HomeMy WebLinkAboutCouncil Agenda - 2018-09-24COUNCIL AGENDA
MONDAY, SEPTEMBER 24, 2018
7:00 P.M. - COUNCIL CHAMBER
1. COMMENCEMENT —
Singing of "0 Canada".
2. MINUTES —
CITY OF KITCHENER
200 KING STREET WEST
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held August 27,
2018 and special meetings held August 27 & September 10, 2018) — Councillor S. Davey.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4. COMMUNICATIONS REFERRED TO FILE —
a. Flag Request under Policy MUN-FAC-442:
• Childhood Cancer —September 21 -October 1, 2018.
a. Mayor B. Vrbanovic to present the Sovereign's Medal for Volunteers to Husayn Jamal and
Tracey Weiler for their sustained and significant volunteer efforts.
b. Mayor B. Vrbanovic to present a certificate from Raj Saini, MP and a letter of congratulations
from Bryan Larkin, Chief of Police, Waterloo Region Police Service to the City of Kitchener for
the 25th Anniversary of the opening of City Hall.
c. Mayor B. Vrbanovic to present Awards of Merit to citizens who have completed volunteer
service on advisory committees / boards for a period of 5 years or more.
d. Mr. David Dirks, Chair, Mayor's Advisory Council for Kitchener Seniors to present the 2018
progress report on the Age -friendly Kitchener Action Plan.
DELEGATIONS
a. Diane Bonfonte — Regarding the purchase of 'True Patriot Love' statues to honour the fallen of
WWI.
b. Pierre Chauvin — Regarding Development Services Department report DSD -18-014, listed as
Item 1 under the Planning and Strategic Initiatives report dated September 10, 2018.
c. Tom Haapanen — Regarding Development Services Department report DSD -18-107, listed as
Item 1 under the Heritage Kitchener report dated September 4, 2018.
d. Tatjana Sabados — Regarding Development Services Department report DSD -18-107, listed as
Item 1 under the Heritage Kitchener report dated September 4, 2018.
e. Mario Chilanski — Regarding Development Services Department report DSD -18-107, listed as
Item 1 under the Heritage Kitchener report dated September 4, 2018.
f. Allan Hendrickson -Gracie — Regarding Development Services Department report DSD -18-107,
listed as Item 1 under the Heritage Kitchener report dated September 4, 2018.
g. Cathy Lumb — Regarding Development Services Department report DSD -18-107, listed as Item
1 under the Heritage Kitchener report dated September 4, 2018.
h. Gail Pool — Regarding Development Services Department report DSD -18-107, listed as Item 1
under the Heritage Kitchener report dated September 4, 2018.
i. Heather Campbell — Regarding Development Services Department report DSD -18-107, listed
as Item 1 under the Heritage Kitchener report dated September 4, 2018.
*Accessible formats and communication supports are available upon request. If you require*
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
MONDAY, SEPTEMBER 24, 2018
7:00 P.M. - COUNCIL CHAMBER
COUNCIL AGENDA
-2-
CITY OF KITCHENER
200 KING STREET WEST
j. Dan Currie — Regarding Development Services Department report DSD -18-107, listed as Item
1 under the Heritage Kitchener report dated September 4, 2018.
k. Margaret Rowell — Regarding Development Services Department report DSD -18-107, listed as
Item 1 under the Heritage Kitchener report dated September 4, 2018.
I. Pierre Chauvin — Regarding Development Services Department report DSD -18-107, listed as
Item 1 under the Heritage Kitchener report dated September 4, 2018.
m. Paul Florica — Regarding Development Services Department report DSD -18-106, listed as Item
3 under the Heritage Kitchener report dated September 4, 2018.
n. Bruno Piccinin — Regarding Development Services Department report DSD -18-106, listed as
Item 3 under the Heritage Kitchener report dated September 4, 2018.
o. Edward Schnurr — Regarding Development Services Department report DSD -18-106, listed as
Item 3 under the Heritage Kitchener report dated September 4, 2018.
p. Karen Tilt — Regarding Development Services Department report DSD -18-106, listed as Item 3
under the Heritage Kitchener report dated September 4, 2018.
REPORTS OF COMMITTEES
UNFINISHED BUSINESS — NIL
NEW BUSINESS —
a. Crossing guard implementation at the Fischer Hallman and Seabrook Drive roundabout —
Councillor K. Gal loway-Sealock has given notice that she will introduce the following motion for
consideration this date:
"Whereas pedestrian safety is one of our greatest concerns for everyone but
especially children; and,
Whereas the conditions for school / pedestrian crossing at the Fischer Hallman
Road and Seabrook Drive roundabout are not ideal; and,
Whereas drivers are not seeing pedestrians waiting to cross at the roundabout or
expecting the car to stop in front of them; and,
Whereas the speed limit is 60 km/h along Fischer Hallman Road and all other
roundabout locations near schools are 50 km/h; and,
Whereas educating the pedestrians crossing at the roundabout isn't going to
educate the drivers using the roundabout; and further,
Whereas the Region of Waterloo is not willing to pay for a crossing guard at this
location;
Therefore Be It Resolved a crossing guard be implemented at the Fischer
Hallman Road and Seabrook Drive roundabout effective immediately; and,
That this crossing guard be in place for at least two years or until the Grade 7
and 8 students from Jean Steckle School are not attending Janet Metcalfe
School; and,
That school crossing signs be installed on Fischer Hallman Road and Seabrook
Drive at the appropriate distance from the roundabout; and further,
MONDAY, SEPTEMBER 24, 2018
7:00 P.M. - COUNCIL CHAMBER
COUNCIL AGENDA
-3-
CITY OF KITCHENER
200 KING STREET WEST
That the City of Kitchener work with the Region of Waterloo to increase the
visibility at the roundabout by trimming the vegetation."
b. Regional Council Update — Mayor B. Vrbanovic.
