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HomeMy WebLinkAboutCouncil Agenda - 2018-05-07 COUNCIL AGENDA MONDAY, MAY 7, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER (TELEVISED) 200 KING STREET WEST 1. COMMENCEMENT – Singing of "O Canada" by Ayla Hobson, MPress Music Studio. 2. MINUTES – Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held April 16, 2018 and special meetings held April 16 & 30, 2018) – Councillor D. Schnider. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE – NIL 5. PRESENTATIONS – NIL 6. DELEGATIONS – a. Iain Klugman, President and CEO, Communitech, and Kory Jeffrey, Chief of Staff, Google Canada – Regarding Two-Way All-Day Go Rail Service, listed as Item 9.C under New Business. b. Jonathan Lautenbach, Chief Financial Officer – To answer any questions arising from the Tender(s) listed as Item B.1 on the Committee of the Whole agenda of this date. 7. REPORTS OF COMMITTEES 8. UNFINISHED BUSINESS – NIL 9. NEW BUSINESS – a. Development Applications Community Engagement Review – Mayor B. Vrbanovic has given notice that he will introduce the following motion for consideration this date: “WHEREAS the City of Kitchener’s Strategic Plan is committed to creating more opportunities for citizen dialogue on community issues and introduce new ways for people to get involved in decisions that affect them; THEREFORE BE IT RESOLVED as a matter of priority in the City’s comprehensive Development Review, which is scheduled to begin later this year, staff be directed to complete a full review of the City’s communications and community engagement procedures for development applications; and further, THAT staff be directed to report back to City Council with recommendations to improve the development process, including resident awareness, understanding, and engagement with those applications.” b. Parking on the Apron – Councillor Y. Fernandes has given notice that she will introduce the following motion for consideration this date: “WHEREAS on December 15, 2014 Council approved Clause 1 of Report CSD-14-108 that parking on the boulevard (paved area of a driveway between the sidewalk and the curb/road edge) be permitted in Ward 5 for December 1st to March 31st annually subject to the conditions outlined in Report CSD-14-108; and, WHEREAS on December 15, 2014 Council did not approve Clause 2 of Report CSD-14- 108 that parking on the boulevard (paved area of a driveway between the sidewalk and the curb/road edge) be permitted from December 1st to March 31st as part of a one year pilot project in Wards 1-4 and Wards 6-10; and, *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, MAY 7, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 2 - 200 KING STREET WEST WHEREAS on June 26, 2017 Council further approved a two-year pilot program to permit year-round boulevard parking for the Wildflower Subdivision; and, WHEREAS a number of residents continue to bring forward requests to permit boulevard parking in Ward 4; THEREFORE BE IT RESOLVED that the following motion which was voted on and lost on a recorded vote at the December 15, 2014 City Council Meeting be reconsidered: ‘That parking on the boulevard (paved area of a driveway between the sidewalk and the curb/road edge), be permitted from December 1st to March 31st as part of a one year pilot project in Wards 1-4 and Wards 6-10’.” c. Two-Way All-Day Go Rail Service and High Speed Rail – Councillor S. Davey has given notice that he will introduce the following motion for consideration this date: WHEREAS Two-Way All-Day GO rail service and High Speed Rail will be a key part of unlocking the full potential of the Toronto – Waterloo Innovation Corridor and Southwestern Ontario that will create over 170,000 jobs and add an estimated $17 billion to our nation’s Gross Domestic Product; and, WHEREAS Waterloo Region currently has approximately 3,000 job vacancies in the high- tech sector, and Two-Way All-Day GO rail service and High Speed Rail will help our companies attract and retain the talent and business connectivity in the Toronto-Waterloo Innovation Corridor and throughout Southwestern Ontario required to fill those vacancies, create jobs, and succeed globally; and, WHEREAS Two-Way All-Day GO rail service and High Speed Rail will alleviate Highway 401 and other roadway congestion issues coming in and out of our community on a daily basis; and, WHEREAS Two-Way All-Day GO rail service and High Speed Rail will positively impact our environment by reducing approximately 5 million cars off the road; and, WHEREAS we will always advocate for a full-range of medical services available within Waterloo region, Two-Way All-Day GO rail service and High Speed Rail will help our community members access medical centres more reliably and with greater comfort for any highly specialized services; and, WHEREAS the Mayor and Council of the City of Kitchener have approved the Corporate Business Plan which prioritizes “Intergovernmental Relations – Passenger Rail” advocacy for Two-Way All-Day GO rail service and High Speed Rail; and, WHEREAS we will help to ensure that the impact and disruptions caused by the construction and