HomeMy WebLinkAboutCIS Agenda - 2018-06-18Community &Infrastructure Services Committee
Agenda
Monday, June 18, 2018
11:00 a.m. 1:00 p.m.
Office of the City Clerk
2:00 p.m. 5:00 p.m.
Kitchener City Hall
nd
200 King St. W. - 2 Floor
Council Chamber
Kitchener ON N2G 4G7
Page 1 Chair - Councillor K. Galloway-Sealock Vice-Chair - Councillor S. Marsh
-law, delegations are permitted to address the Committee for a maximum of
5 minutes.
None
1. INS-18-023 - Winter Sidewalk Maintenance Review (120 min)
(Staff will provide a 10 minute presentation on this matter)
The following matters are considered not to require debate and should be approved by one motion in
accordance with the recommendation contained in each staff report. A majority vote is required to discuss any
report listed as under this section.
2. CSD-18-090 - Noise Exemption Bingemans Special Event Series
- Bingemans
- 425 Bingemans Centre Drive
3. DSD-18-042 - On-Street Parking Regulations Montcalm Drive
4. CSD-18-092 - KW Gymnastic Club Air Conditioning System Loan Agreement
5. INS-18-029 - Financial Plan Kitchener Water Distribution System
-law, delegations are permitted to address the Committee for a maximum of
5 minutes.
None
6. CSD-18-016 - Boulevard Beautification By-law and Program (30 min)
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 **
Community & Infrastructure
Services Committee Agenda Page 2 June 18, 2018
7. DSD-18-043 - Special Event Permit By-law & Street Party Events Program (20 min)
8. CSD-18-086 - Doon Pioneer Park Community Centre Expansion Update (30 min)
(Staff will provide a 5 minute presentation on this matter)
9. CSD-18-089 - Facility Partnership with the Waterloo Region District School (30 min)
Board in the Huron-Brigadoon Area Update
10.DSD-18-031 - Brownfield Remediation Program Application (10 min)
- 1 Adam Street (Victoria Common)
FIN-18-006 - 2018 April Variance Report
CAO-18-015 - Business Plan Status Update April 2018
FIN-18-007 - 2017 Development Charge Reserve Fund
Unfinished Business List
Dianna Saunderson
Committee Administrator
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 **
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Gloria MacNeil, Director of By-law Enforcement, 519-741-2200,
ext. 7952
PREPARED BY: Gloria MacNeil, Director of By-law Enforcement, 519-741-2200,
ext. 7952
WARD(S) INVOLVED: 1
DATE OF REPORT: May 30, 2018
REPORT NO.: CSD- 18-090
SUBJECT: NOISE EXEMPTION BINGEMANS 425 BINGEMAN CENTRE
DRIVE BINGEMANS SPECIAL EVENT SERIES
___________________________________________________________________
RECOMMENDATION:
That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code
be granted to Bingemans for several events being held at 425 Bingeman Centre
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Drive, as outlined in the letter provided by Mark Bingeman, dated May 29, 2018,
attached to Report CSD-18-090
This exemption is subject to the following conditions, which, if not complied with,
will render the noise exemption null and void:
a) There shall be no offensive language, in the opinion of City staff, generated
from the music events, audible in any adjacent residential neighbourhood.
The event organizers will ensure that there is an on-site contact person
accessible to correspond with City staff at all times during the event(s);
b) The event organizer will be responsible for the cost of a pay-duty Noise
Officer, to be assigned specifically to these event(s);
c) The event organizers agree to respond accordingly to requests from City
staff, during the event(s), in order to address community concerns that
may arise with regard to the impact of noise heard within adjacent
residential areas; and
d) The maximum decibel level (dba) audible from a residential area shall not
exceed 65 dba.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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BACKGROUND:
Bingemans is a new venue that will be holding several events over the
summer season. This venue will host a variety of different types of events, including
music concerts, food festivals, as well as other types of programming, they are
requesting a noise exemption for several dates, the start times will vary depending on
the event however none of the events will go past 11pm.
REPORT:
Bingemans has expanded their event grounds facilities to accommodate more and
larger outdoor events. This new space is an outdoor venue that will
allow for the continuation and growth of events of all sizes and uses, including corporate
events, community festivals, music concerts and many other activities. In addition to
these, there will be the ability for community groups to use the space for unique
initiatives which will assist in building increased capacity for community based tourism
events.
The capacity of the venue for events will range from 5000 to 16,000 patrons depending
on the type of event and will vary in terms of start time however none of these events
will be scheduled past 11pm.
Bingemans has been able to confirm some programming dates for the summer season,
however not all dates have been finalized or released. As this is their first year, they are
still working through some of the details with the programming and contracts and are
requesting consideration on potential proposed dates, as well as dates that have been
confirmed with specific events.
The dates below have been confirmed:
Sean Paul July 20, 2018 7pm 10pm
Barenaked Ladies July 21, 2018
I L August 19, 2018 6:30pm 10pm and;
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Food Festival with Live Music September 7, 8, and 9
The following dates are potential event dates that are still being considered/negotiated,
staff have been advised that not all of the dates below will be used. Staff do not have
any additional details relating to the potential event dates listed below at this time.
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June 23, 29 or 30
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July 1,6 and 18
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August 10, 11, 17
The stage design for the new venue is directed (facing) North East which will allow the
sound to travel through a large wooded and industrial area out towards the city limits,
which should minimize impact on surrounding neighbouring properties.
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It should be noted that weather conditions can play a role with regard to sound
dispersion. At this point we would not be able to predict the impact of weather during
these events however it will be closely monitored during the event.
Staff will work with the event organizers andwill conduct sound testing to ensure the
sound output conforms with the prescribed dba level that has been recommended.The
event producers will implement as many possible noise mitigation efforts through
placement as well as technology advances for each of the event(s).
The By-law Enforcement Division will be assigning a Noise Officer to monitor the
event(s). The event organizers will ensure that there is an on-site contact available
during the event(s) who will be available to By-law Enforcement staff, if required, to
address any concerns raised.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
It is anticipated that the cost of a paid duty Noise Officer, will be a minimum of $150 for
each event, depending on the length of the event. This cost will be billed to the event
organizer.
COMMUNITY ENGAGEMENT: The event organizer is responsible for ensuring that this
event is communicated throughout the community in advance of the event.
ACKNOWLEDGED BY: Michael May, Deputy CAO, Community Services Department
Encl.
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May 29, 2018
Ms. Gloria MacNeil
Director, By-law Enforcement
City of Kitchener
33 Ontario St. N
Kitchener, ON N2H 4Y3
Dear Ms. MacNeil,
Bingemans will be hosting several events over the summer season and are requesting a blanket noise
exception for these events at our property. Event times will vary in terms of start time, however none
of these will be scheduled beyond 11pm. The event sizes will range from 5000 patrons to approx.
16,000 patrons in most cases.
As has occurred in previous years events, the event producers will have a keen eye to implement as
many possible noise mitigation efforts through placement as well as technology advances.
Although not all programing is finalized, the potential dates that are being considered are as follows:
(please note that not all these dates will be programed with events)
Highlighted dates are secured bookings.
June 23, 29 or 30
July 1, 6, 20, 21, 28
August 10, 11, 17, 19
September 7,8,9 a food festival with live music
September 14, 15, 16, 22, 23, 29
Should you have any questions, please do not hesitate to contact myself directly.
Thank you again in advance.
Sincerely,
Mark Bingeman
President
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Ken Carmichael, Interim Director of Transportation Services,
519-741-2200, ext. 7372
PREPARED BY: Ryan Krantz, Traffic Technologist, 519-741-2200, ext. 7302
WARD (S) INVOLVED: Ward 1
DATE OF REPORT: May 30, 2018
REPORT NO.: DSD-18-042
SUBJECT: On-Street Parking Regulations Montcalm Drive
___________________________________________________________________________
RECOMMENDATIONS:
Thatthe stoppingprohibition on Monday to Friday from 8:00 AM to 4:30 PM onthe north
(even-numbered) side of Montcalm Drive be extended an additional 50 metres westerly
to Tecumseh Crescent;and further,
That stopping be prohibited on Monday to Friday from 8:00 AM to 4:30 PM on the south
(odd-numbered) side of Montcalm Drive from Old York Crescent to a point 70 metres
west thereof; and further,
That the Uniform Traffic Bylaw be amended accordingly.
BACKGROUND:
Montcalm Drive is a minor collector roadway with primarily residential land use, along with
Crestview Public School. In response to concerns related to stopped vehicles during school
pick-up/drop-off times creating visibility issues, causing difficulties with safe two-way vehicle
operation, and obstructing drivewaysonMontcalm Drive, the existing on-street parking
regulations were reviewed.
Currently, on-street parking is permitted on the north (even-numbered) side of Montcalm Drive
from Tecumseh Crescent to a point 50 metres east thereof, and on the south (odd-numbered)
side of Montcalm Drive from Old York Crescent to Gibson Drive for a maximum period of three
(3)consecutive hours,as outlined in the City of Kitchener Uniform Traffic By-law No. 2007-
138.
REPORT:
Residents on Montcalm Drive were surveyed regarding a proposal to extendthe prohibition of
stoppingon Monday to Friday from 8 AM to 4:30 PM onthe north (even-numbered) side of
Montcalm Drive to Tecumseh Crescent, and on the south (odd-numbered) side of Montcalm
Drive from Old York Crescent to a point 70 metres west thereofto address these concerns. A
survey letter was mailed outin March 2018. The results of the survey are as follows:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Extendthe prohibition of stoppingMonday to 3 votes(38% of 8votes)
Friday from 8:00 AM to 4:30 PM onthe north
(even-numbered) side of Montcalm Drive to
Tecumseh Crescent, and prohibit stoppingMonday
to Friday from 8:00 AM to 4:30 PM on the south
(odd-numbered) side of Montcalm Drive from Old
York Crescent to a point 70 metres west thereof.
Leave existing on-street parking as is:1 vote (13% of 8votes)
TOTAL: 4out of 8 responded (50% response rate)
Based on the results of this survey, Transportation Services is recommending that the current
on-street parking regulations on Montcalm Drive be amended to extendthe prohibition of
stoppingon Monday to Friday from 8 AM to 4:30 PM onthe north (even-numbered) side of
Montcalm Drive to Tecumseh Crescent, and on the south (odd-numbered) side of Montcalm
Drive from Old York Crescent to a point 70 metres west thereof.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The approximate cost for signage along Montcalm Drive is $500
and will be taken from the existing sign maintenance budget.
COMMUNITY ENGAGEMENT:
INFORM Residents were made aware of this report via a letter through the mail. This report
has been posted to the ciadvance of the council / committee
meeting.
CONSULT Directly affected residents were surveyed regarding the proposed parking
regulation change in March 2018.
ACKNOWLEDGED BY: Justin Readman, General Manager
Development Services Department
Attached:
Appendix A Key Map Montcalm Drive Proposed On-Street Parking Regulations
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Key Map
Montcalm Drive Proposed On-Street Parking Regulations
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Existing Three (3) Hour Parking
Existing
Existing No Stopping
Monday Friday 8:00 AM
Proposed No Stopping
Monday Friday 8:00 AM
Properties Notified
*** This information is available in accessible formats upon request. ***
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REPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:June 18, 2018
SUBMITTED BY:Kim Kugler, Director of Sport, 741-2200 ext. 7544
PREPARED BY:Bob Cheyne,Manager of Sport Development and Golf
741-2200 ext. 7689
WARD (S) INVOLVED:Ward8
DATE OF REPORT:May 30, 2018
REPORT NO.:CSD-18-092
SUBJECT:KW Gymnastic Club Air Conditioning System Loan Agreement
___________________________________________________________________
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute an agreement with the Kitchener-
Waterloo Gymnastics Club (an affiliated minor sport group) to provide an interest free
ning
space located at the Twin Cities Gymnastics/Judo Training Centre, 805 Victoria Street
South, Kitchener, said agreement to be to the satisfaction of the City Solicitor.
BACKGROUND:
The K-W Gymnastics Club (the Club) is an incorporated not-for-profitaffiliated minor sport group
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that celebrated their 50anniversary in 2017. With approximately 3,000 registrants annually, the
Club provides a range of programs from an introductory to competitive level helping children
achieve their athletic and physical fitness goals in a safe, fun and friendly environment.
In 1990, the City of Kitchener and the City of Waterloo entered into an operation agreement with
the Kitchener-Waterloo Gymnastics Club and the Asahi Judo to build and operate the facility
known as the Twin City Gymnastics/Judo Training Centre. The operating agreement describes
the responsibilities as to whom is to bare the costs of capital and operating improvements. The
installation of air conditioning system and the additional utility costs to operate the system would
be at the expense of the Club.
The KW Gymnastics Club has for many years provided summer camps and programs. For
these prosperous summer programs to continue the Club needs to respond to the requests from
their coaches and athletes to provide a cooler facility by adding air conditioning.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
The KW Gymnastics Club approached the City of Kitchener with a request for an interest free
loan to assist them with covering the upfront costs of the installation of an air conditioning
system. The Club has provided project quotes identifying costs ranging from $110,000 to
$150,000.
The KW Gymnastics Club currently has $75,000 they can draw from their reserve account to
contribute to the air conditioning system and is requesting an interest free loan from the City of
Kitchener ranging from $35,000 to $75,000. The final loan amount will be confirmed once the
quotes are finalized. The Club is committed to paying back the loan within four (4) years, making
monthly payments equalling a repayment to the City of $17,000 to $20,000 annually. To date
the Club has collaborated with and provided all the necessary financial information requested
them in making the which they annually contribute to the City in the upcoming years
Staff from Sport Development, Facilities Management and Financial Planning have reviewed
and are supportive of this request.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Facilities Management(FM)has a capital account assigned to the Twin City Gymnastics/Judo
Training Centre to manage the capital projects the City is responsible for. This capital account
receives funding of approximately $25,000 per year and currently has a balance of $40,000.
Staff propose loaning the KW Gymnastics Club their requested amount from the FM capital
account. Any deficit created by the loan or by required City spending on its capital costs related
to the building would be short-lived and would be funded by planned annual funding identified in
the capital forecast and by loan repayments from the KW Gymnastics Club.
COMMUNITY ENGAGEMENT:
INFORM This
committee meeting.
ACKNOWLEDGED BY: Michael May, GM/DCAO, Community Services
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REPORT TO: Community & Infrastructure Services
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Greg St. Louis, Director, Utilities 519-741-2600 X4538
PREPARED BY: Angela Mick, Utilities Water Engineer 519-741-2600 X4408
Sheri Brisbane, Supervisor of Financial Reporting
Susan White, Senior Financial Analyst
WARD(S) INVOLVED: All
DATE OF REPORT: May 23, 2018
REPORT NO.: INS-18-029
SUBJECT: Financial Plan Kitchener Water Distribution System
___________________________________________________________________________
RECOMMENDATION: THAT the"Financial Plan Kitchener Water Distribution
System" be approved as it demonstrates the financial viability of the Kitchener
drinking water system in accordance with Ontario Regulation 453/07 (Financial
Plans) under Subsection 30 of the Safe Drinking Water Act.
BACKGROUND:
The Drinking Water Quality Management Standard (DWQMS), under the Safe Drinking Water
Act, 2002 andRegulation 188/07, required the City of Kitchener to become licensed to operate
istribution System. The City became licenced on August 20,
2009. As a condition of the license, a Financial Plan was approved by resolution and submitted
to the Province in 2010 (FIN-10-074) and renewed in 2014 (INS-14-008). A renewal license
application must be made by December 2018, a condition of which is an updated Financial Plan
with 2018as the first year that the Plan needs to apply (covers 2018-2023).
There have been numerous reports to council regarding the DWQMS commencing in 2008,
including on-going annual Management reviews and the initial Financial Plan.
Financial information contained in the report has been approved as part of the 2018 budget
process (except for year 2023, which was forecasted). The amounts in the schedules agree to
the operating forecast plus capital forecast. Amortization expense has been added and the
capital forecast has been divided between amounts that will create tangible capital assets
(included as Additions under Tangible Capital assets on Schedule 1 in the attached Financial
Plan) and those costs to maintain the capital assets (included as Other Expenses in Schedule
2).
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
The requirements of the Financial Plan are outlined in Ontario Regulation 453/07
(Section 3) as follows:
Details of the proposed or projected financial position of the drinking water
system
Details of the proposed or projected financial operations of the drinking water
system
projected gross cash receipts
and gross cash payments
Details of the extent to which the information described in the above relate
directly to the replacement of lead service pipes
The financial plan has been developed using Council-approved budgets, capital asset
data and other financial forecasts. The highlights of the Financial Plan are as follows:
An annual operating surplus and accumulated surplus is expected for each of the
six years covered by the plan, primarily as a result of the significant prior and
ongoing investment in capital assets
Cash flow is slightly negative for certain years of the forecast this is as a result
of continued spending on the accelerated infrastructure program.
In light of the above, the drinking water system is considered to be financially
viable as required by Ontario Regulation 453/07 (Financial Plans).
Refer to the attached Financial Plan for the detailed analysis.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the
vision through the delivery of core service.
The Financial Plan relates to the Foundation Plan Efficient and Effective Government
Proactively communicate with Kitchener residents in an
effortto share information; educate and engage the public, and promote enterprises,
programs and services; to create a corporate culture where internal communications is
FINANCIAL IMPLICATIONS:
None.
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
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Regulations require the owner of the drinking-water system to:
Make the Financial Plan available, on request, to members of the public who are
served by the drinking water system without charge
Make the Financial Plan available to members of the public without charge
through publication on the internet
Provide notice advising the public of the availability of the Financial Plan
Provide a copy of the Financial Plan to the Ministry of Municipal Affairs and
Housing
Staff will ensure that these requirements are met subsequent to Council approval.
ACKNOWLEDGED BY: Denise McGoldrick,General Manager, Infrastructure Services
Department
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Kitchener Utilities
Drinking Water Distribution System
Financial Plan (019-301)
Municipal Drinking Water Licence 019-101
June 2018
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City of Kitchener Water Distribution
Financial Plan
TABLE OF CONTENTS
Section 1: Introduction ........................................................................................................................ 3
Section 2: Regulatory Requirements .................................................................................................... 3
Section 3: Assets/Liabilities/Net Debt/Tangible Capital Assets ............................................................... 4
Section 4: Revenues/Expenses/Surplus/Deficit ...................................................................................... 5
Section 6: Lead Services ....................................................................................................................... 7
Section 7: Summary ............................................................................................................................ 7
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City of Kitchener Water Distribution
Financial Plan
Section 1: Introduction
The Drinking Water Quality Management Standard (DWQMS), under the
and , required the City of Kitchener become licensed to operate
The City was licensed on August 20, 2009
and as a condition of the license, a Financial Plan was approved by resolution at that time. The
e expires in 2019 and a requirement for renewal is a revised Financial Plan.
The initial 2010 Financial Plan (019-301) applied to the six year period 2010 to 2015, the 2014
version applied to 2014 to 2019.
This Financial Plan applies to the six year period starting in year 2018 through to 2023.
Section 2: Regulatory Requirements
Ontario Regulation 453/07 requires that financial plans include the following:
Details of the proposed or projected financial position of the drinking water system itemized by:
A.Total financial assets
B.Total liabilities
C.Net debt
D.Non-financial assets that are tangible capital assets, tangible capital assets under
construction, inventories of supplies and prepaid expenses
E.Changes in tangible capital assets that are additions, donations, write downs and
disposals
Details of the proposed or projected financial operations of the drinking water system itemized
by:
A.Total revenues, further itemized by water rates, user charges and other revenues
B.Total expenses, further itemized by amortization expenses, interest expenses and other
expenses
C.Annual surplus or deficit
D.Accumulated surplus or deficit
P age 3 of 7
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City of Kitchener Water Distribution
Financial Plan
h receipts and gross cash
payments itemized by:
A.Operating transactions, that are cash received from revenues, cash paid for operating
expenses and financial charges
B.Capital transactions, that are proceeds on the sale of tangible capital assets and cash used
to acquire capital assets
C.Investing transactions, that are proceeds from the issuance of debt and debt repayment
D.Changes in cash and cash equivalents during the year
E.Cash and cash equivalents at the beginning and end of the year
Details of the extent to which the information described in the above relate directly to the
replacement of lead service pipes.
Section 3: Assets/Liabilities/Net Debt/Tangible Capital Assets
A summary of the Assets, Liabilities, Net Debt and Tangible Capital Assets are provided in
Schedule 1.
Schedule 1
Statement of Financial Position - Water
(in thousands)
201820192020202120222023
Financial Assets11,23711,55811,46811,83711,94111,841
Liabilities6,7977,2527,7428,2978,8749,470
Net Financial (Debt) Assets4,4404,3063,7263,5403,0672,371
Non-financial Assets
Tangible Capital Assets91,85596,013100,506105,121110,201115,850
Additions5,6795,8056,2186,3936,9207,559
-portion related to lead replacement525252525262
Donations154157160164168172
Disposals212121212121
Write-downs and Depr'n1,7081,7831,8641,9211,9872,061
Assets Under Construction7,4337,5977,7647,9348,1098,287
Inventory of supplies203208212217222227
Prepaid expenses899193959799
Accumulated Surplus104,020108,214112,301116,907121,696126,834
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A summary of Receipts and Payments are provided in
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City of Kitchener Water Distribution
Financial Plan
Section 6: Lead Services
Lead services are replaced as part of road reconstruction projects. The City of Kitchener
Engineering Services Road & Utility Capital Forecast outlines the proposed reconstruction
projects for the next 10 years. Although not all the streets contain lead services, all of the water
services are replaced for every reconstruction project. Financial details relating to the
reconstruction projects are included in Schedule 1.
Lead services are also replaced individually when they are found in the field, if the full
reconstruction project has not been identified in the capital forecast and if the new service can
be connected to the customer side. The budget for individual lead service replacement is
included under Schedule 1 (portion related to lead replacement).
Section 7: Summary
The Financial Plan indicates the drinking water system is financially viable as required by
Ontario Regulation 453/07 Financial Plans and under Subsection 30 of the Safe Drinking Water
Act.
The updated Financial Plan is required as a condition of license renewal.
P age 7 of 7
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
PREPARED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
Josh Joseph, Supervisor of Neighbourhood Development
Office (519-741-2200, ext. 7082)
WARD(S) INVOLVED: All
DATE OF REPORT: June 4, 2018
REPORT NO.: CSD-18-016
SUBJECT: BOULEVARD BEAUTIFICATION BY-LAW AND PROGRAM
___________________________________________________________________
RECOMMENDATION:
That a by-law be enacted to allow residents flexibility in using different materials,
ground cover and plantings as an alternative to sod on city boulevards.