10. QUESTIONS AND ANSWERS
11. BY-LAWS ---1ST READING —
a. To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon. (Amends By-law 88-171 to add or delete areas
of jurisdiction)
b. To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof. (Amends By-law 2008-117 to add or delete areas of jurisdiction)
C. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property. (Amends By-law 2010-190 to add or delete areas of
jurisdiction)
d. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff. (Amends Section 101.1.1 and Schedule A)
e. Being a by-law to provide for the widening of part of Watermill Street as a public highway
in the City of Kitchener. (As a condition of Subdivision approval, Block 14, Plan 58M-581
conveyance)
f. To confirm all actions and proceedings of the Council.
fif��K�lLVA ILVA 111aIA*i] a10114TA:[071ZE
Chair, Councillor S. Davey.
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS --- 3RD READING —
a. To further amend By-law No. 88-171, being a by-law to designate private roadways as
fire routes and to prohibit parking thereon.
b. To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and
off-street parking of vehicles for use by persons with a disability, and the issuing of permits
in respect thereof.
C. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking
of motor vehicles on private property.
d. Being a by-law to amend Chapter 101 of The City of Kitchener Municipal Code with
respect to Appointment of Staff.
e. Being a by-law to provide for the widening of part of Watermill Street as a public highway
in the City of Kitchener.
f. To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE AGENDA
MONDAY, SEPTEMBER 24, 2018
CHAIR — COUNCILLOR S. DAVEY
A. BY-LAWS LISTED ON THE AGENDA — 2ND READING
That the by-laws considered by this Committee be taken as read a second time and be
recommended for enactment.
B. ADMINISTRATIVE REPORTS
Tenders
Attached are reports from J. Lautenbach, Chief Financial Officer, recommending:
FIN -18-029 — T18-127 Trans -Canada Trail — Courtland Avenue Underpass
Improvements Construction
That Tender T18-127 Trans -Canada Trail — Courtland Avenue Underpass
Improvements Construction, be awarded to 5 Star Paving (Cambridge) Inc.,
Cambridge, Ontario, at their tendered price of $365,156.50, including
provisional items and contingencies of $55, 000., plus H. S. T. of $47,4 70.35,
for a total of $412,626.85.
ii. FIN -18-031 — T18-104 Breithaupt Park — Electrical Servicing and Conduit
That Tender T18-104 Breithaupt Park — Electrical Servicing and Conduit,
be awarded to Fairway Electrical Services Inc., Ancaster, Ontario, at their
tendered price of $232,237., including an allowance of $30,000., plus H.S. T.
of $30,190.81., for a total of $262,427.81.
iii. FIN -18-032 — P18-129 Professional Services Integrated City -Wide Storm Sewer/
Overland Flood Model
That Proposal P18-129 Professional Services Integrated City -Wide Storm
Sewer/Overland Flood Model, be awarded to Aquafor Beech Ltd., Guelph,
Ontario, at their proposed price of $719,998., including contingency of
$50, 000, plus H.S. T. of $93,599.74, for a total of $813,59 7.74, based on a
satisfactory contract being negotiated.
iv. FIN -18-034 — P18-144 Kitchener Fire Hall #1 Dispatch Console Furniture
That Proposal P18-144 Kitchener Fire Hall #1 Dispatch Console Furniture,
be awarded to Bramic Creative Business Products Ltd., Pickering, Ontario,
at their proposed fee of $136,737.80, plus optional items of $25,442., plus
H.S.T. of $21,083.37, fora total of $183,263.17.
V. FIN -18-035 — T18-142 Domestic Natural Gas Meter and Regulator Retrofit Service
That Tender T18-142 Domestic Natural Gas Meter and Regulator Retrofit
Service, be awarded to Lakeside Performance Gas Services, Kitchener,
Ontario, at their tendered price of $1,265,180., plus H.S.T. of $164,473.40,
for a total of $1,429,653.40, for a three (3) year term, with an option to renew
for two (2) additional twelve (12) month terms.
vi. FIN -18-036 — T18-147 Pure Storage Flash Array Additional High Performance
That Tender T18-147 Pure Storage Flash Array Additional High
Performance Storage, be awarded to Sigmatix Solutions Inc., Markham,
Ontario, at their tendered price of $116,217., plus H.S.T. of $15,108.21, for
a total of $131,325.21.
