HomeMy WebLinkAboutCIS Agenda - 2018-08-13Community &Infrastructure Services Committee
Agenda
Monday, August 13,2018
4:00 p.m. –5:30 p.m.
Office of the City Clerk
Council Chamber
Kitchener City Hall
nd
200 King St.W. -2Floor
Kitchener ON N2G 4G7
Page 1Chair -Councillor K. Galloway-SealockVice-Chair -Councillor S. Marsh
Consent Items
The following matters are considered not to require debate and should be approved by one motion in accordance
with the recommendation contained in each staff report. A majority vote is required to discuss any report listed
as under this section.
1.CSD-18-093-Noise Exemptionand Parks Closing Exemption Request
-Breithaupt Park Camping Event –Mt.Hope NeighbourhoodAssociation
-August 25, 2018
2.CSD-18-094-Noise Exemption –Belmont Village Bestival
-September 15, 2018
3.CSD-18-095-Noise Exemption –Barra Condos –Concrete Pours
-399 Queen Street South and 168-180 Benton Street
-August 2018 –May 2019
4.DSD-18-073-Zoning By-law Amendment (Removal of Holding Provision)
-ZC18/004/V/JVW
-114-120 Victoria Street South, 114-120 Victoria Street South Inc.
5.DSD-18-080-Community Energy Investment Strategy Implementation
6.DSD-18-081-Level 2 Pedestrian Crossover (PXO) Implementation
-King Street East at Cameron Street
7.INS-18-030-City Hall Lease Renewal –Feelings from the Heart Wedding Chapel
Delegations
Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of 5
minutes.
None.
Discussion Items
8.DSD-18-036-2018/19 School Safety Review(30min)
9.DSD-18-075-LED Streetlight Conversion -Software as a Service Agreement(10min)
Information Items
Unfinished Business List
Dianna Saunderson
Committee Administrator
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 **
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: August 13, 2018
SUBMITTED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
PREPARED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
WARD (S) INVOLVED: Ward 10
DATE OF REPORT:July 23, 2018
REPORT NO.: CSD-18-093
SUBJECT: Noise Exemption and Parks Closing Exemption Request –
Breithaupt Park Camping Event – Mt. Hope Neighbourhood
Association – August 25, 2018
__________________________________________________________________________________________
RECOMMENDATION: That an exemption to Chapters 450 (Noise) and 270 (Parks) of the
City of Kitchener Municipal Code be granted to the Mt. Hope Neighbourhood
Association, for their Camping Event to be held at Breithaupt Park on Saturday August
25, 2018 between the hours of 3pm and noonon Sunday August 26, 2018.
BACKGROUND:
Staff have received a request from the Mt. Hope NeighbourhoodAssociation to hold their third
annual community event and campout in Breithaupt Park.
REPORT:
The Mt. Hope NeighbourhoodAssociation is planning their third annual overnight family
th
campout, on Saturday August 25, 2018 and ending on Sunday August 26, 2018.
There is a schedule of events that will be taking place throughout the evening including a
potluck dinner or bbq, campfire songs and games, a sunset celebration, a drum circle and
storytelling. Sunday morning will include a family yoga session, games and end with a pancake
breakfast. There will be noalcohol permitted at the event.
The NeighbourhoodAssociation is also working with the Kitchener Fire Department to obtain a
permit to allow them to have a campfire again this year.
There are two separate by law exemptions that will be required, a noise exemption and an
exemption from the parks closing by law (11pm – 6am). Staff have not receive any complaints
the past two year’s relating to this event and do not anticipate this year to be any different,
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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however given the potential number of people in attendance and the proximity to residential
homes in the area, staff felt an exemption was appropriate.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
TherecommendationofthisreportsupportstheachievementoftheCity’sstrategicvision
throughthedeliveryofcore service.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
The Mt. Hope NeighbourhoodAssociation will be notifying all residents within the surrounding
area of the event and the timelines.
A Community Services Department
CKNOWLEDGED BY: Jon Rehill,Acting Deputy CAO,
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING:August 13, 2018
SUBMITTED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
PREPARED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
WARD (S) INVOLVED:Ward 8
DATE OF REPORT:July 23, 2018
REPORT NO.: CSD-18-094
SUBJECT: NOISE EXEMPTION- BELMONT VILLAGE BESTIVAL - SEPTEMBER 15,
2018
___________________________________________________________________________
RECOMMENDATION:
That an exemption to Chapters 450 (Noise) of the City of Kitchener Municipal Code be
granted to Tim Moher for a free music event being held in Belmont Village on Saturday
September 15, 2018, between the hours of 10am and 10pm.
BACKGROUND:
Tim Moher is organizing the second annual Belmont Village Bestival, this event has been widely
supported by the local businesses in Belmont Villageand has received a City of Kitchener Tier 2 grant
this year. The event will be an outdoor event that will include live music and will be free and open to
any resident; thus they are requesting an exemption from the City’s Noise By-law (Chapter 450).
REPORT:
The Belmont Village Bestival will be a free community based event. The event will include a day filled
with different family fun activities and music. There will be two mainstages where live bands will be
performing throughout the day, with music types ranging from Jazz to Blues, to Rock. There will also be
a family fun areain Gildner Parkwhich will include music by Dickie Bird, as well as a magician and
other children’s games.The first stage will be set up on Belmont Ave at Union St and the second stage
will be located in the rear parking lot of Casa Rigatoni onBelmont Ave. These stages will alternate
playing music back and forth every hour.There will also be a third stage – Rexall Stage where there will
be live performances every second hour, these will include Keltic Music, Dancers from different dance
clubs, etc.
This is the secondyear for this event, Mr. Moher has been working with the Belmont Village BIA and
the local businesses and will be reaching out to the surrounding Neighbourhood Associations as they
did last year. Mr. Moher and his team willalso be doing a door to door campaign to advise the
surrounding residents of the event and to invite them to attend. Staff have made arrangements to have
an onsite contact person during the event to help address any concerns that may arise.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
2 - 1
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
TherecommendationofthisreportsupportstheachievementoftheCity’sstrategicvision
throughthedeliveryofcore service.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
Theevent organizer is responsible for ensuring that this event is communicatedthroughout the
community in advance of the event. This will be done through a door to door campaign where flyers
will be left if residents are not home to be notified of the event.