BACKGROUND:
Over the past few years, staff have seen an increased interest from residents who are
looking to use alternatives to sod on the city boulevard directly abutting their homes.
With the increased restrictions on lawn watering and pesticide bans, residents are
looking for low maintenance options, while improving their streetscape.The City does
not currently have a process in place to allow residents to alter the City boulevard.
Residents initially expressed an interest in beautifying their boulevards during the initial
neighbourhood strategy community engagement process. Since then, the
Neighbourhood Development Office has created step-by-step guides for several
programs centred on the resident-led, city-supported approach to neighbourhood
placemaking in an effort to reduce red tape and make it easier for residents to do great
things in their neighbourhoods. These resident guides include resident-led traffic
calming, community gardens, neighbourhood markets and, placemaking.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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By-law Enforcement staff and the Neighbourhood Development Office are now working
together to develop a step-by-step guide to help residents understand the
recommended approach to planning their project.
REPORT:
The process of beautifying and greening a boulevard has many positive impacts on our
community it can support sustainability, provide low-maintenance alternatives to
residents, and bring neighbours together through beautification and placemaking.
Through an online EngageKitchener survey, staff engaged with residents to get their
input on this idea, and received 38 responses. While we recognize that the number of
respondents for this survey was relatively low, the idea of boulevard beautification was
also expressed often through the initial neighbourhood strategy community engagement
process.
In the EngageKitchener survey, residents provided feedback on how likely they would
be to install an alternative to sod in a boulevard, the types of materials they would be
interested in using and their motives for using an alternative. 63.2% indicated they are
very likely to install alternatives to sod and 15.8% indicated they were somewhat likely.
Overall, the responses were generally positive, with residents wanting lower
maintenance options as well as wanting to promote water conservation and
naturalization. There were other suggestions including using the boulevard to grow
vegetables and edible plants, which staff are not recommending these areas, as
boulevards are exposed to exhaust from vehicles and are high traffic areas for dogs.
Staff are recommending other alternatives such as creating a vegetable garden on a
front lawn provided sightlines are not impeded, or joining a community garden. Some
residents were concerned that allowing other options might result in overgrown
boulevards.
In addition to this public input, By-law staff has also conducted research into other
municipalities with similar programs and engaged other City staff with an interest in
boulevard beautification, or who might be required to work within the boulevard areas in
the future. The concerns and suggestions raised through those internal consultations,
as well as the public feedback received, have been incorporated into the proposed
bylaw and step-by-step guide being recommended to City Council for approval.
Other municipalities that have by-laws to permit boulevard beautification:
Guelph
Cambridge
Oakville
Oshawa
Whitby
Kelowna, BC
6 - 2
Some of the concerns that were raised by City staff throughout this process were:
Concern Expressed Resolution
Winter Maintenance Equipment Damage By-law prohibits anything that inhibits or
obstructs snow removal operations or is
likely to cause damage to snow plows
Road Safety Maximum height restrictions have been
included in order to ensure visibility in
not impeded
Preservation of Street Trees Digging, excavating or planting is not
permitted within 1 meter of a tree trunk.
Residents can place mulch or
permeable stone within that 1 meter
provided it is placed on the ground
surface.
Fire Hydrants Safety Within 1.5 meters of a fire hydrant,no
plants or other objects can exceed 8
inches (20.3cm) in height
Minimum Maintenance Standards Any hard surface within 17.72 inches
(45cm) of the sidewalk must remain
flush with the sidewalk and not create a
trip hazard, only flush hard surfaces or
plants and vegetation are allowed in this
area
Overgrown or Unruly Boulevards A provision has been placed in the by-
law requiring the abutting property
owner to keep the boulevard area
maintained
Overall Safety Stones smaller than 2 inches (5cm) are
not permitted due to water run off
concerns. Stones larger than 4 inches
(10cm) are not permitted due to safety
concerns for pedestrians and vehicular
traffic
Urban Forestry Staff are in the process of developing a tree planting and soil
management plan for city lands, with the focus being on allowing trees to reach their
mature size and to have a long life. Enforcement and Urban Forestry staff have worked
together to ensure these two projects are consistent with one another, while finding a
balance which will allow residents the flexibility of some alternatives within the
boulevard area, while protecting our tree resource.
6 - 3
Proposed By-law:
Staff are aware this type of activity is already occurring throughout the city, currently we
have no regulations in place to ensure the concerns noted above are addressed.
Passing a bylaw will encourage more residents to beautify their boulevard while giving
the City regulations it can enforce if necessary.
Based on all of the information gathered through our public engagement, staff
engagement and research of other similar municipal programs, staff are recommending
Council permit residents the flexibility to use alternatives to sod within the boulevard
area in front of their home, provided they comply with the following regulations:
Herbaceous plants are permitted with a maximum height of (76.2cm)
Plantings cannot creep or spread onto the sidewalk or over the curb
No trees are permitted to be planted on city property, unless planted by the City
or Region
Decorative stone is permitted provided it is no smaller than 5.08cm) and no
in diameter
Any hardscaping oulevard must be
permeable and allow passage of water through to the underlying soil
Noxious weeds or invasive plants are not permitted
Grass and weeds on the boulevard )
Minimum maintenance standards area within (45cm)of the sidewalk
must remain flush with the sidewalk and not create a trip hazard
Boulevard must be kept clear of any objects or materials that may damage road
maintenance equipment
Objects that are sharp, protruding, dangerous in any way, or which may injure a
person are not permitted
Vegetable/herb gardens are not permitted
Plants or within 1.5 meters
of a fire hydrant
Cannot obscure or obstruct access to a post office box, utility box, etc.
No digging, excavating or planting is permitted within 1 meter of a tree trunk.
Residents can place mulch or permeable stone within that 1 meter provided it is
placed on the ground surface.
Cannot restrict sightlines of pedestrians, cyclists or drivers of vehicles to
intersections, driveways, sidewalks, etc.
If the boulevard is located next to on-street parking, the boulevard landscaping
must not interfere with the ability of people to open car doors or to exit vehicles
All landscaping placed in the boulevard could be removed by the City at any time
and without notice, and will not be replaced, except with soil and seed or sod
The city is not responsible for damages to boulevard landscaping due to road
maintenance activities
Cannot place sprinklers or other apparatus within the boulevard
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In new subdivisions, the residents are not permitted by the bylaw to make
improvements while the boulevards are under maintenance or have not yet been
assumed by the City
Staff believe these regulations provide a balance between permitting residents the
flexibility of using alternative materials along the boulevard, while considering liability
and risk to the Corporation and the community.
-by-Step Guide to Boulevard Beautification:
A Love My Hood step-by-step guide is being created that will provide residents with
information related to boulevard beautification, including:
Setback and height requirements for materials and plantings
Best practices when designing and digging
Plant lists that are well-suited for a boulevard, such as salt-tolerant and drought-
resistant species
Outline how to safely work around street trees
Describe how neighbours can work together to access grant funding for a street
boulevard beautification project, and who to contact when planning their project.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The review and recommendation of this report supports the principle behind
ly
strategic priority of helping plan, build and foster safe and thriving neighbourhoods.
FINANCIAL IMPLICATIONS:N/A
COMMUNITY ENGAGEMENT:
INFORM-
of the council/committee meeting.
CONSULT Staff have consulted with Internal and External working groups and area
municipalities by way of survey, public meeting and communication to gain input on
improving the boulevard beautification process. An online survey was also conducted
through Engage Kitchener which provided residents an opportunity to respond to
questions and contribute feedback as to whether they supported the initiative.
Through a massive community engagement campaign for the creation of the Love My
Hood Neighbourhood Strategy, 5,651 residents provided input in 3,942 hours of
conversation. Staff heard from a diversity of residents, including neighbourhood
associations, schools, faith communities, cultural clubs, sports teams, youth and
groups. Staff engaged residents at parks, pools, splash pads, bus stations,
6 - 5
soccer games, events and shopping centers all across the city. The desire for more
neighbourhood events, including street parties, was a top priority for residents.
ACKNOWLEDGED BY: Michael May, Deputy CAO, Community Services Department
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Ken Carmichael, Interim Director of Transportation Services,
519-741-2200, ext. 7372
PREPARED BY: Stephanie Brasseur, Traffic Project Coordinator
519-741-2200, extension 7373
Darren Kropf, Active Transportation Planning Project Manager
519-741-2200 x7314
WARD (S) INVOLVED: All
DATE OF REPORT: May 23, 2018
REPORT NO.: DSD-18-043
SUBJECT: Special Event Permit Bylaw & Street Party Events Program
___________________________________________________________________________
RECOMMENDATIONS:
That Council adopt the By-law attached to Report DSD-18-043 (Special Event Permit By-
law);
That Council Policy #MUN-STRE-1230, formerly Policy #I-(Temporary Closure City
Streets)By-law;
That an updated Love My Hood Street Party Events Program be approved, as outlined in DSD
18-043
That consideration of a Special Event permit fee be referred to the fees and charges review of
the 2019 budget process.
BACKGROUND:
The City of Kitchener encourages residents to host and participate in special events within their
community, which fosters neighbourhood spirit and encourages community connections and a sense of
belonging. In 1994, when the special events policy and procedures DOPWR-94-40 was last updated,
the City assisted with approximately 50 annual events that occurred within rights-of-way. Of these
events, approximately 15 were annual neighbourhood street parties. The amount of events in rights-of-
way has since grown to over 100 annually, with approximately 28 of these being street party events.
A review of has recently been completed, the purpose
to improve processes and ensure a continued positive relationship with residents interested in hosting
events. City of Kitchener staff have been working with other municipalities in the Region of Waterloo
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 1
completing similar updates, aspiring to provide consistent practices throughout the region, including
common insurance requirements, standardizing forms, the development of user fees, permitting, etc.
Also included in this review of the special events bylaw was the development of a street party event
program. During consultations for the Love My Hood Strategy, residents asked the city to make it
easier to host street parties. Two Love My Hood action items on the 2018 Business Plan relate to street
parties including action item #6: More Neighbourhood Events and action item #15: Reduce Municipal
Barriers. Residents indicated that they are ready to plan and lead more events, however a review of
approval processes and staff support was necessary.
REPORT:
Love My Hood Street Party Events Program
Along with being a lot of fun and adding to quality of life, small street party events can have a positive
impact on residents sense of belonging. When people belong, they are more likely to volunteer or vote
in elections, and are generally more satisfied with their neighbourhood and city government.
Encouraging residents to take the lead in hosting more street parties in their neighbourhood is a major
priority in the Love My Hood neighbourhood strategy.
Street party events are identified as a unique type of Special Event in the bylaws given their small-scale
nature and limited disruption to transportation needs. By identifying them separately than larger events
(such as Blues Fest or parades), we can simplify application processes and requirements to make it
easier for volunteer residents to host a street party event in their neighbourhood.
A focus group was held inviting residents who hosted a street party in 2017 to comment on their
experience. Of the twenty-seven residents who were invited, fifteen attended the workshop. This chart
summarizes the resident input from the focus group and how the City is responding through the new
Street Party Event program.
Resident commentsStaff response
A new Street Party Event page on
to find information online if you want lovemyhood.ca will be created and
to host a street party.promoted with a comprehensive
communications plan.
Creation of a
involved in organizing a street party, host a street partyevent
including road closure requirements instructions and resources for hosting
but also other approvals (licenses, a street party.
public health, etc.) that may be
Simplify the road closure petition form
needed.
and do not require residents to also fill
out the Special Event permit
application form, which has duplicate
fields and some irrelevant information
for street parties.
Residents want ideas of activities to Greater promotion of the Festival of
do while hosting a street party and Neighbourhoods Activity Guide and
how to be more inclusive in their Activity Trunk and the lovemyhood.ca
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neighbourhood.ideas blog.
Getting everyone on the street to sign Continue to inform 100% of residents
the petition can be tedious at times, on the street, but reduce the required
but also valued for the opportunity to signatures of support from 100% of
meet new people and encourage residents on the street to 60%.
them to attend the street party.
Residents are unaware or confused Mandatory insurancepaid for by the
by the safety and liability risks they city for street party eventswith 200
may be taking by hosting a street people or less.
party.
A new safety checklist in the guide.
Greater promotion of the
funding is available.Neighbourhood Matching Grant, for
one-time financial support.
The cornerstone of the Street Party Event Program is
(see Appendix C). The guide takes a holistic approach to organizing a street party event by explaining
how to get a road closure permit, as well as providing ideas for activities to do, how to host inclusive
events, how to apply for licenses or public health approval (if required) and how to plan a safe event. It
also lists a single point of contact, arranged through the Neighbourhood Development Office, to support
residents throughout the entire planning process.
Proposed Special Event Bylaw
Currently, Council Policy #MUN-STRE-1230 addresses expectations of events that operate within City
of Kitchener right-of-ways.Staff are suggesting the development of a Special Event By-law to better
detail and communicate requirements of running special events in the community. As part of the City of
event review, a survey was conducted of area municipalities to determine how
others processedpermits, insurance requirements and fees. The Region of Waterloo, City of
Cambridge, and City of Waterloo were contacted as part of the review for comparisons of current area
practices. Additionally, a best practices review was completed relating to insurance, financial
incentives and promotional efforts for street party events with the cities of Burlington, Calgary, Ottawa,
Red Deer, and Victoria. Finally, a staff working group was established to develop a new street party
event program.
Appendix A outlines the proposed Special Event Bylaw. The following changes/additions are being
proposed:
1. Special Event definition update defined to include Resident Led Traffic Calming
2. Street Party Event changes in attendance increase to maximum of 200 people
3. Insurance updates
4. Consideration of a potential fee Structure: Other area municipalities in the region currently
charge a special event permit fee or are moving to implement a charge. The consideration of a
fee structure is recommended to be considered as part of the 2019 operating budget process
andUser Fee Schedule. Street party events will continue to be covered under community
activities with no cost to the organizer provided the event is on local roadways and remains at or
below 200 participants as is reflected in the Special Event By-law.
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5. Street Parties Event Program: See Appendix C.
In Council Policy #MUN-STRE-1230,street parties were defined as including less than 100 people, but
through the proposed Special Event Bylaw andnew availability of insurance, staff is proposing
expanding street party events to include up to 200 people. One of the advantages of defining street
parties to 200 people or less is that events of this sizeare smaller in nature, pose less safety risks,and
can be organized by any group of neighboursregardless of whether they have event planning expertise
or have an incorporated organization or neighbourhood association supporting them. This keeps the
program easy to access and accessible to all groups of people.
Events larger than 200 people present additional challenges and require more complex road closure,
safety reviews and emergency response considerations and are usually led by organizations with
greater capacity to organize an event. If residents express interest in hosting an event larger than 200
people or a street party grows beyond that number with growing popularity each year staff within
the NDO and Special Events (Economic Development) will work collectively to provide guidance and
support to these resident groups.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this
delivery of core service.
Strategic Priority: Safe & Thriving Neighbourhoods
Strategy: 3.1 Give citizens the tools and opportunities to play an active leadership role in creating great
neighbourhoods and fostering a stronger sense of community belonging.
Strategic Action: #NB1 Neighbourhood Strategy
FINANCIAL IMPLICATIONS:
Any consideration of a special event permit fee will be referred to the fees and charges review of the
2019 budget process. Street party events will be exempt from permit fees to make them accessible for
neighbourhoods.
COMMUNITY ENGAGEMENT:
INFORM
committee meeting.
CONSULT Staff involved in the event planning and road closure process hosted a workshop with 15
residents to explore ways to simplify street parties.
Through a massive community engagement campaign for the creation of the Love My Hood
Neighbourhood Strategy, 5,651 residents provided input in 3,942 hours of conversation. The desire for
more neighbourhood events, including street parties, was a top priority for residents.
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
Department
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Attached:
Appendix A Proposed Special Event Permit Bylaw
Appendix B Street Party Event Petition Road Closure form
Appendix C How to Host a Street Party Event guide
Appendix D Special Event permit (used Region wide)
Appendix E Noise Bylaw Exemption form
7 - 5
BY-LAW NUMBER
OF THE
CORPORATION OF THE CITY OF KITCHENER
(Being a by-law with respect to special events
on city roads temporary closing of city roads)
WHEREAS section 2 of the Municipal Act, 2001, S.O. 2001, c. 25, states that The
Corporation of the City of Kitchener is given powers to foster good government;
AND WHEREAS section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, gives The
Corporation of the City of Kitchener the power to pass by-laws respecting its highways,
including parking and traffic on highways;
AND WHEREAS section 27 of the Municipal Act, 2001, S.O. 2001, c. 25, authorizes The
Corporation of the City of Kitchener to pass a by-law respecting a highway if it has jurisdiction
over the highway;
NOW THEREFORE the Council of The Corporation of the City of Kitchener enacts as
follows:
Definitions
1. In this by-law,
(a)
(b)
the traffic flow in all directions existing before the closure is maintained and no
diversion of traffic to another road is required;
(c)
(d) ad such
that a diversion of traffic to another road is required;
(e) Services for the City or any
successor position or his or her designate;
(f) ine of moving
or parked vehicles;
(g)
Corporation of the City of Waterloo, The Corporation of the Township of North
Dumfries, The Corporation of the Township of Wellesley, The Corporation of the
Township of Wilmot, or The Corporation of the Township of Woolwich;
7 - 6
(h)
Region or a local municipality;
(i)
Event Permit within the previous two (2) calendar years for a similar, day(s) and
time, and that the use of or absence of alcohol is the same as described in the
prior issued Special Event Permit;
(j) -law enforcement officer or a municipal law enforcement
officer appointed by the City, or a member of the Waterloo Regional Police
Services;
(k) partnership, association or
corporation;
(l)
(m)
road such that the traffic flow in all directions existing before the closure is
maintained and no diversion of traffic to another road is required;
(n)
(o)
road such that a diversion of traffic to another road is required;
(p)
Event Permit from the City within the previous two (2) calendar years;
(q)
driveway, square, place, bridge, viaduct or trestle, any part of which is intended
for or used by the general public for the passage of vehicles and includes the
area between the lateral property lines thereof;
(r) Event, parade, procession, ceremony,
beer garden, sidewalk or street sale, festival, carnival, bicycle or foot race,
walkathon, demonstration, resident-led traffic calming initiatives, or any event
that requires a City lane closure or a City road closure or may interfere with the
normal flow of traffic on a City road, but does not include:
(i) a wedding or funeral procession;
(ii) picketing;
(iii) loading or unloading necessary for business purposes; or
(iv) an activity for which the City has granted permission by way of an
agreement or permit;
7 - 7
(s) -law for a Special
Event and shall include a permit issued for a Special Event by the City, the
Region, or a local municipality provided such permit includes or included a City
street and the necessary approval by the Director for use of such City street;
(t)
section 5(b) of this by-law and where that person is not an individual shall include
its authorized representative(s); and
(u)
(i) has the purpose of fostering Neighbourhood spirit;
(ii) is taking place entirely on a road of a local municipality, being either a
block to block or intersection to intersection road closure;
(iii) is not taking place on a Regional road;
(iv) has no alcohol consumption; and
(v) has any further attributes as determined by the Director;
PROHIBITIONS
2. No person shall hold a Special Event on a City road without first having obtained a
Special Event Permit in accordance with this by-law.
3. No person shall attend a Special Event on a City road unless as Special Event Permit
has been granted for the Special Event in accordance with this by-law.
SPECIAL EVENT PERMIT APPLICATION
4. Every person holding a Special Event shall ensure that an application is made to the
Director for a Special Event Permit and that a Special Event Permit is obtained prior to
the Special Event taking place.
5.Every person who applies for a Special Event Permit shall provide the Director with:
(a) -
mail address and when applying on behalf of a Special Event Organizer other than
him/herself shall also include any position that they hold with the Special Event
Organizer;
(b) the legal name of the Special Event Organizer who will carry out the responsibilities
or a Special Event Organizer under this by-law and a signature of the Special Event
Organizer;
(c) where the Special Event Organizer is different from the applicant for the Special
Event Permit, additional contact information for the Special Event Organizer
including street address, telephone number before and during the Special Event, fax
number and e-mail address as applicable;
7 - 8
(d) the legal name, street address, telephone number, fax number and e-mail address of
any Special Event sponsor;
(e) the type and purpose of the Special Event;
(f) the date(s) and day(s) of the week when the Special Event is to be held and, if
applicable, the date(s) and day(s) of the week the Special Event was last held;
(g) the number and type of participants and vehicles in the Special Event, including
individuals, bands, horses, bicycles, cars and floats;
(h) for each date of the Special Event, the time that set-up or assembly will commence,
the time that the Special Event will commence, and the time that the Special Event
will finish inclusive of clean-up time;
(i) a description of the assembly and disassembly areas for the Special Event;
(j) the road(s) to be used for the Special Event whether or not they are City roads;
(k) a Certificate of Insurance, satisfactory to the Director, showing a comprehensive
policy of public liability and property damage insurance for the Special Event in
respect to any one accident, against loss or damage resulting from bodily injury to or
death of one or more persons and loss of or damage to property in a minimum
amount of:
(i) $5,000,000 for any Special Event that includes the consumption of alcohol on a
City road; or
(ii) $2,000,000 for a Special Event that does not include the consumption of alcohol
on a City Road.
(l) an indemnity signed by the Special Event Organizer that is satisfactory to the
Director; and
(m) any additional information or documentation for the purposes of administering this
by-law as requested by the Director.
6.No person applying for a Special Event Permit shall knowingly provide false information
to the Director.
7.The Director may require the person applying for a Special Event Permit to prepare and
deliver personally or by registered mail a notification setting out the type, purpose,
location, date and time of the Special Event to all affected homes, businesses and
institutions, as determined by the Director. Each notification shall include a stamped
envelope addresse
8. In the event of a Street Party Event, the applicant for the Special Event Permit must
ensure a petition provided by the City is circulated to all residents with a municipal
address located on the road where the proposed Street Party Event is to be held. The
applicant for the Special Event Permit shall provide the original petition to the Director.
7 - 9
A Street Party Event with anticipated attendance of 200 or more people shall be subject
to additional requirements at the discretion of the Director. Such requirements may
include without limitation, requirements for paid duty police officers, emergency services
support and additional insurance.
9.Every applicant for aSpecial Event Permit for a New Special Event shall make their
application at least ninety (90) days in advance of the Special Event.
10.Every applicant for a Special Event Permit for a Reoccurring Special Event shall make
theirapplication at least thirty (30) days in advance of the Reoccurring Special Event.
GRANT, REFUSAL OR REVOCATION OF SPECIAL EVENT PERMIT
11.The Director may grant a Special Event Permit,refuse to grant a Special Event Permit or
may grant a Special Event Permit imposing conditions as a requirement of obtaining and
continuing to hold it, including, but not limited to, the condition that a notice setting out
the type, purpose, location, date, time and other information as required be delivered not
less than seven (7) days or as required by the Director in advance of the Special Event
to all affected homes, businesses and institutions, as determined by the Director.