COMMITTEE OF THE WHOLE
I:�i1 QLVA 11 Ll16119:L%9 D/ :g0:11:101 AIR1111119K0] Ll 11 W I]
SEPTEMBER 24, 2018
vii. FIN -18-037 — T18-153 One (1) Tandem Axle Cab and Chassis with a 174 Inch
Front Plow and High Levellinq Winq
That Tender T18-153 One (1) Tandem Axle Cab and Chassis with a 174
inch Front Plow and High Levelling Wing, be awarded to TEAM Truck
Centres, London, Ontario, at their tendered price of $289,800., plus H.S.T.
of $37,674., for a total of $327,474.
2. FIN -18-030 — Applications for Cancellation, Refund, Reduction of Taxes —
September 24th Hearing
Attached is Financial Services Department report FIN -18-030 (J. Evans), dated
September 6, 2018.
That the applications to City Council for cancellation, reduction, refund of taxes
totalling $321,296.39 as attached to Finance and Corporate Services Department
report FIN -18-030, be approved, pursuant to Section 357 of the Municipal Act.
3. INS -18-032 — Natural Gas Rates
Attached is Infrastructure Services Department report INS -18-032 (G. St. Louis), dated
September 24, 2018.
That the Ontario Cap and Trade component of 3.8719 cents per cubic meter of the
natural gas delivery rate be removed from all delivery customers of Kitchener
Utilities effective October 1, 2018.
4. COR -18-012 — Nominating Committee — Reappointments for 2018-2020 Term
Attached is Corporate Services Department report COR -18-012 (C. Tarling), dated
September 17, 2018.
That Clause 2 [eligibility requirement to either reside, work or own property in the
City of Kitchener] of Policy 1-63 (Appointment to Boards and Committees) be
suspended only for appointment to the Nominating Committee, and further,
That representatives or their designates from the Kitchener Waterloo Community
Foundation, Kitchener -Waterloo Multicultural Centre, the United Way Waterloo
Region Communities, Capacity Canada, and the Greater Kitchener Waterloo
Chamber of Commerce as outlined in COR -18-012, be re -appointed to the
Nominating Committee for a two-year term from October 2018 to October 2020.
5. COR -18-013 — Sign Variance — 236 Mill Street
Attached is Corporate Services Department report COR -18-013 (D. Saunderson), dated
September 19, 2018.
That the application of GERRY ZISTER (SG 2018-009 — 236 Mill Street)
requesting permission to install a ground -supported sign having automatic
changing copy located 25.6m from a Residential Zone rather than the required
100m, on Part Lot 4, Plan 366, 236 Mill Street, Kitchener, Ontario, be approved,
subject to the following conditions:
That the owner shall obtain a sign permit for the proposed business from
the Planning Division.
2. That the owner shall ensure the automatic changing copy portion of the
sign is turned off between the hours of 10:00 p.m. and 6:00 a.m.
3
COMMITTEE OF THE WHOLE
I:�i1 QLVA 11 ki16119:L%9 D/ :80:1001 AIR296101 ki11 W I]
SEPTEMBER 24, 2018
3. That Condition 1 shall be completed prior to July 1 st, 2019. Any request
for a time extension must be approved in writing by the Manager of
Development Review (or designate), prior to the completion date set out
in this decision. Failure to fulfill these conditions will result in this approval
becoming null and void.
6. COR -18-014 — 2019 Council and Standina Committee Schedule
Attached is Corporate Services Department report COR -18-014 (C. Tarling), dated
September 16, 2018.
That the 2019 Meeting Schedule attached to report COR -18-014, be approved as
the 2019 schedule of Council and Standing Committee meetings.
C. FOR INFORMATION
7. COR -18-011 — Appointments to Municipal Election Compliance Audit Committee
Attached is Corporate Services Department report COR -18-011 (C. Tarling), dated
August 28, 2018.
8. DSD -18-125 — 2019 Sidewalk Infill — Fairmount Road Reconstruction
Attached is Development Services Department report DSD -18-125 (S. Allen), dated
September 20, 2018.
Rise and Report
I
Staff Repod
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-09-24
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD (S) INVOLVED: Wards 3 and 9
DATE OF REPORT: 2018-08-28
REPORT NO.: FIN -18-029
SUBJECT: T18-127 Trans -Canada Trail — Courtland Avenue Underpass
Improvements Construction
RECOMMENDATION:
That Tender T18-127 Trans -Canada Trail — Courtland Avenue Underpass Improvements
Construction, be awarded to 5 Star Paving (Cambridge) Inc., Cambridge, Ontario, at their
tendered price of $365,156.50, including provisional items and contingencies of $55,000.,
plus H.S.T. of $47,470.35, for a total of $412,626.85.
BACKGROUND:
The work of this contract includes the construction of a 3.Om wide asphalt pathway within
Courtland Avenue, between Mill Street and Hayward Avenue. The pathway forms part of the
Trans -Canada Trail route through Kitchener and the Waterloo Region, and will address a critical
gap in the corridor at the Highway 7 Underpass location.
