HomeMy WebLinkAboutFIN-18-013 - T18-086 Asphalt Multiuse Trail and Concrete Infill ConstructionREPORT TO: Committee of the Whole
DATE OF MEETING: 2018-06-11
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY: Amy Carr,Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED: Ward 2, 4 and 10
DATE OF REPORT: 2018-06-04
REPORT NO.: FIN-18-013
SUBJECT: T18-086 Asphalt Multiuse Trail and Concrete Sidewalk Infill
Construction
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RECOMMENDATION:
That Tender T18-086 Asphalt Multiuse Trail and Concrete Sidewalk Infill Construction,
be awarded to 410754 Ontario Limited o/a Sousa Concrete, Branchton, Ontario, at their
tendered price of $1,200,173.40, including contingency of $50,000., plus H.S.T. of
$156,022.54, for a total of $1,356,195.94.
BACKGROUND:
The work required under this contract consists of new asphalt multiuse trails and/or new
concrete sidewalks. The streets have been identified by requests from neighbourhood
residents, sidewalk infill policy ranking priority, or through the cycling master plan. These new
trails or sidewalks will provide connections to other pedestrian links as well as meet the
Accessibility for Ontarians with Disabilities Act.
A.Asphalt Multiuse Trail
1)Strasburg Road, Bleams Road to Huron Road Ward 4 (July to August)
2)Doon Valley Drive, Conestoga College Boulevard to End Ward 4 (July to August)
B.Concrete Sidewalk Infill
1)Lancaster Street East, Queen Street North to Luella Street Ward 10 (August)
2)Woolner Trail, Fairway Road North to Upper Mercer Street Ward 2 (September)
The work is scheduled to start July 3, 2018, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by twenty-four (24) interested parties and by the closing date of Friday June 1,
2018, seven (7) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,356,195.94 *
Coco Paving Inc. Petersburg ON $1,368,560.55
Brantco Construction Cambridge ON $1,469,820.95
Tri-Capital Construction Inc. Woodbridge ON $1,502,996.05
Steed and Evans Limited St. Jacobs ON $1,564,192.78
Vista Contracting Ltd. Cambridge ON $1,942,121.96
CSL Group Ltd. Ancaster ON $1,954,914.13
The tenders were reviewed by B. Garcia,Engineering Construction Project Manager, who
concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
project is provided by the anticipated grant from the Ontario Municipal Commuter Cycling
Program, the Future Sidewalks account and the New Sidewalk Infill capital account, which is
included in the approved capital forecast. The estimated surplus (D) will remain in the New
Sidewalk Infill account to fund future work.
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Tender T18-086
Asphalt Multi-Use Trail and Concrete Sidewalk Infill
Estimated Cost
Tender T18-086 costs, including HST1,356,195.94
less: HST rebate on tender(134,899.43)
Net Cost Being Awarded1,221,296.51 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 70,631.00
Total Estimated Cost for this Phase of Work$1,291,927.51 C
Fundingfor this Work
Grant -Ontario Municipal
Commuter Cycling Program766,600.21
Future Sidewalks149,157.60
New Sidewalk Infill (balance in
account, net of encumbrance)543,194.43
Total Budget for this Work$1,458,952.24 B
Estimated Surplus/(Deficit) for this Work (B -C)167,024.73 D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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