12.In considering the grant, refusal or grant with conditions of a Special EventPermit, the
Director may have regard to:
(a) whether or not, considering any past Special Events, the Special Event is likely to
be carried out in compliance with the Special Event Permit and this by-law;
(b) any conflict with a previously scheduled activity for which the City, Region or a
local municipality has granted a permit;
(c) the anticipated disruption of traffic or public transit;
(d) the response of Waterloo Regional Police Services to the application;
(e) failure to obtain all required responses to any petition required by the Director;
(f) the response of any person required to be petitioned under this by-law;
(g) whether or not the Special Event may result in a threat to public safety;
(h) road construction, construction or any sort, or conflict with municipal by-laws,
resolutions or policies; and
(i) any opposition to the Special Event, including any safety concerns.
13. At any time after a Special Event Permit has been granted by the Director, the Director
may revoke theSpecial Event Permit or impose a condition re-routing the Special Event
upongiving verbal notice, in person or over the telephone, or written notice, by regular
mail, fax or e-mail to the person who applied for theSpecial Event Permit or the Special
Event Organizer. The Director may also impose last minute conditions on the Special
7 - 10
Event due to safety issues or public authorities such as the Waterloo Regional Police
Services making changes.
GENERAL
14. The Director may modify the time periods prescribed for submitting an application for a
Special Event Permit set out in this by-law.
15. Every applicant for a Special Event Permit shall:
(a) ensure that the Special Event Organizer is aware of and complies with any
conditions imposed under sections 11 or 13 of this by-law; and
(b) pay all municipal fees and charges for the Special Event.
16.Every Special Event Organizer shall:
(a) be present at the Special Event;
(b) produce the Special Event Permit to the Director, a municipal law enforcement
officer or any police officer on his or her demand while the Special Event is being
held or set up;
(c) ensure compliance with any conditions imposed under sections 11 or 13 of this
by-law that are required to be carried out while the Special Event is being held;
and
(d) ensure that the Special Event complies with all provisions of this by-law and the
Special Event Permit.
17.The Special Event Organizer shall ensure the clean up and restoration of the City road
immediately following the finish of the Special Event.
18.When a City lane or a City road is closed by the Director for a Special Event, the City, an
Officer, any person authorized by the City, and any utility may enter the closed road area
at any time.
19. The person applying for a Special Event Permit under this by-law, the Special Event
Organizer, and the participants in the Special Event shall comply with all applicable
municipal by-laws and provincial and federal laws including those pertaining to special
events, filming, fees, charges, work within a road, signs, traffic, parking, noise,
pyrotechnics, alcohol, firearms, building, and smoking, and shall also comply with the
Safe Streets Act, S.O. 1999, c. 8.
20. No person shall install, maintain, move or remove signing and barricades on City roads
without the permission of the Directorexcept the Special Event Organizer who may, at
an appropriate location, move and then immediately restore a barricade to its original
position to allow ingress/egress to the Special Event site without changing the intent of
the barricade set up.
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21. A Special Event Permit granted under this by-law:
(a) shall not be transferable from one person to another, from one Special Event to
another, from one date and time to another, or from one location to another
without the written permission of the Director; and
(b) shall expire when the Special Event finishes as indicated on the Special Event
Permit.
PENALTY, ADMINISTRATIVE AND ENFORCEMENT
22. Every person who contravenes a provision of this by-law is guilty of anoffence and upon
conviction is liable to a fine not exceeding five thousand dollars ($5,000), exclusive of
costs, pursuant to the Provincial Offences Act, R.S.O. 1990, c. P.33.
23. Any administrative forms required under this by-law may be prescribed from time to time
by the Director.
24. This by-law may be enforced by the Director, an officer, or by any other individual duly
appointed for the purpose of enforcing this by-law.
25. If any section or sections of this by-law or parts thereof are found by any Court to be
illegal or beyond the power of the Council to enact, such section or sections or parts
shall be deemed to be severable and all other sections or parts of this by-law shall be
deemed to be separate and independent and shall continue in full force.
26. Each and every provision of this by-law is severable and, if any provision or
provisions of this by-law should, for any reason, be declared invalid by any court, it is the
intention of Council that each and every of the then remaining provisions of this by-law
shall remain in full force and effect.
27. This by--
PASSED at the Council Chambers in the City of Kitchener this day of
,2018
_____________________________
Mayor
_____________________________
Clerk
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lovemyhood.ca/streetparties
Street parties are fun events that foster neighbourhood spirit. The City of Kitchener is excited to support
residents who take initiative to plan and host a street party in their neighbourhood. Thank you!
Please complete and submit this form, at least four (4) weeks in advance of your event : Stephanie
Brasseur, Traffic Project Coordinator, stephanie.brasseur@kitchener.ca, 519-741-2200 x7373 or to Lou
Slijepcevic, Lou.Slijepcevic@kitchener.ca, 519-741-2200 x7153.
Location/Street: ___________________________________________________
Block From/To: ___________________________________________________
Name of Special Event: ___________________________________________________
Date: ____________________________________________________
Times: ____________________________________________________
Organizer/Supervisor: _____ _________________________________________
Address: ____________________________________________________
Phone Number: _____________________________________________________
Email: _____________________________________________________
Activities planned on-street: ________________________________________________
Noise exemption form to be attached and submitted with petition
Insurance Acquired through the Group will provide private coverage on
(check one)
Municipal Insurance Program. prescribed certificate furnished by City.
We, the undersigned, have no objections to the temporary closure of our roadway during the time of
the proposed special event detailed below. It is understood that access for all local residents and
emergency service vehicles will be maintained at all times. Alcohol is not permitted.
If you have concerns or questions for this event, please contactʹ ΝƓğƒĻ ƚŅ ƭƷğŅŅ ĭƚƓƷğĭƷ ŅƩƚƒ
ƓĻźŭŷĬƚǒƩŷƚƚķ ƦƩƚŭƩğƒƭ ğƓķ ƭĻƩǝźĭĻƭ źƓƭĻƩƷĻķΞ͵
7 - 13
NAME ADDRESS SIGNATURE
7 - 14
NAME ADDRESS SIGNATURE
7 - 15
NAME ADDRESS SIGNATURE
7 - 16
7 - 17
How to hosta
Street Party
7 - 18
About this guide
What are street parties?
Street parties are fun events right on your own
where to start, this guide is for you!
neighbourhood street. They are small gatherings
of less than 200 people and the primary audience
her all of the common tasks that
is people who live in the neighbourhood.
go into organizing a street party and clearly laid
out the process for getting approval from the city
The goal of street parties is to foster
to close the street.
neighbourhood spirit, and that can often be done
with simple, low-cost, easy-to-plan activities.
If your event is for more than 200 people or is
intended for a city-wide audience, there are
Popular activities for a street party include a BBQ
additional requirements and costs related to
or potluck, live music, games,sports or holiday or
emergency planning, safety and sanitation, so
cultural celebrations.You can find a bunch of
please contact city staff for advice. You can also
ideas for your next street party by seeing what
visit kitchenerevents.ca for an event planning
other neighbourhoods are doing at
toolkit to get started.
lovemyhood.ca/ideas.
Alcohol is not permitted at street parties.
Who do I contact to get
Inflatables or animal rides are not allowed under
started?
alternative insurance is arranged.
Contact our team to get started. We are here to
help!
Benefits of street parties
Neighbourhood
Street parties are fun! Expect lots of laughter as
Development Office
you meet new people and catch up with old
friends. Street parties bring neighbours together
Lauren Burr
and help to foster a sense of belonging. They can
lovemyhood@kitchener.ca
519-741-2200 ext. HOOD (4663)
also instil a sense of neighbourhood pride.
Often, conversations at street parties can help
This information is available in alternative formats
neighbours discover common interests and form
upon request. Please call 519-741-2200 ext.
or strengthen relationships between neighbours.
4663 or TTY 1-866-969-9994 for assistance.
Street parties can even foster a safer
neighbourhood and prevent crime. When
neighbours know each other, they can look out
for each other and be ready to help out in times of
need.
2
7 - 19
How to make your street
How much does a street
party inclusive
party cost?
For over 25 years, Festival of Neighbourhoods
Good news! There is no cost from the city for the
has collected examples of activities that work well
special event road closure permit.
in different neighbourhoods. To answer some of
Expenses related to hosting an event are your
your questions related to how to involve all
neighbours and make sure everyone can feel
a simple potluck and you have any
welcome at your street party, check out these
expenses at all!
tools:
Some residents choose to collect donations from
Neighbourhood Activity Guide
each neighbour to buy food and drinks or hire a
Neighbourhood Activity Trunk
band or other entertainment. Local businesses
Useful Contacts and Local Resources
may be interested in donating food, supplies or
Inclusion Challenge
cash to your event.
You are taking an important step to making your
You can apply for up to $2,000 through the
neighbourhood more inclusive by inviting all
Neighbourhood Matching Grant. Just remember
neighbours to come together. Not only are you
this is a one-time grant and cannot fund events
reshaping a physical space where people can
every year. If you are awarded a grant, we will
interact in new ways, you are alsocreating the
even cover the cost of insurance!
potential for long term relationships to flourish.
Share with Festival of Neighbourhoods what
How long does it take to
worked well in your neighbourhood.
organize a street party?
We recommend starting to plan your street party
three to four
lots of time to get everyone involved, arrange for
the special event permit, road closure and
promote your event.
Please remember to submit your road closure
petition and noise exemption forms at least four
weeks before your event.
If approval from Public Health is required, provide
at least 45 days.
3
7 - 20
8 steps to host a street party
Organize logistics
Get started
3. Go door-to-door to complete the
1. Form a group to help out
road closure petition form
Bring together three to five people who are eager
A road closure impacts every resident on the
to be involved and help plan your street party.
also a good idea to identify a coordinator who can
the road closure. We also ask you to collect
help keep everything on track.
signatures of support from 60% of the people on
Together, identify a vision for your street party
your street.
and some key goals you hope to achieve.
Use our road closure petition form which has all
Brainstorm ideas on what to do. Think about what
the relevant information people will need to know
might attract different ages and cultural
in order to sign in support. You can also apply
backgrounds, so everyone feels welcome.
online at lovemyhood.ca/streetparties.
Contact our team for guidance and support and
Submit the form to city staff to receive a special
we will have someone connect with you.
event permit for closing the road. Please allow
2. Decide when and where to host
four weeks for processing. Insurance will also be
arranged on your behalf, with no cost to you.
your street party
Pick a date and time for your street party. If you
4. Submit other paperwork
make it an annual event, it is a good idea to stick
Your event will likely include some noise that is
with the same date year after year. Remember to
louder than usual. Complete the noise exemption
set a rain date as well!
form so our bylaw o
Consider hosting your event on Neighbours Day
happening in the case of complaints.
always the second Saturday in June when
You will need a business license if you charge
people across Kitchener host and attend events
money at the event for admission, food or
in their neighbourhood.
entertainment (such as food trucks/vendors, retail
Choose a residential street for your party. The
vendors or busking).
street must be closed from block to block, so
free or donated food, like potlucks andBBQs.
emergency vehicles can quickly identify the
closed street and adjust accordingly.
basis to cover costs of your event does not
require a license. Ask city staff for more direction
Collector and major arterial roads are not eligible
or learn more at kitchener.ca/businesslicensing.
not
sure if your street qualifies.
4
7 - 21
5. Promote your street party 8. Have fun!
There are lots of ways to spread the word about Set things upand get partying!
your event. When going door-to-door bring your take pictures and share on social media, using
event flyers or posters. Other ideas include social #lovemyhood!
media, emails, media, or advertising.
After the street party ends,wrap-up by:
Notify your neighbourhood association or local
Taking down equipment, cleaning up and
community partners and ask them to include in
disposing of waste.
their newsletters or communications.
Ensuring everything is removed from the
Think about different ages, demographics,
roadway, and then reopen the road.
cultural backgrounds or special interest groups.
Thanking your volunteers a lot!
They will all have preferred ways of
Reflecting on how everything went and
communicating so reach out in different ways to
planning ahead for next year.
connect with different people.
Safety Checklist
6. Make a schedule and site plan
Please take the time to plan so the event can be
Time to bring it all together! Sketch out where the
safely enjoyed by everyone:
different activities will occur, leaving an
emergency route free of barriers. Make sure
Follow public health food safety guidelines
everyone knows their responsibilities and what
and contact Region of Waterloo Public
time everything is happening from set up to clean
Health at 519-883-2008 ext. 5147.
up.
Identify a single person to make decisions
in case of emergency and prepare an
Think about safety and possible emergencies.
emergency communications plan.
Follow our Safety Checklist for guidance.
Monitor the weather in case plans need to
change.
Host the street party
Clearly communicate to all event
7. Close the road to vehicles open
attendees that alcohol is not permitted.
Have a first aid kit and fire extinguisher.
it to people!
Complete a safety check before the event
Barricades will be delivered to your street a day
starts, to be sure things like barricades,
tents, or tables are set up properly.
time to start setting up your event, move the
If an accident or injury occurs and you
barricades onto the incoming lane to safely close
received insurance through the city,
the street. Leave the lane exiting the street free of
complete an incident report form, found at
barricades for emergency vehicles or people
lovemyhood.ca/insurance.
accessing their driveways. Make sure you have
your special event permit at your event.
5
7 - 22
Street parties in Kitchener
Picture and story to be inserted from Neighbours
Day 2018.
For the Westmount Neighbourhood Association,
their street is the setting for an annual BYOP
party Bring Your Own Picnic on Neighbours
Day. The street becomes alive with laughter and
conversation.
Picture and story to be inserted from Neighbours
Day 2018.
Ice cream was a big hit when Wilson Avenue was
closed for a street party while students painted
the crosswalks leading up to the local elementary
school.
6
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REGIONAL MUNICIPALITY OF WATERLOO
AND LOCAL MUNICIPALITIES
SPECIAL EVENT PERMIT
FILE: T15-20/________
Month
Application and Permit
to hold a Special Event on a Municipal Road
(Region of Waterloo Special Event Permit By-Law 05-076)
PRE-APPROVAL INFORMATION AND DOCUMENTATION:
NAME OF ORGANIZATION SPONSORING THE EVENT:
Street address
Telephone number Fax number E-mail address
NAME OF APPLICANT: Position with sponsoring organization
Street address
Telephone number Fax number E-mail address
NAME OF SPECIAL EVENT SUPERVISOR:
Position with sponsoring organization
Street address
Telephone number before the event Telephone number during the event
Fax number E-mail address
TYPE OF EVENT: ______
PURPOSE OF EVENT:
Is this a community-sponsored, non-profit event? yes no
Will the event include the consumption of alcohol on a Regional road? yes no
Will the event include the solicitation of donations from the driver or any other person in a motor vehicle? yes no
DAY(S) OF THE WEEK AND DATE(S) OF EVENT: FROM TO
DAY/MONTH/DATE/YEAR
Day(s) of the week and date(s) that the event was last held: from to day/month/date/year
FOR EACH DATE OF THE EVENT:
Time that set-up or assembly will commence
Time that event will commence
Time that event will finish including clean-up
NUMBER OF PARTICIPANTS:
Individuals Bands Horses Bicycles Cars Floats Other
ASSEMBLY AREA:
DISASSEMBLY AREA:
TABLE 1
ROAD AUTHORITY
ROADS TO BE USED (MUNICIPALITY)
PAGE 1 OF 3
7 - 24
RMOW
FILE: T15-20/ REGIONAL MUNICIPALITY OF WATERLOO
APPLICANT: _______________ AND LOCAL MUNICIPALITIES
SPECIAL EVENT PERMIT- continued
TABLE 2
PARKING PROHIBITIONS
ROAD SIDE FROM TO
ROAD OR LANE CLOSURES
ROAD SIDE FROM TO
Changes to traffic control devices including signs, pavement markings, traffic control signals, etc.:
Bus stop relocations:
Other information required from application:
MUNICIPAL STAFF TO FILL IN THIS SECTION:
AMOUNT OF CERTIFICATE OF INSURANCE:
$2,000,000 $7,000,000 OTHER AMOUNT $
DATE OBTAINED:
APPLICANT TO PREPARE AND DELIVER SURVEY? YES NO
DATE DELIVERED:
CONDITIONS OF APPROVAL:
APPLICANT TO PREPARE AND DELIVER NOTICE? YES NO
APPLICANT TO ARRANGE FOR ASSISTANCE WITH RED LIGHT CAMERA OPERATIONS? YES NO
OTHER CONDITIONS:
This Permit is conditional upon the applicant signing below and agreeing to the conditions listed on pages 1, 2
and 3 of this Permit. The Regional Municipality of Waterloo confirms that electronic signature of this document
is acceptable provided that the applicant is specifically authorized by the sponsoring organization to enter into
and execute this document in such manner.
DATE: SIGNATURE OF APPLICANT:
This Permit is conditional upon the approval of the Affected Municipalities. The Affected Municipalities include
any that are listed as a road authority in Table 1 of this Permit.
PERMIT APPPROVED BY MUNICIPALITY DATE
Region of Waterloo
City of Cambridge
City of Kitchener
City of Waterloo
Township of North Dumfries
Township of Wellesley
Township of Wilmot
Township of Woolwich
PAGE 2 OF 3
7 - 25
REGIONAL MUNICIPALITY OF WATERLOO
AND LOCAL MUNICIPALITIES
SPECIAL EVENT PERMIT- continued
Conditions of Approval:
1. The applicant should submit a copy of this Permit to his or her Insurance Company to ensure that a proper
Certificate of Insurance is produced.
2. The applicant shall purchase and maintain third party liability insurance acceptable the Affected
Municipalities throughout the term of this Agreement. Unless otherwise specified, the terms of the
insurance shall be from the date of commencement of set-up or assembly for the Special Event until the
date of completion of all related activities on the road system. Such coverage shall protect the Affected
Municipalities against all claims for all damages or injury including death to any person or persons and for
damage to any property of any Affected Municipality or any other public or private property resulting from or
arising out of any act or omission on the part of the applicant or any of his or her servants or agents.
Coverage shall consist of a comprehensive policy of public liability and property damage insurance for the
Special Event in the amount identified on Page 2 per occurrence. Such insurance shall name the Affected
Municipalities as additional insured thereunder. Such insurance shall be extended to include the following
endorsements: Blanket Contractual Liability and Cross Liability with a Severability of Interests Clause. If
applicable, host Liquor Liability Endorsement will be required for a Special Event that requires a Liquor
License. Such insurance shall state that coverage will not be suspended, voided, cancelled, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified mail to the Affected
Municipalities.
3. If applicable, the applicant shall purchase and maintain automobile third party liability insurance in the
amount of $2,000,000 which is to be acceptable to the Affected Municipalities through the term of the
Agreement covering all owned, leased and non-owned automobiles used in connection with the activities
governed by this Permit.
4. This insurance coverage shall be primary insurance to the insurance carried by the Affected Municipalities.
Any insurance or self-insurance maintained by the Affected Municipalities shall be excess of this insurance
and shall not contribute with it.
5. The Affected Municipalities reserve the right to modify the insurance requirements as deemed suitable.
6. The applicant, his or her heirs, executors, administrators and assigns will indemnify and save harmless the
Affected Municipalities from any and all claims, demands, suits, actions and judgments made, brought or
recovered against the Affected Municipalities and from all loss, costs, damages, charges or expenses that
may be incurred, sustained or paid by the Affected Municipalities by reason of the granting of the Special
Event Permit. The indemnity provisions of this Agreement shall survive the termination of the Agreement.
7. The applicant has read and understood the Region of Waterloo Special Event Permit By-law, which is
available on the Regions website at www.region.waterloo.on.ca.
COLLECTION NOTICE
Personal information requested on this form is collected under the authority of the Municipal Act and will be used to assist staff and Councillors of the
Affected Municipalities in making a decision on this event. Questions regarding this collection should be forwarded to staff of the Affected Municipalities.
REVISED: October 2009
PAGE 3 OF 3
7 - 26
City of Kitchener
Application for Noise
Enforcement Division
Exemption to
33 Ontario Street North
Kitchener, Ontario
Noise By-law Chapter 450
N2G 4G7
Applicant Name Last First Phone Number
Applicant Address Number Street
City Postal Code
Applicant E-mail Address:
Event Title:
Location of Event/Street:
Date of Event:
Contact Name during Event : Phone Number during Event:
Type of Event (wedding, birthday, bbq etc.):
Date and time of the event:
Event end time:
Expected attendance:
Public event or invitation only:
If open to public, please describe:
Type of noise expected (Ex. Music, loudspeaker, amplified sound etc):
Diagram of setup if possible to determine where sound will be projected (please attach)
Will residents in the area be contacted to inform them of the possible noise? If so, how:
What measures will be taken if any to limit the amount of noise:
Describe the reason(s) why the exemption should be granted (attach an extra sheet if required):
OFFICE USE ONLY:
Application Accepted by: Application Received: Exemption Approved By:
Date Issued: Permit # Special Instruction/Restrictions:
7 - 27
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Mark Hildebrand, Director Neighbourhood Programs and Services,
519-741-2200, X7686
PREPARED BY: Mark Hildebrand, Director Neighbourhood Programs and Services,
519-741-2200, X7686
WARD (S) INVOLVED: Ward Four
DATE OF REPORT: May 24, 2018
REPORT NO.: CSD-18-086
SUBJECT: Doon Pioneer Park Community Centre Expansion Update
___________________________________________________________________________
RECOMMENDATION:
That $550,000 be added to the Doon Pioneer Park expansion budget to address the project over-
expenditure, and
That funding for the over-expenditure be considered and referred to the 2019 Development
Charges Background Study and the 2019 Capital Budget & Forecast.
BACKGROUND:
In February 2017, Council approved the Doon Pioneer Park Expansion Business case, including
$3.97million in the 2017 capital budget for the expansion. Of the $3.97 million, $2.9 million was
specifically allocated for construction, while the remainder was allocated for contingencies, soft costs
(e.g. consultant fees, percent for art) and HST. In May 2017, City Council awarded a tender to +VG
Architects to work with the project team, to design and develop drawings for the renovation and
expansion. The expansion was scheduled to be completed over 2018 and 2019.
The project team (including City of Kitchener staff and representatives from the Kitchener Public Library
(KPL) and neighbourhood association) worked with +VG architects on drawings that would meet the
needs outlined in the business case. The drawings (see appendix A) forwarded by the architects
includes an expansion of approximately 9,000 square feet and renovations of existing spaces that
would increase and enhance amenities available at the centre. The current concept includes a new
gymnasium, two multi-purpose program rooms, a central foyer area, office space, and a new splash
pad.