The project was submitted for and approved under the Ontario Municipal Cycling Infrastructure
Program (OMCIP) for funding up to $325,000, matched by the City. The agreement to enter the
grant agreement was approved by Council April 25, 2016 through INS -16-038, targeting
construction in 2017. An extension was considered and approved by the OMCIP team to allow
for 2018 construction as the project team addressed escalating cost projections caused by
proposed infrastructure at the highway underpass. Construction is scheduled to begin October
9, 2018 and must be completed by December 2018 per grant conditions.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by twenty one (21) interested parties and by the closing date of Thursday August
23, 2018, six (6) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The following tenders were received:
5 Star Paving (Cambridge) Inc.
Cambridge ON
$412,626.85*
Brantco Construction
Cambridge ON
$434,704.22
Steed and Evans Ltd.
St. Jacobs ON
$528,504.39
CSL Group Ltd.
Ancaster ON
$551,493.11
Coco Paving Inc.
Petersburg ON
$560,480.01
Network Sewer and Watermain Ltd.
Cambridge ON
$577,809.50
The tenders were reviewed by M. Parris, Landscape Architect who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is above the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (E) will remain in the trails account for other
priority items.
T18-127
Iron Horse Trail Centre Section Improvements
Estimated Cost for this Phase of Work
Tender T18-127 costs, including HST
less: HST rebate
Net Cost Being Awarded
Costs incurred to date
Region of Waterloo Signal Modifications
Projected Costs: Staff Time/Permitting/Signage
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
OMCIP Funding (50% of actuals, to a maximum of $325K)
Trails General Provision budget
Total Budget for this Phase of Work
Total Estimated Surplus/(Deficit)
412,626.85
(41,043.57)
371,583.28 A
154,156.66
60,000.00
40,000.00
$ 625,739.94 C
325,000.00
325,000.00
$ 650,000.00 B
$ 24,260.06 E
1.i-2
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS -16-038 — Ontario Municipal Cycling Infrastructure Program (OMCIP) Contribution
Agreement for Trans -Canada Trail Improvements at Courtland Avenue and Conestoga
Parkway Overpass.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
Staff Repod
Financia! Services Department
REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD (S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
l
�_,
���X:HF.NF.0
www.kitch ever. ca
Committee of the Whole
2018-09-24
Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
Steve Rudak, Buyer, 519-741-2200 ext. 7213
Ward 10
2018-08-29
FIN -18-031
T18-104 Breithaupt Park — Electrical Servicing and Conduit
That Tender T18-104 Breithaupt Park — Electrical Servicing and Conduit, be awarded to
Fairway Electrical Services Inc., Ancaster, Ontario, at their tendered price of $232,237.,
including an allowance of $30,000., plus H.S.T. of $30,190.81., for a total of $262,427.81.
BACKGROUND:
This tender is for the servicing and conduit necessary to light two ball diamonds at Breithaupt
Park and will be completed by December 2018.
The lighting of Breithaupt Park Ball Diamonds has been discussed previously by Council as part
of past council reports INS -17-008, INS -17-027 and concluding with INS -17-061.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by nineteen (19) interested parties and by the closing date of Thursday August 9,
2018, two (2) tenders had been received.
The following tenders were received: Bid Price
Fairway Electrical Services Inc. Ancaster ON $262,427.81
Avertex Utility Solutions Inc. Amaranth ON $303,744.00
The tenders were reviewed by M. Parris, Landscape Architect, E. Reinink and S. Bendo of
Stantec Ltd., the City's Consultant for the project, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope. The existing
2018 funding will not be enough for this project so preapproval of the 2019 capital budget is
required. The estimated surplus (D) will remain within the account to fund future park works.
T18-104
Breithaupt Park Electrical Servicing
Estimated Cost for this Phase of Work
Tender T18-104 costs, including HST
less: HST rebate
Net Cost Being Awarded
Projected Costs: Staff Time/Permitting/Signage
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
2019 budgeted funding
District Park existing balance for this project
Total Budget for this Phase of Work
Total Estimated Surplus/(Deficit)
COMMUNITY ENGAGEMENT:
262,427.81
(26,103.43)
236,324.38 A
10, 000.00
$ 246, 324.38 C
100, 000.00
150, 000.00
$ 250,000.00 B
$
3,675.62 E
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
Staff also wish to acknowledge and thank members of the community for participating in
engagement and consultation opportunities and particularly recognise the ongoing work of the
Breithaupt Park Working Group in helping with this project.
PREVIOUS CONSIDERATION OF THIS MATTER:
• INS -17-008 — Ball Diamond Improvement Update — February 23, 2017, Community and
Infrastructure Services Committee
• INS -17-027 1061 — Breithaupt Ball Diamond Lighting — August 10, 2017, Community
and Infrastructure Services Committee
• INS -18-027 — Use of Private Lands as Public Recreational Inventory— April 9, 2018,
Council & Committee of the Whole
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.ii - 2
Staff Repod
Financia! Services Department
REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD (S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
l
�_,
���X:HF.NF.0
www.kitch ever. ca
Committee of the Whole
2018-09-24
Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
Amy Carr, Buyer, 519-741-2200 ext. 7184
All Wards
2018-09-14
FIN -18-032
P18-129 Professional Services Integrated City -Wide Storm
Sewer/Overland Flood Model
That Proposal P18-129 Professional Services Integrated City -Wide Storm Sewer/Overland
Flood Model, be awarded to Aquafor Beech Ltd., Guelph, Ontario, at their proposed price
of $719,998., including contingency of $50,000, plus H.S.T. of $93,599.74, for a total of
$813,597.74, based on a satisfactory contract being negotiated.