ACKNOWLEDGED BY: Jon Rehill,Acting Deputy CAO,Community Services Department
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING:August 13, 2018
SUBMITTED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
PREPARED BY: Gloria MacNeil, Director of By-law Enforcement
(519-741-2200, ext. 7952)
WARD (S) INVOLVED:Ward 9
DATE OF REPORT:July 23, 2018
REPORT NO.: CSD-18-095
SUBJECT: NOISE EXEMPTION – BARRA CONDOS - CONCRETE POURS –399
QUEEN ST S AND 168-180 BENTON ST – AUGUST 2018 – MAY 2019
___________________________________________________________________________
RECOMMENDATION:
That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to PolocorpINC for the development of the Barra Condos at 399 Queen Street
Southand 168-180 Benton Street, on various dates from August 2018 through May 2019
between the hours of 7:00pm and 7:00am.
BACKGROUND:
Polocorp Inc. will be constructing the Barra Condos and are requesting a noise exemption for
concrete pours that will be taking place over several months.
REPORT:
Polocorp Inc. will be constructing the Barra Condos which will be locatedat 399 Queen Street
South and 168-180 Benton Street, theywill start pouring floors in late August andwill have
regular pours scheduled from late August through May of next year. Each of the pours will
include pouring, sandingand finishing of concrete slabs.There will be a number of pours
happening, the anticipated frequency is:
Starting mid-August until the end of December, approximately 16 pours evenly spaced
out once per week on average
Starting in January 2019 until the end of May, 14 pours at a frequency of approximately
1 pour every 1.5 weeks
PolocorpInc. is requesting the exemption as a precaution in case they are required to work
later in order to complete the job, once a concrete pour is started, they are not able to stop and
Polocorp Inc. want to ensure that they are not in violation of the bylaw should this happen.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
TherecommendationofthisreportsupportstheachievementoftheCity’sstrategicvision
throughthedeliveryofcore service.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
3 - 1
FINANCIAL IMPLICATIONS:N/A
COMMUNITY ENGAGEMENT:
Polocorp Inc.is responsible for ensuring this is communicated throughout the community in
advance of the work being done.
ACKNOWLEDGED BY: Jon Rehill, ActingDeputy CAO,Community Services Department
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REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING:August 13, 2018
SUBMITTED BY: Alain Pinard, Director of Planning
PREPARED BY: Juliane von Westerholt, Senior Planner, 519-741-2200 ext. 7157
WARD (S) INVOLVED:Ward 9
DATE OF REPORT:July 23, 2018
REPORT NO.: DSD-18-073
SUBJECT: ZONING BY-LAW AMENDMENT ZC18/004/V/JVW
114-120 VICTORIA STREET SOUTH
114-120 VICTORIA STREET SOUTH INC.
RECOMMENDATION:
That Zone Change Application ZC18/004/V/JVW for114-120 Victoria Street South for114-
120 Victoria Street South Inc. for the purpose of changing the zoning by removing Holding
Provisions 43Hand 80 H froma portion of the lands specified in the attached Map No.1,
th
in the form shown in the “Proposed By-law” dated August 13, 2018, attached to the
Report DSD-18-073as Appendix A, be approved.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
4 - 1
REPORT:
In March of 2018the applicant received approval from the Cityfor a Zone Change Application,
proposing the redevelopment of the subject lands with a 25 storey tower mixed used
development consisting of 300apartment unitsas well as office and commercial uses.
At the time of the abovementioned zone change, Holding Provisions43Hand 80H wereretained
within the zoning of the property to prohibit any residential landuses untilsuch time as a Record
of Site Condition is approved by the Ministry of the Environment and the City of Kitchener is in
receipt of a letter from the MOECC that the Record of Site Condition has been approved to allow
such uses (see Appendix D).The purposeof the Record of site condition is to ensure that
contamination levels are acceptable for the proposed uses.
th
On June 19, 2018, the City received notification from the Region of Waterloo that the Record
th
of Site Condition report was approved by the MOECC on June 8, 2018 which confirmed that
these landsaresuitable for residential land uses. Consequently, the applicant is requesting
removal of Holding Provisions43H and 80 Hthrough the subject zone change application in
order to allow the site to be developed (see Map No.1 of Appendix A).
In this regard, Planning staff recommends removing Holding Provisions43Hand 80H from the
portion of thelands shown on Map No.1 contained within Appendix A.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendations of this report support the achievement of the City’s strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
There are no financial implications to the City.
COMMUNITY ENGAGEMENT:
INFORM- Notice of the intention to pass a by-law to remove the holding provision will be placed
rd
in The Record on July 23
, 2018(see Appendix B), thereby using the “Inform” theme from the
Community Engagement Strategy. Under the Planning Actno statutory public meeting is
required for zone change amendments to remove holding provisions, and no neighbourhood
circulation is required.Furthermore, this report will beposted to the City’s website with the
agenda in advance of the Council / Committee meeting.
CONCLUSION:
Planning staff is of the opinion that the requested zone change to remove Holding Provisions
43Hand 80H from theportion of the lands specified in the attached Map No.1 of Appendix A is
appropriate at this time since the requirements to release the holding provisionshave been met.
Planning staff recommends approval of the application as outlined in the Recommendation
section of this report.
4 - 2
REVIEWED BY:
Della Ross, Manager of Development Review
ACKNOWLEDGED Justin Readman General Manager
BY:Development Services Department
Attachments:
Appendix A - Proposed Zoning By-law including Map No.1, dated August 11, 2018
Appendix B - Newspaper Notice
Appendix C - Regional and MOECC Approval Letters
Appendix D - Holding Provisions 43H and 80 H
4 - 3
PROPOSED BY – LAW
August 13, 2018
BY-LAW NUMBER ___
OF THE
CORPORATION OF THE CITY OF KITCHENER
(Being a by-law to amend By-law 85-1, as amended, known as
the Zoning By-law for the City of Kitchener
– 114-120 Victoria Street South Inc.
– 114 and 120 Victoria Street South)
WHEREAS it is deemed expedient to amend By-law 85-1 for the lands specified above;
NOW THEREFORE the Council of The Corporation of the City of Kitchener enacts as
follows:
1.Schedule Numbers73and74of Appendix “A” to By-law Number 85-1 are hereby
amended by changing the zoning applicable to the parcel of land specified and illustrated
as Area 1on Map No. 1, in the City of Kitchener, attached hereto, from Warehouse
DistrictZone(D-6) with Special Use Provisions 294Uand 463UandSpecial Regulation
Provisions 1R and710R and Holding Provisions 43Hand 80Hto Warehouse District
Zone(D-6) with Special Use Provisions 294U and 463UandSpecial Regulation
Provisions 1R and710R.
PASSED at the Council Chambers in the City of Kitchener this day of
,2018.