REPORT:
th
Tenders for the Doon Pioneer Park renovation and expansion project closed on March 7 with the goal
to commence construction in April 2018. Unfortunately,all of the bids submitted were significantly over-
budget, the lowest was approximately $1.14 million over-budget.
Post tender analysis and review
To understand the significant budget variance, staff asked the architects to engage a professional third
party cost consultant to analyze the proposed expansion and renovation developed by the architect,
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8 - 1
and the estimated costs compared to those included in the bids received. It was the opinion of +VG
architects that cost per square foot would be approximately $301, considering the scope of the project.
However, the lowest bid came in at approximately $384 /square foot, a 27.5% variance to the
Specifically, staff requested the architects to have the third party provide the following:
1. An opinion on the quality and completeness of the tender documents issued by the City,
2. An opinion on the associated cost estimates and whether they fairly represented the contents of
the tender documents,
3. An opinion on the construction costs that could be anticipated in March of 2018, and
4. An opinion on the actual tender results, including the possible contributing factors for the higher
than anticipated results.
That third party cost consultant undertook a review of the documentation provided for the Doon Pioneer
Park Expansion and forwarded the following opinion/findings:
1. The tender documents issued by the City appeared to be clear and complete.
2. The market conditions in the Kitchener-Waterloo region appear to be experiencing increased
construction activity, which may have resulted in limited availability of trades and/or sub-trades
(It should be noted that this poses particular problems for smaller projects like the Doon
expansion and renovation).
3. The construction cost as prepared by +VG, may have been on the lower range for some of the
elements of this project. Although construction of a stand-alone facility could be anticipated at
approximately $300 /square foot, a premium of approximately 10% is expected on the total
construction cost of the Doon expansion and renovation because:
The construction program is integrating with an existing facility, and
There is a loss of economies of scale given small size of the project.
The costs estimated for demolition and site work were also believed to be low.
4. In their opinion, having only 3 bidders submit a bid does not constitute a fully competitive
process.
5. Had the project been open to a larger pool of contractors with restrictions on the use of non-
union trades minimized or eliminated (which is not possible for the City of Kitchener), bid results
might have been closer to the budget.
6. The bid form was complex for a project of this size and scope (a small expansion and
renovation) in a heated market.
Although it was the consultants opinion the bid forms were too complex for a project of this size, staff
believe the forms prove to be very helpful when changes (e.g. changes to project scope) occur during
the project, to ensure we are working with appropriate pricing.
In summary, there may have been a number of factors acting together which contributed to the
variance in the pre and post tender cost of this project.
8 - 2
Concerned with the cost per square foot of the tenders (e.g. the lowest bid coming in at $384 / square
foot), staff were interested in understanding, historically, what the cost / square foot has been for past
community centre projects. Table one outlines past community centre projects and their associated
costs. Also provided for each project are inflationary costs, where initial cost /square foot for each
project has been escalated 5% per year to get an understanding of what their cost would be in 2018
dollars.
Table 1. Cost / Square Foot of past Community Centre Renovations/Additions
Inflationary
Construction
Renovation/Addition Construction Cost/Square Cost
Community Centre Area Square
(Year)Value ($)Foot($)Square
Foot
Foot($)
Doon Pioneer Park 9,000 +
Expansion and Expansion and Renovation$4,043,476renovated $384.00$384.00
Renovation (2018)space
Stanley Park
Community CentreNew Build3,739,90519,181$ 194.98 $367.66
(2005)
Victoria Hills
Community CentreExpansion1,604,05713,679$ 117.26 $210.58
(2006)
Large Renovation and
Bridgeport Community addition (entire interior
1,225,2625,872$ 208.66 $ 339.88
Centre(2008)building renovation, rink
boards and site works)
Kingsdale Community Reconstruction (Demolition
3,332,81816,533$ 201.59 $283.65
Centre(2011)renovation adaptive reuse)
To understand possible approaches to address the over-expenditure experienced with this project, staff
reviewed a number of past projects that also experienced over-expenditures. As shown in table two,
strategies for addressing over-expenditures falls into 3 categories including:
1. reducing the scope of the project,
2. delaying the project, or delaying a portion the project scope, and/or
3. funding the over-expenditure from other capital and/or reserve accounts.
Table 2. Past Project Over-expenditures
ProjectInitial Amount Resolution
BudgetOver
Over-expenditurefunded from the following sources:
Victoria Park 1.FM Capital -$65,000
$400,000$150,000
Washrooms2.Parks Improvement fund -$25,000
3.Capital Contingency -$60,000
Over-expenditurefunded from the following sources:
Kingsdale 1.FM Capital $86,000
$3.69 million$458,000
Community Centre2.CP&S GP -$200,000
3.Capital Contingency -$172,000
Bridgeport Scope reduced as a result of constraints associated with
$2.25 million$1.08 million
Community Centrebuilding on a floodplain.
Charles/Benton This project was delayedby 5 yearswhen the first round of
$16 million$450,000
Parking Garagetendering came in high in 2002. During the second
8 - 3
ProjectInitial Amount Resolution
BudgetOver
tendering, over-expenditurewas associated with a staircase
to be considered forthe Charles Street frontage. It could not
be accommodatedin the project budget so it was removed.
Over-expenditureaddressed by:
Kitchener i.reducing and delaying scope of the project
Operations Facility ii.
$46 million$2.2 million
current
iii.funding from asset management reserve fund generated
through additional land sales
As shown in table two, over-expenditures of past projects were often addressed using a combination of
strategies which included reducing project scope, delaying the project or part of the project, and/or
funding the over-expenditure from other capital or reserve accounts. Staff have utilized these historic
approaches to formulate the recommendation for this project.
Recommendation for the Doon Expansion Project
Staff have been in
compliant bidder Gateman-Milloy Inc., to reduce the cost of the alterations to the project without
jeopardizing building functionality, the splash pad, or significantly decreasing the expansion square
footage. After reviewing all the elements of the project as part of the discussions, a reduction of
approximately $510,000 can be found. In addition, the Doon Pioneer Park Community Association will
be contributing $80,000 to the project. In addition to these amounts however, it will still be necessary to
add an additional $550,000 to the construction budget.
In order to fund this additional amount ($550,000), staff are recommending to pre-commit future
development charges
in 2019 and staff have contacted the consultant that prepared the 2014 DC study (Hanscomb), to
are used to fund
growth-related community centres). Hanscomb million of additional funding
willlikely be available for indoor recreation as part of the 2019 DC study. If this recommendation were
pursued, Supply Services would bring forward a recommendation (report FIN-18-014)to award the
tender at the negotiated reduced tendered price to the June 25, 2018 Council meeting.
If therecommendationto add to the budget and continue with the current projectwerenot pursued,
staff wouldremain dedicated to seeing an expansion and renovation to completion. However, it would
require thecancellation of the current tender, and a revised (reduced) scope of work be re-tendered to
meet the $2.9 million construction budget, or a revisedbudgetamount as directed by councilat a later
date. Re-tendering would not occurbeforeNovember -December 2018 and this would delay the
project by at least a year, with estimated construction beginning spring 2019. It is expected that with a
smaller renovation, pressure to find programming space would continue with the existing facility in this
community. TheDoon Pioneer Park business case projecteda population increase between 8,366 and
11,086 people and a household increase between 3,512 and 4,000 units by the year 2036. This trend
indicates that demand for community services will continue to risein this community.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority:Safe and Thriving Neighbourhoods
8 - 4
Strategy: NB42 Doon Pioneer Park Community Centre Expansion
Strategic Action: Upon completion of the Business Case, design and construct an addition to the Doon
Pioneer Park Community Centre.
FINANCIAL IMPLICATIONS:
Staff are suggesting to add $550,000 to the Doon Pioneer Park expansion budget in order to help
address the project over-expenditure.
COMMUNITY ENGAGEMENT:
INFORM
/ committee meeting.
ACKNOWLEDGED BY: Michael May, DCAO, Community Services
8 - 5
Appendix A
8 - 6
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Mark Hildebrand, Director Neighbourhood Programs and
Services,519-741-2200 ext. 7687
PREPARED BY: Mark Hildebrand, Director Neighbourhood Programs and
Services,519-741-2200 ext. 7687
Ryan Hagey, Director Financial Planning,519-741-2200 ext. 7353
WARD(S) INVOLVED: Wards 4 and 5
DATE OF REPORT: June 4, 2018
REPORT NO.: CSD-18-089
SUBJECT: Facility Partnership with the Waterloo Region District School
Board in the Huron - Brigadoon area - Update
___________________________________________________________________
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute agreements with the Waterloo
Region District School Board for the construction and ownership arrangements
of a joint facility to include at least a school and a community centre on their
Tartan Avenue property; said agreements to be satisfactory to the City Solicitor;
and further
That the Mayor and Clerk be authorized to execute any agreements necessary to
operate the joint facility including common facilities and operating agreements;
said agreements to be satisfactory to the City Solicitor; and further
Development Charges Background Study and the 2019 Capital Budget &
Forecast.
BACKGROUND:
As part of the Council approved business plan (2016), staff was directed to investigate
and report back on a potential partnership opportunity for a joint school and community
centre in the Huron- Brigadoon community. Opportunity existed with theWaterloo
Region District School Board (WRDSB) to investigate a joint facility that would provide
the City with approximately 8,000 square feet of community centre space, attached to a
school, child care, and EarlyON family and child centre.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
9 - 1
On March 5, 2018, the Community and Infrastructure Services Committee considered
report CSD-18-047, which outlined the benefits and challenges of partnering with the
Waterloo Region District School Board (School Board) to build a joint school,
community centre, child care, and EarlyOn family and child centre in the Huron
Brigadoon area. Benefits included: i) possible savings on construction costs; ii) the
ability to leverage additional space (double gymnasium) for community use after school
hours, and iii) having community space available in the Huron - Brigadoon area (which
will grow significantly in the coming years) as early as 2020. The partnership also
satisfies the current Provincial Places to Grow legislation that expects public
services/facilities to be planned and co-located as community hubs, and integrated to
promote cost-effectiveness.
As outlined in report CSD-18-047, entering into a partnership with the school board to
build a joint facility on this property would save the City significant dollars. Although
final cost per square foot has yet to be confirmed by the Ministry of Education, the
estimated cost for 8,000 square feet of space designated to the City of Kitchener would
be approximately $2,900,000. For the same amount of floor space, if the City were to
build a stand-alone facility without the school board, it is estimated that it would cost
approximately $4,125,000. Economies of scale associated with building a school, using
cloned footprints in school design, using different finishes and fixtures, and not having
the additional requirements that the City puts on their own projects (e.g. adding a
percent for art or building to LEED standard) all contributes to the schools ability to build
at a lower cost.
At that time, Council directed staff to participate with the school board in a site fit study,
to validate the ability to construct a building that would fit all of those elements onto the
.Staff were also asked to report back with the
results of the site fit study, as well as options for funding a community centre in this
location, if the results of the site fit study confirmedall partners could fit on the property.
REPORT:
Results of the Site Fit study
BluePlan Engineering was engaged by the Waterloo Region District School Board to
complete the site fit study for the proposed Tartan Avenue site (see appendix A showing
site location). Specifically, the following elements were analysed to see if they could fit
on the site:
A 65,000 square foot (S.F.) 2 story elementary school
An 8,000 S.F. Community Centre (City of Kitchener)
An 8,000 S.F. Childcare Centre, and
An 8,000 S.F. EarlyON Centre.
In addition to the facility space, the following additional areas were also considered for
the site, including:
A 39,100 S.F. on site parking area,
A 38,750 S.F. student/bus drop off area along the Tartan Avenue frontage,
9 - 2
A 58,000 S.F. soccer pitch,
A 51,600 S.F. softscape playground area for the school, and
A 32,500 S.F. hardscape (i.e. asphalt) playground area for the school.
Review and analysis of the site and the above requirements show that there is sufficient
space at the Tartan Avenue site to satisfy all the program requirements for each of the
partners. Appendix B (attached) includes a confirmation letter from BluePlan
Engineering.
Possible funding options for Community Centre Portion
Staff has investigated several options for funding this facility (e.g. issue debt, fund from
non-growth project close outs, fund from reserves with positive balances) but are only
recommending options which meet the principle of growth paying for growth. This
refers to the premise that any facilities that are built due to needs of a growing
community should be paid for by growth related funds, not the tax base.It is important
to uphold this principle , many years and
because deviating from it means that existing taxpayers are funding a new facility that
will primarily service new taxpayers.
The two options staff considered to finance this new community centre that meet the
principle of are:
Pre-committing future development charge (DC) funds,
2) Reallocating DC funds from other growth-related projects.
Staff are recommending Option #1, pre-committing future DC funds because this option
would not have an impact on the timing of other recreation priorities
10-year capital forecast.
OPTION #1 (RECOMMENDED): Pre-commit future development charge (DC)
funds:
The City determines DC funding by preparing a DC background study and passing the
necessary bylaw. By legislation, DC bylaws can last a maximum of five years. The
most recent DC study and bylaw were completed in 2014, which means a new bylaw
will be required in 2019. In advance of preparing the full background study, staff
contacted the consultant used to prepare the 2014 DC study (Hemson), to estimate the
2019 DC calculation for indoor recreation (the section of DCs that are used to fund
growth-suggests that $5M of additional
funding will be available for indoor recreation facilities as part of the 2019 DC
study.
This means that the City would be able to fully fund the new community centre utilizing
these additional DC funds, without negatively affecting other growth-related indoor
recreation projects that are currently in the 2018 Capital Budget & Forecast.
9 - 3
OPTION #2: Reallocate DC funds from other growth-related projects (2017-2022):
The 2014 DC study and bylaw included the creation / expansion of three growth-related
community centre projects between 2017 and 2022. These community centres are
shown in priority order in the table below with their associated budget amounts and
timing based on the results of the 2013 Leisure Facilities Master Plan Update.
Priority List of Growth Related Community Centre Projects
Growth related projectTimingFunding
Doon Pioneer Park Community
2017$ 3.974 million
Centre Expansion (Priority 1)
South End Community Centre
2018 -2021$ 5.056 million
New (Priority 2)
Mill Courtland Community
2019 -2022$3.293 million
Centre Expansion (Priority 3)
Staff reviewed projects between 2017 and 2022, analysing the possibility of reallocating
funding from these three projects in order to construct the new community centre on the
Tartan Avenue property. The Doon Pioneer Park expansion has been designed and
construction is planned to begin in 2018. Given the progress of this project, staff do not
recommend reallocating any funding from this project.
For the other two projects, business cases are scheduled for completion in 2019/2020
with detailed design likely scheduled around 2020/2021 and construction to follow in
2021/2022.Since these projects have not yet started, reallocating funding to the new
community centre project would be a possibility, but it is not recommend by staff.
Staff has reviewed the budgets for the proposed new South End Community Centre
(SECC) and the Mill Courtland Community Centre expansion, and believe that $2.9M
can be found taking from these existing projects. If this was done, the expected funding
increase for indoor recreation through the 2019 Development Charges study could then
beused to replace the amounts reallocated from the SECC and Mill Courtland
Community centre projects. Reallocating funding from these two projects will likely
delay the opening of each community centre by one year (SECC from 2021 to 2022 and
Mill Courtland from 2022 to 2023). For this reason, staff do not recommend this funding
approach.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Safe and Thriving Neighbourhoods
Strategy: 3.6 Provide opportunities and support for citizens to lead the way
health, happiness and well-being by capitalizing on local community
assets such as community centres, pools, arenas, libraries, parks,
trails and other public spaces.
9 - 4
Strategic Action: # NB14 Huron Woods Community Centre Partnership
Explore the potential for a partnership with the school board for the
development of a community centre in the Huron Woods
Neighbourhood.
FINANCIAL IMPLICATIONS:
The total estimated cost of co-locating a community centre with a school on the Tartan
Avenue property is $2.9M.
development charge consultant, the next DC study should show adequate room to fund
the co-located community centre without affecting any other indoor recreation project.
Based on this information, staff recommend including the costs of this new community
centre in the 2019 Development Charges Background Study and the 2019 Capital
Budget & Forecast.
The annual operating budget for a facility this size is estimated to be approximately
$305,000 (2018 dollars); $210,000 associated with operating the facility (including
staffing costs, administration/materials/supplies, and chargebacks); and $95,000 for
maintenance of the facility (including staffing, supplies/equipment/contracts, utilities and
fleet/security). The facility would open September 2020, therefore the operating budget
can be introduced over two budget cycles, approximately one third of the budget being
implemented in 2020 and the remainder of the budget taking affect in 2021.
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
ACKNOWLEDGED BY: Michael May, Deputy CAO Community Services
9 - 5
Appendix A
9 - 6
9 - 7
Appendix B
9 - 8
9 - 9
REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Brian Bennett, Manager, Business Development, 519-741-2200 x7230
PREPARED BY: Rob Morgan, Brownfield Coordinator, 519-741-2200 x7734
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: May 8, 2018
REPORT NO.: DSD-18-031
SUBJECT: Brownfield Remediation Program Application 1 Adam Street (Victoria
Common)
RECOMMENDATION:
That the Brownfield Remediation Program Application for 1 Adam Street, received from
1841362 Ontario Ltd. be approved, and,
That in exchange for a completed and filed Record of Site Condition for the subject
property, the owner will be provided a phased tax incremental grant on the phased
redevelopment of the property in the form of an annual rebate on City taxes in an
amount equal to 100% of the City Tax Increment applied on the basis of the six
redevelopment phases; and,
That the City Tax Increment be defined as the difference between the City portion of real
property taxes for the 2011 taxation year and the new City portion of real property taxes
levied as a result of a new assessment by the Municipal Property Assessment
Corporation (MPAC) determined for each phase following completion of the
redevelopment of each phase, as compensation for the remediation of the above
subject property; and,
That the total maximum City Tax Incremental Grant for all phases combined is not to
exceed $2,025,687.00 payable in phases over a 10 year period; and,
That the Region of Waterloo be circulated a copy of any decision made by Kitchener
City Council regarding this application; and further,
That the Mayor and Clerk be authorized to execute an Agreement, satisfactory to the
City Solicitor, with the Regional Municipality of Waterloo and 1841362 Ontario Inc., to
implement the provisions of the Brownfield Remediation Program for 1 Adam Street, as
outlined in the Development Services Report DSD-18-031.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
10 - 1
BACKGROUND:
In September 2011, the City of Kitchener and Region of Waterloo received a Joint Tax
Increment Grant (TIG) application from 1841362 Ontario Ltd. (the Applicant) for the
remediation and redevelopment of Victoria Common in Kitchener. The property was
municipally known as 1 Adam Street, 340 Louisa Street, and 175, 217 and 225 St. Leger
Street (please see location map in Attachment A). The 6.12 hectare (15.1 acre) property is a
former industrial property that once included a tannery, a woodworking shop and several auto-
related businesses.
The property, now known as Victoria Commons, is a transit oriented development that is a
strong example of reusing underutilized, contaminated lands for intensified residential infill
uses. The first three phases included the construction of 208 townhouses and 191
condominium units. An additional 551 condo units are expected in the next three building
phases.
This TIG would represent the seventh successful joint Municipal and Regional TIG application
with approved grants contributing to the development of approximately 1,549 residential units,
55,700 square metres of office and retail space, 39 acres of remediated industrial land and an
estimated total post redevelopment tax assessment increase of $528,891,272 vs a pre-
redevelopment tax assessment of $8,075,250.00.
Based on a detailed assessment of the remediation information and invoices provided, a total
of $7,135,059 in direct remediation costs are considered eligible for this TIG. With a 10 per
cent allowance for incidental costs afforded under the TIG program ($713,506), the total
maximum potential TIG (before deductions for brownfield financial assistance) is $7,848,565.
In September 2013, the Regional Municipality of Waterloo approved a Phase Two
Environmental Site Assessment Grant of $20,500 and a Brownfield Regional Development
Charge Exemption of $2,619,500 for the site. Therefore, the total maximum potential TIG, net
of other assistance, for Victoria Common is $5,208,565. Remediation of the site is complete
and no other brownfield financial assistance is pending for this development.
Eligible Remediation Costs (including 10% allowance)$7,848,565.00
Less other Brownfield Financial Assistance
Regional ESA Grant$ 20,500.00
Regional DC Brownfield Exemption$ 2,619,500.00
Total Brownfield Financial Assistance$2,640,000.00
10 - 2
NetEligible Remediation Costs$5,208,565.00
The TIG would be cost-shared between the Region and the City of Kitchener with grant
property in the year the application was submitted (2011). Property taxes in 2011 determine
that approximately 61.1% (maximum of $3,182,877) of the TIG would be provided by the
Region and the remaining 38.9% (maximum of $2,025,689) would be provided by the City of
Kitchener. The Cityncremental tax revenue
following the phased redevelopment of the property.
The Applicant has requested a six phase TIG. Annual payments are expected to last between
one and six years for each phase and payments for the first two phases could start as early as
2019.
REPORT:
Environmental Remediation and Eligible Costs
The Phase Two Environmental Site Assessment confirmed the presence of petroleum
hydrocarbons and heavy metals in the soil and/or groundwater exceeding Ministry of the
Environment and Climate Change standards. The site has been fully remediated and a Record
of Site Condition has been filed.
City of Kitchener and Regional staff have conducted a detailed multi-year review of the
Remedial Work Plan for the site, all subsequent soil testing and disposal work, as well as all
submitted invoices. Based on this review, a total of $7,135,059 in direct remediation costs
could be substantiated and are accepted as eligible remediation costs for the site. This amount
plus a 10 per cent allowance for indirect costs afforded under the joint TIG program
($713,506), results in a net maximum eligible joint TIG of $7,848,565.
In September 2013, the Regional Municipality of Waterloo approved a Phase Two
Environmental Site Assessment Grant of $20,500 and a Brownfield Regional Development
Charge Exemption of $2,619,500 for the site. Therefore, the potential Total Tax Increment
Grant net of other assistance for Victoria Common is $5,208,565.
No other brownfield financial assistance is pending for this development.
Joint TIG Calculations and Payment Schedule
The estimated payment schedule for the joint TIG is based on the following information:
10 - 3
The Municipal Property Assessment Corporation (MPAC) assessment value of the
property before remediation and redevelopment;
An MPAC estimate of the assessed value of the property after remediation and
redevelopment;
o The estimated increase in Regional and City taxes (tax increment) based on the
An estimated total net eligible remediation costs (including a 10 per cent allowance for
indirect remediation costs) less any other government financial assistance received.
The joint TIG is paid to the Applicant on an annual basis for a maximum of 10 years, or until
the net eligible remediation costs have been recovered or the Council approved maximum has
been paid, whichever comes first.