operation of Two-Way All-Day GO rail service and High Speed Rail are assessed and addressed fairly through the phases of consultation and project planning that are being developed; THEREFORE BE IT RESOLVED that the City of Kitchener calls upon all political parties at the provincial and federal levels governments to remain committed to both Two-Way All- Day GO rail service from Toronto to Kitchener by 2024 and to move forward to bring Canada’s first High Speed Rail line from Toronto to London in 2025; BE IT FINALLY RESOLVED that a copy of this resolution be sent to the Prime Minister of Canada, leaders of the Ontario Liberal Party, the Ontario Progressive Conservative Party, the Ontario New Democratic Party, and the Green Party of Ontario, to the local MP’s and MPP’s, to the Association of Municipalities Ontario, and to the Region of Waterloo and local area municipalities. COUNCIL AGENDA MONDAY, MAY 7, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 3 - 200 KING STREET WEST d. Regional Council Update – Mayor B. Vrbanovic. 10. QUESTIONS AND ANSWERS 11. BY-LAWS --- 1ST READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas of jurisdiction) b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (Amends By-law 2008-117 to add or delete areas of jurisdiction) c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of jurisdiction) d. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (Amends the Uniform Traffic By-law) e. Being a by-law to assume certain lands within the City of Kitchener as public highway. Assumes lands shown on registered plans of subdivision as public highways, streets or lanes pursuant to Section 31(4) of the Municipal Act, 2001, c.25. f. Being a by-law to amend By-law 2016-054 to extend the time period for exemption from Part Lot Control - Part Blocks 3 and 4, Registered Plan 58M-372 - 904, 908, 912, 916 and 920 River Ridge Court. (Exempts lands shown on River Ridge Court from Part Lot Control. This is an extension of the time period set out in By-law 2016-054 for a further two year period). g. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE – Chair, Councillor D. Schnider. 13. REPORT OF THE COMMITTEE OF THE WHOLE 14. BY-LAWS --- 3RD READING – a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. b. To further amend By-law No. 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. d. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. e. Being a by-law to assume certain lands within the City of Kitchener as public highway. COUNCIL AGENDA MONDAY, MAY 7, 2018 CITY OF KITCHENER 7:00 P.M. - COUNCIL CHAMBER - 4 - 200 KING STREET WEST f. Being a by-law to amend By-law 2016-054 to extend the time period for exemption from Part Lot Control - Part Blocks 3 and 4, Registered Plan 58M-372 - 904, 908, 912, 916 and 920 River Ridge Court. g. To confirm all actions and proceedings of the Council. COMMITTEE OF THE WHOLE AGENDA MONDAY, MAY 7, 2018 CHAIR COUNCILLOR D. SCHNIDER ND A. BY-LAWS LISTED ON THE AGENDA 2 READING That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment. B. ADMINISTRATIVE REPORTS 1. Tenders Attached are reports from J. Lautenbach, Chief Financial Officer, recommending: i. FIN-18-002 T18-055 Dieppe Avenue and Hett Avenue (Blucher Street to Wilhelm Street) Road Reconstruction That Tender T18-055 Dieppe Avenue and Hett Avenue (Blucher Street to Wilhelm Street) Road Reconstruction, be awarded to Terracon Underground Ltd., Brantford, Ontario, at their tendered price of $1,587,154.16, including provisional items and contingencies of $181,950., plus H.S.T. of $206,330.03, for a total of $1,793,484.19. ii. FIN-18-003 T18-044 Mausser Avenue (West End to Lorne Avenue) and Stirling Avenue South (Mausser Avenue to Russel Street) Road Reconstruction That Tender T18-044 Mausser Avenue (West End to Lorne Avenue) and Stirling Avenue South (Mausser Avenue to Russel Street) Road Reconstruction, be awarded to Bel-Air Excavating & Grading Ltd., Cambridge, Ontario, at their tendered price of $5,321,834.45, including provisional items and contingencies of $447,300., plus H.S.T. of $691,838.49, for a total of $6,013,672.94. iii. FIN-18-004 T18-002 Shantz Lane (Weber Street to Ross Avenue) Road Reconstruction That Tender T18-002 Shantz Lane (Weber Street to Ross Avenue) Road Reconstruction, be awarded to Regional Sewer and Watermain Ltd., Cambridge, Ontario, at their tendered price of $1,571,421.80, including provisional items and contingencies of $254,385., plus H.S.T. of $204,284.84., for a total of $1,775,706.64. 2. DSD-18-012 Renewal of Memorandum of Understanding with Waterloo Region Economic Development Corporation (WREDC) Attached is Development Services Department report DSD-18-012 (C. Bluhm), dated April 11, 2018. That the City of Kitchener renew the Memorandum of Understanding with the Waterloo Region Economic Development Corporation as outlined in Report DSD- 18-012, dated April 11, 2018; and, That the Mayor and Clerk be authorized to enter into such agreement to renew the Memorandum of Understanding, with such agreement to be satisfactory to the City Solicitor. 