HomeMy WebLinkAboutFIN-18-002 - T18-055 Dieppe Ave and Hett Ave (Blucher St to Wilhelm St) Road ReconstructionREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-05-07
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD (S) INVOLVED: Ward 10
DATE OF REPORT: 2018-04-26
REPORT NO.: FIN-18-002
SUBJECT:T18-055 Dieppe Avenue and Hett Avenue (Blucher Street to Wilhelm
Street) Road Reconstruction
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RECOMMENDATION:
That Tender T18-055 Dieppe Avenue and Hett Avenue (Blucher Street to Wilhelm Street)
Road Reconstruction, be awarded to Terracon Underground Ltd., Brantford, Ontario, at
their tendered price of $1,587,154.16, including provisional items and contingencies of
$181,950., plus H.S.T. of $206,330.03, for a total of $1,793,484.19.
BACKGROUND:
Engineering is proceeding with the reconstruction of Dieppe Avenue and Hett Avenue.
Council, as part of the 2018 budget has approved funds for construction. The services on
Dieppe Avenue were originally constructed in the 1950’s, while services on Hett Avenue were
originally constructed in the 1920’s. Services on both streets are in need of replacement.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
A surplus is projected in the project. The project is scheduled to begin June 18, 2018, weather
permitting, and is located within the Ward 10 boundary.
REPORT:
Tenders were advertised on the City of Kitchener website. Thirty-one (31) interested parties
downloaded documents and by the closing date of Thursday April 19, 2018, twelve (12)
tenders had been received.
The tenders were reviewed by J. Seip, Engineering Technologist who concurs with the above
recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
Terracon Underground Ltd.Brantford ON $1,793,484.19 *
Navacon Construction Inc. Brantford ON $1,917,666.96
Steed and Evans Limited St Jacobs ON $1,950,380.01
J.Weber Contracting LimitedBreslau ON $2,025,274.20
Elgin ConstructionSt Thomas ON $2,057,295.67
Sierra Infrastructure Inc.Woodstock ON $2,059,853.95
410754 Ontario Limited
o/a Sousa Concrete Ariss ON $2,081,541.03
Oxford Civil Group Inc. Woodstock ON $2,166,189.27
Gedco Excavating Ltd. Brantford ON $2,181,607.73
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,310,510.97
Network Sewer and Watermain Ltd. Cambridge ON $2,364,990.08
Regional Sewer and Watermain Ltd. Cambridge ON $2,648,896.12
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast. The estimated surplus (E) will be
returned to the WIP Road Reconstruction general account, and will be used to fund
unexpected deficits in WIP Road Reconstruction projects.
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Tender T18-055
Dieppe Avenue and Hett Avenue Road Reconstruction
The total budget for all phases of this project is $ 2,336,648.00
Estimated Cost for this Phase of Work
Tender T18-055 costs, including HST 1,793,484.19
less: HST rebate on tender
(178,396.05)
Net Cost Being Awarded 1,615,088.14 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 12,116.00
Total Estimated Cost for this Phase of Work 1,627,204.14 C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 917,797.00
WIP - Road Reconstruction - Stormwater Utility 458,899.00
WIP - Road Reconstruction - Water Utility 618,515.00
Total Budget for this Phase of Work 1,995,211.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 368,006.86 D
Estimated Surplus/(Deficit) from previous phases 107,510.44
Total Estimated Surplus/(Deficit) 475,517.30 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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