HomeMy WebLinkAboutComm Svcs - 2004-05-10COMMUNITY SERVICES COMMITTEE MINUTES
MAY 10~ 2004
CITY OF KITCHENER
The Community Services Committee met this date commencing at 3:30 p.m.
Present:
Vice-Chair - Councillor J. Smola
Mayor C. Zehr and Councillors B. Vrbanovic, J. Gazzola, M. Galloway and C.
Weylie.
Staff:
P. Houston, General Manager of Financial Services & City Treasurer
F. Pizzuto, General Manager of Downtown Development & Community Services
G. Stewart, General Manager of Development & Technical Services
C. Ladd, General Manager of Strategic Services
S. deMoree, Assistant City Solicitor
K. Baulk, Director of Enterprises
S. Adams, Director of Community Programs & Services
K. Currier, Director of Operations
T. Konstantinidis, Supervisor of Parking Operations
D. Campbell, District Facilitator, Country Hills & Doon Pioneer Park
K. Steiss, Inclusion Co-ordinator
E. Harris, Arts & Culture Co-ordinator
L. Lynch, Manager of Engineering Infrastructure
M. Hildebrand, Manager of Aquatics & Athletics
J. Ouellette, Co-ordinator Youth Programs & Services
J. Billett, Committee Administrator
CSD-04-090 - CITY OF KITCHENER PARKING GARAGES - HOURS OF OPERATION &
RATES
- CITY HALL / DUKE & ONTARIO / YOUR KITCHENER MARKET AND
MADISON AVENUE SOUTH SURFACE LOT #18
The Committee was in receipt of Community Services Department report CSD-04-090 (T.
Konstantinidis), dated May 3, 2004, concerning hours of operation and rate structure for City of
Kitchener parking garages and the Madison Avenue South surface lot (Lot #18).
In response to questions, staff advised that the new rates and hours of operation will be
communicated to the public and problems associated with the pay and display machine at the
Charles / Benton Street surface lot are being addressed.
At the request of Councillor C. Weylie, staff agreed to review the morning hours of operation for
the Market garage to determine the feasibility of allowing access to the garage by patrons prior to
the 7:00 a.m. opening of the Market.
On motion by Councillor C. Weylie -
it was resolved:
"That approval be granted for the hours of operation and rate structure for City of
Kitchener parking garages, as outlined in Community Services Department report CSD-04-
090; and,
That hourly/daily parking be provided in the Madison Avenue South surface lot (Lot #18),
at a rate of $1.50 per hour/S6.00 per day, Monday to Saturday, 8:00 am to 6:00 pm, and 2
hours of free parking be offered as an incentive on Saturdays from 7:00 am to 3:00 pm;
and further,
That the Municipal Off-Street By-law be amended accordingly."
CSD-04-081 - NAMING OF ACCESS POINT - WALTER BEAN GRAND RIVER TRAIL
- "MARGUERITE ORMSTON TRAILWAY"
The Committee was in receipt of Community Services Department report CSD-04-081 (P.
Wetherup), dated April 26, 2004, concerning the naming of Access Point #5 of the Walter Bean
Grand River Trail. The access point is located in the parking lot area near the Homer Watson
Boulevard and Doon South Drive intersection, near both Homer Watson Park and Willow Lake
COMMUNITY SERVICES COMMITTEE MINUTES
MAY 10~ 2004
2.
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CSD-04-081 - NAMING OF ACCESS POINT - WALTER BEAN GRAND RIVER TRAIL
- "MARGUERITE ORMSTON TRAILWAY" (CONT'D)
Park.
On motion by Councillor C. Weylie -
it was resolved:
"That Access Point #5 (in the area of Homer Watson Boulevard and Doon South Drive) of
the Walter Bean Grand River Trail be named the 'Marguerite Ormston Trailway'."
CSD-04-087 - PROTOCOL & PROCEDURES FOR CITY STAFF AND VOLUNTEERS RE:
- REPORTING CHILD ABUSE AND NEGLECT
The Committee was in receipt of Community Services Department report CSD-04-087 (D.
Campbell) dated April 30, 2004, concerning guidelines and protocol for City staff and volunteers
responsible for reporting suspicions of child abuse and neglect to the Family & Children's
Services of Waterloo Region.
On motion by Councillor C. Weylie -
it was resolved:
"That the revised document 'Protocol and Procedures for Staff and Volunteers in Reporting
Child Abuse and Neglect', as attached to Community Services Department report CSD-04-
087, be approved."