BACKGROUND:
The City of Kitchener Integrated Stormwater Management Master Plan (ISWM-MP) was
completed in May, 2016 and as presented in report INS -16-047 was endorsed by City Council
on May 30, 2016. Through the ISWM-MP study a calibrated InfoWorks trunk sewer model was
developed for the 600 mm and larger storm sewer pipe network.
Through this project the City intends to build upon the trunk storm sewer model to include storm
sewer pipe sizes less than 600 mm. The model will also be expanded by incorporating LiDAR
data to map overland flow routes (e.g. roads, natural topography etc.) and to include
watercourses and valley lands throughout the City. The completed model will accurately
represent both the above and below -ground elements of all flow paths and will account for
riverine influences on the urban storm sewer system.
This project is cosponsored (50/50) by the City and the National Disaster Mitigation Program
(NDMP). The NDMP is a federal program established by the Government of Canada in
recognition of increasing disaster risks and costs. The NDMP provides funding for risk
assessments, floodline mapping projects and for structural and non-structural flood mitigation
projects.
A number of City-wide performance scenarios including existing conditions, climate change, low
impact development etc. will be developed for planning purposes. In addition, this project will
include a focused study of 2 problem areas where flooding has the greatest impact on existing
building footprints. A comprehensive stormwater management strategy, flood emergency maps
and emergency preparedness plans will be developed for these areas.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The purpose of this study is to produce City-wide floodplain mapping and to better understand
the root causes of, and solutions to, existing urban and riverine flooding. The project will
ultimately help the City to develop stormwater management solutions for public and private
properties impacted by heavy rainfall and also allow for the City to have better preparedness for
emergency flood events such as the 100 year flood event.
REPORT:
Proposals were advertised publicly on the City of Kitchener website. Documents were
downloaded by nineteen (19) interested parties and by the closing date of Wednesday August
8, 2018, eight (8) proposals had been received.
A listing of the responding parties follows for your reference:
Associated Engineering Group Ltd.
Markham ON
AECOM Canada Ltd.
Kitchener ON
Aquafor Beech Ltd.
Guelph ON *
Cole Engineering Group Ltd.
Cambridge ON
GHD Limited
Waterloo ON
Jacobs Engineering
Kitchener ON
Stantec Consulting Ltd.
Waterloo ON*
Wood Environment and Infrastructure Solutions
Burlington ON
*Shortlisted candidates
The proposal submissions were reviewed and rated by the selection committee, M. Wilson,
Water Resources Engineer, D. Lupsa, Design & Construction Project Manager and E.Riek,
Project Manager, Development Engineering.
The review committee met on Wednesday August 22, 2018, and a shortlist of three (3)
candidates* was selected for further interviews.
The review committee met on Wednesday September 5, 2018, and Tuesday September 11,
2018 to interview the shortlisted candidates.
The committee recommends awarding the project to Aquafor Beech Ltd., Guelph, Ontario.
The selection committee rated the proposal submissions on the following criteria:
Evaluation of Proposed Project Manager
Project Team — completeness and experience of firm and staff in similar projects
Understanding and Approach — methodology and task breakdown
1.111 - 2
• Demonstration of how the proposed methodology meets the criteria of the NDMP stream
2 grant application
• Completeness of Proposal
• Past Performance
• Knowledge of the City & Area
• Amount of City Work Completed in the Past
• Value Added Approach — Efficiencies, innovation ideas for the project, etc.
The selection committee rated the interviews on the following criteria:
• Cost
• Communications Approach
• Work Plan and Schedule
• Delivery of Interview
• Project Manager
• Project Team
• Value Added Approach
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B). Funding for this purchase is provided 50% by the
Watercourse Improvement Program account and 50% by the National Disaster Mitigation
Program Grant. The surplus (D) will remain within the Watercourse Improvement capital account
and will be used for future watercourse related work.
Proposal P18-129
City -Wide Flood Modelling
Estimated Cost for this Work
Proposal P18-129 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time
Projected Costs: Contingency
Total Estimated Cost
Budget for this Work
Stormwater Utility
National Disaster Mitigation Program Grant (50% of actuals)
Total Budget
Estimated Surplus/(Deficit) (B - C)
COMMUNITY ENGAGEMENT:
813, 597.74
(80, 927.74)
732,670. 00 A
11, 203.09
50, 000.00
100, 000.00
893, 873.09 C
500, 000.00
500, 000.00
1, 000, 000.00 B
106,126.91 D
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iii - 4
I
Staff Repod
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-09-24
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
WARD (S) INVOLVED: N/A
DATE OF REPORT: 2018-09-07
REPORT NO.: FIN -18-034
SUBJECT: P18-144 Kitchener Fire Hall #1 Dispatch Console Furniture
RECOMMENDATION:
That Proposal P18-144 Kitchener Fire Hall #1 Dispatch Console Furniture, be awarded to
Bramic Creative Business Products Ltd., Pickering, Ontario, at their proposed fee of
$136,737.80, plus optional items of $25,442., plus H.S.T. of $21,083.37, for a total of
$183,263.17.