_____________________________
Mayor
_____________________________
Clerk
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4 - 5
NOTICE OF INTENT TO REMOVE HOLDING PROVISIONS
PROPOSED ZONING BY-LAW AMENDMENT
UNDER SECTION 36OF THE PLANNING ACT
114-120Victoria Street South
The purpose of thisZoneChange Application is toremove Holding Provisions 43H and 80H from the zoning ofa portion
of theabove notedlands.This holding provisionprohibits residentialland useon the property until such time as a Record
of Site conditionis prepared and approvedbythe Ministry of the Environment (MOEE) and the Regional Municipality of
Waterlooreleases the removal of the holding provisionto allow residentiallanduses.The applicant is now requesting
removal of thisHolding Provisionin part,asthe Record of Site Conditionhas been approved by theMOEE and released
by the Region of Waterloo.
This application will be considered at the Community and Infrastructure Services Committeeon Monday, August13,
nd
2018, in the Council Chambers, 2Floor, City Hall, 200 King Street West, Kitchener.
ADDITIONAL INFORMATIONis available by contacting the staff person noted below, viewing the report contained in the
meeting agenda (available approximately 10 days before the meeting - https://calendar.kitchener.ca/council - click on the date
th
Floor, City Hall, 200 King Street West,
in the calendar, scroll down & select meeting), or in person at the Planning Division, 6
Kitchener between 8:30 a.m. - 5:00 p.m. (Monday to Friday).
Juliane vonWesterholt,Senior Planner - 519-741-2200 x7157(TTY: 1-866-969-9994),
juliane.vonwesterholt@kitchener.ca
4 - 6
4 - 7
4 - 8
4 - 9
4 - 10
REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: August 13, 2018
SUBMITTED BY: Justin Readman, General Manager, Development Services
Department,519-741-2200 ext. 7646
PREPARED BY: Brandon Sloan, Manager, Long Range & Policy Planning,
519-741-2200 ext. 7648
WARD (S) INVOLVED: All
DATE OF REPORT:August 2, 2018
REPORT NO.: DSD-18-080
SUBJECT: Community Energy Investment Strategy - Implementation
RECOMMENDATION:
THAT funding of $20,000 per year (plus inflation) towards a collaborative approach to implement
the approved Community Energy Investment Strategy from 2019-2021 be referred to the 2019
Budget process; and
THAT the Mayor and Clerk be authorized to enter into a Memorandum of Understanding and any
related agreements (including updates) with the Region of Waterloo, area municipalities, and local
electricity and natural gas utilities to implement the approved Community Energy Investment
Strategy, subject to the satisfaction of the City Solicitor.
BACKGROUND:
In February of this year, Kitchener Council along with the Region of Waterloo (the “Region”) and other
area municipalities unanimously endorsed a Community Energy Investment Strategy (“CEIS”) for
Waterloo Region. The plan focuses on addressing the challenges and identifying the opportunities related
to meeting local energy needs in a reliable and cost-effective manner. The big picture perspective is that
understanding our energy usage and investing in its optimization can enhance economic prosperity,
promote more sustainable communities and help mitigate and adapt to climate change. Community
energy planning is guided by an integrated energy approach, which takes municipal, utility, transportation
and other public and private infrastructure investments into consideration.
The goals of the Strategy include:
Significantly Improve the Energy Performance of Buildings
Enhance Local Energy Generation and Security
Transition to a Low-Carbon Local Transportation Network
Cultivate a Supportive and Innovative Environment for Energy Investments
One of the recommended actions is to create a Governance Committee to oversee the implementation
of the CEIS; including the preferred resourcing, administration andongoing management. This report
summarizes the direction agreed to in principle by the committee and recommends to authorize moving
forward with a Memorandum of Understanding/Agreement.
*** This information is available in accessible formats uponrequest. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
5 - 1
REPORT:
Energy investment and security should stay in Waterloo Region. Our local utilities are key partners in our
energy future. To provide guidance and oversight for the ongoing implementation of the goals and
recommended actions within the approved Community Energy Investment Strategy (CEIS), a
Governance Committee was formed.This group includes senior level staff from the following:
Region of WaterlooKitchener-Wilmot Hydro
City of CambridgeWaterloo North Hydro
City of KitchenerEnergy+
City of WaterlooKitchener Utilities
Representative of all TownshipsUnion Gas Limited
The recommended approach for implementation includes the development of a Memorandum of
Understanding (MOU) and related collaborative agreement toestablish the mandate for carrying on the
work of the Governance Committee and a dedicated CEIS resource position. The preferred approach is
to create a Community Energy Manager position that would be hosted by Grand River Energy Inc. (GRE)
– which is owned by the local electric utilities. The salary, benefits, overhead, etc. would be cost-shared
amongst all of the CEIS partners for an initial three year period (late 2018-2021).
The Governance Committee has agreed, in principle, to the primary directives for the Memorandum of
Understanding such as the representation, mandate, the term and any notice to terminate, chair and
meeting logistics, decision-making, resource position, financial contributions, approach to work plan
priorities and other operational details. The next step is for municipal Councils and Utilities to authorize
moving forward with this collaborative arrangement, subject to a review by legal staff for all parties
involved. This is occurring in August and September with the intent to hire and begin implementation this
fall, if possible.
The costs and benefits of individual projects referenced within the Strategy will be analyzed and
implemented through typical organizational budgeting cycles and preparation of project-based action
plans and feasibility studies on a case-by-case basis. Access to federal, provincial and other external
grant programs will be actively sought with consideration of joint applications amongst partners as
appropriate. In addition, business models involving third party asset management and ownership may
also be considered where suitable and partner interests are cost-effectively served.Having a dedicated
position will not only provide a resource to pursue funding options for implementation but will also allow
for greater community and stakeholder engagement through each of the action items.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority #4 – Sustainable Environment and Infrastructure.
Business Plan ID# NB20 – Community Energy Investment Strategy
FINANCIAL IMPLICATIONS:
The CEIS Governance Committee has discussed a cost-sharing arrangement amongst the municipalities
and utilities. The Kitchener contribution (including Kitchener Utilities) would be $20,000 for each of three
years (note: the Regional amount would be $60,000 per year). This will be addressed via a budget issue
paper starting at the administrative level. Any nominal amount that may need to be contributed before
the 2019 fiscal year would be through existing approved account(s). The contribution for this initiative
would be leveraged to have a total of $200,000 from all contributing partners towards a dedicated
community energy manager position along with covering operating and other costs.
