HomeMy WebLinkAboutFIN-18-009 - T18-009 Supply Domestic Meters, Appointment Schduling & Installation ServicesREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD (S) INVOLVED: All
DATE OF REPORT: 2018-05-10
REPORT NO.: FIN-18-009
SUBJECT:T18-009 Supply Domestic Water Meters, Appointment Scheduling &
Installation Services
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RECOMMENDATION:
That Tender T18-009 Supply Domestic Water Meters, Appointment Scheduling &
Installation Services, be awarded to Neptune Technology Group (Canada) Ltd.,
Mississauga, Ontario, at their tendered price of $969,950.39, plus H.S.T. of $126,093.55,
for a total of $1,096,043.94, for a one (1) year term, with an option to renew for four (4)
additional twelve (12) month terms.
BACKGROUND:
The City requires the services of a contractor to provide domestic water meters, assume
customer contact management services, including appointment scheduling, meter exchange
work and follow up activities in support of Kitchener Utilities residential water meter
replacement program.
The City utilizes a contractor for a portion of the replacement work to manage the backlog of
water meters requiring replacement (meters 15 years or older).
The average annual spend over the past two (2) years was $951,467.89. The actual spend will
depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by eight (8) interested parties and by the closing date of Monday May 7, 2018,
two (2) tenders had been received.
The following tenders were received:
Bid Price
Neptune Technology Group (Canada) Ltd Mississauga ON $1,096,043.94*
Emco Corporation Kitchener ON$1,462,273.38
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The price for the supply of water meters, appointment scheduling & installation services has
decreased 3.9% from the 2017-2018 contract.
The tender was reviewed by A. Mick, Utilities Engineer (Water), who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included
within the approved capital budget. The estimated surplus (D) will remain in the account to
fund similar work conducted by the City.
T18-009
Supply Domestic Meters, Appointment Scheduling & Installation Services
Total
Estimated Cost
T18-009 costs, including HST 1,096,043.94
less: HST rebate on tender (109,022.88)
Net Cost Being Awarded 987,021.06 A
Estimated Cost $ 987,021.06C
Budget
Balance in the Capital Account 496,093.42
2019 Capital Budget: Water Meters 887,000.00
Budget for this purchase $ 1,383,093.42 B
Estimated Surplus/(Deficit) (B - C) 396,072.36 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
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ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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