #03-02-18 Approval of Board Minutes — February 21, 2018
On a motion by R. Parent seconded by T. Bleaney, it was resolved that the
minutes of the Board Meeting of February 21, 2018 be accepted as true,
2. Finance & Administration Business
There was no report in the Finance & Administration Business,
3. Facilities Operations/ Property Management Business
3.1430 Connaught Development Update
Julian presented an update on the development of the Connaught building.
3.2 Waste and Recycling Collection Alternatives
Julian presented options for a new waste and recycle collection program for a few KHI sites.
Res #03-03-2018: Waste and Recvclina Collection Alternatives
On a motion by M. Ruetz seconded by T.Bleaney and CARRIED, it was
resolved that the Board approves management's recommendation to proceed
with the purchase and installation of semi -underground self -compacting
waste/recycling containers for some of the KHI sites.
3.3 Boiler Installed at KHI 11 Weber Street office
The boiler at KHI 11 Weber Street office was around 40 years old and needed to be
replaced with a high efficiency boiler.
Res #03-04-2018: 11 Weber Street Authorization
On a motion by T. Bleaney and seconded by F. Etherington it was resolved
that the Board approves signing authority for 11 Weber Street, the Head
Office, under the Purchasing Policy approved October 26,2009.
3.4 CHIF funding 2018 Capital Projects.
Julian and Laura presented the report.
Res #03-05-18: CHIF funding 2018 Capital Proiects
On a motion by R. Parent seconded by M. Ruetz, it was resolved that the
Board approve management's recommendation to allocate the recent fund
received as CHIF funding to the 2018 Capital expenditure plan.
3.5 HVAC Leasing alternatives for 20 Union Lane
Julian presented the report.
The heating and hot waters system at 20 Union Lane is 25 years old and needs to be
replaced.
Res #03-06-18: HVAC Leasina for 20 Union Lane
On a motion by T. Bleaney seconded by R. Parent, it was resolved that the
Board approve management's recommendation to lease Polaris heating/hot
water systems for 20 Union Lane for a duration of 15 years at
$89.90/unit/month.
4. Matters for Discussion
4.1 GM's report
Lori provided information on:
• Growth community meeting
• Fiscal year end 2017
• Building condition audit
• Staffing
• Capacity Canada
4.2 76 Penelope Proposal
Res #03-07-18: 76 Penelope
On a motion by R. Parent seconded by F. Mendes, it was resolved that
the Board approves KHI to prepare and submit for funding to Region of
Waterloo the proposal to redevelop 76 Penelope,
5. In- Camera Business
5.1 Motion to go In -Camera
Res #03-08-18: Approval for In -Camera
On a motion by T. Bleaney seconded by M. Ruetz, it was resolved that the
Board meet in -camera at 5:30 p.m.
5.2 Motion to come out of In -Camera
Res #03-09-18: Approval to come out of In -Camera
On a motion by F. Mendes seconded by M. Ruetz, it was resolved that the
Board come out of in -camera meeting at 6:13 p.m.
6. Matters for Noting
7. Meeting Closing
7.1 Next meeting is scheduled on April 18, 2018 — Annual General Meeting
7.2 Meeting Adjourned
Res #03-10-18: Approval to Adiourn
On a motion by T. Bleaney seconded by M. Ruetz, it was resolved that the
Board meeting of March 21, 2018 be adjourned at 6:14 p.m.
Chair
Date
Vice -Chair Date