HomeMy WebLinkAboutCIS Minutes - 2018-06-18COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
JUNE 18, 2018CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 11:00 a.m.
Present:CouncillorK. Galloway-Sealock–Chair
Mayor B. Vrbanovic and Councillors S. Davey, F. Etherington, Y. Fernandes, J. Gazzola,
B. Ioannidis,Z. Janecki, S. Marsh,and D. Schnider.
Staff:D. Chapman, Chief Administrative Officer
M. May, Deputy CAO& General Manager, Community Services
D. McGoldrick,General Manager, Infrastructure Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
V. Raab, General Manager, Corporate Services
C. Bluhm, Executive Director, Economic Development
G. MacNeil, Director, By-law Enforcement
K. Carmichael, Interim Director, Transportation Services
M. Hildebrand, Director, Neighbourhood Programs and Services
R. Lusk, Director, Operations –Roadsand Traffic
A. McCrimmon-Jones, Transportation Planning Project Manager
B. Bennett, Manager, Business Development
B. Cheyne, Manager, Sport Development and Golf
E. Pastrik, Manager, Maintenance Operations
L. Stewart,Manager, Project and Energy Management
A. Mick,Utilities Water Engineer
J. Joseph,Supervisor, Neighbourhood Development Office
D. Kropf,Active Transportation Planning Project Manager
J. Rodrigues, Committee Administrator
D. Saunderson, Committee Administrator
1.INS-18-023 –WINTER SIDEWALK MAINTENANCEREVIEW
The Committee considered InfrastructureServices Department report INS-18-023, dated May
31, 2018 recommending approval of the proposed winter sidewalk maintenance programfor the
2018/2019 winter season, and the purchase of one Trackless municipal tractor.Ms. R. Lusk was
in attendance to respond to questions from the Committee.
Mr. A. McCrimmon-Jones provided an overview of the Report, including: the project background;
project objectives;an overview of the currentwinter sidewalk maintenance program; an overview
of engagement activities; the proposed winter sidewalk maintenance program; and, next steps.
He stated staff are recommending piloting various initiatives in the 2018/2019 winter season and
anticipatereporting back to Council in June 2019 with recommendations on the preferred
sidewalk winter maintenance program. Ms. D. McGoldrick advised at the June 2018 Audit
Committee meeting,Council was in receipt of an auditreviewof the entire winter maintenance
program, which contained 75 recommendations. She noted at that meeting,Council had
requested an Issue Paper be prepared for the 2019 Budget processon a possible windrow winter
maintenance program. She indicated both the sidewalk winter maintenance and windrow
program review are significant bodies of work that cannotbe completed simultaneously inthe
upcoming winter. Ms. McGoldrick stated staff are committed to achieving a meaningful sidewalk
winter maintenance program and intend on providingrecommendations regarding a possible
windrow program in June 2019 in conjunction with the recommendations from the sidewalk
winter maintenance program.
Mr. M. Boos, TriTag, addressed the Committee in support of the recommendation outlined in
Report INS-18-023. He stated in his opinion,improving sidewalk winter maintenance should
have a focus on improving mobility. He noted the recommendation would pilot a number of winter
initiatives that would givea greater understanding of whichinitiatives are most effective and the
direction the City should pursue. He stated at this time,TriTag does not have a position on what
would be the preferred alternative.
Ms. S. Giles and Ms. D. Clelland, Grand River Accessibility Advisory Committee (GRAAC),
addressed the Committee in support of the City assuming a sidewalk winter maintenance
program. Ms. Giles indicated there are surrounding municipalities that currently undertake
sidewalkclearingon behalf of residentsand encouraged the City to reach out to them to learn
more about their programs.
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1.INS-18-023 –WINTER SIDEWALK MAINTENANCEREVIEW (CONT’D)
Ms. L. Maxwell, Student Transportation Services of Waterloo Region, addressed the Committee
in support of a sidewalk winter maintenance program. Sheindicated Student Transportation
Services has a mandate of encouraging walking to school, statingin the wintermonths,clear
sidewalks and windrows dramatically impacts the students’ability to walk to school. She
addressed the Committee on behalf of a resident who’s childattends Chicopee Hills Public
School and requested consideration be given to including thatarea in the pilot project for the
proposed sidewalk winter maintenance program.
Councillor S. Marsh brought forward a motion to approve the recommendation outlined in Report
INS-18-023.
A motion was brought forward by Councillor B. Ioannidis to defer the recommendation outlined
in Report INS-18-023, to allow anopportunity for staff to complete a comprehensive public
engagement process, notingthat it would be a statistically significant survey.