BACKGROUND:
The Kitchener Fire dispatch centre is approximately 73 sq. m. (788 sq. ft.) and is the primary
dispatch centre for the City of Kitchener. Originally constructed in the 1990's, the dispatch area
is undergoing a series of physical and technological upgrades. The City will be decommissioning
the existing five (5) dispatch console furniture units in the 24/7 Emergency Communication
Centre at Fire Hall #1 and replacing with five (5) new dispatch console units.
REPORT:
Proposals were advertised publicly on the City of Kitchener website. Documents were
downloaded by three (3) interested parties and by the closing date of Wednesday September 5,
2018, two (2) proposals had been received.
The following proposals were received:
Bramic Creative Business Products Ltd. Pickering ON
Evans Consoles Corp. Calgary AB
The proposals were rated on the following criteria:
• Proponent Background
• Ability and Experience
• References
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.iv - 1
• Warranty and Service
• Proposed Product and Functionality
• Schedule
• Unit Prices
• Value Added
• Fee Proposal
The proposal submissions were reviewed and rated by the selection committee, D. Resendes,
Assistant Deputy Fire Chief, B. Gilmore, Deputy Fire Chief, C. Marks, Program Manager of Fire
Systems and Projects, and J. Alam, Fire Systems Specialist, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
1.iv - 2
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and the upset
limit is above the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (E) will remain in the communications
capital account for other priority needs.
P18-144
Kitchener Fire Hall #1 Dispatch Console Furniture
Estimated Cost for this Phase of Work
Proposal P18-144 costs, including HST
less: HST rebate
Net Cost Being Awarded
Costs incurred to date
Projected Costs: Other renovation costs - chairs, interior
finishes, flooring, electrical, window coverings, security
system
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Communication Equipment General Provision
Total Budget for this Phase of Work
Total Estimated Surplus/(Deficit)
COMMUNITY ENGAGEMENT:
183, 263.17
(18, 229.00)
165, 034.17 A
25, 440.00
99, 375.00
$ 289, 849.17 C
300, 000.00
$ 300, 000.00 B
$ 10,150.83 E
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3
l
Staff Repod 0X:..R
Financia! Services Department www.kitch ever. ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-09-24
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD (S) INVOLVED: All
DATE OF REPORT: 2018-09-13
REPORT NO.: FIN -18-035
SUBJECT: T18-142 Domestic Natural Gas Meter and Regulator Retrofit Service
RECOMMENDATION:
That Tender T18-142 Domestic Natural Gas Meter and Regulator Retrofit Service, be awarded
to Lakeside Performance Gas Services, Kitchener, Ontario, at their tendered price of
$1,265,180., plus H.S.T. of $164,473.40, for a total of $1,429,653.40, for a three (3) year term,
with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
This tender is for the replacement of domestic natural gas meters and/or regulators and to rebuild
meter set assemblies. It also includes inspection of customers' gas appliances and for gas and
carbon monoxide escapes to ensure public safety.
The replacement of gas meters is cyclical in nature. Gas meters are mandated to be changed
through regulation T-18 Measurement Canada. The quantity of gas meter replacements can
vary between 2,000 to 7,000 units annually.
The average annual spend over the past three (3) years was $348,352.93. The actual spend
will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by two (2) interested parties and by the closing date of Wednesday September 5, 2018, one (1)
tender had been received.
The following tender was received:
Lakeside Performance Gas Services Kitchener, Ontario $1,429,653.40
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.v - 1
The price for domestic natural gas meter and regulator retrofit service has increased 6% from
the 2017-2018 contract.
The tender was reviewed by D. Oswald, Supervisor Customer Service, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this project
is included within the Capital budget. The estimated surplus (D) will remain within the account
to fund similar work conducted by the City.
Financial Summary for Tender T18-142
T18-142 Domestic Natural Gas Meter & Regulator Retrofit Service
Estimated Cost
Tender T18-142 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs
Meters
Staff Time
Estimated Cost
Budget
Replacement Small Gas Meters exsisting balance
2019 Budget
2020 Budget
2021 Budget
Budget for this Purchase
Estimated Surplus/(Deficit) (B - C)
Capital
1, 429, 653.40
(164, 473.40)
1,265,180.00 A
2, 940, 000.00
400, 000.00
$4,605,180.00 C
335, 627.46
1, 444, 000.00
1, 473, 000.00
1, 504, 000.00
$4,756,627.46 B
151, 447.46 D
1x - 2
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1x - 3
Staff Repod
Financia! Services Department
REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD (S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
l
�_,
���X:HF.NF.0
www.kitch ever. ca
Committee of the Whole
2018-09-24
Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
Amy Carr, Buyer, 519-741-2200 ext. 7184
N/A
2018-09-17
FIN -18-036
T18-147 Pure Storage Flash Array Additional High Performance
Storage
That Tender T18-147 Pure Storage Flash Array Additional High Performance Storage, be
awarded to Sigmatix Solutions Inc., Markham, Ontario, at their tendered price of
$116,217., plus H.S.T. of $15,108.21, for a total of $131,325.21.
BACKGROUND:
This storage array is required to meet the growing data requirements of our SAP based tax,
utility and financial systems. It will also increase the overall performance of these systems.