5 - 2
COMMUNITY ENGAGEMENT:
INFORM – this report has been posted to the City’s website with the agenda in advance of the committee
and council meeting.
CONSULT and COLLABORATE – The Governance Committee includes representatives from the
Region, area municipalities and local utilities who have collaborated on the recommended direction for
implementation of the strategy and on the principles of the memorandum of understanding for moving
forward.
The preparation of the CEIS involved significant stakeholder engagement as well as consultation with
Advisory Committees. The proposed approach will allow for ongoing stakeholder and community
collaboration to implement the recommended actions.
PREVIOUS CONSIDERATION OF THIS MATTER:
CSD-15-072 (August 12th, 2015) - Authorization to Sign Collaborative Agreement Community Energy
Investment Strategy
CSD-17-062 (June 16, 2017) - Authorization to Sign Collaborative Agreement Amendment - Community
Energy Investment Strategy
CSD-18-004 (February 5, 2018) - Community Energy Investment Strategy for Waterloo Region
CONCLUSION:
The CEIS focusses on collaborating with community partners, engaging proponents and attracting
investment towards energy related projects that will provide the most economic, environmental and social
benefits to Waterloo Region.
REVIEWED BY: Greg St. Louis, Director, Kitchener Utilities
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
5 - 3
REPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:August 13, 2018
SUBMITTED BY:Barry Cronkite,Interim Manager of Transportation Planning,
519-741-2200, ext. 7738
PREPARED BY:Ryan Krantz,Traffic Technologist, 519-741-2200, ext. 7302
WARD(S) INVOLVED:Ward9 & 10
DATE OF REPORT:July 26, 2018
REPORT NO.:DSD-18-081
SUBJECT:Level 2 Pedestrian Crossover (PXO) Implementation – King
Street East at Cameron Street
___________________________________________________________________________
RECOMMENDATIONS:
That a Level 2 Pedestrian Crossover (PXO) be implemented on King Street East at
Cameron Street, along the western leg of the intersection; and further,
That the Uniform Traffic Bylaw be amended accordingly.
BACKGROUND:
Effective January 1, 2016, thegovernment of Ontario passednew legislation – Bill 31 -
which established regulationsrelated to pedestrian safety and right-of-way at pedestrian
crossovers.The Ministry of Transportation issued regulation 402/15 which defined a
new type of pedestrian crossover in the Highway Traffic Act – the Level 2 Pedestrian
Crossover.
This traffic control consists of uniqueroadside signs and pavement markingsthat serve
to enhance the mobility of pedestrians at mid-block locations andintersections. The
Level 2 Pedestrian Crossovergives the pedestrian the right-of-way over all vehiclesand
is intendedfor locations where volumes are insufficient to meet the warrants for a traffic
control signal.
REPORT:
King Street East at Cameron Street has been identified as a priority for a Level 2
Pedestrian Crossover for implementation in 2018. King Street East is an arterial
roadway, which passes through downtown Kitchener, and is highly utilized by
pedestrians with many uncontrolled crossing locations. Pedestrian volumes are
expected to increase at this locationwith a high-density residential and commercial
property being constructed at the southwest corner of the King Street East and
Cameron Street intersection.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 forassistance.
6 - 1
Warrant Analysis
The warrant requirements for a Level 2 Pedestrian Crossover, as outlined in Ontario
Traffic Manual Book 15 – Pedestrian Crossing Treatments, are as follows:
100 or more pedestrians observed crossing over an 8 hour period
No other controlled crossing within 200 m
Adherence to Ontario Traffic Manual Book 15 lane configuration and traffic
volume conditions
All above subject to an assessment using sound technical engineering
judgement.
In order to assess this location appropriately, both traffic and pedestrian studies were
conductedon May 31, 2018 and May 1, 2018, respectively. The results of these studies
are as follows:
8-hour two-way traffic volumeMay 31, 20186,502 vehicles
8-hour pedestrian volume crossing King
May 1, 2018263 pedestrians
Street East
Using the Pedestrian Crossover Selection Matrix that is provided in Table 7 of OTM
Book 15, it has been determined that the appropriate Level 2 Pedestrian Crossover is
the ‘Type B’ configuration. The Pedestrian Crossover Selection Matrix can be seen in
the attached Appendix A in this report. A typical design of the ‘Type B’ crossover is
noted in the attached Appendix Bin this report.
The warrant summary for the proposed pedestrian crossover on King Street Eastis
noted in Table 1below.
TABLE 1: LEVEL 2 PEDESTRIAN CROSSOVER WARRANT SUMMARY
KING STREET EASTAT CAMERON STREET
Required Actual Conditions
Warrant Justification
ValueValueSatisfied?
1. 8-hour Pedestrian Volume at proposed
> 100 peds 263YES
crossover location
Level 2
< 4,500 veh6502YES
Pedestrian
2. 8-hour Two-way Vehicle Volume
Crossover
3. Distance from Nearest Controlled
> 200 metres 240YES
Crossing
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 2
Based on the results of the studies, Transportation Services recommends that a Type B
Level 2 Pedestrian Crossover be installed along the west leg of the intersection of King
Street East and Cameron Street, as per the selection matrix attached in Appendix A.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority:3: Safe and Thriving Neighbourhoods.
Strategy:3.2: Create safer streets in our neighbourhoods through
new traffic calming approaches.
Strategic Action:NB39: Traffic Calming
FINANCIAL IMPLICATIONS:
The approximate cost to install the signing andthermoplastic pavement markings for a
Type B Level 2 Pedestrian Crossoveris approximately $20,000.The total cost of
implementing the pedestrian crossoverwill be taken from the existing traffic calming
budget.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the city’s website with the agenda in advance
of the council / committee meeting.