Councillor Ioannidis’deferral motion was then voted on and was LOSTon a recorded vote, with
CouncillorsS. Davey,B. Ioannidis and F. Etheringtonvoting in favour;and, Mayor B. Vrbanovic
and Councillors D. Schnider, K. Galloway-Sealock, S. Marsh, J. Gazzola,Y. Fernandes and Z.
Janecki voting in opposition.Councillor P. Singhwas absent and accordingly did not vote.
It was requested that each of the components be votedon separately on arecorded vote.
Component A was then voted on and was Carried Unanimouslyon a recorded vote.Councillor
P. Singhwas absent and accordingly did not vote.
Component B was then voted on and was Carried onarecorded vote, with Mayor B. Vrbanovic
and Councillors D. Schnider,F. Etherington,S. Marsh,J. Gazzola,Y. Fernandesand Z. Janecki
voting in favour;and, CouncillorsS. Davey,B. Ioannidis and K. Galloway-Sealockvoting in
opposition.Councillor P. Singhwas absent and accordingly did not vote.
Component C was then voted on and was Carried onarecorded vote, with Mayor B. Vrbanovic
and Councillors D. Schnider,F. Etherington,S. Marsh,J. Gazzola,Y. Fernandesand Z. Janecki
voting in favour;and, CouncillorsS. Davey,B. Ioannidis and K. Galloway-Sealockvoting in
opposition.Councillor P. Singhwas absent and accordingly did not vote.
Component D was then voted on and was Carried on arecorded vote, with Mayor B. Vrbanovic
and Councillors D. Schnider,F. Etherington,S. Davey,S. Marsh,J. Gazzola,Y. Fernandesand
Z. Janeckivoting in favour;and, CouncillorsB. Ioannidis and K. Galloway-Sealockvoting in
opposition.Councillor P. Singhwas absent and accordingly did not vote.
Component E was then voted on and was Carried Unanimouslyon a recorded vote.Councillor
P. Singhwas absent and accordingly did not vote.
The following motion was then voted on and wasCarried onarecorded vote, with Mayor B.
Vrbanovic and Councillors D. Schnider,F. Etherington,B. Ioannidis,S. Davey,S. Marsh,J.
Gazzola,Y. Fernandesand Z. Janeckivoting in favour;and, Councillor K. Galloway-Sealock
voting in opposition.Councillor P. Singhwas absent and accordingly did not vote.
On motion by Councillor S. Marsh-
it was resolved:
“That the proposed winter sidewalk maintenance program as outlined in Infrastructure
Services Department report INS-18-023, be approved; and,
That staff be directed to monitor and evaluate program components A, B, C, D and E, as
outlined in Report INS-18-023 throughout winter 2018/2019; and,
That the purchase one (1) Trackless municipal tractor, from the Fleet Reserve, be
approved; and further,
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JUNE 18, 2018-28-CITY OF KITCHENER
1.INS-18-023 –WINTER SIDEWALK MAINTENANCEREVIEW (CONT’D)
That staff report back by June 2019 with recommendations on the preferred sidewalk
maintenance program.”
Councillor D. Schnider brought forward a motion to approve a grant in the amount of $10,000.
to be funded from the Capital Contingency Reserve, to establish a fund for up to tencommunity-
shared snow blowers at a contribution limit of $500. each, including costs to administer,
communicate, monitor and evaluate a shared snow blower pilot initiative to provide residents
with a resident-led, City-supported opportunity to help one another to clear snow from sidewalks
and driveways.
Councillor J. Gazzola brought forward a motion to defer Councillor Schnider’s motion to be
included as part of the sidewalk snow-clearing pilot program, which would be reported on in June
2019.
Councillor Gazzola’sdeferral motion was then voted on and was LOST.
The following motion was then voted on and wasCarried onarecorded vote, with Mayor B.
Vrbanovic and Councillors D. Schnider,F. Etherington,K. Galloway-Sealock,B. Ioannidis,S.
Davey,S. Marsh,Y. Fernandes voting in favour;and, CouncillorsJ. Gazzolaand Z. Janecki
voting in opposition.Councillor P. Singhwas absent and accordingly did not vote.
On motion by Councillor D. Schnider-
it was resolved:
“That a grant in the amount of $10,000. to be funded from the Capital Contingency
Reserve, to establish a fund for up to ten community shared snow blowers at the
contribution limit of $500. each, including costs to administer, communicate, monitor and
evaluate a shared snow blower pilot initiative to provide residents with a resident-led, city-
supported opportunity to help one another to clear snow from sidewalks and driveways.”