In the case of Victoria Common, the final net eligible remediation costs are known and were
used to calculate the proposed joint TIG and are included in the Recommendation. The joint
TIG is cost-shared between the Region and the City of Kitchener, with grant proportions
year the application was submitted (2011). While the application was received in 2011, the
proposed project was complex and additional time was required to determine eligible
remediation costs.
Property taxes in 2011 determine that approximately 61.1% (maximum of $3,182,877) of the
TIG would be funded by the Region and the remaining 38.9% (maximum of $2,025,689) would
befunded by the City of Kitchener.
The Applicant has constructed the first three phases of their proposed six phase plan.
Depending on the final MPAC assessment of each phase, it is estimated that annual TIG
payments would last between one and six years per phase. TIG payments for the first two
phases could start as early as 2019.
The joint TIG program permits phasing plans of up to 10 years.
Pre-Remediation Assessment and Taxes Vs Post Redevelopment Assessment and
Taxes
The anticipated joint Tax Increment Grant payments and schedule are determined for each
application based on the following steps:
The first step includes a calculation of the anticipated assessment increment. This is based on
10 - 4
the pre-remediation MPAC assessment value(s) and the estimated post-remediation and
redevelopment assessment value(s) for each phase of development as provided by the
Applicant.
AssessmentAssessmentAssessment
Increment*
$2,292,301(2011)$268,863,000(est.)$266,570,699(est.)
*These values are based on estimates and will be confirmed by MPAC upon project
completion.
The anticipated assessment increment is then used to calculate the expected annual increase
in municipal taxes (Region and City) that would be generated by the remediation and
MunicipalMunicipalTotal
Area Municipality
Tax Increment*
City $14,193.86$1,101,330.72$1,087,136.86
Region$22,302.00$1,730,473.44$1,708,171.44
Total$36,495.86$2,831,804.16$2,795,308.30
*Tax amounts do not include the education portion of annual taxes levied as the School
Boards do not participate in the program and are rounded to the nearest dollar.
Phasing of the Tax Incremental Grant/ Estimated TIG Payment Schedule
Due to the size of the residential subdivision, the applicant has requested a 6 phase TIG.
The Applicant has constructed the first three phases of their proposed six phase plan.
Depending on the final MPAC assessment of each phase, it is estimated that annual TIG
payments would last between one and six years per phase. TIG payments for the first two
phases could start as early as 2019.
Table 1 provides an estimated payment schedule including all six redevelopment phases of
Victoria Common. The final payment schedule is not confirmed until each phase is complete
and reassessed by MPAC. The share of the TIG would be capped at $2,025,687, as
highlighted.
10 - 5
Table 1 Estimated TIG Payment Schedule (Based on Six Phases)
Region of
YearPhaseCity of KitchenerWaterlooTotal TIG
2019
1 and 2
$ 242,468 $ 380,980 $ 623,448
2020
3
$ 451,532 $ 709,473 $ 1,161,005
2021
$ 267,776 $ 420,746 $ 688,522
2022
4
$ 382,443 $ 600,917 $ 983,360
2023
$ 242,468 $ 380,980 $ 623,448
2024
$ 199,564 $ 313,566 $ 513,130
20255
$ 88,320$ 138,773 $ 227,093
2026
$ 0$ 0$ 0
2027
$ 0$ 0$ 0
20286
$ 151,116 $ 237,443 $ 388,559
Total TIG
$ 2,025,687 $ 3,182,878 $ 5,208,565
Impact of the Joint TIG Program in Kitchener
The infusion of private investment in the redevelopment of brownfield properties which is
supported by the Brownfield Financial Incentive Program (BFIP) is helping to ensure the
efficient use of existing infrastructure, as well as helping to achieve the
Regions broader economic development and land use planning objectives.
Once Victoria Common is complete, MPAC estimates it will have a total assessed value of
$268,863,000 compared to $2,292,301 in 2011.
10 - 6
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
With the approval of this application the City of Kitchener will provide a total municipal property
tax rebate estimated to be a maximum of $2,025,687 payable on a phased basis upon
redevelopment and reassessment of each of the 6 phases of this development.
The six City of Kitchener TIG payouts range in duration from one year to six years. The range
in payout value for the phases is approximately $88,000 to $450,000 per year as described in
Table 1.
Funding for this application has been accounted for in the Brownfield Capital Account.The
source of funding for these grants is ultimately the new tax assessment growth that will result
from redevelopment.
COMMUNITY ENGAGEMENT:
INFORM website with the agenda in advance of the
council / committee meeting.
This Application has not been circulated to the public. Staff would note that this approval
applies only to the City of Kitchener portion of the proposed Tax Incremental Grant. The
Region of Waterloo Council has considered and approved its portion of this application at the
May 29, 2018 Planning and Works Committee.
CONCLUSION:
Regional Staff and the Brownfield Steering Committee, (
Investment Advisor, Director of Revenue, City Solicitor, and Director of Planning), reviewed the
Brownfield application and are satisfied that the application meets the eligibility and application
requirements. Staff support acceptance within the terms and conditions of the Region of
Waterloo City of Kitchener Brownfield Remediation Program.
The Applicant has requested a six phase TIG. Annual payments are expected to last between
one and six years for each phase and payments for the first two phases could start as early as
2019.
The Region of Waterloo Council approved the Brownfield Financial Incentive Program
application for 1 Adam Street on June 5, 2018.
10 - 7
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
Attachments:
A) Property Location
10 - 8
10 - 9
IF1 - 1
IF1 - 2
Building(604)(414)( 190)
Golf4765( 18)
Parking 524315 209
Water(82)(111) 29
IF1 - 3
Sanitary Sewer (330)(1,080) 750
Storm Sewer 738590 148
Gas Division (Total) 3,4531,7141,739
Gas Delivery 4,4344,242192
Gas Supply (1,658)(2,844)1,186
Gas Carbon 677316361
IF1 - 4
IF1 - 5
IF1 - 6
IF1 - 7
IF1 - 8
IF1 - 9
IF1 - 10
IF1 - 11
IF1 - 12
IF1 - 13
IF1 - 14
IF1 - 15
Average Short-Term
Investment Balance*
Investment Report as of April 30, 2018
January to April 2018
Comparison of Short Term Yields
IF1 - 16
Operating Fund
Accumulated Interest
Investment Report as of April 30, 2018
Long Term Investments
Cash & Short Term Investments
Investment Balances
IF1 - 17
REPORT TO: Community Infrastructure and Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Kathryn Dever, Director Strategy & Corporate Performance,
519-741-2200 ext. 7370
PREPARED BY: Jennifer MacLean,Corporate Planning Analyst,519-741-2200 ext. 7263
WARD (S) INVOLVED: All Ward(s)
DATE OF REPORT: June 4, 2018
REPORT NO.: CAO-18-015
SUBJECT: Business Plan Status Update April 2018
___________________________________________________________________________
RECOMMENDATION:
For Information
BACKGROUND:
The City of Kitchener Corporate Business Plan is designed to make progress on the priorities
in the 2015-2018 Strategic Plan and the community vision to build an innovative, caring and
vibrant community.Having staff commitment to integrate this work into the ongoing operation
of the organization provides a management framework that creates clarity and focus for
following through on the promises made to the community in the Strategic Plan.
The status of projects on the Business Plan is reported to Council three times per year, and
progress for ongoing initiatives is reported annually at year-end.The intention of sharing this
information regularly with Council and the public is to demonstrate full transparency and
accountability for this work. The purpose of this report is to provide Council with the status of
all active business plan projects as of April 30, 2018.
.
This new structure took effect in April 2018 and the 2018 Business Plan has been updated to
reflect these changes. As a result, some projects may be found under a new department then
in previous reports.
REPORT:
There were 71 projects in the City of Kitchener 2018 Business Plan that were in progress
between January and April of this year. As of April 30th, 83% of all active projects are on track
to be completed as planned or have been completed.Significant progress has already been
made on a number of projects so far this year with the following projects completed:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
IF2 - 1
1.Community Engagement Policy (OG15):The Community Engagement Policywas
approved by Council on January 29, 2018. This policy provides direction and guidance to
ensure that responsibilities to effectively communicate, consult, and engage the community
will be fulfilled.
2.Comprehensive Review of Business Licensing (CS31):The review has been
completed with a focus on consumer protection, health and safety, and nuisance control
and with the purpose of creating a clear concise and modern by-law. In December 2017, a
new Comprehensive Business Licensing By-law was passed by Council. The by-law, fees
and processes take a customer-focusedapproach to business licensing to support
neighbourhood and community organizations as well as to facilitate business development
while still protecting the public.
3.Server Systems Failover Capability (CS36):The network and server system failover
capabilities were successfully tested. This will allow for business continuity in the event of
a loss of operations at the City Hall computer room.
4. Community Energy Investment Strategy (NB20): The purpose of this strategy is to
improve and sustain Waterloo Regi
through coordination of targeted energy investments. Council, along with other local
municipalities and the Region, endorsed the strategy in February 2018.
5. Revenue Comprehensive Review Action Plan and Implementation (CS58): This review
resulted in a re-organization of the Revenue division. The new structure will provide a
more logical alignment of roles and a better distribution of tasks across roles. It will position
the division to meet future challenges such as population growth and new service trends
such as e-services.
th
As of April 30,10 projects have new expected completion dates and two projects have
completion dates to be determined due to vacancies in key staff positions, resource constraints
and time needed for coordination of work between stakeholders. The status of these projects
The projects are listed below with
their new expected end dates:
1. Neighbourhood Places Program Neighbourhood Greening Program (Apr-2019)
2. Responsible Pet Ownership Strategy (Apr-2019)
3. Development of Public Internet Access Standard (Dec-2018)
4. Low Impact Development Design Guidelines Stormwater Utility (Aug-2019)
5. Sustainable Development Feasibility Study (Dec-2018)
6. Parking Payment Technologies (Aug-2018)
7. Complete Streets Policy (Aug-2018)
8. Long-term Financial Plan (Aug-2019)
9. Parkland Dedication Policy Update (Apr-2019)
10. Year-round Maintenance of Trails and Pathways Around Schools (Apr-2019)
11. Corporate Climate Action Plan (TBD)
12. Make It Start Advanced Manufacturing Incubator (TBD)
IF2 - 2
A full listing of all active projects on the 2018 Business Plan and their status as of April 30,
2018 can be found in Appendix A: Business Plan Status Update April 2018.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Dan Chapman, Chief Administrative Officer
IF2 - 3
2018 Business Plan Status Update As of April 30, 2018
COMMUNITY SERVICES DEPARTMENT
Gloria MacNeil(519) 741-2200 ext. 7952
By-Law Enforcement
CS03Responsible Pet Ownership Strategy Status as of Apr 30th 2018:
DELAYED
Apr-2019
Expected Completion:
Description:
Recent Progress:
Work in conjunction with City of Waterloo and
Staff have developed a list of questions relating to licensing,
KW Humane Society to development a series of
microchipping and best practices. Staff have begun contacting other
actions to encourage responsible pet ownership.
municipalities who currently license cats and requested information
specific to the licensing, microchipping and spay/neuter clinics they
may have in their municipalities.
Next Steps:
Research a variety of options and best practices used by other
municipalities to better control the cat population and increase the
ability to return cats to their owners when they become lost (including,
but not limited to: licensing, microchipping, spay and neuter clinics.)
Staff will be reporting back to Council with the results of the best
practices research and a recommendation on which option, or
combinations of options the City should pursue in early 2019.
Status as of Apr 30th 2018:
CS56Administrative Monetary Penalties Strategy (AMPS)
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Research and development of removing the
City of Kitchener and Waterloo have retained a consultant to move us
parking ticket process from the Regional Court
forward with the development and implementation of the AMPS
House and implementing an internal process
program. The consultant is currently researching and developing the
that could be shared with Waterloo, resulting in
required procedural bylaws, a draft AMPS bylaw, and a Screening and
a more efficient and customer-focused process.
Hearings Bylaw, that we will be implemented if the process is
approved by Council. The consultant has also sent out an email to
several municipalities and started charting responses for us to
determine best practices.
Next Steps:
Report to Council in late 2018, early 2019 with an outline of the AMPS
program.
IF2 - 4
Gloria MacNeil(519) 741-2200 ext. 7952
By-Law Enforcement
Status as of Apr 30th 2018:
NB53Boulevard Beautification Guidelines
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Review and develop guidelines which will allow
Staff held a workshop with several internal staff to discuss ideas and
residents flexibility in using different materials,
suggestions of what would, or would not work within the boulevard
ground cover and plantings as an alternative to
area. Internal staff who are directly affected by work done on the city
sod on city boulevards. This action supports the
right of way also met to review the suggestions that came out of the
vision for lovemyhood by creating a system
workshop and identify any specific departmental suggestions or
where residents can take the lead in these
concerns that need to be considered in the bylaw.
beautification projects.
Next Steps:
Staff will be holding a public meeting on May 1st to get feedback from
residents. Staff will also be meeting with Legal and Risk Management
staff to discuss the bylaw and consider any concerns they may have.
A report will be taken to Council at the end of June with a proposed
By-law.
Jana Miller(519) 741-2200 ext. 7231
Corporate Customer Service
Status as of Apr 30th 2018:
OG12Customer Service Review
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
This action supports the Customer Service
Customer Service Strategy Session completed with Council in
Strategy principle of efficiency and
February. Extensive staff engagement campaign (online survey, one
effectiveness. This work focuses on
on ones and focus groups, leadership workshops) is largely complete,
understanding the service challenges and
having reached 1500+ staff. Soft launch of external campaign has
opportunities across the organization and from
reached 500 participants so far.
Next Steps:
include a comprehensive internal customer
service review, external citizen engagement
Citizen engagement campaign has been developed. Largest push will
campaign, employee campaign, and
happen May through September. Goal is to reach a minimum of 2000
development of a service brand.
citizens. Review recommendations expected to come to Council for
approval in 2019.
OG22Advance CRM Technology Status as of Apr 30th 2018:
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
This action supports the Customer Service
Development of draft road map, outlining the various projects required
Strategy principle of channel integration. This
in order to implement full CRM functionality has begun.
work focuses on developing a prioritized
Next Steps:
roadmap/work plan for all initiatives required to
integrate the LAGAN/CRM software with other
Upgrade to Lagan software is required - planned for later spring, to be
key corporate systems. Deliverables will include
followed by integration to CityWorks platform. Meetings with
the development of a strategy to assess IT/Customer Service, CRM vendor on these matters are ongoing.
corporate business lines to be brought on to
CRM over time. This work is critical to the
development of a future online portal.
IF2 - 5
Jana Miller(519) 741-2200 ext. 7231
Corporate Customer Service
Status as of Apr 30th 2018:
OG23Close the Loop with Citizens
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
This action supports the Customer Service
Council support for Close the Loop pilot approach occurred at
Strategy principle of customer interactions. Use
February Customer Service Strategy Session. Pilot selected = long-
the information obtained through the Corporate
term customer parking complaints. Initial meeting with Bylaw to
Customer Service Review to develop a strategy
explain/get agreement on the pilot has occurred. CRM technology for
outlining how final resolution to service
automatic notifications to customers has been tested & confirmed.
interactions will be communicated to citizens,
Next Steps:
when possible.
Bylaw/Customer Service staff to develop messaging for auto-
notifications and scripting for call centre staff to use for phone calls.
Goal is to begin pilot by end of May. Additional feedback about Close
the Loop from citizens to be obtained through Customer Service
Review. Priorities for rolling the pilot out to more services to be
identified/prioritized later this year.
Jon Rehill(519) 741-2200 ext. 5500
Fire
Status as of Apr 30th 2018:
CS24Regional Emergency Communications Centre
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Incorporate the recommendations from the
Kitchener Fire Department, in collaboration with other local fire service
regional emergency communications centre
stakeholders, have agreed to advance a common technology platform
report.
which is the first phase in furthering the regional emergency
communications centre model.
Next Steps:
See CS61 Replacement of Fire Department Dispatch System.
Status as of Apr 30th 2018:
CS61Replacement of Fire Department Dispatch System
ON TRACK
Aug-2019
Expected Completion:
Description:
Recent Progress:
Implement the Intergraph Computer Aided
Project team (which includes staff from Fire, Police and the CAD
Dispatch (CAD) system with Waterloo Regional
vendor) have participated in design, configuration and deployment
Police Services to enhance interoperability
planning workshops provided by Integraph. Monitor layouts and
between the two public safety agencies. The
hardware set up including purchasing of required servers and the
current CAD system is approaching the end of
creation of a temporary testing site for the new system at Kitchener
its life cycle and must be replaced.
Fire is completed. Project team continues to develop mapping,
response rules and deployment models for the new CAD system.
Next Steps:
The project is on target for completion in early 2019. Next steps
include User Acceptance testing, alignment of operation processes
between Waterloo Regional Police Dispatch services and Kitchener
Fire Dispatch services and the creation of training resources and
training plan for all Kitchener Fire staff.
IF2 - 6
Mark Hildebrand(519) 741-2200 ext. 7687
Neighbourhood Programs & Services
Status as of Apr 30th 2018:
NB42Doon Pioneer Park Community Centre Expansion -
ON TRACK
Design & Construction
Dec-2018
Expected Completion:
Description:
Recent Progress:
Commencement of the design and construction
Design complete. Tender documents completed and released for
of expanded space at the Doon Pioneer Park
responses.
Community Centre, including a gymnasium and
Next Steps:
other program and partner spaces, to meet the
needs of the growing community.
Tender submissions have now been received. Staff are working
through the submissions to determine a recommendation to City
Council on the award of the tender.
NB44Community Centre Audit Implementation Status as of Apr 30th 2018:
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
The community centre section completed a
35 of 52 recommendations are completed or has been moved into the
significant audit with immediate, short-term, mid-
daily work of the section (ongoing). Work over the year has largely
term and long-term recommendations. Review
focused on positive culture and communication in and between
and implementation of these recommendations
sections.
will consist of a substantial body of work.
Next Steps:
Review our policy on community centre facility use, looking at how our
facilities are accessed by residents through such things as
Neighbourhood Association and partner programming as well as
rentals.S taff will also be leading a collaborative review and analysis
of the current Neighbourhood Association Policy to identify current
strengths, weaknesses, opportunities and threats, and developing
recommendations for change if needed. F inally, staff will be
continuing work on culture in the section, specifically working on a
recognition/reward program for community centre staff.
Status as of Apr 30th 2018:
NB48Snow Angel Program
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
This action is a recommendation from the city's
Research into local community-based organizations who provide
lovemyhood strategy and supports the
snow removal support, focus groups with key stakeholders, and
implementation of a program that promotes
research into municipally-run Snow Angels programs are complete.
neighbourhood safety by connecting volunteers
Next Steps:
with those who need assistance clearing snow
away from sidewalks and driveways.
Staff are making arrangements to conduct additional internal
engagement to determine the final recommendations.
Recommendations will be presented to CLT before the end of
September 2018.
NB50 Status as of Apr 30th 2018:
DELAYED
Greening Program
Apr-2019
Expected Completion:
Description:
Recent Progress:
Work is underway to finalize the project charter, scope, timelines and
lovemyhood strategy and supports the
deliverables. Regular project team meetings have been scheduled
implementation of improvements to public
with internal staff who are supporting this project. Residents and other
spaces in the city (specifically neighbourhood
external stakeholders will be engaged as part of activities currently
greening efforts such as adopt a park, trail,
being planned for summer/fall 2018.
garbage can, clean-up days, etc), with a focus
Next Steps:
on providing simple steps for residents to follow
when working with city staff to make
Development of an internal project team, charter, scope and
neighbourhood improvements.
timelines. Internal and external community engagement activities are
being planned to be launched in summer/fall 2018.
IF2 - 7
Mark Hildebrand(519) 741-2200 ext. 7687
Neighbourhood Programs & Services
Status as of Apr 30th 2018:
NB51
ON TRACK
Program
Dec-2018
Expected Completion:
Description:
Recent Progress:
Work is underway to finalize the project charter, scope, timelines and
lovemyhood strategy and supports the
deliverables. Regular project team meetings have been scheduled
implementation of improvements to public
with internal staff who are supporting this project. Residents and other
spaces in the city (such as more benches or
external stakeholders will be engaged as part of activities currently
rest stops, improvements at bus stops, better
being planned for summer/fall 2018.
shading or lighting), with a focus on providing
Next Steps:
simple steps for residents to follow when
working with city staff to make neighbourhood
Development of an internal project team, charter, scope and
improvements.
timelines. Community engagement activities are being planned to be
launched in summer/fall 2018.
Status as of Apr 30th 2018:
NB52More Neighbourhood Events
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Developed an inter-departmental and divisional project team with staff
lovemyhood strategy and supports the
who worked together and with residents to support this new resident-
implementation of creating simple steps to
led program. Engaged with internal and external stakeholders and
follow when residents are working with the City
residents through engagement activities (e.g. focus groups). Secured
to organize an event, especially street parties.
an insurance package for street parties.
Next Steps:
Staff report is being prepared in collaboration with the Neighbourhood
Development Office and the Transportation division on a resident-led
street parties program, to be delivered to Council in June 2018. The
staff report will include: A new Love My Hood Street Party program,
they want to host a street party; An updated bylaw for special events
on city road, including a definition of street parties and the conditions
included for hosting them; Details on an insurance package for street
parties (to be implemented 2018).
Kim Kugler(519) 741-2200 ext. 7544
Sport
CS66Leisure Facilities Master Plan Status as of Apr 30th 2018:
ON TRACK
Apr-2019
Expected Completion:
Description:
Recent Progress:
The Leisure Facilities Master Plan (LFMP)
The project plan and schedule are approved by project sponsor and
provides the foundation for investment in
project champion.
existing leisure and recreation facilities and
Next Steps:
services and determines future facilities and
services within the City of Kitchener. The final Approval of project plan and schedule by steering committee.T he
plan will provide recommendations on new
first project team meeting is scheduled for May 2018. S chedule
facilities to be incorporated into the meeting with users groups and staff in May and June 2018.
development charges by-law.
Research studies related to LFMP to be completed by July 31, 2018.
IF2 - 8
Kim Kugler(519) 741-2200 ext. 7544
Sport
Status as of Apr 30th 2018:
SE25Asset Management Plans for Golf
ON TRACK
Aug-2019
Expected Completion:
Description:
Recent Progress:
Develop the first phase of a detailed asset
Kick-off completed. Team structure defined with technical leads
management plan outlining the current state of
identified. Asset categorization completed.
assets within the scope of the plan as well as
Next Steps:
the data requirements necessary to create a
long-range lifecycle management plan. These
Schedule meetings to define the level of detail required to collect
plans will support data-driven decisions and
asset information; conduct and consolidate the inventory of assets.
balance maintenance activities to the expected
Develop a financial valuation and determine the current position of the
levels of service within the asset category.
assets within their lifecycle.