ACKNOWLEDGED BY: Justin Readman,General Manager
DevelopmentServices Department
Appendix A – OTM Book 15 – Table 7: Pedestrian Crossover Selection Matrix
Appendix B – Typical Level2 Pedestrian Crossover Types
Appendix C – 2018 Pedestrian Study – King Street East
Appendix D – Proposed Pedestrian Crossover Location -King Street East
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 3
Appendix A
OTM Book 15 – Table 7: Pedestrian Crossover Selection Matrix
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 4
Appendix B
Level 2 Pedestrian Crossover Treatments – Type B
(OTM Book 15 – Pedestrian Crossover Treatments)
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 5
Appendix C
2018 Pedestrian Study – King Street East
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 6
Appendix D
Proposed Pedestrian Crossover Location
King Street East
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6 - 7
REPORT TO: Community & InfrastructureServices Committee
DATE OF MEETING:August 13, 2018
SUBMITTED BY: Cynthia Fletcher, Director, Facilities Mgmt. 519-741-2600 x 4424
PREPARED BY: Jim Edmondson, Manager, Facilities Mgmt. 519-741-2600 x 4754
WARD (S) INVOLVED:N/A
DATE OF REPORT:July 12, 2018
REPORT NO.:INS-18-030
SUBJECT:CITY HALL LEASE RENEWAL – FEELINGS FROM THE HEART
___________________________________________________________________________
RECOMMENDATION:
That the lease to the business, known as “Feelings From the Heart” to operate one
wedding chapel at City Hall be approved for renewal for an additional three year period
commencing on the first day of September, 2018 until August 31, 2021and that the Mayor
and Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND:
The tenant, Patricia Fretwell, presented City staff with appropriate notice of intent to continue
with the lease of space at City Hall. Facilities Management and Legal Services have successfully
negotiated renewal terms with the tenant based on fair market value analysis provided by
Economic Development.
REPORT:
The business known as “Feelings from the Heart” has successfully operated out of Kitchener
City Hall for approximately two decades. The business is very compatible with the City Hall
operation. The number of weddings and participants attending weddings at this location is added
value to the City of Kitchener.
A
LIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
Renewal of current lease supports operating budget projections for the next 3 years.
COMMUNITY ENGAGEMENT: N/A
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 1
CONCLUSION:
Patricia Fretwell has been a solid tenant for her entire term over several years. Staff is
recommending that this tenancy be renewed for an additional three years. We seek Council
approval to proceed in this direction.
ACKNOWLEDGED BY: Denise McGoldrick, General Manager, Infrastructure Services
7 - 2
REPORT TO: Community and Infrastructure Services Committee
th
DATE OF MEETING:August 13, 2018
SUBMITTED BY: Barry Cronkite,Interim Manager,Transportation Planning,
(519)741-2200 ext. 7738
PREPARED BY:Dean McMillan, Supervisor, Crossing Guards
(519)741-2200 ext. 7232
WARD (S) INVOLVED:All Wards
th
DATE OF REPORT:May 30
,2018
REPORT NO.:DSD-18-036
SUBJECT:2018/19 School Safety Review
___________________________________________________________________________
RECOMMENDATIONS:That the Adult Crossing Guard be relocated from the southlegto
the north leg(east crosswalk retained)location of the signalized intersection for Fairway
Road North at Lackner Boulevard;
That an Adult Crossing Guard assisted School Crossingbe permanently establishedat
thesouthbound right turnchannel locationalong Fairway Road at Lackner Boulevard;
That an Adult Crossing Guard assisted School Crossingbe permanently establishedat
the midblock pedestrian signal on Glasgow Street in front ofWestmount Public School;
That funding for the two new locations be referred to the 2019 budget processwith atotal
cost of approximately $15,000 annually;
That a 40 km/h School Zone Speed Limit be established on Seabrook Drive from Amand
Drive to Forest Grove Laneand on Amand Drive from Grovehill Crescent to Seabrook
Drive;
That stopping be prohibited anytime on the south side (odd-numbered) of Seabrook Drive
from Amand Drive to a point 150m west thereof and on the east side (even-numbered) of
AmandDrive from Seabrook Drive to Grovehill Crescent;
That stopping be prohibited from 8:00 am – 9:30 am and 2:30 pm – 4:00 pm from Monday
to Friday between September 1 and June 30 on the north side (even-numbered) of
Seabrook Drive from Park Glen Street to 70m west thereof;
That School Bus Loading Zones be established on the south(odd-numbered) side of
Seabrook Drive 55m west of Park Glen Streetto a point 15m west thereofand on the east
(even numbered) side of Amand Drive 40m north of Grovehill Crescentto a point 28m
north thereof;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
8 - 1
That a School Bus Loading Zone be established on the south side(odd-numbered) of
Prospect Avenue 45m east of Emerald Avenue to a point 15m east thereof;
That an Adult Crossing Guard assisted School Crossing be permanentlyestablished at a
midblock location on Zeller Drive in front of Lackner Woods Public School;
That a Pedestrian Crossover Level 2 Type D be permanently established at a midblock
location on Walter Street behind King Edward Public School;
That funding for the School Travel Planning initiative be increased by $5,085 in 2019;
That Council endorse the use of the School Crossing Guard Guide in reviewing existing
and potential crossing guard locations; and further,
That the Uniform Traffic By-law be amended accordingly.
BACKGROUND:
Transportation Services provides an annual School Safety Review report for Council’s
consideration. In the past school year, and for the upcoming school year,school related issues
havebeen summarized which includesthe following:
- New and/or adjusted crossing guard locations
- School related signage
- School Travel Planning(STP)
- Crossing Guard Warrant analysis information
This report serves to update all of the above issues.
REPORT:
Chicopee HillsPublic School
In November, 2017, the crossing guardwas relocatedfrom the south leg crosswalk to the north
leg crosswalkas a result of a staff review in consultation with school travel planning. To
accommodate this shift, asecondcrossing guard was addedat the right turn channelto assist
students crossing from the southboundapproach to the westlegof the intersection (over 75
students have been observed crossing through this right-turn channel); refer to Appendix A for
further information. One crossing guard cannotbe expected tosafely manage all required
approacheswith the presence of the right turn channel.
These adjustments were completed duringthe 2017/2018 school year and have been very well
received by parents and students traveling through the intersection on their way to and from
Chicopee Hills Public School.Staff have accommodated fundingforthis position within the
current 2018 budget and long-term funding shouldbe referred to the 2019 budget process.
8 - 2
WestmountPublic School
The City was approached during the 2017/2018 school year regardingoperations atthe
Midblock Pedestrian Signal (MPS) in front of Westmount Public School along Glasgow Street,
with the main concern being vehicles traveling through the red signal display.In response, staff
completed a pedestrian studyin November, 2017. Based on the data collected, staff are
recommending the installation of a permanent crossing guardat this location. The tablebelow
displays morning and afternoon pedestrian data collected:
Westmount P.S. –Mid-block Pedestrian Signal Review
TimeAMPM
No. of pedestrians observed6352
Staff havepiloted a crossing guard at this location since February, 2018and have not received
further concerns regardingschool safety.Funding to continue the adult crossing guard operation
is recommended to be referred to the2019 budget process.
