HomeMy WebLinkAboutFIN-18-010 - T18-075 Schweitzer Street (Bridge Street to Daniel Avenue) Watermain ReplacementREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Amy Carr, Buyer, 519-741-2200 ext. 7184
WARD (S) INVOLVED: Ward 1
DATE OF REPORT: 2018-06-01
REPORT NO.: FIN-18-010
SUBJECT:T18-075 Schweitzer Street (Bridge Street to Daniel Avenue) Watermain
Replacement
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RECOMMENDATION:
That Tender T18-075 Schweitzer Street (Bridge Street to Daniel Avenue) Watermain
Replacement, be awarded to J. Weber Contracting Limited, Breslau, Ontario, at their
tendered price of $1,363,252.12, including provisional items and contingencies of
$128,565., plus H.S.T. of $177,222.77, for a total of $1,540,474.89.
BACKGROUND:
Engineering Services on behalf of Kitchener Utilities is proceeding with the replacement of
watermain on Schweitzer Street from Bridge Street East to Daniel Avenue. The work includes
the replacement of existing water supply system, and municipal water service connections to
the street property line. The watermain was originally constructed in the 1960’s and is need of
replacement. In addition to replacing the water services on this street, the road top is in poor
condition and will be resurfaced.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Funds for construction have been approved by Council as part of the 2018 budget. The
project is scheduled to begin July 5th, 2018, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty (30) interested parties and by the closing date of Thursday May 24, 2018,
eight (8) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
J. Weber Contracting Limited Breslau ON $1,540,474.89 *
Sierra Infrastructure Inc. Woodstock ON $1,574,011.27
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,586,412.88
Navacon Construction Inc. Brantford ON $1,699,088.17
Terracon Underground Ltd. Brantford ON $1,739,317.41
Steed and Evans Limited St. Jacobs ON $1,783,592.01
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,839,576.04
E&E Seegmiller Limited Kitchener ON $2,287,660.82
The tenders were reviewed by J. Seip, Engineering Technologist, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget including funding for the watermain
replacement and road resurfacing. The deficit (D) will be funded by the Water Utility’s
Trenchless Rehabilitation account.
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Tender T18-075
Schweitzer St. Watermain
The total budget for all phases of this project is $ 1,268,000.00
Estimated Cost for this Phase of Work
Tender T18-075 costs, including HST 1,540,474.89
less: HST rebate on tender (153,229.47)
Net Cost Being Awarded 1,387,245.42A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing 82,643.00
Total Estimated Cost for this Phase of Work $ 1,469,888.42C
Budget for this Phase of Work
Water Utility 926,000.00
Road Resurfacing 342,000.00
Total Budget for this Phase of Work $ 1,268,000.00B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (201,888.42) D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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