The Committee recessed at 1:59p.m. and reconvened at 2:26p.m., Chaired by Councillor K. Galloway-
Sealockwith all members present, except Councillor P. Singh.
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by
Councillor J. Gazzola to discuss Consent items listed on the agenda as 2, 4 and 5, which was
voted on and Carried.
2.DSD-18-042–ON-STREET PARKING REGULATIONS –MONTCALM DRIVE
Councillor S. Daveydeclaredapecuniary interest regarding the parking regulations on Montcalm
Drive, as he owns property in the subject area; accordingly he did not participate in any
discussion or voting on this matter.
The Committee considered Development Services Department report DSD-18-042, dated May
30, 2018 recommending approval of parking prohibitions on Montcalm Drive.
On motion by CouncillorMayor B. Vrbanovic-
it was resolved:
“That the stopping prohibition on Monday to Friday from 8:00 a.m. to 4:30 p.m. on the
north (even-numbered) side of Montcalm Drive be extended an additional 50 metres
westerly to Tecumseh Crescent,as outlined in Development ServicesDepartment report
DSD-18-042; and,
That stopping be prohibited on Monday to Friday from 8:00 a.m. to 4:30 p.m. on the south
(odd-numbered) side of Montcalm Drive from Old York Crescent to a point 70 metres west
thereof; and further,
That the Uniform Traffic By-law be amended accordingly.”
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3.CSD-18-090–NOISE EXEMPTION –BINGEMANS SPECIAL EVENT SERIES
–BINGEMANS
–425 BINGEMANS CENTRE DRIVE
The Committee considered Community Services Department report CSD-18-090, dated May 30,
2018recommending approval of a noise exemption for Bingemans for theirSpecial Event Series
being held at 425 Bingemans Centre Drive over the summer season.Ms. G. MacNeil was in
attendance to respond to questions from the Committee.
It was noted there was a clerical error on Page 2-2 of the report under potential dates it
referencedJuly 18, 2018 as a potential date; it should have stated July28, 2018.
Councillor S. Davey broughtforward a motion to approvethe recommendation as outlined in
Report CSD-18-090,including an amendment to reduce the dba outlined in Clause D from 65 to
55; and, to delegate the authority to approve noise exemptions to the Director of Enforcement
or Designate for the list of potential events outlined in the request letter dated May 29, 2018.
On motion by Councillor S. Davey-
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Bingemans for confirmed event dates on July 20, July 21, August 19,
September 7, 8 and 9 being held at 425 Bingemans Centre Drive, as outlined in the letter
provided by Mark Bingeman, dated May 29, 2018, attached to Community Services
Department report CSD-18-090, subject to the following conditions, which, if not complied
with, will render the noise exemption null and void:
a)There shall be no offensive language, in the opinion of City staff, generated
from the music events, audible in any adjacent residential neighbourhood. The
event organizers will ensure that there is an on-site contact person accessible to
correspond with City staff at all times during the event(s);
b)The event organizer will be responsible for the cost of a pay-duty Noise Officer,
to be assigned specifically tothese event(s);
c)The event organizers agree to respond accordingly to requests from City staff,
during the event(s), in order to address community concerns that may arise with
regard to the impact of noise heard within adjacent residential areas;and,
d)The maximum decibel level (dba) audible from a residential area shall not
exceed 55 dba; and further,
That the Director of Enforcement or Designate be delegated the authority to grant
exemptions to Chapter 450 (Noise) of the City of Kitchener Municipal Code to Bingemans
for the proposed potential events dates being held at 425 Bingemans Centre Drive, as
outlined in the letter provided by Mark Bingeman, dated May 29, 2018, attached to
Community Services Department report CSD-18-090.”
4.CSD-18-092–KW GYMNASTIC CLUB AIR CONDITIONING SYSTEM LOAN AGREEMENT
The Committee considered CommunityServices Department report CSD-18-092, dated May 30,
2018 recommending a loan agreementof up to $75,000. for the installation of an air conditioning
system for the Kitchener-Waterloo Gymnastics Club located at 805 Victoria Street South.Mr. B.
Cheyne wasin attendance to respond to questions from the Committee.
Mr. S.Kamskiwas in attendance in support of the recommendation outlined in Report CSD-18-
092. In response to questions, he advised the Club hasno objectionswith a 4-year repayment
term for the loan. He further advised if it was Council’s will to approve a 5-year loan term, they
would appreciate the additional year for repayment.
A motion was brought forward by Councillor J. Gazzola to approve the recommendation outlined
in Report CSD-18-092, including an amendment to approve a 5-year loan repayment year.
