HomeMy WebLinkAboutFIN-18-008 - T18-046 Metzloff Drive Reconstruction (Belmont Avenue West to Patricia Avenue)REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD (S) INVOLVED: Ward 9
DATE OF REPORT: 2018-05-30
REPORT NO.: FIN-18-008
SUBJECT:T18-046 Metzloff Drive Reconstruction (Belmont Avenue West to
Patricia Avenue)
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RECOMMENDATION:
That Tender T18-046 Metzloff Drive Reconstruction (Belmont Avenue West to Patricia
Avenue), be awarded to Navacon Construction Inc., Brantford, Ontario, at their tendered
price of $1,129,818.65 including provisional items and contingencies of $219,860., plus
H.S.T. of $146,876.43, for a total of $1,276,695.08.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Metzloff Drive (Belmont Avenue
West to Patricia Avenue). The work includes the replacement of the existing sanitary sewer,
storm sewer, water supply system, roadway, curb and gutter, sidewalks and municipal service
connections to the street property line. The services were originally constructed in the 1940’s
and are in need of replacement.
The administration, design and tendering of this project has been completed by through the
use of a Consultant, the construction administration and inspection of this project will be
completed by a Consultant as well.
Council, as part of the 2018 budget process, has approved full funding for this project. The
project is scheduled to begin June 25, 2018, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-three (33) interested parties and by the closing date of Friday May 4,
2018, twelve (12) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
Navacon Construction Inc.BrantfordON $1,276,695.08 *
J.Weber Contracting LimitedBreslau ON $1,348,222.89
Oxford Civil Group Inc.Woodstock ON $1,428,605.61
Sierra Infrastructure Inc.Woodstock ON $1,434,000.01
Regional Sewer and Watermain Ltd. Cambridge ON $1,478,622.23
Steed and Evans LimitedSt. Jacobs ON $1,481,995.00
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,516,711.54
Terracon Underground Ltd. Brantford ON $1,536,867.10
Gedco Excavating Ltd. Brantford ON $1,544,037.92
Network Sewer and Watermain Ltd. Cambridge ON $1,652,864.95
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,690,442.95
E.& E. Seegmiller LimitedKitchener ON$1,749,340.40
The tenders were reviewed by K. Cobbe, IBI Group, the City’s Consultant for the project and
D.Lupsa, Design & Construction Project Manager, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will remain
in the account to be used towards final asphalt work.
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Tender T18-046
Metzloff Drive
The total budget for all phases of this project is $ 1,584,601.00
Estimated Cost for this Phase of Work
Tender T18-046 costs, including HST 1,276,695.08
less: HST rebate on tender (126,991.56)
Net Cost Being Awarded 1,149,703.52A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing 31,193.00
Total Estimated Cost for this Phase of Work $ 1,180,896.52C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 597,854.00
WIP - Road Reconstruction - Stormwater Utility 298,927.00
WIP - Road Reconstruction - Water Utility 402,901.00
Total Budget for this Phase of Work $ 1,299,682.00B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 118,785.48 D
Estimated Surplus/(Deficit) from previous phases 20,450.80
Total Estimated Surplus/(Deficit) 139,236.28 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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