The array provides new tools to efficiently create test, development and quality assurance
systems that are required for the maintenance and further development of these SAP systems.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by eight (8) interested parties and by the closing date of Friday August 31, 2018, two (2) tenders
had been received.
The following tenders were received:
Sigmatix Solutions Inc. Markham ON
Scalar Decisions Toronto ON
11-rol m-
$131,325.21
$179,799.90
The tender was reviewed by M. Daugherty, Coordinator, Database Administration, who concurs
with the above recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus will remain in the SAP account for other
priority needs.
T18-147
Pure Storage Flash Array Additional High Performance Storage
Estimated Cost for this Phase of Work
Tender T18-147 costs, including HST
less: HST rebate
Net Cost Being Awarded
Costs Incurred to Date
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
SAP System Capital account order group
Total Budget for this Phase of Work
Estimated Surplus/(Deficit) for this Phase of Work (B - C)
COMMUNITY ENGAGEMENT:
131, 325.21
(13, 062.78)
118, 262.43 A
$118,262.43 C
$165,000.00 B
46, 737.57 D
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1xi-2
I
Staff Repod
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2018-09-24
SUBMITTED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
WARD (S) INVOLVED: N/A
DATE OF REPORT: 2018-09-18
REPORT NO.: FIN -18-037
SUBJECT: T18-153 One (1) Tandem Axle Cab and Chassis with a 174 inch Front
Plow and High Levelling Wing
RECOMMENDATION:
That Tender T18-153 One (1) Tandem Axle Cab and Chassis with a 174 inch Front Plow
and High Levelling Wing, be awarded to TEAM Truck Centres, London, Ontario, at their
tendered price of $289,800., plus H.S.T. of $37,674., for a total of $327,474.
BACKGROUND:
This unit replaces unit 509 INS - Roads and Traffic, as approved for replacement in the 2017
Annual Fleet Equipment Review. This unit is used for winter plowing/salting, summer road work
and debris bin work. This unit is eleven (11) years old with a ten (10) year lifecycle.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by four (4) interested parties and by the closing date of Monday September 17, 2018, one (1)
tender had been received.
The following tenders were received:
TEAM Truck Centres
London ON
Bid Price
$ 327,474.00 *
The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the upset
limit is beyond the allowance provided within the budget (B). Funding for this equipment is
included within the approved capital budget. The estimated deficit (D) will be funded from
previous surpluses that have been closed out to the Equipment Reserve Fund.
Tender T18-153
Supply and Install Tri Axle Hook Lift with Snow Removal Equipment
Estimated Cost for this Tender
Tender T18-153 costs including optional equipment and HST $ 327,474.00
less: HST rebate on tender (32, 573.52)
Net Cost Being Awarded 294,900.48 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Tender $ 294,900.48 C
Budget for this Tender
Replacement of unit 509 in INS Roads & Traffic $ 250,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) (44,900.48) D
to be funded from Equipment Reserve Fund
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1xii-2
Staff Repod
Financia! Services Department
l
�_,
���� HF.NF.0
www.kitch ever. ca
REPORT TO: Council
DATE OF MEETING: September 24, 2018
SUBMITTED BY: Joyce V. Evans, Deputy City Treasurer, Director of Revenue
519-741-2200 x7895
PREPARED BY: Feras Abdulhadi, Tax Specialist 519-741-2200 x7440
WARD (S) INVOLVED: All
DATE OF REPORT: September 6, 2018
REPORT NO.: FIN -18-030
SUBJECT: Applications for Cancellation, Refund, Reduction of Taxes —
September 24th Hearing
RECOMMENDATION:
That the applications to City Council for cancellation, reduction, refund of taxes totalling
$321,296.39 as attached to Finance and Corporate Services Department report FIN -18-
030, be approved, pursuant to Section 357 of the Municipal Act.
BACKGROUND:
Section 357 of the Municipal Act allows the local municipality to cancel, reduce or refund all or
part of taxes levied on land in the year in respect of which the application is made for certain
specific reasons as laid out in this section of the Act.
REPORT:
Sixty six applications for adjustment of taxes under Section 357 of The Municipal Act, S.O. 2001
were processed under Section 357 of the Municipal Act, resulting in a net reduction of taxes in
the amount of $321,296.39. The required notices to the affected parties were sent out in
accordance with the relevant legislation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
2-1
The following table shows a breakdown of the reduction in taxes in this report by the applicable
reason.
Municipal Act
357 Section
Reason for Application
Total Taxes
Reduced
357 (1) (a)
Ceases to be liable for tax at rate it was taxed
16,567.56
357 (1) (c)
Became exempt
178,766.44
357 (1) (d) (i)
Razed by Fire, Demolition or otherwise
34,833.84
357 (1) (d) (ii)
Damaged and substantially unusable
4,019.50
357 (1) (f)
Gross or Manifest Clerical/Factual Error (in the assessment roll)
20,368.31
357 (1) (g)
Repairs/Renovations preventing normal use
66,740.74
Total
321,296.39
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
The tax reductions are shared with the Regional Municipality of Waterloo and the School
Boards. The net effect to the City of Kitchener is a reduction in current year revenue of
$94,907.77 and $6,938.50 in BIA levies, which is accommodated within the 2018 operating
budget. This City of Kitchener share forms part of the year's net supplementary taxes and write-
offs, which carries a net revenue budget of $1.17 million annually.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
The required notices to the affected parties were sent out in accordance with the relevant
legislation under section 357 of The Municipal Act, S.O. 2001.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer.