CSD-04-089 - PERSONAL ATTENDANT FOR LEISURE (PAL) CARDS
- UNIVERSAL RECOGNITION BETWEEN KITCHENER / WATERLOO / GUELPH
/ CAMBRIDGE
The Committee was in receipt of Community Services Department report CSD-04-089 (K.
Steiss), dated May 4, 2004, concerning a proposal to universally recognize PAL cards from
Guelph and Cambridge.
On motion by Councillor C. Weylie -
it was resolved:
"That the Personal Attendant for Leisure (PAL) Cards from the municipalities of Guelph
and Cambridge be recognized in City of Kitchener programs and services."
CSD-04-085 - GRANT REQUEST - KINGSDALE COMMUNITY PROGRAM (HOUSE OF
FRIENDSHIP)
The Committee was in receipt of Community Services Department report CSD-04-085 (A.
Grafstein), dated April 29, 2004, outlining a request from the Kingsdale Neighbourhood
Association asking that their annual operating grant be increased by $37,220., for a total annual
operating budget of $1.1 M, to cover the wages of an additional staff person for the Kingsdale
Community Program run by the House of Friendship.
Ms. Connie Wright, Co-Chair, Kingsdale Neighbourhood Association and Ms. Debbie Schlichter,
House of Friendship, attended in support of the request for additional funding. Ms. Wright
advised that the Community Centre has experienced substantial growth over the past 18 months
and requires an additional full time staff person to provide support for continued growth and
stability.
In response to questions, Ms. Schlichter advised that the responsibilities of the existing full time
employee are divided between the Outreach Program and administrative support for the Centre,
whereas full time coverage for the Centre is needed to meet growth demands. Councillor B.
Vrbanovic suggested that staff explore alternatives, such as use of part time facility attendants,
to cover additional hours of operation. Mayor C. Zehr suggested that this matter should be dealt
with as part of the Leisure Facilities Master Plan (LFMP) Study and asked that staff report to the
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CITY OF KITCHENER
CSD-04-085 - GRANT REQUEST - KINGSDALE COMMUNITY PROGRAM (HOUSE OF
FRIENDSHIP) (CONT'D)
May 17, 2004 Council meeting with options that could be taken in the interim to address staffing
issues. Councillor J. Gazzola brought forward a motion to approve the request of the Kingsdale
Neighbourhood Association to increase their annual operating grant by $37,220. Several
members of the Committee expressed the opinion that while the need for additional staffing is
recognized, a number of groups have similar needs and all should be considered in a
comprehensive manner as part of the LFMP study.
On motion by Councillor C. Weylie -
it was resolved:
"That the request of the Kingsdale Neighbourhood Association asking that their annual
operating grant be increased in 2004 by $37,220. to cover wages for a new staff position
for the Kingsdale Community Program (House of Friendship), be deferred pending
consideration of the Leisure Facilities Master Plan Study (LFMP) in June 2004."
Councillor M. Galloway requested that in accordance with Council policy respecting awarding of
grants in excess of $50,000. the Kingsdale Neighbourhood Association's financial statements be
provided prior to a final decision being made relative to their request for additional funding and
that staff include the Mowat-Chandler Community Centre in its review of alternative interim
measures to address Community Centre staffing.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That staff report to the May 17, 2004 Council meeting as to interim measures that could
be taken to address staffing issues relative to the programs run by the House of
Friendship at both the Kingsdale and Mowat-Chandler Community Centres; and further,
That prior to a final decision being made regarding their request for additional funding, the
financial statements of the Kingsdale Neighbourhood Association be provided to
members of Council."
CSD-04-084 - PUBLIC ART COMMISSION - VICTORIA PARK ENTRANCE FEATURE
- AGREEMENT - ERNEST DAETWYLER
The Committee was in receipt of Community Services Department report CSD-04-084 (E.
Harris), dated April 30, 2004, concerning selection of a public art commission for the Victoria
Park entrance feature.
Ms. Erina Harris acknowledged the contributions made by the jury panel in selecting the
commission of artwork entitled 'Luggage' by local artist, Ernest Daetwyler. It was noted that the
commission will consist of 7 limestone sculptures in the shape of various styles of luggage, old
and new, and the pieces will be integrated into the natural plant and rock treatments of the
entrance feature. Ms. Harris responded to several questions, advising that issues related to
safety and vandalism have been addressed. Mr. Peter Harris, Co-Chair, Arts & Culture Advisory
Committee commented that the commission selected is expected to capture the imagination of
the public by encouraging exploration of the area in viewing the attached plaques referencing
local culture. Councillor C. Weylie, member of the jury panel, thanked all of the participants
involved in selection of the commission of artwork.