2 COMMITTEE OF THE WHOLE MAY 7, 2018 B. ADMINISTRATIVE REPORTS - CONT'D th 3. FIN-18-001 Applications for Cancellation, Refund, Reduction of Taxes May 7 Hearing Attached is Financial Services Department report FIN-18-001 (J. Evans) dated April 17, 2018. That the applications to City Council for cancellation, reduction, refund of taxes totalling $1,040,539.28 as attached to Finance and Corporate Services Department report FIN-18-001, be approved, pursuant to Section 357 of the Municipal Act. 4. COR-18-002 - Encroachment Request Shoring Tiebacks Below Halls Lane and King Street West Perimeter Developments - 345 King Street West Attached is Corporate Services Department report COR-18-002 (L. MacDonald) dated May 2, 2018. That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the developer of the property municipally known as 345 King Street West to permit shoring and the installation Rise and Report REPORT TO: Committee of the Whole DATE OF MEETING: 2018-05-07 SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089 PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217 WARD (S) INVOLVED: Ward 10 DATE OF REPORT: 2018-04-26 REPORT NO.: FIN-18-002 SUBJECT:T18-055 Dieppe Avenue and Hett Avenue (Blucher Street to Wilhelm Street) Road Reconstruction __________________________________________________________________________________________ RECOMMENDATION: That Tender T18-055 Dieppe Avenue and Hett Avenue (Blucher Street to Wilhelm Street) Road Reconstruction, be awarded to Terracon Underground Ltd., Brantford, Ontario, at their tendered price of $1,587,154.16, including provisional items and contingencies of $181,950., plus H.S.T. of $206,330.03, for a total of $1,793,484.19. BACKGROUND: Engineering is proceeding with the reconstruction of Dieppe Avenue and Hett Avenue. Council, as part of the 2018 budget has approved funds for construction. The services on Dieppe Avenue were originally constructed in the 1950’s, while services on Hett Avenue were originally constructed in the 1920’s. Services on both streets are in need of replacement. The administration, design and tendering of this project has been completed by City staff, the construction administration and inspection of this project will be completed by City staff as well. A surplus is projected in the project. The project is scheduled to begin June 18, 2018, weather permitting, and is located within the Ward 10 boundary. REPORT: Tenders were advertised on the City of Kitchener website. Thirty-one (31) interested parties downloaded documents and by the closing date of Thursday April 19, 2018, twelve (12) tenders had been received. The tenders were reviewed by J. Seip, Engineering Technologist who concurs with the above recommendation. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.i - 1 The following tenders were received: Bid Price Terracon Underground Ltd.Brantford ON $1,793,484.19 * Navacon Construction Inc. Brantford ON $1,917,666.96 Steed and Evans Limited St Jacobs ON $1,950,380.01 J.Weber Contracting LimitedBreslau ON $2,025,274.20 Elgin ConstructionSt Thomas ON $2,057,295.67 Sierra Infrastructure Inc.Woodstock ON $2,059,853.95 410754 Ontario Limited o/a Sousa Concrete Ariss ON $2,081,541.03 Oxford Civil Group Inc. Woodstock ON $2,166,189.27 Gedco Excavating Ltd. Brantford ON $2,181,607.73 Bel-Air Excavating & Grading Ltd. Cambridge ON $2,310,510.97 Network Sewer and Watermain Ltd. Cambridge ON $2,364,990.08 Regional Sewer and Watermain Ltd. Cambridge ON $2,648,896.12 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast. The estimated surplus (E) will be returned to the WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP Road Reconstruction projects. 1.i - 2 Tender T18-055 Dieppe Avenue and Hett Avenue Road Reconstruction The total budget for all phases of this project is $ 2,336,648.00 Estimated Cost for this Phase of Work Tender T18-055 costs, including HST 1,793,484.19 less: HST rebate on tender (178,396.05) Net Cost Being Awarded 1,615,088.14 A Costs Incurred to Date Projected Costs: Staff Time/Material Testing 12,116.00 Total Estimated Cost for this Phase of Work 1,627,204.14 C Budget for this Phase of Work WIP - Road Reconstruction - Sanitary Utility 917,797.00 WIP - Road Reconstruction - Stormwater Utility 458,899.00 WIP - Road Reconstruction - Water Utility 618,515.00 Total Budget for this Phase of Work 1,995,211.00 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) 368,006.86 D Estimated Surplus/(Deficit) from previous phases 107,510.44 Total Estimated Surplus/(Deficit) 475,517.30 E COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.i - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-05-07 SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089 PREPARED BY: Adam Buchholtz,Buyer,519-741-2200 ext. 7217 WARD (S) INVOLVED: Ward 9 DATE OF REPORT: 2018-04-26 REPORT NO.: FIN-18-003 SUBJECT: T18-044 Mausser Avenue (West End to Lorne Avenue) and Stirling Avenue South (Mausser Avenue to Russel Street) Road Reconstruction __________________________________________________________________________________________ RECOMMENDATION: That Tender T18-044 Mausser Avenue (West End to Lorne Avenue) and Stirling Avenue South (Mausser Avenue to Russel Street) Road Reconstruction, be awarded to