CORPORATE SERVICES DEPARTMENT
Colleen Collins(519) 741-2200 ext. 7094
Corporate Communications & Marketing
Status as of Apr 30th 2018:
OG15Community Engagement Policy
COMPLETED
Apr-2018
Expected Completion:
Description:
Recent Progress:
Development of a Council policy for Community
On January 29, 2018, Council approved the Community Engagement
Engagement that provides direction and
Policy (GOV-COU-2010) as presented. Staff groups are currently
guidance to ensure that responsibilities to
being notified of the new policy with additional outreach plans in place
effectively communicate, consult and engage
to drive awareness and support.
the community are fulfilled.
Next Steps:
Project work is fully completed.
OG16Community Engagement Plans, Tools and Resources Status as of Apr 30th 2018:
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Development of community engagement plans,
Tools are being developed and tested on an ongoing basis. This
tools templates and resources to support staff
includes a workshop planning template, a mini engagement plan, a
in effectively informing and engaging citizens.
comprehensive engagement plan and tips for survey design.
Initial deliverables will include an intranet
Next Steps:
presence with engagement plan templates,
checklists for public meetings, survey
Staff will continue testing and refining these tools, and developing
development and online engagement, and
additional templates such as evaluation forms.
FAQs.
OG24Municipal Response to the Truth and Reconciliation Status as of Apr 30th 2018:
ON TRACK
Commission Calls to Action
Dec-2019
Expected Completion:
Description:
Recent Progress:
This project will result in a potential municipal
Staff have begun outreach by attending meetings and events held by
response for Council consideration to the 2015
local groups. Staff are now meeting regularly with the Region of
Waterloo, the City of Cambridge and City of Waterloo to coordinate
Report, including its Calls to Action, and identify
outreach.
and make recommendations for other ways the
Next Steps:
City can support Indigenous peoples in
Kitchener. Deliverables will include a staff report A scoping report is currently being prepared for council consideration.
detailing the full scope of the work and a report
with recommendations on our approach to key
issues defined through the initial project scope.
IF2 - 9
Michael Goldrup(519) 741-2200 ext. 7117
Human Resources
Status as of Apr 30th 2018:
CS25Implementation of the First Phase of the Corporate
ON TRACK
Talent Strategy
Dec-2019
Expected Completion:
Description:
Recent Progress:
Implement actions to ensure commitment to
The 2018 talent management priorities were supported by CLT. A 4-
becoming a high-performing, credible and
month HR co-op placement was successfully completed in April, with
dynamic organization, while supporting change
the student completing instructional design for eight online learning
to move the organization and employees toward
courses for various FCS divisions. This was a pilot co-op placement
a desired corporate culture. The strategy
for the department. A draft probationary performance review system
includes initiatives in 7 strategic programs:
was completed for permanent full-time, non-union employees. A
workforce planning, recruiting & staffing,
project plan was completed for a corporate-wide needs assessment
onboarding & orientation, learning &
to identify future 'supervising/managing' training needs for supervisors
development, career management, succession
and managers.
management, and performance management;
Next Steps:
as well as development in leadership.
Finalize the probationary performance review system for permanent
full-time, non-union employees and commence work on a system for
permanent full-time union employees. Commence RFP for profiling
assessments to support the recruitment function and employee
development. Complete a framework and implementation plan for the
development of organizational core competencies. Report on talent
management strategy results/statistics for 2017. Complete final report
on the multi-year recruiting process review results.
Christine Tarling(519) 741-2200 ext. 7809
Legislated Services
Status as of Apr 30th 2018:
CS18Electronic Agenda Management
ON TRACK
Aug-2018
Expected Completion:
Description:
Recent Progress:
Create, prepare, approve and publish meeting
Completed a comprehensive review of the agenda preparation
agendas in a more efficient, collaborative,
process for Property Standards and Dangerous Dog Designation
streamlined manner.
Appeals Tribunals through a LEAN perspective to identify and
implement efficiencies. Implemented electronic minute-taking to
streamline minute production process.
Next Steps:
Conducting a comprehensive review of the agenda preparation
process for standing committees and Council meetings through a
LEAN perspective to identify and implement efficiencies. Continue
investigating potential implementation of a third-party application that
leverages existing technology owned by the City. Report back to
Corporate Leadership Team on findings and recommendations.
CS31Comprehensive Review of Business Licensing Status as of Apr 30th 2018:
COMPLETED
Dec-2018
Expected Completion:
Description:
Recent Progress:
Undertake a full review of business licensing
Bylaw passed by Council in December 2017. Cross-training and
processes for greater customer focus, better
education was completed. Tool-kits were created for new businesses
use of existing technologies and to implement
& pop-up Farmers' Market. New Applications for each schedule
industry best practices. Review and update
created. Webpage developed (kitchener.ca/businesslicensing) with
licensing by-law to provide greater clarity, and
fees, applications and regulations.
review and update fees. Improve relationships
Next Steps:
and integration with internal partners, and cross-
train staff for improved service provision and Project work is fully completed.
personal development.
IF2 - 10
Christine Tarling(519) 741-2200 ext. 7809
Legislated Services
Status as of Apr 30th 2018:
CS37Online Business Licensing
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Implement the first phase of online business
New AMANDA folders created for each class of business in both
licensing (e.g., pilot with business license
AMANDA test and AMANDA production. Automated emails created
renewals).
that are sent to licensing, and any other division that has inspection
requirements.
Next Steps:
New folders to be moved into AMANDA 7 (waiting on AMANDA
support & IT to upgrade). Public Portal 2 & credit card payment to
follow the release of AMANDA 7. Develop online renewals, develop
new reports dependent on new folder creation.
CS402018 Election Status as of Apr 30th 2018:
ON TRACK
Apr-2019
Expected Completion:
Description:
Recent Progress:
Conduct the 2018 election and report on the
Updating policies and procedures to meet Municipal Elections Act
outcome.
requirements is in progress. Revisions to election worker position
descriptions, requirements and training are completed. Procurement
of tabulators, laptops, barcode scanners and LTE modems is
completed.P rocurement of Voter Notification Card printer is in
progress. All forms, manuals and resources for candidates and third
party advertisers are completed and on the website.T raining of staff
to accept nominations and third party registrations is completed. Have
obtained CLT approval to recruit City staff as election workers,
including Managing Deputy Returning Officer (MDRO) positions.
Next Steps:
Complete policy and procedure updates, revisions to election worker
requirements and training, and equipment procurement. Print and
mail Voter Notification Cards. Complete and execute on
communications plan. Develop and deliver candidate orientation.
Establish emergency election centre. Hire workers and provide
training. Establish Municipal Elections Compliance Audit Committee.
Carry out election, report on official results. Plan Inauguration and
revise new Council orientation.
IF2 - 11
Christine Tarling(519) 741-2200 ext. 7809
Legislated Services
Status as of Apr 30th 2018:
CS68Electronic Records Management Strategy
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Implement the necessary and appropriate
Obtained approval from CLT to make the Records Management (RM)
strategies, tools, processes and skills to
101 a mandatory training for City staff who has email account.
systematically control the creation, distribution,
Developed the module for online RM 101 training. Deployed and
promoted the online RM 101 training. Developed a dedicated ERM
records/information maintained as evidence of
resource page in KHUB where cheat sheets, tips & tricks are posted.
business activities and transactions.
Held kick-off meeting with designates across the corporation who will
coordinate the project among their respective groups. Have 75%
completion rate for RM 101 training as of April 27th 2018.
Next Steps:
Electronic Records Management Strategy, the focus for 2018 is the
management of electronic records stored in Q:, S:, O: drives and
official email records across the corporation. Continue to work one-
on-one where requested to provide support for Division Q:, S:, O:
drives clean-up initiatives; Once clean-up is completed, the next step
is to organize network drives according to the City's corporate-wide
classification system.
Dan Murray(519) 741-2200 ext. 7825
Technology Innovation & Services
Status as of Apr 30th 2018:
CS36Server Systems Failover Capability
COMPLETED
Apr-2018
Expected Completion:
Description:
Recent Progress:
Accelerate the installation of required
The network and server system failover capabilities were tested in
equipment to provide comprehensive server
March and worked successfully. Further projects will focus on
backup capability at the Kitchener Operations
specific business applications being moved into this environment and
Facility to allow for business continuity in the
individually documented but are outside the scope of this project.
event a loss of operations at the City Hall
Next Steps:
computer room. This installation will respond to
one of the major recommendations from the
Project work is fully completed.
business continuity project.
Status as of Apr 30th 2018:
CS62Development of Public Internet Access Standard
DELAYED
Dec-2018
Expected Completion:
Description:
Recent Progress:
Digital Kitchener outlined the development of a
Public Internet Access Standard as part of the
continued to work with the Community Services department to
Inclusive theme. This project will include
improve the delivery of public internet and computer services. To date
working with community partners to define what
this work has identified five areas of opportunity related to service
attributes would constitute public access and
policy, standard technology offerings for public use and future
then using that definition, developing a
planning. This includes work to identify a benchmark for current
minimum standard of free public Internet
service, with an aim to target service improvements over time for
access to be adopted by the City. This
public benefit.
minimum standard can then be used to direct
Next Steps:
future investments for public access terminals
or free Wi-Fi in future projects.
Throughout spring/summer of 2018 staff will continue create a
comprehensive proposal for consideration. Staff anticipate that an
update on this initiative will be brought forward to council in mid-2018.
IF2 - 12
Dan Murray(519) 741-2200 ext. 7825
Technology Innovation & Services
Status as of Apr 30th 2018:
CS64Civic Innovation Lab at Communitech
ON TRACK
Dec-2020
Expected Completion:
Description:
Recent Progress:
The establishment of a Civic Innovation Lab is a
The lab began operations on Jan 8th with two co-op staff. The lab
significant initiative in support of the Digital
has been working on a data platform to consume IoT data from
Kitchener strategy. The lab will operate as a
devices (Streetlights, sensors) and provide insights from data. The
pilot project for 3 years and focus on developing
system will leverage artificial intelligence and machine learning.
innovative solutions where Internet of Things
Investigations into water and gas metering projects, parking
(IoT) can help solve municipal challenges.
management and snow level monitoring projects are underway.
Work to establish the lab will begin in 2017
Next Steps:
pending project and budget approval by Council
with the intent of having a fully operational lab
Gas and Water metering project is likely to be delayed into 2019 due
by the end of the year located at Communitech.
to the manufacturer's timelines. Parking, snow level monitoring and
noise monitoring projects are being planned. Sessions being planned
to brainstorm other areas of opportunity are planned for June.
CS65Implementation of the Digital Kitchener Strategy Status as of Apr 30th 2018:
ON TRACK
Dec-2021
Expected Completion:
Description:
Recent Progress:
Digital Kitchener, a four year digital strategy
An update to Committee on Digital Kitchener 2017 accomplishments
approved by Council in 2017, is a vision to
and the 2018 Brave Plan was presented on February 5th. The 2018
make Kitchener more Connected, Innovative,
Brave plan was unanimously approved. Work continues in the areas
On-Demand and Inclusive. A number of
identified.
initiatives will be identified on an annual basis
Next Steps:
that fulfill the action steps outlined in Digital
Kitchener and help realize the vision. Staff will
Staff plan to return to Committee with an update on the Digital
report back to Council on the progress of the
Inclusion and Public Access Standard in mid 2018.
plan annually. Ongoing communications and
marketing of Digital Kitchener and its supporting
initiatives will need to continue.
Status as of Apr 30th 2018:
EC07Broadband & Fibre Optic Infrastructure
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Work collaboratively with stakeholders to
With the support of the SWIFT network regionally in 2017, our
explore options to either encourage third party
attention has turned to being a SWIFT "build-ready" partner.
fibre optic investment in Kitchener or partner
Discussions with regional partners have taken place to identify areas
with others to provide improved high-speed
of opportunities to investigate collaborating on.
broadband infrastructure for Kitchener. High
Next Steps:
speed internet access is increasingly viewed as
essential infrastructure for a globally
A meeting with SWIFT representatives is planned for June to discuss
competitive economy.
their specific requirements from municipal partners. Discussions are
also taking place with local service providers as possible.
IF2 - 13
DEVELOPMENT SERVICES DEPARTMENT
Justin Readman(519) 741-2200 ext. 7646
Administration - Development Services
Status as of Apr 30th 2018:
SE04Corporate Climate Action Plan
ON HOLD
TBD
Expected Completion:
Description:
Recent Progress:
Develop a comprehensive Climate Action Plan
The corporate climate risk and vulnerability assessment is complete
for the organization that integrates both
using ICLEI's BARC (Building Adaptive & Resilient Communities)
mitigation measures with adaptation strategies
methodology. Preliminary mitigation strategies have been developed
that work synergistically to reduce vulnerability
based on input from key stakeholders within the organization.
to climate risks and greenhouse gas emissions.
Next Steps:
The responsibility for this project has been transferred to the City's
new Corporate Sustainability Officer in the Development Services
Department. Timing for expected completion will be updated for the
next reporting cycle.
Mike Seiling(519) 741-2200 ext. 7669
Building
CS55AMANDA 7 and Public Portal Review Status as of Apr 30th 2018:
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
The AMANDA software system requires a
IT staff assisted in reviewing server options including a decision on a
significant upgrade; AMANDA 7. Prior to
go forward basis.
implementation, testing of scripts and set-up of
Next Steps:
security groups and reporting tools is
necessary. The existing public portal is integral
The vendor will build the public portal after IT confirms the server
to the core business. The project will include
verification is complete.
reviewing the existing public portal including
other software options.
Cory Bluhm(519) 741-2200 ext. 7065
Economic Development
EC04Make It Vibrant - Special Events and Urban Experience Status as of Apr 30th 2018:
ON TRACK
Strategy
Dec-2019
Expected Completion:
Description:
Recent Progress:
Develop a strategy to support the delivery of
Economic Development analyst position was vacated and recruitment
both world-class and grass roots community
to fill the position completed. Initial public consultation is complete.
experiences, such as festivals, events,
Next Steps:
programs and urban experiences.
Staff to table a draft strategy with Council in Q1/Q2 of 2019, followed
by final public stakeholder consultation.
EC08Make it Start - Advanced Manufacturing Incubator Status as of Apr 30th 2018:
ON HOLD
TBD
Expected Completion:
Description:
Recent Progress:
Support the development of an advanced
Waterloo Region, Toronto and Hamilton were awarded $230 Million
manufacturing incubator in Kitchener, offering
from the Federal Government's Innovation Supercluster Fund to
specialized accelerator programming for startup
support advanced manufacturing. Funding Agreements are currently
manufacturers. Funding has been allocated in
being drafted for execution by Next Generation Manufacturing.
the reserve. Implementation is dependant on
Next Steps:
the Council approval of the Business Case.
Staff continue to work with all partners involved to determine options
for advancing the incubator. Staff anticipate identifying options to
consider by Q4.
IF2 - 14
Cory Bluhm(519) 741-2200 ext. 7065
Economic Development
Status as of Apr 30th 2018:
EC23Make It Grow - Music and Film Industry Office
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Support the creation of a Music and Film
Council has approved a new Film Music and interactive Media Office.
Industry office to facilitate local music, film and
The establishment of an industry office will lead activities for 2 years.
digital media cluster success in Kitchener and
Following the pilot period, a migration to a suitable, existing regional
area. Funding has been allocated in the
entity would be implemented to share future resources and
reserve. Implementation is dependent on the
investments to strengthen regional sectors.
Council approval of the Business Case.
Next Steps:
Staff are implementing recommendations for the Film Music and
Interactive Media Office.
EC24Make It Start - Creative Hub at 44 Gaukel Street Status as of Apr 30th 2018:
ON TRACK
Apr-2019
Expected Completion:
Description:
Recent Progress:
Facilitate the development of a hub for creative
A partnership between the Accelerator Centre and ArtsBuild Ontario
industry entrepreneurs through affordable
has facilitated the use of the second floor of the building for
space, networking and professional
technology and creative industry practitioners since the fall of 2016.
development opportunities. Based on the
Currently, there are over 30 people working out of the second floor of
results of the 2017 RFP process, develop
the building.T o continue momentum for the creative hub and
revised implementation options and a re-scoped
Accelerator/ArtsBuild Ontario initiatives, staff has been working with
pathway forward. Funding has been allocated in
creative industry stakeholders to pilot creative hub activities on the
the reserve. Implementation is dependent on
first floor of 44 Gaukel to explore how the successful model on the
the Council approval of the Business Case.
second floor could maximize the use of the building.
Next Steps:
Report is scheduled to come to the FCS Committee May 28. If
approved at committee, final approval pending at the June Council
meeting.
Status as of Apr 30th 2018:
EC26Make It Urban - Upper Level Market Transformation
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
As part of the Kitchener Market Strategy
Team kick off for Food Incubator has occurred. Beautification
implementation, develop and begin
processes are underway (i.e. Edison LED Lights installed for
ambiance and effect during Market events in the upper level market,
upper level and piazza, with the goal of creating
outdoor furniture layout, bicycle rack improvement) .
a more vibrant, programmable, entrepreneurial
Next Steps:
and identifiable experience while generating
additional revenue. This could include a
Beautification to the Lower Piazza by the Pea Pod Fountain targeted
refreshed look, improved functionality and the to be completed by July in time for the Eby St. mural launch. Banners
introduction of a Food Incubator to support new
and hardware in and around the Market District to be installed by July.
food startups.
NB12Make it Urban - Rockway Centre Partnership Status as of Apr 30th 2018:
ON TRACK
Development
Dec-2019
Expected Completion:
Description:
Recent Progress:
Finalize the evaluation of potential
Staff met with Rockway Seniors Community to provide an update.
redevelopment opportunities for the land
Staff continue to work with neighbouring property owners to find
surrounding the Rockway Centre, and provide
solutions.
Council with options for proceeding with a
Next Steps:
public-private partnership.
Options for proceeding are expected to be presented to Council in Q1
2019.
IF2 - 15
Hans Gross(519) 741-2200 ext. 7410
Engineering
Status as of Apr 30th 2018:
SE05Low Impact Development Design Guidelines -
DELAYED
Stormwater Utility
Aug-2019
Expected Completion:
Description:
Recent Progress:
Low Impact Development (LID) is an approach
There have now been 5 full road reconstruction projects tendered with
to storm water management that mimics a site's
LID incorporated into the design (permeable concrete parking laybys,
natural hydrology as the landscape is
exfiltration systems in the storm sewer, bioretention and oil and grit
developed. Using the Low Impact Development
separation units). Additionally, the Stormwater Policy is being
approach, storm water is managed on-site and
implemented in development projects with the administrative changes
the rate and volume of storm water reaching
presented to the Waterloo Region Home Builders Association
receiving waters is unchanged from
presented in April 2018.
predevelopment levels. These guidelines will be
Next Steps:
integrated into the existing Development
Manual.
An update to the Development Manual will incorporate the
administrative changes to corporate policy MUN-UTI-2003
(Stormwater Management Policy) as well as the design guidelines
and resources developed by the Toronto Region Conservation
Authority and Credit Valley Conservation Authority for LID
implementation. Internal engineering standards will be refined as
experience is gained in design and construction projects being led by
the Engineering Division and Stormwater Utility.The Development
Manual Update has been delayed until the Spring of 2019 and as
such the completion date for this item is to be revised to mid 2019.
Alain Pinard(519) 741-2200 ext. 7319
Planning
Status as of Apr 30th 2018:
NB11Comprehensive Zoning By-law Review
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Undertake a multi-phase, comprehensive
All recent project milestones met. Review of all external comments
review of the City's Zoning By-law 85-1 to
from the first draft complete and individual responses provided.
implement the new Official Plan and other
Numerous issues resolved via meetings, additional work, site visits,
required changes.
etc. A final draft of all of the zones (except Residential) prepared,
reviewed internally, comments and issues addressed and a final
version posted online, circulated and advertised. Statutory Public
Meetings at PSIC to table the final draft zoning by-law and receive
formal submissions on April 30th and May 8th.
Next Steps:
Receive and review formal submissions made for the Statutory Public
Meetings (Apr. 30 and May 8). Prepare final by-laws for Council
consideration in 2019.
NB13Sustainable Development Feasibility Study Status as of Apr 30th 2018:
DELAYED
Dec-2018
Expected Completion:
Description:
Recent Progress:
Working with partner organizations, under the
Phase 1 essentially complete. Phase 2 underway. Background
Federation of Canadian Municipalities (FCM)
information and direction for Kitchener case study sites provided.
Green Municipal Funds program, undertake a
Internal team meeting at the end of April.
feasibility study to help inform sustainable
Next Steps:
development practices at a site or
neighbourhood scale. The emphasis is to be on
Internal team meetings and consultant work on Kitchener case study
energy sustainability.sites April-Summer 2018.Consultant is working with 4 municipalities
on this multi-year project. Phase 1 is essentially now complete. Phase
2 began in March 2018 which involves Kitchener and Waterloo.
Consultant advises this phase should have a draft by Fall and
complete by end of year.
IF2 - 16
Alain Pinard(519) 741-2200 ext. 7319
Planning
Status as of Apr 30th 2018:
NB20Community Energy Investment Strategy
COMPLETED
Dec-2018
Expected Completion:
Description:
Recent Progress:
As a supporting partner with the Region of
Kitchener Council endorsed the Strategy, along with other local
Waterloo, local municipalities and utility
municipalities and the Region, in February 2018. Report submitted to
companies, explore opportunities for energy
FCM as part of grant requirements.
efficiency, optimization of local energy
Next Steps:
resources and reduction of environmental
impact related to energy. The resulting region-
Project work is fully completed.
wide strategy will set a path to improve how
energy is generated, delivered and used
throughout the community.
NB21Hidden Valley Land Use Study Status as of Apr 30th 2018:
ON TRACK
Apr-2019
Expected Completion:
Description:
Recent Progress:
To develop a Master/Community Plan for the
Project re-scoped. Phase 1 of stormwater flow monitoring and
Hidden Valley area that would be implemented
modeling complete. Phase 2 underway which will help provide
by way of amendments to the Official Plan and
technical background work needed for a new land use plan. Initial
Zoning By-law. This project would be integrated
internal meeting held regarding the preparation of a new land use plan
with a servicing study for the area that will be
for the area.
led by Engineering. The study will also identify
Next Steps:
any public interest in the Hidden Valley lands
including opportunities to protect and/or acquire
Future community/stakeholder engagement to be confirmed for the
natural features and sensitive lands.
land use planning process .
Status as of Apr 30th 2018:
NB26Urban Design Manual
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Undertake a full review of the urban design
A first draft most of the sections in the new Urban Design Manual -
manual to implement the new Official Plan,
Part A are drafted, reviewed internally, revised and ready for the start
make the document more efficient and
of external stakeholder review. Industry session, coffeehouse chats
effective, complement specific design briefs etc.
and other targeted initial stakeholder engagement sessions underway.
