HomeMy WebLinkAboutCSD-18-020 - Kiwanis Club of Cameron Heights Agreement to Operate Concession in Kiwanis ParkREPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:May 28, 2018
SUBMITTED BY:Kim Kugler, Director of Sport, 519-741-2200 ext.7544
PREPARED BY:Denise Keelan,Manager of Aquatics, 519-741-2200 ext.7420
WARD(S) INVOLVED:All
DATE OF REPORT:May 7,2018
REPORT NO.:CSD-18-020
SUBJECT:Kiwanis Club of Cameron HeightsAgreement to Operate
Concession in Kiwanis Park
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RECOMMENDATION: That the Mayor and Clerk be authorized to execute an
agreement with the Kiwanis Club of Cameron Heights to operate the Food
Concession inKiwanisPark, said agreement to be satisfactory to the City Solicitor.
BACKGROUND:
In 2008, the City of Kitchenertook on the responsibility of operating Kiwanis Park on
behalf of the Kiwanis Club of Twin Cities. The Kiwanis members at that time maintained
the operation of the concessionduring each of the summer seasons that followed.
The Kiwanis Club of Twin Cities has since dissolved,and a number of their membersare
now associated with the Kiwanis Club of Cameron Heights. A new agreement is required
due to the Twin Cities club closure, and the shift in responsibility to the Cameron Heights
Kiwanis organization.
REPORT:
The City of Kitchener has a proud history of working alongside the Kiwanis Clubs that
operatein our region. These clubs actively volunteer and are dedicated to serving our
community in a number of ways. City staff are in favor of collaborating with the Kiwanis
clubof Cameron Heights,to continue operation of the concession at Kiwanis Park. An
agreement would permit the Kiwanis Club to be responsible for the operation and
management of the food servicesin the existing snack bar building.Highlights include:
All applicable licences, permits and certificatesrequired to operate a concession
would be the responsibility of the Kiwanis Club.
Arrangement for all deliveries andordering of beverages and food would be the
responsibility of the Kiwanis Club in cooperation with the park supervisor.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Hours of operationof the concession wouldalign with parkhours,to be agreed
upon,with the park supervisor.
Staffing of the concession wouldbe the responsibility of the Kiwanis Club.
Revenues,expenses and all associated financial concession matters wouldbe the
responsibility of the Kiwanis Club.
The term of this agreement wouldbe 5 years commencing June 1, 2018. Theagreement
will renew automatically for one-year terms, unless terminated in accordance with the
provisions of the contract.
Executing this agreement with the Kiwanis Club of Cameron Heights will build on the
existing positive relationship with the City, and ensure the Kiwanis Club maintains a
positive presence in the park.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN
The recommendation of this report supports the achievement of the Ctrategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The Kiwanis Club will be solely responsible for all financial management of the
concession and ensure that it maintains reserve funds on an annual basis in order to
operate eachyear.Financial statements shallbe provided to the City annually at year-
end.
COMMUNITY ENGAGEMENT:
council / committee meeting.
ACKNOWLEDGED BY:Michael May, Deputy CAO, Community Services Department
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