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
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4.CSD-18-092 –KW GYMNASTIC CLUB AIR CONDITIONING SYSTEM LOAN AGREEMENT
(CONT’D)
On motion by Councillor J. Gazzola-
it was resolved:
“That the Mayor and Clerk be authorized to execute an agreement, subject to the
satisfaction of the City Solicitor, as outlined in Community Services Department report
CSD-18-092,with the Kitchener-Waterloo Gymnastics Club (an affiliated minor sport
group) to provide a5-yearinterest freeloan of up to $75,000.to install an air conditioning
system for the organization’s training space located at the Twin Cities Gymnastics/Judo
Training Centre, municipally addressed as 805 Victoria StreetSouth, Kitchener.”
5.INS-18-029 –FINANCIAL PLAN –KITCHENER WATER DISTRIBUTION SYSTEM
The Committee considered InfrastructureServices Department report INS-18-029,dated May
23,2018recommending approval of the Financial Plan-Kitchener Water Distribution System.
Ms. A Mick was in attendance to respond to questions from the Committee.
On motion by Mayor B. Vrbanovic -
it was resolved:
“That the ‘Financial Plan -Kitchener Water Distribution System’, as outlined in
Infrastructure Services Department report INS-18-029, be approved as it demonstrates
the financial viability of the Kitchener drinking water system in accordance with Ontario
Regulation 453/07 (Financial Plans) under Subsection 30 of the Safe Drinking Water
Act.”
6.DSD-18-031–BROWNFIELD REMEDIATION PROGRAM APPLICATION
–1 ADAM STREET (VICTORIA COMMON)
The Committee considered Development Services Department report DSD-18-031, dated May
8, 2018 recommending approval of the Brownfield Remediation Program Application for 1 Adam
Street (Victoria Common). Various staff were in attendance andrespondedto questions from
the Committee.
Mr. C. Robson, Robson Carpenter LLP, addressed the Committee on behalf of the property
owner in support of the recommendation outlined in Report DSD-18-031.
On motion by Councillor B. Ioannidis-
it was resolved:
“That the Brownfield Remediation Program Application for 1 Adam Street, received from
1841362 Ontario Ltd., as outlined in Development Services Department report DSD-18-
031, be approved; and,
That in exchange for a completed and filed Record of Site Condition for the subject
property, the owner will be provided a phased tax incremental grant onthe phased
redevelopment of the property in the form of an annual rebate on City taxes in an
amount equal to 100% of the City Tax Increment applied on the basis of the six
redevelopment phases; and,
That the City Tax Increment be defined as the difference between the City portion of
real property taxes for the 2011 taxation year and the new City portion of real property
taxes levied as a result of a new assessment by the Municipal Property Assessment
Corporation (MPAC) determined for each phase following completion of the
redevelopment of each phase, as compensation for the remediation of the above
subject property; and,
That the total maximum City Tax Incremental Grant for all phases combined is not to
exceed $2,025,687. payable in phases overa 10-year period; and,
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
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6.DSD-18-031–BROWNFIELD REMEDIATION PROGRAM APPLICATION
–1 ADAM STREET (VICTORIA COMMON) (CONT’D)
That the Region of Waterloo be circulated a copy of any decision made by Kitchener
City Council regarding this application; and further,
That the Mayor and Clerk be authorized to execute an agreement, subject to the
satisfaction of the City Solicitor, with the Regional Municipality of Waterloo and 1841362
Ontario Inc., to implement the provisions of the Brownfield Remediation Program for 1
Adam Street, as outlined in Report DSD-18-031.”
7.CSD-18-016–BOULEVARD BEAUTIFICATION BY-LAW PROGRAM
The Committee considered Community Services Department report CSD-18-016, dated June 4,
2018regarding the Boulevard Beautification By-law Program,allowingresidents flexibility in
using different materials, ground cover and plantings as an alternative to sod on City boulevards.
In response to questions, Ms. G. MacNeil advised she could follow up with Building staff to assist
incommunicatingto new home buyers that permissionis requiredfrom the Builder to participate
in boulevard beautification until the City assumes ownership of theirsubdivision.
The following motion was then voted on and was Carried Unanimouslyon a recorded vote.
Councillor P. Singhwas absent and accordingly did not vote.
On motion by Councillor B. Ioannidis-
it was resolved:
“That a By-law, as outlined in Community Services Department report CSD-18-016, be
enacted to allow residents flexibility in using different materials, ground cover and
plantings as an alternative to sod on city boulevards.”