Bel-Air Excavating & Grading Ltd.,Cambridge, Ontario, at their tendered price of $5,321,834.45, including provisional items and contingencies of $447,300., plus H.S.T. of $691,838.49, for a total of $6,013,672.94. BACKGROUND: Engineering is proceeding with the reconstruction of Mausser Avenue and Stirling Avenue South. Council, as part of the 2018 budget has approved funds for construction. Stirling Avenue South was originally constructed in the 193originally past several decades. The administration, design and tendering of this project has been completed by City staff, the construction administration and inspection of this project will be completed by City staff as well. This project is to be constructed over two years. A surplus is projected in the project. The project is scheduled to begin June 4, 2018, weather permitting, and is located within the Ward 9 boundary. REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by thirty-five (35) interested parties and by the closing date of Tuesday April17, 2018,eleven (11) tenders had been received. The tenders were reviewed by J. Seip, Engineering Technologist who concurs with the above recommendation. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.ii - 1 The following tenders were received: Bid Price Bel-Air Excavating & Grading Ltd. Cambridge ON $6,013,672.94 * Regional Sewer and Watermain Ltd. Cambridge ON $6,047,921.92 410754 Ontario Limited o/a Sousa Concrete Branchton ON $6,093,886.07 Navacon Construction Inc. Brantford ON $6,220,122.44 Terracon Underground Ltd. Brantford ON $6,259,600.75 Steed and Evans Limited St. Jacobs ON $6,379,980.01 Sierra Infrastructure Inc. Woodstock ON $6,422,962.14 Oxford Civil Group Inc. Woodstock ON $6,804,631.62 Network Sewer and Watermain Ltd. Cambridge ON $6,858,397.04 J. Weber Contracting Limited Breslau ON $6,872,582.88 E. & E. Seegmiller Limited Kitchener ON $6,908,407.67 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast, with additional funding from the Stormwater Management Fee account (formerly SWM Cash in Lieu). The Stormwater Management Fee account is funded at time of development by a designated financial then applied towards stormwater management in conformance with the recommended approaches of the Integrated Stormwater Management Master Plan (per policy MUN-UTI- 2003). The estimated surplus (E) will be returned to the WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP Road Reconstruction projects. 1.ii - 2 Tender T18-044 Mausser Avenue and Stirling Avenue South Road Reconstruction The total budget for all phases of this project is $ 6,174,073.00 Estimated Cost for this Phase of Work Tender T18-044 costs, including HST6,013,672.94 less: HST rebate on tender(598,173.93) Net Cost Being Awarded5,415,499.01 A Projected Costs: Staff Time/Material Testing22,655.49 Total Estimated Cost for this Phase of Work5,438,154.50 C Budget for this Phase of Work WIP -Road Reconstruction -Sanitary Utility2,473,872.00 WIP -Road Reconstruction -Stormwater Utility1,236,936.00 WIP -Road Reconstruction -Water Utility1,667,174.00 Stormwater Management Fee -Oil Grit Separator 200,000.00 Grant -Ontario Municipal Commuter Cycling Program 100,000.00 Total Budget for this Phase of Work5,677,982.00 B Estimated Surplus/(Deficit) for this Phase of Work (B -C)239,827.50 D Estimated Surplus/(Deficit) from previous phases 23,183.70 Total Estimated Surplus/(Deficit) 263,011.20 E COMMUNITY ENGAGEMENT: INFORM council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.ii - 3 REPORT TO: Committee of the Whole DATE OF MEETING: 2018-05-07 SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089 PREPARED BY: Adam Buchholtz,Buyer,519-741-2200 ext. 7217 WARD (S) INVOLVED: Ward 2 DATE OF REPORT: 2018-04-26 REPORT NO.: FIN-18-004 SUBJECT: T18-002 Shantz Lane (Weber Street to Ross Avenue) Road Reconstruction __________________________________________________________________________________________ RECOMMENDATION: That Tender T18-002 Shantz Lane (Weber Street to Ross Avenue) Road Reconstruction, be awarded to Regional Sewer and Watermain Ltd., Cambridge, Ontario, at their tendered price of $1,571,421.80, including provisional items and contingencies of $254,385., plus H.S.T. of $204,284.84., for a total of $1,775,706.64. BACKGROUND: Engineering is proceeding with the reconstruction of Shantz Lane (Weber Street to Ross Avenue). Council, as part of the 2018 budget has approved funds for construction. The services were originally installed in the s and have reached the end of their useful life, requiring full replacement. Sidewalk infill on Shantz Lane was approved by Council on June 26, 2017 (INS-17-050). Sidewalk infill projects do not typically come to Council for approval (as per previous Council direction), but since this Tender is over budget, it must be approved by Council. The deficit will be funded from the WIP Road Reconstruction general account. The project is scheduled to begin May 28, 2018, weather permitting, and is located within the Ward 2 boundary. REPORT: Tenders were advertised on the City of Kitchener website. Documents were downloaded by twenty-eight (28) interested parties and by the closing date of Monday April 23, 2018,ten (10) tenders had been received. The tenders were reviewed by K. Bossie,WSPS. Shah,Design Engineer who concur with the above recommendation. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.iii - 1 The following tenders were received: Bid Price Regional Sewer and Watermain Ltd. Cambridge ON $1,775,706.64 * Steed and Evans Limited St. Jacobs ON $1,955,719.25 J.Weber Contracting LimitedBreslau ON $1,960,395.54 Oxford Civil Group Inc.Woodstock ON $1,965,627.82 Elgin ConstructionSt. Thomas ON $1,981,557.95 Navacon ConstructionBrantford ON $1,982,039.45 Sierra Infrastructure Inc.Woodstock ON $2,017,362.11 E.& E. Seegmiller LimitedKitchener ON $2,203,459.78 Bel-Air Excavating & Grading Ltd.Cambridge ON $2,231,351.31 Network Sewer and Watermain Ltd.Cambridge ON $2,420,961.17 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this expression of interest, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in- house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast, with additional funding from the Stormwater Management Fee account (formerly SWM Cash in Lieu). The Stormwater Management Fee account is funded at time of development by a designated financial and charges schedule. These funds are then applied towards stormwater management in conformance with the recommended approaches of the Integrated Stormwater Management Master Plan (per policy MUN-UTI- 2003). The deficit (E) will be funded from the WIP Road Reconstruction general account. There are sufficient funds in the account to fund the deficit. 1.iii - 2 Tender T18-002 Shantz Lane (Weber Street to Ross Avenue) Reconstruction The total budget for all phases of this project is $ 1,640,040.00 Estimated Cost for this Phase of Work Tender T18-002 costs, including HST1,775,706.64 less: HST rebate on tender(176,627.73) Net Cost Being Awarded1,599,078.91 A Costs Incurred to Date - Projected Costs: Staff Time/Material Testing24,181.30 Total Estimated Cost for this Phase of Work1,623,260.21 C Budget for this Phase of Work WIP -Road Reconstruction -Sanitary Utility613,753.00 WIP -Road Reconstruction -Stormwater Utility306,877.00 WIP -Road Reconstruction -Water Utility413,617.00 Stormwater Management Fee -Oil Grit Separator100,290.00 Total Budget for this Phase of Work1,434,537.00 B Estimated Surplus/(Deficit) for this Phase of Work (B -C)(188,723.21)D Estimated Surplus/(Deficit) from previous phases(3,658.01) Total Estimated Surplus/(Deficit) (192,381.22)E COMMUNITY ENGAGEMENT: INFORM council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: INS-17-041 Sidewalk Infill through Roadway Reconstruction May 29, 2017, Community and Infrastructure Services Committee; and, INS-17-050 2018 Sidewalk Infill Shantz Lane and Bond Street June 12, 2017, Community and Infrastructure Services Committee ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.iii - 3 REPORT TO: Committee of the Whole DATE OF MEETING: May 7, 2018 SUBMITTED BY: Cory Bluhm, Executive Director Economic Development PREPARED BY: Brian Bennett, Manager Business Development WARD (S) INVOLVED: All DATE OF REPORT: April 11, 2018 REPORT NO.: DSD-18-012 SUBJECT: Renewal of Memorandum of Understanding with Waterloo Region Economic Development Corporation (WREDC) _________________________________________________________ RECOMMENDATION: That the City of Kitchener renew the Memorandum of Understanding with the Waterloo Region Economic Development Corporation as outlined in Report DSD-18-012, dated April 11, 2018; and, That the Mayor and Clerk be authorized to enter into such agreement to renew the Memorandum of Understanding, with such agreement to be satisfactory to the City Solicitor. that BACKGROUND: In 2015, the Region of Waterloo and all seven municipalities endorsed the Waterloo Region Economic Development Strategy, as well as the establishment of the Waterloo Region Economic Development Corporation (WREDC). REPORT: A Memorandum of Understanding (MOU) between WREDC and all 8 municipal funding partners was signed in September 2015. The MOU will expire on December 31, 2018. Since its inception, WREDC has developed their organizational structure, hired staff and have generated measurable success and accomplishments. The C currently $320,000 annually. Staff are satisfied with the results WREDC has generated and are recommending renewal and extension of the MOU. The area , together with WREDC Board and CEO worked to develop an updated MOU comprised of the following key components: 1)Most of the elements of the original MOU will remain intact 2)Extension of the agreement to 5 years (January 1, 2019 to December 31, 2023, ensuring the renewal does not fall in 2022 which is an election year) 3)All funding partners will maintain at a minimum their current funding levels (Kitchener is $320,000 annually) over the 5 year term of the agreement. WREDC could submit *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2 - 1 proposals for funding increases if necessary and would be subject to approval by the funding partners. 4)The municipalities agree not to terminate their agreement -termination this has been reduced from the previous 4 year non-termination in the original agreement. 