Next Steps:
Table a first draft (not including the technical standards)
spring/summer for public/stakeholder review. Report is anticipated to
be presented to Council in Q3 2019.
NB43Heritage Best Practices Implementation Status as of Apr 30th 2018:
ON TRACK
Aug-2018
Expected Completion:
Description:
Recent Progress:
In follow up to Report CSD-15-08 which
Status update presentation and discussion with Heritage Kitchener in
recommended the development of a variety of
March 2018 on all of the best practices and upcoming priorities for
best practices regarding the conservation of
this year. Completion of first draft of a Conservation Plan for a City-
cultural heritage resources.
owned heritage resource (one of the best practices). Discussion
paper on delegated approval by-law update to May 1 Heritage
Kitchener.
Next Steps:
Remaining heritage best practices implementation items will be
discussed at Heritage Kitchener starting in May 2018 and will come to
Council as they are recommended.
IF2 - 17
Ken Carmichael(519) 741-2200 ext. 7372
Transportation Services
Status as of Apr 30th 2018:
CS54Parking Payment Technologies
DELAYED
Aug-2018
Expected Completion:
Description:
Recent Progress:
A review of new technologies related to
RFP completed and proposals submitted. Committee reviewed
payment options for our parking facilities, with a
submissions to determine a rating for each proposal.
mandate to incorporate more user friendly
Next Steps:
payment options (ie. Pay By Mobile).
Staff is finalizing award. Implementation will follow immediately after.
NB18Complete Streets Policy Status as of Apr 30th 2018:
DELAYED
Aug-2018
Expected Completion:
Description:
Recent Progress:
The City of Kitchener has a number of policies
A draft set of principles have been established.
and practices that promote complete streets.
The development of a complete street policy
Next Steps:
would review best practices and combine
Work will be integrated into the cycling and trails master plan update.
elements into a standalone policy document
that ensures planning, design and
implementation of an element of the city's
transportation network considers and aims to
meet the needs of all users regardless of age,
ability and travel choice.
NB34Community Traffic Safety Advisory Committee Status as of Apr 30th 2018:
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Consider options to revise the mandate of an
Research has begun and the concept has been discussed at a
existing advisory committee to create a co-
Regional level with peers.
operative partnership between city staff,
Next Steps:
community groups and other agencies that
seek to enhance traffic and pedestrian safety in
Continue research into advisory Committees of other municipalities
Kitchener. The Committee will provide input and
and report back to Council by end of 2019.
feedback on traffic safety issues such as school
zone concerns, traffic calming requests and
traffic-related education initiatives.
NB46Automated Speed Camera Program for Traffic Calming Status as of Apr 30th 2018:
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Subject to the passing of new Provincial
Discussions have taken place at the Regional level to coordinate
legislation related to speed cameras, staff to
potential implementation of this legislation on a consistent basis
investigate the potential use of this technology
through all jurisdictions within the Region. This item is a regular
to address speeding concerns in school zones.
discussion topic at area Regional Traffic Coordinators meetings.
Next Steps:
Develop an implementation plan, working with the Region, Police,
School Boards, MTO and all stakeholders. Work with internal work
areas (Legal, Finance, Engineering) on internal requirements to
support this program.
IF2 - 18
Ken Carmichael(519) 741-2200 ext. 7372
Transportation Services
Status as of Apr 30th 2018:
SE12Update the Cycling Master Plan
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
This project will entail updating the 2010 Cycling
Staff met with internal stakeholders to discuss community
Master Plan which previously had only looked at
engagement strategy. Project Charter is complete. Draft terms of
on-road cycling facilities. The proposed update
reference for RFP complete.
will update the on-road network as well as
Next Steps:
incorporate off-road trails cycling
infrastructure. This will also include proposing
Release of RFP. Establish a steering committee/technical working
cycling related education and programming.
group.
SE26Asset Management Plans for Parking Enterprise Status as of Apr 30th 2018:
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Develop the first phase of a detailed asset
Kick off completed. Team structure defined with technical leads
management plan outlining the current state of
identified. Asset categorization completed.
assets within the scope of the plan as well as
Next Steps:
the data requirements necessary to create a
long-range lifecycle management plan. These A number of key items are required to develop a Phase 1 Asset
plans will support data-driven decisions and
Management Plan (AMP): 1. Define the level of detail required to
balance maintenance activities to the expected collect asset information, 2. Conduct and consolidate an inventory of
levels of service within the asset category.
established assets, 3. Based on the availability of data, develop a
current financial valuation, 4. Establish a current position for which
the assets sit within their lifecycle (where possible).
FINANCIAL SERVICES DEPARTMENT
Brenda Johnson(519) 741-2200 ext. 7647
Accounting
CS69Automation of Payment Processing Status as of Apr 30th 2018:
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Multi-phase project including investigation and
Online expense demos with SAP and IT. Attended SAP Smart Cities
automation of corporate credit card processing,
Forum and learned about other municipalities who have implemented
online travel and expense claims, and electronic
online expense modules.
storage in SAP of payment documentation such
Next Steps:
as invoices and cheque remittances in an effort
to reduce paper and streamline processes.
Create a detailed plan for the project. Determine system
requirements for online travel and expenses.
Ryan Hagey(519) 741-2200 ext. 7353
Financial Planning
CS09Long Term Financial Plan Status as of Apr 30th 2018:
DELAYED
Aug-2019
Expected Completion:
Description:
Recent Progress:
Prepare a consolidated long term financial plan
Initial reviews of other municipalities, industry practices and
that will be the financial framework for the City
government financial associations conducted.
going forward. The framework will incorporate
Next Steps:
policy work pertaining to reserves, debt, and
enterprise investments.Continuing work to define scope, develop framework, and deliver the
long term financial plan. This will include reviews of other
municipalities, industry best practices, and government financial
associations.
IF2 - 19
Ryan Hagey(519) 741-2200 ext. 7353
Financial Planning
Status as of Apr 30th 2018:
CS41Development Charges Background Study (2019)
ON TRACK
Aug-2019
Expected Completion:
Description:
Recent Progress:
Work has begun on the development of the project plan.
Charges Background Study and Bylaw as
required by legislation.
Next Steps:
Finalize the development of the project plan. Finalize the terms of
reference for hiring a development charges consultant. Retain a
consultant prior to the summer recess.
OG10Participatory Budgeting Status as of Apr 30th 2018:
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Enable community members to directly decide
Staff have completed the first phase of engagement to generate ideas
how to spend part of the city's budget, allowing
for the ballots.
them to make budget decisions that affect their
Next Steps:
lives.
Phase 2 and 3 voting will proceed during the month of May with final
ballot results announced in June. Voting will take place at
neighbourhood meetings, online at engagekitchener.ca and in
community centres. Construction is targeted for the fall of 2018.
Joyce Evans(519) 741-2200 ext. 7825
Revenue
Status as of Apr 30th 2018:
CS58Revenue Comprehensive Service Review Action Plan
COMPLETED
and Implementation
Dec-2018
Expected Completion:
Description:
Recent Progress:
Develop and implement an action plan to
Revenue comprehensive review was completed in the fall of 2017.
respond to the Revenue comprehensive review
Recommendations from this report have been implemented.
key findings and recommendations.
Next Steps:
Project work is fully completed.
Jonathan Lautenbach(519) 741-2200 ext. 7334
Supply Services
CS70Streamline Procurement Processes Related to Payment Status as of Apr 30th 2018:
ON TRACK
Processing
Dec-2019
Expected Completion:
Description:
Recent Progress:
Streamline procurement processes related to
Project plan developed and accounting audit findings reviewed for
payment processing by reviewing and revising
inclusion in solution development
SAP functionality as well as increasing
Next Steps:
utilization of corporate credit cards.
Development of current state process maps for the following
functions: parked invoice, cheque requisition, petty cash, field
purchase order, purchase requisition / purchase order and corporate
credit card payment processing.
CS71Purchasing Procedures to Support New By-law Status as of Apr 30th 2018:
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Development of purchasing procedures related
Project plan developed and sample documents have been gathered
to the new purchasing by-law including:
from other publicly funded agencies.
debriefing; procurement protest; supplier
Next Steps:
performance evaluation; supplier suspension
and solicitation document drafting.
Draft procedures based on research and validate with internal
stakeholders
IF2 - 20
Jonathan Lautenbach(519) 741-2200 ext. 7334
Supply Services
Status as of Apr 30th 2018:
OG08E-Tendering
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
Implement an e-tendering module to enable
Project plan developed for Phase 4. Implement electronic
vendors to self-identify for interested
submissions of proposals by December 2018.
commodities, access bid documents and
Next Steps:
drawings and submit tenders, proposals and
quotations electronically.
Create bid templates for request for proposals - electronic
submissions and notify vendors of upcoming change.
INFRASTRUCTURE SERVICES DEPARTMENT
Denise McGoldrick(519) 741-2600 ext. 4657
Administration - Infrastructure Services
CS22Water & Sanitary - Review of Rate Structure Status as of Apr 30th 2018:
ON TRACK
Aug-2020
Expected Completion:
Description:
Recent Progress:
Champion a review of the water and sanitary
Staff met to review the work performed as part of the Water
utilities fixed vs. variable rate structure.
Infrastructure Program (WIP) and to develop a strategy on how to
move forward with the project.
Next Steps:
A public education/engagement plan will be developed in 2018 and
will build upon the Water Infrastructure Program (WIP) work
completed in 2017.
Cynthia Fletcher(519) 741-2600 ext. 4424
Facilities Management
Status as of Apr 30th 2018:
EC28City Hall Outdoor Spaces Detailed Design
ON TRACK
Dec-2019
Expected Completion:
Description:
Recent Progress:
Develop a detailed design to address critical
Based on Council feedback, the functional design was modified to
infrastructure repairs for City Hall outdoor
address questions raised. Staff confirmed with the original Architect
spaces and concurrent work to improve the
for City Hall that the current design for re-development of the outdoor
functionality of Carl Zehr Square for public
spaces is in keeping with the original design intent.
events programming.
Next Steps:
A project charter and project team for this phase of the project will be
established. Detailed design will focus on the required elements and
the optional elements will only be at a preliminary design stage.
Greg St. Louis(519) 741-2600 ext. 4538
Kitchener Utilities
CS60Utility Meter Mobile Workforce Management System Status as of Apr 30th 2018:
ON TRACK
(MWMS)
Dec-2019
Expected Completion:
Description:
Recent Progress:
Source a highly configurable and flexible mobile
Staff has finalized the documentations that will outline the base for
workforce management solution to facilitate in
building the solution and integration with SAP.
field management of a variety of gas and water
Next Steps:
related legislated activities. The proposed
solution will replace the current paper based The final blueprint document and other documents will be reviewed by
systems, integrate through SAP service orders
staff. The first group of tablets will be purchased in preparation for
and Cityworks work orders allowing dispatchers testing. System testing will begin in June.
to input into a queue of work plans delivered to
staff by mobile devices through the MWMS.
IF2 - 21
Denise McGoldrick(519) 741-2600 ext. 4657
Parks & Cemeteries
Status as of Apr 30th 2018:
CS59Parkland Dedication Policy Update
DELAYED
Apr-2019
Expected Completion:
Description:
Recent Progress:
Comprehensive review and update of the
A draft policy, by-law and discussion paper has been completed.
current Parkland Dedication Policy related to
acquiring parkland (or cash-in-lieu payment)
Next Steps:
through development applications.
An internal staff review of the draft policy, by-law and discussion
paper is planned. Council will receive the draft information prior to
consultation with Committees of Council and community
stakeholders.This project is being shifted out to better align with the
DC exemption bylaw timelines.
NB04Grand River Park - Phase 1 Status as of Apr 30th 2018:
ON TRACK
Aug-2018
Expected Completion:
Description:
Recent Progress:
This project will include the establishment of
Staff presented to the Corporate Recreation and Leisure Steering
criteria, the evaluation of potential lands, the
Committee and received feedback on opportunities.
prioritization of natural space land acquisition
Next Steps:
opportunities, and the development of a vision,
including: potential park programming and cost Staff is presenting to the Corporate Leadership Team to obtain
estimates in order to inform future capital
direction on opportunities and next steps.
budget forecasts. Phase 1 includes the
acquisition of the site. The development of a
master plan will begin when Phase 1 is
completed.
Status as of Apr 30th 2018:
NB10Upper Canada District Park Master Plan - Priority 1
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
The re-alignment, consolidation and
The park has been stripped, rough graded and prepared for
improvement of the Southwest Optimist
infrastructure installations such as retaining structures, drainage,
Sportsfield baseball diamonds including
irrigation and servicing. Due to late Spring ice cover, re-mobilization
supporting infrastructure as identified in the
from 2017 was delayed until late April.
approved Upper Canada District masterplan.
Next Steps:
Park Opening: Summer 2018. Diamond
Opening: Spring 2019
Construction activities have resumed as of April 30th, 2018 and will
continue until project completion.
NB17Doon Pioneer Park Skate Park Status as of Apr 30th 2018:
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
The development of the Doon Pioneer Park
Public Workshop #2 was held on February 27, 2018 and three
Skate Park will be completed through this
concept designs of the skatepark were presented to stakeholders for
project. The Leisure Facilities Master Plan
review and comment. Public consultation also included an online
recommended that additional skateboard
Engage Kitchener survey.
facilities be developed in Kitchener in an effort
Next Steps:
to expand on the continued success at that time
of the Aud Skatepark, and to address the Upcoming public consultation to be scheduled to present the refined
growing need for opportunities in skateboarding.
Skatepark Concept Plan by the consultant.
IF2 - 22
Denise McGoldrick(519) 741-2600 ext. 4657
Parks & Cemeteries
Status as of Apr 30th 2018:
NB19Implementation of the South Kitchener District Park
ON TRACK
Master Plan Phase 1
Dec-2018
Expected Completion:
Description:
Recent Progress:
Phase 1 of the development of the South
A Heritage report and conservation plan was approved in January
Kitchener District Park will include the
2018. The park will be named RBJ Schlegel Park through a
development of the sports fields,
sponsorship agreement. Temporary park signs have been installed.
playground/splash pad, stormwater
Approvals from the Ministry of Environment and Climate Change were
management features, grading and site
received in April. A second submission was made for Site Plan
servicing, roads and parking.
Approval.
Next Steps:
Phase 1 Park & Sportfield tender to be issued and awarded in
spring/early summer 2018 and construction is to begin in the summer
of 2018.
SE06Sustainable Urban Forest Management Program Status as of Apr 30th 2018:
ON TRACK
Dec-2018
Expected Completion:
Description:
Recent Progress:
This project will initiate the development of a
After an extensive community engagement and planning process the
Sustainable Urban Forest Program with the
draft sustainable urban forest strategy has been completed and is
creation of an urban forest strategic plan for
ready to be reviewed by the community. A video was created and will
public and private urban forest, and an asset
be shared with the public to encourage input and feedback on the
management plan for trees on city lands. A
draft strategy.
sustainable program sets the course of action
Next Steps:
for a socially desirable urban forest that can
also be achieved and maintained based on the
The draft sustainable urban forest strategy will be presented at the
true capacity of the city to manage resources.
May 7th Council Strategic Session. This will also start eight week
public comment period for the draft. Through the summer staff will
finalize the strategy and develop the implementation plan.
Status as of Apr 30th 2018:
SE07Iron Horse Trail Improvement Strategy - Central Section
ON TRACK
Aug-2018
Expected Completion:
Description:
Recent Progress:
Improvements to the central section (Victoria
The project was awarded by council on March 19th. Detour routing
Street to Queen Street) of the Iron Horse Trail
and communication with stakeholders has been completed in
will include trail-road crossings, signage,
advance of the upcoming construction.
seating & rest areas, trail width & surfacing,
Next Steps:
connectivity, amenities and landscaping.
Construction activity will begin the first week of May, beginning with
the northern section between Victoria St and Gage Ave. Construction
will continue through the summer and is scheduled to be completed in
August 2018.
SE08Year-round Maintenance of Trails and Pathways Around Status as of Apr 30th 2018:
DELAYED
Schools - Pilot
Apr-2019
Expected Completion:
Description:
Recent Progress:
Implement the pilot project to asphalt and winter
Following two winters of data collection, a project team meeting was
maintain trails around Glencairn Public School
held to bring together all project stakeholders and coordinate existing
and that staff monitor the use of these trails
trail counts, upcoming survey work, city wide mapping and cost-
through two winter seasons. Continue to meet
benefit analysis.
with neighbourhood associations on school
Next Steps:
access routes and report back to council on the
finding of the pilot project and future direction.
City-wide mapping of trails in school zones is being completed to
analyze City-wide implementation evaluation. Engagement plan for
feedback on the pilot is being developed. This work is being moved
out to align with the first year evaluation of the sidewalk winter
maintenance program and will capture an additional year of winter
data.
IF2 - 23
Denise McGoldrick(519) 741-2600 ext. 4657
Parks & Cemeteries
Status as of Apr 30th 2018:
SE23Iron Horse Trail Improvement Strategy - North and
ON TRACK
South Section
Dec-2019
Expected Completion:
Description:
Recent Progress:
Improvements to the North (Union to Victoria)
A Terms of Reference for professional services was prepared and
and South section (Queen to Ottawa) of the Iron
posted on our bidding opportunity website. Initial shortlisting has been
Horse Trail will include items such as trail
completed in order to award the project at the June 11th council
paving and widening, improved trail-road
meeting.
crossings and wayfinding signs, additional
Next Steps:
seating and garbage bins, as well as, enhanced
naturalization and landscaping. Subject to grant
Staff will be making a recommendation of award to a consultant at the
funding additional trail lighting will be included.
June 11th council meeting. Once the project is awarded, work will
begin on the conceptual corridor design.
IF2 - 24
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 18, 2018
SUBMITTED BY: Jonathan Lautenbach,CFO Financial Services,519-741-2200 ext 7334
PREPARED BY: Ruth-Anne Goetz,Senior Financial Analyst,519-741-2200 ext 7335
WARD (S) INVOLVED: All
DATE OF REPORT: May 8, 2018
REPORT NO.: FIN-18-007
SUBJECT: 2017 Development Charge Reserve Fund
___________________________________________________________________________
RECOMMENDATION:
For Information.
BACKGROUND:
The Development Charges Act (1997) and its 2015
Treasurer submit to Council an annual statement of the Development Charge Reserve Fund.
REPORT:
Summary of Development Charges Legislation:
The Act provides the authority and process for the imposition and collection of development
charges.
Development charges (DCs) are generally paid as a part of the building permit process, and
are collected to fund growth-related capital costs for services as allowed by provincial
legislation. Services are grouped into two categories discounted services and non-
discounted services. The Act requires that a discount of 10% be applied to the growth-related
capital costs for discounted services when calculating development charge rates. Non-
discounted services refer to services for which the legislation does not require a reduction.
The following table shows which services within the City of Kitchener fit into the discounted
and non-discounted categories:
CategoryServices within Category
Discounted ServicesGeneral Government Studies
Parking
Indoor Recreation
Outdoor Recreation
Cemeteries
Library
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
IF3 - 1
Non-DiscountedRoads and Related
ServicesSanitary Servicing
Watermains
Storm/Watercourse
Intensification Allowance
Engineering Studies
Public Works
Fire
Asummary of the DC Reserve Fund by Category of Service is found in Table A.
Determination of Development Charges:
A Development Charges Background Study is required to be completed when updating a
Development Charges by-law. The by-law is then valid for a period of up to 5 years. The Act
stipulates that the DC rates may be indexed, effective January 1 of each year that the by-law
remains in effect. As such, the City of Kitchener indexes the DC rates based on the non-
residential construction price index, as provided by Statistics Canada.The 2017 DC rates are
set out in Table B.
Revenue
DC collections in 2017 total $8.2M, a large decrease from the 2016 collections of $16.9M. Of
the total revenue, $7.4M was attributable to residential development and $0.8M was for non-
residential development.
During 2017, the City sold an additional 25% of its capacity at the Shirley Drive Pumping
Station. A portion of this payment (6.25%, representing a quarter of the 25% additional
capacity sold) was allocated to the DC reserve, and is noted as Other Revenue.
Expenses
Net DC expenses to December 31, 2017 total $10.9M. Detailed lists are included in the DC
Reserve Fund Transactions in Tables C, D and E. Since 2004, different rates have been
charged for the Central Neighbourhoods as compared to the Suburban Areas of the City (as
defined in the DC by-law). Related revenues and expenses broken down by service are
shown for both of these areas in Table E.
Expenses are allocated to either the Central Neighbourhood or the Suburban Area based on
whether the service is considered to be city wide, or related only to a specific area. If a
service is considered city wide, the expense is allocated based on estimated population growth
in each area as provided in the background study.
Reserve Fund Balances
The DC Reserve Fund at December 31, 2017 was in a deficit position of $5.6M compared to a
$3.4Mdeficit at the end of 2016. It is important to note that although the reserve fund is in a
deficit, the current financial position is stronger than what was anticipated in the 2014 DC
background study due in large part to the strong level of new construction in the community
IF3 - 2
since the 2014 Development Charges Background Study was approved. The overall reserve
balance is broken out into further detail in Table E. The detail provided shows the balances in
the Suburban Areas and the Central Neighbourhoods, which is then divided intoResidential
and Non-Residential services. These services are further divided into the Discounted and
Non-Discounted categories, and then split into balances by service. Some services may
reflect a deficit while others reflect a surplus. When the background study was completed, the
reserve balances in each service were included in the development charge rate calculation,
therefore over time, it is anticipated that the deficits will be recovered and the surpluses
utilized.
Exemptions
DC exemptions in 2017 total $2.1M compared to $1.5M in 2016. A summary of major
exemptions is included in Table F.Of the total exemptions, $1.4M was attributable to
residential development and $0.7M was for non-residential development. Major exemptions
are additional dwelling units in existing residential buildings, downtown core exemption, public
school board use and redevelopment allowance*.
*If a redevelopment occurs and proof of demolition is provided, the development charge
applicable shall be reduced by an allowance that equals the number and types of residential
units and the non-residential gross floor area of the former development, at the rates
applicable at the time the first building permit for the re-development is issued.
Credit for Service Agreements
The City may, by agreement, permit a developer to provide services for development of land in
lieu of payment of the development charge. At December 31, 2017, credits of $11.3M were
outstanding compared to $4.9M at the end of 2016.Refer to Table G for more details.
By-law
A new DC by-law came into effect July 1, 2014 for a term of no longer than five years.Work
will commence on a new background study this summer.
No Additional levies
The City of Kitchener has not imposed, directly or indirectly, a charge related to a
development or a requirement to construct a service related to a development, except as
permitted by the Act or another Act.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Financial implications are discussed above and detailed in the attached appendices.