8.DSD-18-043–SPECIALEVENT PERMIT BY-LAW& STREET PARTY EVENTS PROGRAM
The Committee considered Development Services Department report DSD-18-043, dated May
23, 2018recommendingthe adoption of the Special Event Permit By-law, approval of the
updated Love My Hood Street Party Events Program, and changes to the Chapter Special Event
By-law.Various staff were in attendance to respond to questions from the Committee.
Mayor B. Vrbanovic and Councillor J. Gazzola left the meeting at this time.
The following motion was then voted on and was Carried Unanimouslyon a recorded vote.
Mayor B. Vrbanovic and Councillors P. Singhand J. Gazzola was absent and accordingly did
not vote.
On motion by Councillor S. Marsh-
it was resolved:
“That the By-law (Special Event Permit), attached to Development Services Department
report DSD-18-043, be adopted; and,
That Council Policy #MUN-STR-1230, formerly Policy #I-1230 ‘Temporary Closure –
City Streets’, be repealed and replaced by Chapter Special Event By-law; and,
That an updated Love My Hood Street Party Events Program be approved, as outlined
in Report DSD-18-043; and further,
That consideration of a Special Event permit fee be referred to the fees and charges
review of the 2019 budget process.”
Councillor J. Gazzola re-entered the meeting at this time.
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9.CSD-18-086–DOON PIONEER PARK COMMUNITY CENTRE EXPANSION UPDATE
The Committee considered Community Services Department report CSD-18-086, dated May 24,
2018 regarding the Doon Pioneer Park Community Centre Expansionrequesting an additional
$550,000. beadded to the budget.Mr. M. Hildebrand provided a brief overview of the Report
and responded to questions from the Committee.
Ms. P. Ritz, Doon Pioneer Park Neighbourhood Association, addressed the Committee in
support of the staff recommendation. She indicated the Association has been displaced from the
Community Centre and requested Council consider increasing the required funding to maintain
the project timeline.
Mayor B. Vrbanovic re-entered the meeting at this time.
The following motion was then voted on and was Carried Unanimouslyon a recorded vote.
Councillor P. Singhwas absent and accordingly did not vote.
On motion by Councillor Y. Fernandes-
it was resolved:
“That $550,000. be added to the Doon Pioneer Park expansion budget to address the
project over-expenditure, as outlined in Community Services Department report CSD-
18-086; and,
That funding for the over-expenditure be considered and referred to the 2019
Development Charges Background Study, and the 2019 Capital Budget & Forecast.”
Councillor S. Marsh assumed the Chair.
10.CSD-18-089–FACILITY PARTNERSHIP WITH THE WATERLOO REGION DISTRICT
SCHOOL BOARD IN THE HURON-BRIGADOON AREA –UPDATE
The Committee considered CommunityServices Department report CSD-18-089, dated June 4,
2018 recommending the construction and ownership arrangements of a joint facility to include
at least a school and a community centre on their Tartan Avenue property. Mr. M. Hildebrand
provided a brief overview of the Report and responded to questions from the Committee.
The following motion was then voted on and wasCarried onarecorded vote, with Mayor B.
Vrbanovic and Councillors D. Schnider,F. Etherington,K. Galloway-Sealock,Z. Janecki, B.
Ioannidis,S. Davey,S. Marsh,Y. Fernandes voting in favour;and, Councillor J. Gazzolavoting
in opposition.Councillor P. Singhwas absent and accordingly did not vote.
On motion by Councillor K. Galloway-Sealock-
it was resolved:
“That the Mayor and Clerk be authorized to execute agreements, subject to the
satisfaction of the City Solicitor, with the Waterloo Region District School Board for the
construction and ownership arrangements of a joint facility to include at least a school and
a community centre on their Tartan Avenue property, as outlined in Community Services
Department report CSD-18-089; and,
That the Mayor and Clerk be authorized to execute any agreements, subject to the
satisfaction of the City Solicitor, necessary to operate the joint facility including common
facilities and operatingagreements; and further,
That funding for the City’s share of the project be included in the 2019 Development
Charges Background Study, and the 2019 Capital Budget & Forecast.”
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by
Councillor S. Marsh to discuss Information Report CAO-18-015-Business Plan Status update
–April 2018, which was voted on and Carried.
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11.CAO-18-015-BUSINESS PLAN STATUS UPDATE –APRIL 2018
The Committee considered Chief Administrator’s Office report CAO-18-015 dated June 4, 2018,
regarding an update on the City’s of Kitchener’s Corporate Business Plan. Mr. D. Chapman
responded to questions from the Committee.
12.ADJOURNMENT
On motion, this meeting adjourned at 4:48p.m.
D. SaundersonJ. Rodrigues
Committee AdministratorCommittee Administrator