Janet Metcalfe Public School
Janet Metcalfe Public School is scheduled to open in September,2018 for students in Junior
Kindergarten to Grade 8. The school will also be used partially as a child care centre. The school
is located at the corner of Seabrook Drive and Amand Drive(Ward 5).To apply consistent speed
limits in school zones, as approved in report INS-16-051, staff isrecommending a 40km/h speed
limit along the following roadways:
- Seabrook Drive from Amand Drive to Forest Grove Lane
- Amand Drive from Seabrook Drive to Grovehill Crescent
In addition to the reduced speed limit for the school zone areaas shown in Appendix B, the table
below summarizes the parking/stoppingregulations that will be installed for Janet Metcalfe:
StreetFromToSideRegulation
Seabrook Dr.Park 70m west NorthThat stopping be prohibited
Glen St.thereoffrom 8:00 am – 9:30 am and
2:30 pm – 4:00 pm from
Monday to Friday between
September 1 and June 30
Seabrook Dr.Amand Dr.150m east South“No-Stopping, Anytime”
thereof
Seabrook Dr.Park 55m west SouthSchool Bus Loading Zone
Glen St.thereof
Amand Dr.Seabrook Grovehill Cres.East“No-Stopping, Anytime”
Dr.
Amand Dr. Grovehill 40m north EastSchool Bus Loading Zone
Cres.thereof to 28m
north thereof
8 - 3
The parking regulations above are illustrated in Appendix C.
Sunnyside Public School
To accommodate a request from Student Transportation Services of Waterloo Region (STSWR)
and to accommodate increased busing activity, staff arerecommending adding an additional
School Bus Loading Zonealong Prospect Avenue 45m east of Emerald Avenue.
Staff will notifyany affected residents of the parking by-law change. Further information is shown
in Appendix D.
Lackner Woods Public School
Transportation staff were asked by the Parent Council to review student safety along Zeller
Drive in front of LacknerWoods Public School. Resident concerns included an overall increase
in traffic along Zeller Drive, primarily due to recent developments. This development has also
led to an increase in students walking to and from the school location. Results of the review
are as follows:
Date:Number of Pedestrians:Traffic Volume:
(24 hr)
June, 2016144,908
May/June, 2018946,531
% increase571%33%
Staff believe that due to the increase in traffic volume and number of pedestrians along Zeller
Drive, that inadequate gaps exist to determine when it is safe to cross the roadway. As a
result, staff are recommending relocating the existing crossing location along Zeller Drive to a
location with the highest concentration of pedestrians and proposing the implementation of a
crossing guard to assist current walking students and potentially increase the number of
walking students for Lackner Woods PS. Staff will work in collaboration with the Parent Council
and the School Travel Planner to ensure appropriate crossing location is established.
King Edward Public School
This school has a unique circumstance in that the playground area is separated from the
schoolsite by a roadway (Walter Street between Agnes Street and Gruhn Street). School
administrators contacted City staff to determine whether a crosswalk could be installed to
facilitate crossing the roadway to connect the School Board properties. To review the crossing
location and determine the number of pedestrians crossing during the course of an average
school day, staff conducted an 8 hour vehicular and pedestrian count along Walter Street.
During the course of the 8 hour study, staff observed the following:
Date:Number of Vehicles:Number of Pedestrians:
Thursday, June 21st, 20182, 070509
8 - 4
The above traffic information was then usedto determine whether a crossing facility would be
warranted and, if so, the type of device recommended for Walter Street. Based on information
issued by Ministry of Transportation and the traffic data collected, staff recommend installing a
Level 2, Type D pedestrian crossover to facilitate crossings which would include “Stop for
Pedestrians” signage, crosswalk markings and stop lines.
School Travel Planning
In the first quarter of 2018, the School Travel Planner (STP)applied forand was awardeda grant
offered through Green Communities Canada for Ontario Active School Travel(OAST). The grant
was applied for based on a new structure that would see the existing STP position (under the
Student Transportation Services of Waterloo Region) supervise two new STP positions. These
new STP positions willbegin in September 2018 and result inreview an additional 4 to 5 schools
being reviewedper yearfor the City of Kitchener(10 to 12 Region-wide).
To further support the new structure that will now be set-up by the School Travel Planner, the
City will be required to provide $5,085.00 per year, over the course oftwo years(period of grant
funds available) in addition to the 0.4 FTE STP position that has previously been approved. This
funding willalsosupport enhanced communications (greater weband social media presence)
and be used to redefine tools that will assist to encourage students to walk, “roll” (in-line skating
and scooters) and cycle to schools within the Cityand Region. This additional funding
requirement is recommended to be confirmedthrough the 2019 budget process.
Crossing Guard Warrant Analysis
To standardize student crossing locations and develop consistency for Ontario, representatives
from the Ontario Traffic Council (OTC) worked with representatives from the Ministry of
Transportation (MTO) to prepare a report in 1992 entitled School Crossing Review; this
document was then used by the OTC to develop the 2006 SCGG (where new best practices
were developed). Since 2006, a number of new crossing challenges have presented themselves
for which the guide did not provide crossing guard administrators thorough details on, such as
new PXO installations and roundabout locations.
As a result, theOTC worked with various jurisdictions (including City of Kitchener) to develop a
newSchool Crossing Guard Guide (SCGG) to assist road authorities in determining when it is
appropriate to recommend an adultcrossing guard to assist students in crossing theroadway.
Additionally, utilizing the SSCGwarrant moving forward, provides an overall consistency with
driver expectancy concerning crossing guards across the City of Kitchener and the Province of
Ontario.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
8 - 5
FINANCIAL IMPLICATIONS:
The proposed two new crossing guards will be fundedfrom the existing crossing guard part time
wages operating budget for 2018.
Funding for the two new crossing guardsand additional School Travel Planner are
recommended tobe referred to the 2019 budget process.