5)WREDC agrees to continue to implement all of the monitoring, reporting and accountability outlined in the original MOU. The benefits that have accrued from the creation of WREDC include: Investment attraction to Waterloo Region which includes a value proposition for investing Foreign Direct Investment attraction Partner with the Provincial and Federal governments to attract industry and grow key sectors of the economy Access to new regional marketing and communication materials to help attract and retain investment, businesses, and talent Access to shared data and analysis New resources and expertise to help identify and support strategic growth sectors as key regional assets WREDC brand development WREDC Successes and Accomplishments 5 Mayoral and 24 Foreign Direct Investment missions to California, Germany, Chicago, Japan, Korea, Boston, New York City Since inception hosted 81 inbound trade missions Since inception closed 21 investment deals valued at $344 Million It should be noted that regardless of where an investment in the Region ends up, all of the Communities within the Region benefit through employment income, housing, retail/restaurants, etc.Also, this level of effort and results are only possible as part of a collective effort an individual municipality would be hard pressed to achieve similar FDI results on their own. WREDC Funding Model Cities201920202021 20222023 Funding Funding Funding Funding Funding Cambridge$320,000$320,000$320,000$320,000$320,000 Kitchener$320,000 $320,000 $320,000 $320,000 $320,000 Waterloo$320,000 $320,000 $320,000 $320,000 $320,000 Wellesley$20,000 $20,000 $20,000 $20,000 $20,000 Wilmot$50,000 $50,000 $50,000 $50,000 $50,000 Woolwich$50,000 $50,000 $50,000 $50,000 $50,000 N.Dumfries $20,000$20,000 $20,000 $20,000 $20,000 ROW$900,000$900,000 $900,000 $900,000 $900,000 Total$2,000,000$2,000,000$2,000,000$2,000,000$2,000,000 2 - 2 Comprised of a team of 12 -op Students, WREDC represents both the City of Kitchener and the Region of Waterloo locally and abroad,providing good value for our funding investment. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Efficient and Effective Government is one of the strategic plan foundations. The recommendations relating to comprehensive policy and strategy for regional economic development are intended to improve accountability, governance and service delivery regionally. FINANCIAL IMPLICATIONS: The funding commitment is to be maintained at the current level of $320,000 per year for the next 5 years which is funded from the Operating Budget. COMMUNITY ENGAGEMENT: INFORMda in advance of the council meeting. CONSULT The framework of WREDC through the MOU renewal are the result of previous consultation with many community stakeholders. WREDC conducts a Public Information Meeting on an annual basis, providing an opportunity for stakeholders and community members to inform their future work.Quarterly updates and an Annual Report are posted to s All Council Meeting. ACKNOWLEDGED BY: Justin Readman, General Manager of Development Services 2 - 3 REPORT TO: Council DATE OF MEETING: May 7, 2018 SUBMITTED BY: Joyce V. Evans, Deputy City Treasurer, Director of Revenue 519-741- 2200 x. 7895 PREPARED BY: Feras Abdulhadi, Tax Specialist 519-741-2200 x. 7440 WARD (S) INVOLVED: All DATE OF REPORT: April 17, 2018 REPORT NO.: FIN-18-001 th SUBJECT:Applications for Cancellation, Refund, Reduction of Taxes – May 7 Hearing _________________________________________________________________________________________ RECOMMENDATION: That the applications to City Council for cancellation, reduction, refund of taxes totalling $1,040,539.28 as attached to Finance and Corporate Services Department report FIN-18-001, be approved, pursuant to Section 357 of the Municipal Act. BACKGROUND: Section 357 of the Municipal Act allows the local municipality to cancel, reduce or refund all or part of taxes levied on land in the year in respect of which the application is made for certain specific reasons as laid out in this section of the Act. REPORT: One hundred applications for adjustment of taxes under Section 357 of The Municipal Act, S.O. 2001 were processed under Section 357 of the Municipal Act, resulting in a net reduction of taxes in the amount of $1,040,539.28. The required notices to the affected parties were sent out in accordance with the relevant legislation. The following table shows a breakdown of the reduction in taxes in this report by the applicable reason. Municipal Act Total Taxes Reason for Application 357 Section Reduced 357 (1) (a) Ceases to be liable for tax at rate it was taxed 136,225.04 357 (1) (c) Became exempt 269,602.01 357 (1) (d) (i) Razed by Fire, Demolition or otherwise 36,784.68 357 (1) (d) (ii) Damaged and substantially unusable 412,640.77 357 (1) (f) Gross or Manifest Clerical/Factual Error (in the assessment roll) 1,506.86 357 (1) (g) wĻƦğźƩƭΉwĻƓƚǝğƷźƚƓƭƦƩĻǝĻƓƷźƓŭƓƚƩƒğƌǒƭĻ 183,779.92 Total1,040,539.28 *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3 - 1 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The tax reductions are shared with the Regional Municipality of Waterloo and the School Boards. The net effect to the City of Kitchener is a reduction in current year revenue of $268,845.07 and $37,284.56 in BIA levies, which is accommodated within the 2018 operating budget. This City of Kitchener share forms part of the year’s net supplementary taxes and write-offs, which carries a net revenue budget of $1 million annually. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. The required notices to the affected parties were sent out in accordance with the relevant legislation under section 357 of The Municipal Act, S.O. 2001. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer 3 - 2 REPORT TO: Committee of the Whole DATE OF MEETING: May 7, 2018 SUBMITTED BY: Lesley MacDonald, City Solicitor, 519-741-2200 x7267 PREPARED BY: Lesley MacDonald, City Solicitor, 519-741-2200 x7267 WARD INVOLVED: Ward 9 DATE OF REPORT: May 2, 2018 REPORT NO.: COR-18-002 SUBJECT:Encroachment Request – Shoring Tiebacks – Below Halls Lane and King Street West – Perimeter Developments - 345 King Street West ___________________________________________________________________________ RECOMMENDATION: That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the developer of the property municipally known as 345 King Street West to permit shoring and the installation of tiebacks below Hall’s Lane and King Street West. BACKGROUND: Shoring and tiebacks are required to allow for the construction of two-levels of underground parking for a new six storey office building in the downtown core located at 345 King Street West. REPORT: Perimeter Development requires the ground to be temporarily supported during the excavation and construction of the building foundation, otherwise known as shoring. Perimeter Development will construct two-levels of parking below ground. A series of 1.0m diameter holes will be drilled every 3.05 m along the property line of King Street West and Halls Lane. These holes will not encroach on city property. A structural steel pile will be placed in each hole and filled with 20 Mpa concrete. As the excavation progresses, lagging (wood boards) will be installed between the piles. Approximately 3.0m below the street grade, a row of tiebacks will be installed. A tieback is a structural element installed in the soil to transfer applied tensile load into the ground. The tieback in a form of stranded wire is drilled into the soil under King Street and Halls lane at a 30 degree angle. The horizontal encroachment on King Street is approx. 8.9 m and approx. 10.1 m on Halls Lane. The tiebacks will run the full length of the property line on King Street and Halls Lane. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 4 - 1 Engineered drawings were circulated to staff and external utility companies. KW-Hydro will permit the developer to install tie-backs under the existing duct structure, provided a minimum distance of 1m is maintained from the bottom of the structure, but not under the existing pull box. Prior to excavation, the shoring permit must be approved by the Building Department. If shoring works cease, a cost estimate must be approved by City staff to bring the site to a safe condition; in addition, a letter of credit must be posted according to the City’s Letter of Credit Policy. There is to be no damage to City infrastructure and as assurance, CCTV of the existing sanitary and storm sewers will be undertaken pre-tieback and post-tieback installation. An “as-built” drawing will be provided by the developer to City staff, showing the locations of tiebacks in relation to existing municipal sanitary, storm and watermain infrastructure for the City’s future reference when working on City infrastructure. During the installation of the shoring and tiebacks, there will be no impact on vehicles or pedestrians using the street and/or sidewalks. Once the foundation of the new building has been completed the tiebacks will no longer be required (abandoned) and will not be structurally supporting any building. The tiebacks can be removed at any point for future work under the roadway. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation outlined in this report supports the achievement of the City’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: All legal fees associated with the application of this encroachment has been paid. The processing fee of $235 will become payable after Council approval. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the Council meeting. ACKNOWLEDGED BY: Victoria Raab, General Manager of Corporate Services 4 - 2 REPORTS TO BE CONSIDERED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE APRIL 30, 2018 1. That the City of Kitchener acknowledge that Mattamy (Monarch) Limited proposes to name a private street as Waterbrook Lane within the proposed multiple residential development currently addressed as 70 Watermill Street, as outlined in Development Service Department report DSD-18-013; and further, preparation and registration of the necessary By-law(s) for the naming of the private street. 