IF3 - 3
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting. In addition, a copy of this report will be provided to the Waterloo
Association.
ATTACHMENTS:
Table A: Development Charges Reserve Fund Summary by Category of Services
Table B: Development Charge Rates
Table C: 2017 Transactions
Table D: 2017 Expenses
Table E: Reserve Fund Transactions by Service
Table F: 2017 Exemptions
Table G: Credit for Service Agreements
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
IF3 - 4
Total
14,957
391,558
8,235,722
(3,395,350)(5,624,254)
(10,871,141)
-
Total
374,109
5,176,3333,384,4113,011,160
(5,923,693)
105,550
(77,243)
Non-Res
(165,991)
(1,341,838)(1,479,522)
Discounted
Res
451,352
6,518,1713,278,8614,490,682
(5,757,702)
Total
391,558
(359,152)
4,851,311
(8,571,683)(4,947,448)(8,635,414)
TABLE A
713,832
Non-Res
(330,848)(977,896)
(6,221,976)(6,816,888)
SUMMARY BY CATEGORY OF SERVICES
DEVELOPMENT CHARGE RESERVE FUND
Non-Discounted
Res
391,558
(28,304)
4,137,479
(2,349,707)(3,969,552)(1,818,526)
Balance December 31, 2016DC Act RevenueOther RevenueInterest Income (Expense)ExpensesBalance December 31, 2017
IF3 - 5
TABLE B
DEVELOPMENT CHARGE RATES
CentralSuburban
Residential DevelopmentNeighbourhoodsAreas
Single detached or semi-detached dwelling$5,618$10,783/ dwelling unit
Townhouse or street townhouse dwelling$3,981$7,639/ dwelling unit
Multiple or duplex dwelling$3,100$5,951/ dwelling unit
Lodging House$1,708$3,279/ dwelling unit
Non-Residential Development**
Gross floor area of building$16.78$55.53/ square metre
$1.56$5.16/ square foot
**The rates as shown above represent the full non-residential DC rate. For the period of July 1, 2014 to
March 1, 2019, Council approved a 50% reduction of the Non-Residential rate for industrial development.
IF3 - 6
TABLE C
CITY OF KITCHENER
SUBURBAN AREA
DEVELOPMENT CHARGE RESERVE 7012002
2017 TRANSACTIONS
Surplus (Deficit) Balance December 31, 2016(3,997,138)
Revenues
DC Act Revenue7,880,077
Other Revenue
391,558
Interest Income (Expense)(99,626)
Total Revenues 8,172,009
Expenditures
City Share of Subdivisions827,742
Huron Rd14,205
Doon S Cycling Path(250,004)
Otterbein/Forwell SPS Upgrades1,460,222
Freeport SPS Upgrades and Forcemain961,058
SCADA30,563
Balzer Creek Rehab214,000
Miscellaneous Creek Rehab106,121
Kolb Creek(18,000)
Victoria Park Lake Rehabilitation(74,230)
Engineering Studies175,808
Monitor Upper Blair Creek117,000
Master Plan/Feasibility Studies71,101
Fire Technology from Master Plan106,121
Equipment Acquisitions and Upgrades445,873
Equipment Acquisitions Recovery96,000
KOF Recovery487,000
Planning Studies166,091
Heritage Impact Assessments3,258
Library Resources, Furniture & Equipment184,581
Library Technology Upgrade19,498
Doon Pioneer Park Community Centre Addition2,975,246
Community Trails313,836
Neighbourhood Park Development258,080
District Park Development100,918
Neighbourhood Park Rehabilitation15,199
Victoria Park Redevelopment11,116
Huron Natural Area Redevelopment1,988
McLennan Park Redevelopment938
Library Recovery805,266
Civic District Parking Garage Recovery349,711
Charles and Benton Parking Garage Recovery191,487
Total Expenditures10,167,793
Surplus (Deficit) Balance December 31, 2017(5,992,922)
IF3 - 7
TABLE C
CITY OF KITCHENER
CENTRAL NEIGHBOURHOODS
DEVELOPMENT CHARGE RESERVE 7012006
2017 TRANSACTIONS
Surplus (Deficit) Balance December 31, 2016601,788
Revenues
DC Act Revenue355,645
Interest Income (Expense)114,583
Total Revenues470,228
Expenditures
Intensification Allowance176,868
Planning Studies18,718
Heritage Impact Assessments367
Library Resources, Furniture & Equipment17,589
Library Technology Upgrade1,858
Doon Pioneer Park Community Centre Addition283,512
Community Trails29,905
Neighbourhood Park Development24,593
District Park Development9,617
Neighbourhood Park Rehabilitation1,448
Victoria Park Redevelopment1,059
Huron Natural Area Redevelopment189
McLennan Park Redevelopment89
Library Recovery76,734
Civic District Parking Garage Recovery39,289
Charles and Benton Parking Garage Recovery21,513
Total Expenditures703,348
Surplus (Deficit) Balance December 31, 2017368,668
IF3 - 8
----------------
915
71,31332,91219,48644,88779,536
540,594959,689574,248133,553225,906714,898295,569107,573143,023916,935
Funding
(182,000)(665,779)
4,013,258
Total Other
128,375
128,375
Gas Utility
111,468
111,468
Water Utility
Utility
73,378
809,689111,468
(182,000)(665,779)
Storm Water
Utility
71,313
873,375
Sanitary 540,594150,000111,468
Non-Growth Related Funding
Grants
65,000
174,758
109,758
200
200
Donations
915
Capital
32,91244,88779,536
(45,514)
111,469133,553225,906714,898295,569107,573142,823807,177
2,651,704
Tax Based
TABLE D
2017 EXPENSES
CITY OF KITCHENER
DEVELOPMENT CHARGE RESERVE
3,6252,1771,027
14,20530,56371,10196,00021,35616,64712,175
(18,000)(74,230)
827,742961,058214,000106,121175,808117,000106,121445,873487,000176,868184,809202,170343,741282,673110,535882,000389,000213,000
Funding
Total DC
(250,004)
1,460,2223,258,758
10,871,141
89
367189
1,8589,6171,4481,059
18,71817,58929,90524,59376,73439,28921,513
Central
703,348
176,868283,512
DC Reserve
Neighbourhoods
Growth Related Funding
938
3,2581,988
14,20530,56371,10196,00019,49815,19911,116
(18,000)(74,230)
827,742961,058214,000106,121175,808117,000106,121445,873487,000166,091184,581313,836258,080100,918805,266349,711191,487
(250,004)
1,460,2222,975,246
10,167,793
DC Reserve
Suburban Area
City Share of SubdivisionsHuron RdDoon S Cycling PathOtterbein/Forwell SPS UpgradesFreeport SPS Upgrades and ForcemainSCADABalzer Creek RehabMiscellaneous Creek RehabKolb CreekVictoria
Park Lake RehabilitationEngineering StudiesMonitor Upper Blair CreekMaster Plan/Feasibility StudiesFire Technology from Master PlanEquipment Acquisitions and UpgradesEquipment Acquisitions
RecoveryKOF RecoveryIntensification AllowancePlanning StudiesHeritage Impact AssessmentsLibrary Resources, Furniture & EquipmentLibrary Technology UpgradeDoon Pioneer Park Community
Centre AdditionCommunity TrailsNeighbourhood Park DevelopmentDistrict Park DevelopmentNeighbourhood Park RehabilitationVictoria Park RedevelopmentHuron Natural Area RedevelopmentMcLennan
Park RedevelopmentLibrary RecoveryCivic District Parking Garage RecoveryCharles and Benton Parking Garage Recovery
IF3 - 9
938
Total
2,5741,988
35,48311,50624,75685,95894,77057,59284,89776,80019,49815,19911,116
(14,580)(60,127)
391,558670,471778,457173,340142,404356,698389,600131,212184,581313,836258,080100,918805,266276,272151,275973,445
(202,503)
2,584,7007,062,5227,489,5631,182,7802,975,2469,100,818
(1,611,255)
------------------
938
Total
2,5741,988
78,27819,49815,19911,116
131,212184,581313,836258,080100,918805,266276,272151,275
5,014,1612,990,5103,068,7882,975,2465,247,9992,834,950
(2,179,211)
Discounted
19,498
Library
(20,420)
530,671510,251184,581805,266
(774,219)(499,094)
1,009,345
(1,273,313)
938
1,988
15,19911,11633,513
(18,523)
Outdoor754,111735,588313,836258,080100,918702,075
(945,450)(911,937)
Recreation
Indoor
135,924
7,639,8281,189,0221,324,9462,975,2462,975,2465,989,528
Recreation(1,650,300)
-
DISCOUNTED SERVICES
9,9751,604
74,63711,57911,57986,216
Cemeteries
Parking
(10,621)(11,237)
426,931416,310276,272151,275427,547
(526,859)(538,096)
2,574
(9,686)
79,80070,114
Studies
(63,672)
131,212133,786
(453,776)(517,448)
---------------
Total
11,50624,75685,95894,77057,59284,89776,800
(42,795)(14,580)(60,127)
391,558670,471778,457173,340142,404356,698389,600567,956
(202,503)
4,072,0124,420,7751,182,7803,852,819
(2,429,461)(1,861,505)
Non-Discounted
TABLE EFire
308
7,544
84,89784,89715,82623,370
100,415100,723
SUBURBAN AREAS
Public
Works
DEVELOPMENT CHARGE RESERVE FUND
76,800
(50,196)
568,576518,380356,698389,600823,098
RESERVE FUND TRANSACTIONS BY SERVICE
(304,718)
(2,364,161)(2,668,879)
94,77057,592
Studies
(17,288)
168,245150,957142,404294,766
(794,813)(143,809)(938,622)
Engineering
------
Intens'n
Allowance
NON-DISCOUNTED SERVICES
StormSewer
95,76069,18585,958
(14,580)(60,127)(19,646)
164,945173,340184,591
3,478,3183,458,672
-
Water
32,896
141,645174,541174,541
1,561,9161,736,457
Sewer
36,73524,756
Sanitary999,042391,558778,457
(558,658)
2,121,0091,427,3351,182,7801,985,9931,562,351
Roads
11,506
670,471479,474
(114,435)(202,503)
1,998,3291,883,8941,404,420
(6,439,274)(5,034,854)
RESIDENTIALOpening Reserve:DC Act RevenueOther RevenueInterest Income (Expense)Total RevenueCity Share of SubdivisionsHuron RdDoon S Cycling PathOtterbein/Forwell SPS UpgradesFreeport
SPS Upgrades and ForcemainSCADABalzer Creek RehabMiscellaneous Creek RehabKolb CreekVictoria Park Lake RehabilitationEngineering StudiesMonitor Upper Blair CreekMaster Plan/Feasibility
StudiesFire Technology from Master PlanEquipment Acquisitions and UpgradesEquipment Acquisitions RecoveryKOF RecoveryPlanning StudiesHeritage Impact AssessmentsLibrary Resources, Furniture
& EquipmentLibrary Technology UpgradeDoon Pioneer Park Community Centre AdditionCommunity TrailsNeighbourhood Park DevelopmentDistrict Park DevelopmentNeighbourhood Park RehabilitationVictoria
Park RedevelopmentHuron Natural Area RedevelopmentMcLennan Park RedevelopmentLibrary RecoveryCivic District Parking Garage RecoveryCharles and Benton Parking Garage RecoveryTotal ExpensesNet
Change for the YearClosing Reserve Balance
IF3 - 10
-----------
684
Total
2,6995,807
(3,420)
40,66020,16333,40422,23013,50921,22489,17519,20097,40034,87973,43940,212
(47,501)(14,103)
817,555682,446157,271277,442182,601
(135,109)(384,529)
1,066,975
(6,581,838)(6,966,367)(5,992,922)
----------------------------
684
Total
81,17034,87973,43940,212
(23,606)(68,044)
104,776149,214
1,617,387
(1,149,519)(1,217,563)
Discounted
-------
Library
(1,273,313)
-------
Outdoor
(911,937)
Recreation
-------
Indoor
5,989,528
Recreation
------
DISCOUNTED SERVICES
86,216
Cemeteries
86,92368,21973,43940,212
Parking
(18,704)(45,432)
113,651
(915,059)(960,491)
(1,498,587)
684
(4,902)
17,85312,95134,87935,563
Studies
(22,612)
(234,460)(257,072)(774,520)
---------------
Total
2,6995,807
(3,420)
40,66020,16333,40422,23013,50921,22489,17519,20097,400
(47,501)(14,103)
712,779601,276157,271277,442182,601917,761
(111,503)(316,485)
(5,432,319)(5,748,804)(7,610,309)
Non-Discounted
TABLE EFire
(1,092)(7,197)
15,11914,02721,22421,224
(51,173)(58,370)(35,000)
SUBURBAN AREAS
Public
Works
DEVELOPMENT CHARGE RESERVE FUND
94,28672,47389,17519,20097,400
(21,813)
205,775
RESERVE FUND TRANSACTIONS BY SERVICE
(133,302)
(1,027,018)(1,160,320)(3,829,199)
(6,445)
25,77819,33333,40422,23013,50969,143
Studies
(49,810)
(298,249)(348,059)
(1,286,681)
Engineering
-------
Intens'n
Allowance
NON-DISCOUNTED SERVICES
StormSewer
(3,420)
43,76218,61862,38040,66020,16343,30019,080
(14,103)
923,942943,022
4,401,694
-
Water
5,964
21,58127,54527,545
285,250312,795
2,049,252
5,807
Sewer
(14,606)
Sanitary159,461144,855277,442182,601465,850669,555
(571,801)(320,995)(892,796)
2,699
Roads
(92,129)(47,501)
352,792260,663157,271112,469148,194
(4,693,270)(4,545,076)(9,579,930)
NON-RESIDENTIALOpening Reserve:DC Act RevenueInterest Income (Expense)Total RevenueCity Share of SubdivisionsHuron RdDoon S Cycling PathOtterbein/Forwell SPS UpgradesFreeport SPS Upgrades
and ForcemainSCADABalzer Creek RehabMiscellaneous Creek RehabKolb CreekVictoria Park Lake RehabilitationEngineering StudiesMonitor Upper Blair CreekMaster Plan/Feasibility StudiesFire
Technology from Master PlanEquipment Acquisitions and UpgradesEquipment Acquisitions RecoveryKOF RecoveryPlanning StudiesHeritage Impact AssessmentsLibrary Resources, Furniture & EquipmentLibrary
Technology UpgradeDoon Pioneer Park Community Centre AdditionCommunity TrailsNeighbourhood Park DevelopmentDistrict Park DevelopmentNeighbourhood Park RehabilitationVictoria Park RedevelopmentHuron
Natural Area RedevelopmentMcLennan Park RedevelopmentLibrary RecoveryCivic District Parking Garage RecoveryCharles and Benton Parking Garage RecoveryTotal ExpensesNet Change for the
YearClosing Reserve BalanceTotal Suburban Areas Reserve
IF3 - 11
-----------
8977
290189
Total
1,8589,6171,4481,0591,8273,9318,251
4,518
14,78717,58929,90524,59376,73431,03816,99560,13576,912
353,818387,565741,383116,733283,512626,436114,947368,668
(981,977)(272,982)(271,155)(348,067)
1,583,7651,698,712
(1,330,044)(5,624,254)
-------------
8977
290189774
Total
1,8589,6171,4481,0593,9318,2514,518
14,78717,58929,90524,59376,73431,03816,99516,777
(53,637)(52,863)(69,640)
288,351373,074661,425283,512509,703151,722
(192,319)(261,959)
1,504,0131,655,7351,393,7763,011,163
Discounted
-------
1,858
51,16830,70181,86917,58976,73496,181
Library (14,312)
137,168122,856122,856
(1,150,457)
-------
89
189
9,6171,4481,059
72,71347,38629,90524,59366,90053,199
Outdoor
174,070120,099227,269227,269
(684,668)
Recreation
-------
Indoor
114,648277,483392,131283,512283,512108,619
1,120,7571,229,3761,229,3767,218,904
Recreation
-------
962
DISCOUNTED SERVICES
3,4494,4114,411
12,40116,81216,812
103,028
Cemeteries
643
8,2514,518
80,73241,16620,69761,86331,03816,99548,03313,83094,56212,769
Parking
(40,162)(39,519)(52,288)
(143,931)(196,219)(101,657)
(1,600,244)
77
290131
7,6941,0523,9314,008
(6,642)
14,78715,077
Studies
(21,115)(14,025)(35,140)(48,388)(13,475)(13,344)(17,352)(65,740)
(100,880)(875,400)
------------------------------
Total
1,053
79,75265,46714,49179,95842,97760,13560,135
(36,775)
116,733116,733
(789,658)(219,345)(218,292)(278,427)
(1,068,085)(1,025,108)(8,635,417)
Non-Discounted
-------------
Fire
TABLE E
(35,000)
---------
CENTRAL NEIGHBOURHOODS
Public
Works
DEVELOPMENT CHARGE RESERVE FUND
RESERVE FUND TRANSACTIONS BY SERVICE
(3,829,199)
--------------
Studies
(1,286,681)
Engineering
1,053
79,75265,46714,49179,95842,97760,13560,135
Intens'n(36,775)
116,733116,733
(789,658)(219,345)(218,292)(278,427)
Allowance
(1,068,085)(1,025,108)(1,025,108)
-------------
NON-DISCOUNTED SERVICES
Storm
Sewer
4,401,694
-------------
Water
2,049,252
-------------
Sewer
Sanitary669,555
---------------
Roads
(9,579,930)
RESIDENTIALOpening Reserve:DC Act RevenueInterest Income (Expense)Total RevenueIntensification AllowancePlanning StudiesHeritage Impact AssessmentsLibrary Resources, Furniture & EquipmentLibrary
Technology UpgradeDoon Pioneer Park Community Centre AdditionCommunity TrailsNeighbourhood Park DevelopmentDistrict Park DevelopmentNeighbourhood Park RehabilitationVictoria Park RedevelopmentHuron
Natural Area RedevelopmentMcLennan Park RedevelopmentLibrary RecoveryCivic District Parking Garage RecoveryCharles and Benton Parking Garage RecoveryTotal ExpensesNet Change for the
YearClosing Reserve BalanceNON-RESIDENTIALOpening Reserve:DC Act RevenueInterest Income (Expense)Total RevenueIntensification AllowancePlanning StudiesHeritage Impact AssessmentsLibrary
Resources, Furniture & EquipmentLibrary Technology UpgradeDoon Pioneer Park Community Centre AdditionCommunity TrailsNeighbourhood Park DevelopmentDistrict Park DevelopmentNeighbourhood
Park RehabilitationVictoria Park RedevelopmentHuron Natural Area RedevelopmentMcLennan Park RedevelopmentLibrary RecoveryCivic District Parking Garage RecoveryCharles and Benton Parking
Garage RecoveryTotal ExpensesNet Change for the YearClosing Reserve BalanceTotal Central Neighbourhoods ReserveTotal Development Charges Reserve
IF3 - 12
TABLE F
DEVELOPMENT CHARGE
2017 EXEMPTIONS
50% Industrial Enlargement102,091
Additional Dwelling Unit(s) in Existing760,175
Downtown Exemption609,622
Municipal Use18,782
Public School Board413,344
Redevelopment Allowance233,040
2,137,054
IF3 - 13
*
TBD
593,242593,242
$593,242
30-Jun-20
(2003) Limited
associated works
Strasburg Rd and
September 14, 2017
58M-607 (30T-98201)
Primeland Developments
-
Activa
30-Jun-23
1,578,1061,578,106
30T-08204
$1,578,106$2,736,894
Holdings Inc.
May 31, 2016
Station and works
Ottawa Trussler Pumping
-
Activa
73,416
30-Jun-22
2,650,5552,577,139
30T-08203
$2,729,075$1,110,925
Holdings Inc.
Bridge works
Blair Creek Drive
February 18, 2014
-
19,500
Monarch
327,283307,783
$545,363
30-Jun-19
30T-07204
$8,269,801
Corporation
Station and works
December 10, 2013
Doon South Pumping
58M-528, 30T-07202 &
TABLE G
--
Activa
295,772295,772
$302,776
30T-08204
CREDIT FOR SERVICE
Laurentian
DEVELOPMENT CHARGE
Holdings Inc.
March 5, 2013
EA/Design Work
-
Activa
2,403
26,72924,326
427, 428
$1,642,555
Trunk Sewer
Holdings Inc.
Strasburg Creek
December 8, 2008
Plan 58M-471, 472, 473
Plan 58M-338, 374, 426,
East Forest/Decora Lands
6,0036,003
$1,400,000
Plan 58M-422
November 15, 2006
Peter Dietrich Kruse
Lower Hidden Valley
PS and appurtenances
* Refunds for Strasburg Rd and associated works will be determined based on actual costs incurred in 2018.
Balance December 31, 2016New creditsCredits usedRefund givenBalance December 31, 2017ServiceRegistered PlanDate of ServiceOriginal CreditEstimated RefundRefund to be given at earliest
IF3 - 14
-
Total
117,242
4,884,4486,558,738
11,325,944
*
TBDTBD
Becker
30-Jun-20
1,756,5371,756,537
$1,756,537
Estates Inc.
associated works
Strasburg Rd and
September 14, 2017
*
TBDTBD
Activa
30-Jun-20
1,756,5371,756,537
$1,756,537
Holdings Inc.
associated works
Strasburg Rd and
September 14, 2017
*
TBDTBD
TABLE G
(continued)
Limited
670,392670,392
$670,392
30-Jun-20
CREDIT FOR SERVICE
DEVELOPMENT CHARGE
associated works
Strasburg Rd and
September 14, 2017
Freure Developments
*
TBDTBD
Limited
30-Jun-20
1,089,4991,089,499
$1,089,499
Sunvest Reid
associated works
Strasburg Rd and
September 14, 2017
*
TBDTBD
Limited
692,531692,531
$692,531
30-Jun-20
associated works
Strasburg Rd and
September 14, 2017
Hallman Construction
* Refunds for Strasburg Rd and associated works will be determined based on actual costs incurred in 2018.
Balance December 31, 2016New creditsCredits usedRefund givenBalance December 31, 2017ServiceRegistered PlanDate of ServiceOriginal CreditEstimated RefundRefund to be given at earliest
IF3 - 15
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE
Page 1 UNFINISHED BUSINESS2018-06-18
DATE TARGET
SUBJECT (INITIATOR)INITIALLYDATE/STAFF
CONSIDEREDSTATUSASSIGNED
David Bergey Drive Bike Lane Implementation deferred
K.
May 1, 2017
2019Carmichael
Street South Reconstruction project scheduled for Report INS-17-033
2018/2019
IF4 - 1