Funds for the signs in relation to schools will be taken from the existing sign maintenance budget.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
N/A
ACKNOWLEDGED BY: Justin Readman, General Manager
Development Services Department
8 - 6
Appendix A
Fairway Rd at Lackner Blvd – Crossing Locations
Legend:
-New Crossing Guard locations
-Previous Crossing Guard location
8 - 7
Appendix B
Janet Metcalfe – 40 km/h Speed Zone
Legend:
- Proposed 40 km/h School Zone Speed Limit
8 - 8
Appendix C
Janet Metcalfe – Parking Regulations
Figure 2
Legend:
- No Stopping, Anytime
- No Stopping, 8:00 am – 9:30 am and 2:30 pm –
4:00 pm from Monday to Friday between
stth
September 1 – June 30
- School Bus Loading Zone
8 - 9
Appendix D
Prospect Ave – School Bus Loading Zone
Legend:
- Proposed School Bus Loading Zone
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REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING:August 13, 2018
SUBMITTED BY: Barry Cronkite, Interim Manager, Transportation Planning,519-741-
2200 ext. 7738
PREPARED BY:Aaron McCrimmon-Jones, Transportation Planning Project Manager,
519-741-2200 ext. 7038
WARD (S) INVOLVED:All
DATE OF REPORT:June 29, 2018
REPORT NO.: DSD-18-075
SUBJECT: LED StreetlightConversion - Softwareas a Service Agreement
_______________________________________________________________________
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute a Software as a Service Agreement
with Fairway Electrical Services Incorporated.,for cloud data hosting and Streetlight
Vision Software for an initial ten year term with an option to renew for five years, subject
to the satisfaction of the City Solicitor,
That the 10-year estimated ongoing operating costs of $750,000for LED street lights
(which will be adjusted fromtime to time as street light sensor nodes are added/removed)
related to the data storage, technical support, and Streetlight Vision software accessbe
budgeted in the operating budget and funded by hydro savings related to the LED street
lighting conversion, and further;
That the Mayor and Clerk be authorized to executean agreement with the Regional
Municipality of Waterloo to allow it access to Streetlight Visionthrough the City’s
Software as a Service agreement, subject to the satisfaction of the City Solicitor.
EXECUTIVE SUMMARY:
In 2017 City of Kitchener converted approximately 15,000 streetlights to LED fixtures that
included adaptive controls (smart sensors) that makeup a city wide narrowband network. The
adaptive control system allowsthe City to control and monitor streetlights remotely. This work
was completed under the regional contract Waterloo Region LED Conversion Supply and
Installation of LED Luminaires, Smart City Controls and the Disposal of Existing Cobra Head
HID Luminaires(Regional LED Conversion Contract).In the original contract streetlightdata was
to be hosted on premises at Kitchener City Hall innew data servers, and the City would purchase
asoftware license for the Streetlight Visionsoftware. Due to changing market conditions and
cost efficiencies, staff are seeking approval to enter into an agreement to host streetlight data
on a cloud network and subscribe to Streetlight Vision softwarethrough a Software as a Service
(SaaS) agreement.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Based on updated projections the pay back periodfor the LED Streetlight Conversion has been
reduced from approximately eight (8) years to five and a half (5.5) years. This reduction is due
to savings in the overall project cost as well an unbudgeted hydro rebate related to the street
light conversion.
BACKGROUND:
TheRegionalLED Conversion Contract is a joint initiativebetween theRegion of Waterloo, City
of Kitchener, City of Waterloo, City of Cambridge, Township ofWoolwich, Township of Wilmot,
Township of Wellesley, and Township of NorthDumfries. The work under this contract includes
the supply, delivery, and installation of approximately 42,030 LED streetlights and the disposal
of existing HID Cobra Head luminaires within the Region of Waterloo.This contract was awarded
to Fairway Electrical Services Inc.in 2016.
Adaptive/Smart City Controls are a mechanism to remotelyturn lights on and off,remotely
monitor and troubleshoot issues, adjust brightness and keep track of power usage. Smart City
controls are infrastructure forfuture capabilities such as water meter reading and traffic volume
counting.
The adaptive controlstreetlight network requires data hosting to retain streetlight data,a
software interface to review and analyze data, and remotely control each of the smart sensors
installed on each streetlight. In the original supply and installation contract this data was to be
stored in data servers located at Kitchener City Hall and the City would be required to purchase
a software license, and ongoing software license maintenance for Streetlight Vision. This model,
included in the original contract,is referred to as an ‘On Premise/Licensed model’.
In the summer of 2017 Silver Spring Networks (now Itron Inc.)and Fairway Electricalproposed
a change to the Regional LED ConversionContract. The change included moving from an on
premisedata hostingmodel to cloud data hosting, and moving from a software licenceto a
software as a service (SaaS) model.Thisproposedmodel is referred to as a ‘Cloud/SaaS model’
REPORT:
Cloud/SaaS Model versusOn Premise/Licensed Model
Through the summer and fall of 2017,and working with Silver SpringNetworks(now ItronInc.)
and Fairway Electrical,staff investigated the option of moving to a cloud data hosting and
software as a service model. In this instance theCloud/SaaSmodel providescritical advantages
versus the On Premises/Licencedmodel. Thenetworkvendor(Itron Inc.)will no longer be
developing and upgradingthe on premise version of the software model. The on premiseversion
of the Streetlight Vision softwareapplication is a single tier (monolithic) application. The cloud
version of Streetlight Visionis a modern three-tier software application where the user interface,
business logic and database layers are separated from each other. This provides the ability to
change one tier without affecting other tiers. It also makes the system more flexible and much
easier to manage when a problem occurs, and overall is more resilient to hardware failures.In
addition, since the database layer is separate from other layers the system is more scalable
allowing the Cityto add more endpoints to the system without the need to upgrade the entire
application.
*** This informationis available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The cloud version of the software ismore fault tolerant,andis sized based upon engineering
sizing guidelines that are dependent upon the performance required, such as the length of data
retention, the number of applications being run, the number of users, etc.The vendor (Itron Inc.)
will continueto updateand upgradethe cloud version of the software model providing the City
with ongoing access to additional features and future opportunities for Internet of Things
applications. In addition, City staffresourceswill no longerbe requiredto maintain and upgrade
the on premise software and associated hardware as this would bethe responsibility of the
network vendor(Itron Inc.).
Industry wide, the cloud based model has progressed substantially in recent years and will likely
continueto expand and develop. Ultimately the Cloud/SaaS model offers secure data hosting,
ongoing access to updatedand upgradedsoftware, 24/7 monitoring and technical support, and
does not require City owned data hosting servers orCity of Kitchener staff to operate and
managethe storage system. It is worth noting thatstreet lights do not containpersonal
information, and as such personal informationwillnotbe collected or stored on the cloud.
Software as a Service Agreement(SaaS)
Based on the benefits of the Cloud/SaaS model, City of Kitchener requested Fairway Electrical
/Silver Spring (now Itron Inc.)toproposea Software as a Service frameworkand a summary of
the cost impacts of moving from anOn-Premises/Licenced model.In December 2017,Fairway
Electrical provided a draft SaaS agreement for City of Kitchener’s review. Over the course of
winter 2018 City staff including worked to negotiate and rework the proposed SaaS agreement
to ensure this agreementprotected City of Kitchener interests. In May 2018,City of Kitchener
and Fairway Electrical agreedin principle tothe terms of the proposed SaaS agreement, subject
to Council approval.
