HomeMy WebLinkAboutKHI - 2018-02-21Minutes
Board of Directors Meeting
Kttchener Wednesday, February 21, 2018
Housing City of Kitchener City Hall,
Schmalz Room
PRESENT: B. McColl (Chair)
Directors: T. Bleaney, A. Chin, B. Vrbanovic, M. Ruetz,
F. Mendes, R. Parent, M. Mooney, B. Ioannidis
General Manager: L. Trumper
Manager of Accounting: L. Eckhardt
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: F. Etherington, P. Kohli
1. Meeting Opening
1.1 Call to Order
Bob McColl - Chair of the Board, called the meeting at 4;05 p.m.
1.2 Declaration of Conflict of Interest
There was no conflict of interest declared.
1.3 Approval of Agenda
Res #01-02-2018: Approval of Aaenda
On a motion by T. Bleaney seconded by B. Ioannidis, that the agenda be
approved.
1.4 Approval of Minutes
Minutes were circulated with the agenda.
Res #02-02-18 Approval of Board Minutes — January 17, 2018
On a motion by T. Bleaney seconded by F. Mendes, it was resolved that
the minutes of the Board Meeting of January 17, 2018 be accepted as
amended.
2. Finance & Administration Business
There was no report in the Finance & Administration Business.
3. Facilities Operations/ Property Management Business
3.1430 Connaught Development Update
Julian presented an update on the development of the Connaught building.
3.2 Grounds Maintenance Service Contract one year extension
The contract with CW Ground FX Inc. was signed in April 2016 with the option two extend
the contract for one more year. Management recommends that the Board approves the
extension.
Res #03-02-2018: Extension of the Grounds Maintenance Service
Contract
On a motion by B. Ioannidis and seconded by M. Mooney it was resolved
that the Board approve the extension of the Grounds Maintenance Service
Contract with CW Ground FX for one year starting April 1, 2018 for the
monthly fee of $23,852.40 including HST
3.3 Water Matrix Contract
The management team is proposing a trial installation of 3 litres ultra-high efficiency toilets
on the sites where the payback is period is less than 2 years.
Res #04-02-2018: Water Conservation — 3 litres ultra-high
efficiency toilets
On a motion by B. Ioannidis and seconded by M. Ruetz it was resolved that
the Board approve the installation of 3 liters ultra-high efficiency toilets on
the sites where the payback period is less than 2 years.
4. Matters for Discussion
4.1 GM's report
Lori provided information on:
• Community Housing Investment Fund
• Operation Plan
• Sector Modernization
• Staffing
• KHI Website
4.2 Traverse Independence Agreement Renewal
The agreement with Traverse Independence Not -For -Profit will end on June 30, 2018. The
recommendation is that we continue to partner with Traverse Independence Not -For -Profit
to provide administrative and housing space at 20 Union Lane.
Res #05-02-18 Traverse Independence Agreement Renewal
On a motion by R. Parent and seconded by A. Chin it was resolved that the
Board approve the renewal of the License Agreement signed on July 1, 2013
and ending on June 30, 2018, on the same terms and conditions for a further
period of five years.
5. In- Camera Business
5.1 Motion to go In -Camera
Res #06-02-18: Approval for In -Camera
On a motion by T. Bleaney seconded by B. Ioannidis, it was resolved that
the Board meet in -camera at 5:20 p.m.
5.2 Motion to come out of In -Camera
Res #08-02-18: Approval to come out of In -Camera
On a motion by M. Mooney seconded by A.Chin, it was resolved that the
Board come out of in -camera meeting at 5:51 p.m.
6. Matters for Noting
7. Meeting Closing
7.1 Next meeting is scheduled on March 21, 2018
7.2 Meeting Adjourned
Chair
Res #09-02-18: Approval to Adiourn
On a motion by B. Ioannidis seconded by A.Chin, it was resolved that the
Board meeting of February 21, 2018 be adjourned at 5:52 p.m.
Date
Vice -Chair Date