HomeMy WebLinkAboutFIN-18-003 - T18-044 Mausser Ave (West End to Lorne Ave) and Stirling Ave S (Mausser Ave to Russel St) Road ReconstructionREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-05-07
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY: Adam Buchholtz,Buyer,519-741-2200 ext. 7217
WARD (S) INVOLVED: Ward 9
DATE OF REPORT: 2018-04-26
REPORT NO.: FIN-18-003
SUBJECT: T18-044 Mausser Avenue (West End to Lorne Avenue) and Stirling
Avenue South (Mausser Avenue to Russel Street) Road Reconstruction
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RECOMMENDATION:
That Tender T18-044 Mausser Avenue (West End to Lorne Avenue) and Stirling Avenue
South (Mausser Avenue to Russel Street) Road Reconstruction, be awarded to Bel-Air
Excavating & Grading Ltd.,Cambridge, Ontario, at their tendered price of $5,321,834.45,
including provisional items and contingencies of $447,300., plus H.S.T. of $691,838.49,
for a total of $6,013,672.94.
BACKGROUND:
Engineering is proceeding with the reconstruction of Mausser Avenue and Stirling Avenue
South. Council, as part of the 2018 budget has approved funds for construction. Stirling
Avenue South was originally constructed in the 193originally
past several decades.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
This project is to be constructed over two years.
A surplus is projected in the project. The project is scheduled to begin June 4, 2018, weather
permitting, and is located within the Ward 9 boundary.
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were downloaded by
thirty-five (35) interested parties and by the closing date of Tuesday April17, 2018,eleven (11)
tenders had been received.
The tenders were reviewed by J. Seip, Engineering Technologist who concurs with the above
recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
Bel-Air Excavating & Grading Ltd. Cambridge ON $6,013,672.94 *
Regional Sewer and Watermain Ltd. Cambridge ON $6,047,921.92
410754 Ontario Limited
o/a Sousa Concrete Branchton ON $6,093,886.07
Navacon Construction Inc. Brantford ON $6,220,122.44
Terracon Underground Ltd. Brantford ON $6,259,600.75
Steed and Evans Limited St. Jacobs ON $6,379,980.01
Sierra Infrastructure Inc. Woodstock ON $6,422,962.14
Oxford Civil Group Inc. Woodstock ON $6,804,631.62
Network Sewer and Watermain Ltd. Cambridge ON $6,858,397.04
J. Weber Contracting Limited Breslau ON $6,872,582.88
E. & E. Seegmiller Limited Kitchener ON $6,908,407.67
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast, with additional funding from the
Stormwater Management Fee account (formerly SWM Cash in Lieu). The Stormwater
Management Fee account is funded at time of development by a designated financial
then applied towards stormwater management in conformance with the recommended
approaches of the Integrated Stormwater Management Master Plan (per policy MUN-UTI-
2003). The estimated surplus (E) will be returned to the WIP Road Reconstruction general
account, and will be used to fund unexpected deficits in WIP Road Reconstruction projects.
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Tender T18-044
Mausser Avenue and Stirling Avenue South Road Reconstruction
The total budget for all phases of this project is $ 6,174,073.00
Estimated Cost for this Phase of Work
Tender T18-044 costs, including HST6,013,672.94
less: HST rebate on tender(598,173.93)
Net Cost Being Awarded5,415,499.01 A
Projected Costs: Staff Time/Material Testing22,655.49
Total Estimated Cost for this Phase of Work5,438,154.50 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility2,473,872.00
WIP -Road Reconstruction -Stormwater Utility1,236,936.00
WIP -Road Reconstruction -Water Utility1,667,174.00
Stormwater Management Fee -Oil Grit Separator 200,000.00
Grant -Ontario Municipal Commuter Cycling Program 100,000.00
Total Budget for this Phase of Work5,677,982.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)239,827.50 D
Estimated Surplus/(Deficit) from previous phases 23,183.70
Total Estimated Surplus/(Deficit) 263,011.20 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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