SaaSAgreement Terms
Staff arenow seekingauthorityto enter into in a Software as a Serviceagreement with Fairway
Electrical Services Inc. During the termof the agreement, Fairway will provide City of Kitchener
with the following services:
Network access for the Streetlight Vision software to communicate withdevices
Access to Streetlight Vision and ensuring functionality ofStreetlight Visionapplication
Ensuringaccess to all streetlight dataand take all necessary steps to prevent data breach
Manage, maintain and assist with troubleshooting of the network equipment for the
duration of theagreement term
Supportoffuture initiatives requiring further network design, installations and expansion
of the network
24x7x365secure access to a web based software and 24x7x365 customer supportand
troubleshooting
The initial term of the servicecontinues for a period of Ten (10) years. The term of the Services
will automatically renew for one additional period of five (5) years unless either party notifies the
other of its intent not to renew.The City of Kitchener retains all rights to the network equipment
and data at the end of the Term.
*** This informationis available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Project Change
Moving from anOn-Premises/Licenced model to a Cloud/SaaS modelis a change to the original
Regional LED ConversionContract.It was initially contemplated the proposed SaaSagreement
could be signed by the Region of Waterloo and the change administered under the terms of the
original contract by means of a project change order. However,it was later determined that City
of Kitchenerstaff are better positioned to administer the SaaS agreement, protect the City’s
interests, and ensure the terms of the agreement are being upheld if the City of Kitchener enters
this agreement directly. City of Kitchener ProcurementDivision and Legal Services Division have
been consulted regarding the purchasing bylawandframework for procuring goods and
services.
Agreement with Region of Waterloo
The Region of Waterloo own and operate3,273streetlightswithin the City of Kitchener
boundary. As per the Regional LED ConversionContract,this regionowned lights were
integrated with the City of Kitchener’s adaptive control network.
The proposed SaaS agreementbetween City of Kitchener and Fairway Electricalpermits the
City to provide access to otherparties including the Regional Municipalityof Waterloo, Kitchener-
Wilmot HydroInc., and neighbouring municipalities to use and access Streetlight Vision and/or
to connect their nodes to Streetlight Vision and to the City of Kitchener’s network. The City of
Kitcheneris permitted to charge third party users an access fee andadministrative fee to allow
the third party to use the adaptive network services. The proposed agreement between the
Region of Waterloo and City of Kitchener would stipulate the Region’s access toStreetlight
Visionand require the Region to comply with terms to ensure the Region uses the software in
accordance with the terms imposed on the City. The Agreement would also set out the
associated fee, and reasonable administrative fee,for thestreetlights that the Regionwill monitor
and control through the City’s adaptive network.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision
through the delivery of core service by:
Strategic Priority #5 - Improving the design and delivery of city services so that they provide
what citizens wantin the most reliable, convenient and cost-efficient way
Business Plan ID#CS63 - Narrowband Smart City/Internet of Things Network Development
FINANCIAL IMPLICATIONS:
One-time capital costs for the installation of hardware, software, and network infrastructure
required to operate the City’s LED light networkwas approved through staff report #INS-16-024
LED Streetlight Replacement Program.The contract amount to complete this work (as outlined
in Table 1.0, below) is$670,450.By moving to the Cloud/SaaS model,the contract amount of
$670,450 for installation of hardware, software, and network infrastructure would bereducedby
$319,591to $350,859through a project change order.
*** This informationis available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The ongoing operating costs of the SaaS agreement will be budgeted in the operating budget
and will be funded by hydro savings related to the LED street lighting upgrade.
Table 1.0 summarizes the 10-yearfinancial impact moving from an On-Premises/Licenced
model to a Cloud/SaaS model.
Table 1.0
On-Premise/Licenced ModelCloud/SaaS Model
Budget item
(original model)(proposedmodel)
Install: Network/Hardware/Software
$670,450$350,859
1
(originalcontract)
10 YearSoftware Maintenance
$785,031$0
2
requirement
3
$0$750,230
10 YearSaaS Agreement
TOTAL$1,455,481$1,101,089
1.Moving from the On-Premises/Licenced modelto Cloud/SaaS modelwould result in a credit
to the original contract of $319,591forthesupply of data servers. Because the data servers
are not required under the Cloud/SaaS model, $319,591 will be subtracted from the original
contract.
2.$785,031 is the projected cost to operate and maintain data serversover 10 yearsif owned
by City of Kitchener and the cost to maintain an updated licence for the Streetlight Vision
software.This is acostrequirement under the original On-Premises/Licenced model.
3.$750,230 is based on a per node cost of $0.34 per month for a 10 year period. This equates
to $6,251.92 per month for 18,388 nodes (one node per streetlight). This fee includes all data
storagerequirements, technical support and Streetlight Vision software access. It is
anticipated that additional nodes will be added over the course of the contract and as this
happens, the maintenance fee will be increased at the rate of $0.34/node permonth. This
per node fee will remain in effect for the duration of the 10-yearterm of the SaaS agreement.
As mentioned above, the proposed new agreement between the Region of Waterloo and City of
Kitchener would stipulate the Region’s access to Streetlight Vision,data storageand the
associated fee for the streetlights thatthe Region will monitor and control through the City’s
adaptive network. An administrative fee amount has not yet been establishedand is therefore
not reflected in the table below, but will be included in the agreement.The anticipated cost
recovery from the Region of Waterloo is summarized in Table 2.0.
Table 2.0
Region of Waterloo Cost Recovery
Cost recovered per node per month$0.34 cents
Total nodes as of July 20183,273
Cost recovered per month$1,113
10 Yeartotal cost recovery$133,560
*** This informationis available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-16-024
LED Streetlight Replacement Program
FCS-16-190
Waterloo Region LED Conversion – Supply and Installation of LED Luminaires, Smart City
Controls and the Disposal of Existing Cobra Head HID Luminaires
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
Department
*** This informationis available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE
Page 1 UNFINISHED BUSINESS2018-08-13
DATE TARGET
SUBJECT (INITIATOR)INITIALLYDATE/STAFF
CONSIDEREDSTATUSASSIGNED
David Bergey Drive Bike Lane Implementation deferred
K.
pending completion of the Region of Waterloo’s Ottawa May 1, 2017
2019Carmichael
Street South Reconstruction project scheduled for Report INS-17-033
2018/2019
A.
Proposed winter sidewalk maintenance program: June 25, 2018
May 2019McCrimmon
components B, C, and D deferred to May 2019Report INS-18-023
-Jones
IF1 - 1