HomeMy WebLinkAboutFIN-18-024 - T18-030 Retrofit of Storm Water Management Facility 21 (SWMF21) (Penelope Dr and Ira Needles Blvd)REPORT TO:Committee of the Whole
DATE OF MEETING:2018-08-27
SUBMITTED BY:Laurie Stecho,Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY:Amy Carr,Buyer,519-741-2200 ext. 7184
WARD (S) INVOLVED:Ward7
DATE OF REPORT:2018-08-09
REPORT NO.:FIN-18-024
SUBJECT:T18-030Retrofit of Storm Water Management Facility 21 (SWMF21)
(Penelope Drive and IraNeedles Boulevard)
__________________________________________________________________________________________
RECOMMENDATION:
ThatTender T18-030 Retrofit of Storm Water Management Facility 21 (SWMF21) (Penelope
Drive and IraNeedles Boulevard), be awarded to 560789 Ontario Limited o/a R&M
Construction,Acton,Ontario, at their tendered price of $667,122.92,including
contingencies of $45,000., plus H.S.T. of $86,725.98, for a total of $753,848.90.
BACKGROUND:
In 2016, the City completed the Integrated Stormwater Management Master Plan (ISWM MP),
which prioritized retrofit works at various Stormwater Management (SWM) ponds throughout the
City. The prioritization evaluated SWM ponds based on the facility control type, the level of
quality protection, available sediment storage, and required repairs.The retrofit works for
Stormwater Management Facility(SWMF) 21 were identified as one of two high priority retrofit
projects in the ISWM -MP (Section 6.4.8, ISWM MP),due to the need for repairs on the
SWMF 21 is located near Penelope Drive and Ira Needles Boulevard. The facility is bordered
mainly by residential lands, Waldau Woods to the West and Ira Needles Boulevard to the East.
The proposed retrofit works include the excavation and off-site disposal of materials to permit
the creation of a forebay, a plunge pool, maintenance access roads, flow control berms, and the
installation of a new outlet device. All landscaping works, sediment control and dewatering
activities are also included within the works. These works will provide enhanced (Level 1) water
quality control, maintain the flooding, and erosion protection currently provided.
In preparation for this work:
The City of Kitchener undertook a Municipal Class Environmental Assessment (EA)
(Aquafor Beech 2011) to assess alternatives for improvements at SWMF 4, 6, 7, 10, 16,
18, 21, 22, 30, 61, 65 and 109.The intent of the EA for SWMF 21 was to provide a
preferred solution to install water quality control and reduce maintenance costs by
modifying the outlet.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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In 2011, the City ofKitchener retained a consultant to provide professional services for
the preferred design outlined in the EA. The design was completed and submitted to the
City as Issued for Approval in June 2011.
In 2017, the City of Kitchener retained a consultant to provide professional services for
permit application and to finalize the design and provide construction administration and
inspection during the retrofit of SWMF 21.
The project is scheduled to begin August 13, 2018, weather permitting.
REPORT:
Tenderswere advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by twenty-three (23) interested parties and by the closing date of Monday July 30, 2018, five (5)
tendershad been received.
The following tenders were received:
Bid Price
Capital Paving IncGuelphON$664,029.10
Sierra Infrastructure IncWoodstockON$710,460.95
560789 Ontario Limited o/a R&M Construction Acton ON$753,848.90 *
Network Sewer and Watermain LtdCambridge ON$798,828.13
2220742 Ontario Ltd o/a Bronte Construction Oakville ON$967,144.40
The tenders submitted by Capital Paving and Sierra Infrastructure were deemed non-compliant
and disqualified. The tender document required bidders to demonstrate proof of ability by
providing three (3) similar projects that demonstrated environmental complexity to complete the
retrofit of a Storm Water Management Facility.
The tenders were reviewed by C. Denich, Aquafor Beech Ltd.nt for the
project and S. Brickman, Design & Construction Project Managerwho concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit is above the budget allowance (B) provided within the budget. The deficit (D) will be funded
by the SWM Facility Retrofit Program capital account, which has a sufficient balance to cover
the deficit.
Tender T18-030
SWM Facility Retrofit of SWM Facility 21 (SWMF21)
Estimated Cost
Tender T18-030, including HST753,848.90
less: HST rebate on tender(74,984.58)
Net Cost Being Awarded678,864.32 A
Costs Incurred to Date
Projected Costs: Staff Time/Permitting20,000.00
Total Estimated Cost for this Phase of Work$698,864.32 C
Budget
SWM Utility Budget
Stormwater Utility641,275.00
Total Funding Available$641,275.00 B
Estimated Surplus/(Deficit)(B -C)(57,589.32)D
COMMUNITY ENGAGEMENT:
INFORM This report has been posted
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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