2. proposes to name a private street within a multiple residential development located at 1000 Lackner Boulevard, as outlined in Development Services Department report DSD-18-001; and, advertising, preparation and registration of the necessary By-law(s) for the naming of the private street; and further, That the City of Kitchener grant an exemption to Council Policy MUN-PLA- esidential development proposed on the lands municipally addressed as 1000 Lackner Boulevard, to allow a Fire Access Route and Emergency Access Route having lengths greater than 150 metres provided that: a) All buildings are sprinklered to NFPA13 or 13R; b) That Direct-to-Fire Alarm Monitoring be installed for buildings with the principal entrance beyond 150 metres distance from Lackner Boulevard; c) That the development utilize a divided highway fire access approach whereby a two lane unobstructed fire route (separated by a centre boulevard). The Primary Fire Access Route shall have a minimum width of 6.0 metres (unobstructed), and the Secondary Fire Access Route shall have a minimum width of 4.0 metres (unobstructed); and, d) Fire route signage will be added to the site along the limit of the Fire Route. Such signage is to be situated not more than 30 metres apart and adjacent to the fire route and in front of all primary accesses to each building. 3. That the Uniform Traffic By-law be amended to prohibit parking from January 1 to March 31 on the north (even-numbered) side of Ardelt Avenue from Hanson Avenue to a point 26 metres east thereof, as outlined in Development Services Department report DSD-18-015. 4. That subject to the satisfaction of the City Solicitor, the Chief Administrative Officer or designate be authorized to execute a renewal of the Master Licence of Land for Public Recreational Purposes Agreement with Ontario Infrastructure and Lands Corporation (as agent for Her Majesty the Queen in right of Ontario as represented by the Minister of Economic Development, Employment and Infrastructure) for the portion of the hydro transmission corridor lands in the City of Kitchener used for public recreational purposes; and further, That the Chief Administrative Officer be delegated authority to sign future renewals and/or amendments of the Master Licence of Land for Public Recreational Purposes Agreement subject to the satisfaction of the City Solicitor, as outlined in Infrastructure Services Department report INS-18-022. 5. That Vanier Drive be approved for sidewalk infill as per the Sidewalk Infill Policy attached to Infrastructure Services Department report INS-15-051 approved by Council June 1, 2015; and, That existing speed humps be maintained along Vanier Drive from Walton Avenue to Shelley Drive; and, That on-street bicycle lanes be installed on both sides of Vanier Drive from Walton Avenue to Shelley Drive; and, That on-street parking be removed from the east side (even numbered houses) of Vanier Drive from Walton Avenue to Shelley Drive; and further, REPORTS TO BE CONSIDERED BY COUNCIL MAY 7, 2018 CITY OF KITCHENER That the Uniform Traffic Bylaw be amended accordingly, as outlined in Development Services Department report DSD-18-008. 6. That the Brownfield Remediation Program Application for 1011 Homer Watson Boulevard, received from 1869071 Ontario Inc. dated May 28, 2015 be approved, subject to the Region of That in exchange for a completed and filed Record of Site Condition for the subject property, the owner will be provided a phased tax incremental grant on the phased redevelopment of the property in the form of an annual rebate on City taxes in an amount equal to 100% of the City Tax Increment applied on the basis of the Block parcels of land created by the Plan of Subdivision; and, That the City Tax Increment be defined as the difference between the City portion of real property taxes for the 2015 taxation year and the new City portion of real property taxes levied as a result of a new assessment by the Municipal Property Assessment Corporation (MPAC) determined for each Block following completion of the redevelopment of each Block, as compensation for the remediation of the above subject property; and, That the maximum annual City property tax grant is estimated at $773,953.00; and, That the Region of Waterloo be circulated a copy of any decision made by Kitchener City Council regarding this application; and further, That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with the Regional Municipality of Waterloo and 1869071 Ontario Inc., to implement the provisions of the Brownfield Remediation Program for 1011 Homer Watson Blvd, as outlined in the Development Services Department report DSD-18-011. 7. That Mayor and Council support the 2018 Dropbike Inc. pilot; and further, That the Mayor and Clerk be authorized to execute the necessary agreements, satisfactory to the City Solicitor, with Dropbike Inc. for a one year pilot bikesharing program, as outlined in Development Services Department report DSD-18-009. HERITAGE KITCHENER MAY 1, 2018 1. That staff be permitted to install two interpretative signs in Victoria Park near the forebay and the outlet generally in the locations as presented at the Heritage Kitchener meeting on May 1, 2018, which would inform the residents about the lake and its maintenance requirements.