HomeMy WebLinkAboutFIN-18-027 - T18-108 Ice Rink Conversion Cover – Dom Cardillo ArenaREPORT TO:Committee of the Whole
DATE OF MEETING:2018-08-27
SUBMITTED BY:Laurie Stecho, Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY:Daryl Walser, Buyer,519-741-2200 ext. 7037
WARD (S) INVOLVED:N/A
DATE OF REPORT:2018-08-15
REPORT NO.:FIN-18-027
SUBJECT:T18-108 Ice Rink Conversion Cover Dom Cardillo Arena
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RECOMMENDATION:
That Tender T18-108 Ice Rink Conversion Cover Dom Cardillo Arena, be awarded to
Covermaster Inc., Rexdale, Ontario, at their tendered price of $156,600.85, plus H.S.T. of
$20,358.11, for a total of $176,958.96.
BACKGROUND:
The previous ice rink conversion cover was purchased in 1996. The Dom CardilloArena was in
need of an upgrade due to the wear and tear of the previous ice conversion cover.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by four (4) interested parties and by the closing date ofFriday August 3, 2018, four (4) tenders
had been received.
The following tenders were received:
Bid Price
Sport Resource GroupMinneapolis MN$ 71,190.00
Covermaster Inc.Rexdale ON$176,958.96*
Athletica Sport Systems Inc.Waterloo ON$185,207.00
Covermaster Inc.Rexdale ON$224,813.50
The tender submitted by Sport Resource Group was deemed non-compliantand disqualified.
The tender required bidders to provide a ten (10) year warranty on the panels and lifetime on
the locking cams. Sport Resourceprovided a used product and was unable to provide warranty.
The tender was reviewed by Jeff Coulter, Supervisor Operations (AUD),who concurs with the
above recommendation.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this Tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (D) will remain in the General Provision
account for future KMAC projects.
T18-108
Ice Rink Conversion Cover -Dom CardilloArena
Estimated Cost for this Phase of Work
Tender T18-108 costs, including HST176,958.96
less: HST rebate(17,601.93)
Net Cost Being Awarded159,357.03 A
Total Estimated Cost for this Phase of Work$ 159,357.03 C
Budget for this Phase of Work
KMAC Site Upgrading account200,000.00
Total Budget for this Phase of Work$ 200,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)40,642.97 D
Estimated Surplus/(Deficit) from previous phases-
Total Estimated Surplus/(Deficit) $ 40,642.97 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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