HomeMy WebLinkAboutFIN-18-004 - T18-002 Shantz Lane (Weber Street to Ross Avenue) Road ReconstructionREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-05-07
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY: Adam Buchholtz,Buyer,519-741-2200 ext. 7217
WARD (S) INVOLVED: Ward 2
DATE OF REPORT: 2018-04-26
REPORT NO.: FIN-18-004
SUBJECT: T18-002 Shantz Lane (Weber Street to Ross Avenue) Road
Reconstruction
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RECOMMENDATION:
That Tender T18-002 Shantz Lane (Weber Street to Ross Avenue) Road Reconstruction,
be awarded to Regional Sewer and Watermain Ltd., Cambridge, Ontario, at their
tendered price of $1,571,421.80, including provisional items and contingencies of
$254,385., plus H.S.T. of $204,284.84., for a total of $1,775,706.64.
BACKGROUND:
Engineering is proceeding with the reconstruction of Shantz Lane (Weber Street to Ross
Avenue). Council, as part of the 2018 budget has approved funds for construction. The
services were originally installed in the s and have reached the end of their useful life,
requiring full replacement.
Sidewalk infill on Shantz Lane was approved by Council on June 26, 2017 (INS-17-050).
Sidewalk infill projects do not typically come to Council for approval (as per previous Council
direction), but since this Tender is over budget, it must be approved by Council.
The deficit will be funded from the WIP Road Reconstruction general account. The project is
scheduled to begin May 28, 2018, weather permitting, and is located within the Ward 2
boundary.
REPORT:
Tenders were advertised on the City of Kitchener website. Documents were downloaded by
twenty-eight (28) interested parties and by the closing date of Monday April 23, 2018,ten (10)
tenders had been received.
The tenders were reviewed by K. Bossie,WSPS.
Shah,Design Engineer who concur with the above recommendation.
*** This information is available in accessible formats upon request. ***
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The following tenders were received:
Bid Price
Regional Sewer and Watermain Ltd. Cambridge ON $1,775,706.64 *
Steed and Evans Limited St. Jacobs ON $1,955,719.25
J.Weber Contracting LimitedBreslau ON $1,960,395.54
Oxford Civil Group Inc.Woodstock ON $1,965,627.82
Elgin ConstructionSt. Thomas ON $1,981,557.95
Navacon ConstructionBrantford ON $1,982,039.45
Sierra Infrastructure Inc.Woodstock ON $2,017,362.11
E.& E. Seegmiller LimitedKitchener ON $2,203,459.78
Bel-Air Excavating & Grading Ltd.Cambridge ON $2,231,351.31
Network Sewer and Watermain Ltd.Cambridge ON $2,420,961.17
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation
of these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included
in this line item are staff time and expenses for all city staff in support of the project such as
Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all
regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate
access and parking requirements and any other miscellaneous costs. Projects utilizing in-
house staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast, with additional funding from the
Stormwater Management Fee account (formerly SWM Cash in Lieu). The Stormwater
Management Fee account is funded at time of development by a designated financial
and charges schedule. These funds are
then applied towards stormwater management in conformance with the recommended
approaches of the Integrated Stormwater Management Master Plan (per policy MUN-UTI-
2003). The deficit (E) will be funded from the WIP Road Reconstruction general account.
There are sufficient funds in the account to fund the deficit.
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Tender T18-002
Shantz Lane (Weber Street to Ross Avenue) Reconstruction
The total budget for all phases of this project is $ 1,640,040.00
Estimated Cost for this Phase of Work
Tender T18-002 costs, including HST1,775,706.64
less: HST rebate on tender(176,627.73)
Net Cost Being Awarded1,599,078.91 A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing24,181.30
Total Estimated Cost for this Phase of Work1,623,260.21 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility613,753.00
WIP -Road Reconstruction -Stormwater Utility306,877.00
WIP -Road Reconstruction -Water Utility413,617.00
Stormwater Management Fee -Oil Grit Separator100,290.00
Total Budget for this Phase of Work1,434,537.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(188,723.21)D
Estimated Surplus/(Deficit) from previous phases(3,658.01)
Total Estimated Surplus/(Deficit) (192,381.22)E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-17-041 Sidewalk Infill through Roadway Reconstruction May 29, 2017,
Community and Infrastructure Services Committee; and,
INS-17-050 2018 Sidewalk Infill Shantz Lane and Bond Street June 12, 2017,
Community and Infrastructure Services Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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