On motion by Councillor C. Weylie -
it was resolved:
"That the Public Art Commission for the Victoria Park Entrance Feature be endorsed, as
selected by the public jury in accordance with Council Policies 1-650 (% for Art) and 1-485
(Public Art), to begin immediately as a collaboration with Entrance Feature Project
Landscape Architects and selected artist Ernest Daetwyler; and further,
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CITY OF KITCHENER
CSD-04-084 - PUBLIC ART COMMISSION - VICTORIA PARK ENTRANCE FEATURE
- AGREEMENT - ERNEST DAETWYLER (CONT'D)
That the Mayor and Clerk be authorized to sign an agreement, satisfactory to the City
Solicitor, with Ernest Daetwyler regarding the public art commission, conditions of delivery
and acceptance of his commission proposal 'Luggage', as set out in Community Services
Department report CSD-04-084."
CSD-04-083 - KITCHENER YOUTH SOCCER - SUMMER SOCCER CAMPS
- AGREEMENT - ELITE ATHLETES INTERNATIONAL CORPORATION
The Committee was in receipt of Community Services Department report CSD-04-083 (M.
Hildebrand), dated April 27, 2004, concerning an agreement to provide the service of summer
soccer camps to Kitchener Youth Soccer for the summer of 2004.
Mr. Mark Hildebrand provided an update on the status of the soccer program, advising that
house league programs have exceeded the projected participation rates with approximately
2,900 participants and overall a total of approximately 3,300 participants have registered for the
2004 summer soccer season. Mr. Hildebrand stated that Elite Athletes International Corporation
provides comprehensive development programs for athletes and coaches at all levels and has
agreed to operate summer soccer camps for Kitchener's house league coaches. Mr. Frank
Pizzuto acknowledged the accomplishments of Mr. Hildebrand in negotiating a successful
summer soccer season.
On motion by Mayor C. Zehr-
it was resolved:
"That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City
Solicitor and as attached to Community Services Department report CSD-04-083, with
Elite Athletes International Corporation to provide the service of Summer Soccer Camps to
Kitchener Youth Soccer for the summer of 2004."
CRPS-04-086 - DRAFT BY-LAW - YOUR KITCHENER MARKET
The Committee was in receipt of Corporate Services Department report CRPS-04-086 (S.
deMoree), dated May 6, 2004, concerning a draft by-law to establish the existence of the new
market, 'Your Kitchener Market'.
Ms. Saskia deMoree advised that the draft by-law outlines generalities associated with
establishment of the new market, with specific operational details to be covered by the leases
and permits entered into by the vendors. She pointed out that it is intended to formalize
operational details by developing a Market Management and Operations Manual for future
consideration of the Committee.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That By-law No. 88-58, as amended, being a by-law to regulate the Kitchener Farmers'
Market, and the contents of Chapter 255 (Facility - Kitchener Farmers' Market) of the City
of Kitchener Municipal Code, be repealed; and further,
That a by-law to establish 'Your Kitchener Market' be approved, as attached to Corporate
Services Department report CRPS-04-086, and be referred to the May 17, 2004 Council
meeting for adoption."
CSD-04-088 - INTERNATIONAL YOUTH WEEK
The Committee was in receipt of Community Services Department report CSD-04-088 (J.
Ouellette), dated May 10, 2004, outlining details of the International Youth Week celebrations
held between May 2 to May 8, 2004.
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CITY OF KITCHENER
9. CSD-04-088 - INTERNATIONAL YOUTH WEEK (CONT'D)
Ms. Janice Ouellette advised that this years theme was 'inspire - empower - engage' and
reviewed the calendar of events for the International Youth Week. She pointed out that
Kitchener's Youth Group is a member of the Alliance for Children and Youth (North Carolina,
USA) whose work is to build developmental assets in middle school children, their families and
their communities. The Alliance subscribes to 40 developmental assets developed by the Search
Institute (Minnesota, USA). Studies undertaken by the Search Institute indicate that the majority
of youth are lacking in sufficient developmental assets required for healthy development. Ms.
Ouellette encouraged the Committee to explore how they can become asset builders through
support of youth programming.
10. ADJOURNMENT
On motion, the meeting adjourned at 4:45 p.m.
Janet Billett, AMCT
Committee Administrator