2-2
J
�, Staff Report
KITCH��T�R Infrastructure Services Department www.kitcheneua
REPORT TO:
Council/Committee of the Whole
DATE OF MEETING:
September 24, 2018
SUBMITTED BY:
Greg St. Louis, Director of Utilities, 519-741-2600 ext. 4538
PREPARED BY:
Loraine Baillargeon, Manager, Asset Optimization, Jaya
Chatterjee, Regulatory Analyst
WARD(S) INVOLVED:
All
DATE OF REPORT:
September 24, 2018
REPORT NO.:
INS -18-032
SUBJECT:
NATURAL GAS RATES
RECOMMENDATION:
That the Ontario Cap and Trade component of 3.8719 cents per cubic meter of the
natural gas delivery rate be removed from all delivery customers of Kitchener
Utilities effective October 1, 2018.
BACKGROUND:
The Ontario Cap and Trade Program was a provincially legislated emission trading
system launched by the Ontario Liberal Government in May 2016 to reduce the impacts
of climate change. As a natural gas distributor in Ontario, Kitchener Utilities was
mandated to comply with this legislation and was required to purchase emission
compliance instruments on behalf of our customers' emissions. The new provincial
government has introduced legislation to end the Ontario Cap and Trade Program and
has instructed the Ontario Energy Board to direct natural gas utilities to remove the cost
for consumers by October 1, 2018.
As Kitchener is not rate regulated by the OEB, we are not bound by the OEB's directive.
However, staff recommend the removal of the Cap and Trade charge effective October
1st to align with other rate -regulated gas utilities as well as comply with the provincial
government's expectation to remove this charge as of October 1 st, 2018.
The following are key highlights of this natural gas rate change report:
- Removal of the provincially legislated Ontario Cap and Trade component from the
delivery rate at 3.8719 cents per cubic meter;
- A net reduction of $81.30 to the overall annual bill for an average residential
customer consuming 2,100 cubic meters of natural gas as a result of removal of
the Ontario Cap and Trade charge;
- Kitchener Utilities is keeping delivery rates stable at current rates for all customers;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-1
- Kitchener Utilities is able to keep the supply rate stable at the current rate for
system gas customers
REPORT:
Kitchener Utilities' natural gas rates are set annually, based on customer preference for
rate stability. These rates are impacted by supply, demand, and weather. Kitchener
Utilities natural gas rates have three components: gas supply, gas delivery, and Ontario
Cap & Trade.
Gas Supply:
The purchase price of gas was forecast to increase in 2018. Based on this the gas supply
rate was also forecast to increase to 15.5 cents per cubic metre. However, production of
natural gas in North America rose above expectations lowering the cost to purchase.
• Therefore, the gas supply rate is being held constant at the current rate of 13.5
cents per cubic metre.
Gas Delivery:
The Gas Delivery charge includes all costs for delivering gas to the end user. It includes
transmission within Ontario, storage costs, pipeline infrastructure, maintenance, meter
reading, and bill processing. There are two components to the delivery charges: a daily
fixed charge, and a variable rate. There are four Delivery Rate Groups, M 1, M2, M4 and
M5. These rates service customers of different volumetric requirements.
• The delivery components of the proposed natural gas rates are being held constant
at current rates. (See Appendix A for complete rates).
Ontario Cap and Trade:
Since the election of the Progressive Conservative party, there have been many
regulations, acts and directives aimed at cancelling the Ontario Cap and Trade program.
o On July 3rd, 2018, the cap and trade program regulation was revoked prohibiting the
trading of emission allowances and credits effective immediately along with the
process to wind down the Cap and Trade program.
o On July 25th, 2018, Bill 4 Cap and Trade Cancellation Act, 2018 was introduced, which
cancels all allowances purchased up to July 3rd and outlines which types of
participants will not receive compensation. Kitchener is one of the types (natural gas
distributor) that will not receive compensation, as there is an ability to pass the cost to
customers.
o On Aug 29th, government issued a directive to the OEB to direct natural gas utilities to
remove the cap & trade charge for consumers by October 1 st 2018.
The Ontario Cap and Trade charge includes all costs of procuring emission compliance
instruments on behalf of customers' emissions, projects to reduce Kitchener Utilities'
greenhouse gas emissions from its operations, and administrative expenses.
• The Ontario Cap & Trade component of the variable delivery rate at 3.8719
cents per cubic meter is being removed.
3-2
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
For an average residential customer consuming 2,100 cubic meters annually, the removal
of the mandatory Ontario Cap and Trade charge of 3.8719 cents per cubic meters, will
reduce the overall annual bill by $81.30.
The Cap and Trade program is forecast to under recover the total cost of the program.
Any remaining costs that have not been recovered through the Cap and Trade charge will
be recovered from the Delivery program.
COMMUNITY ENGAGEMENT:
Kitchener Utilities will work with the Corporate Communications and Marketing Division
to ensure that media outlets are provided with a press release to inform customers. An
insert is being prepared to be distributed with utility bills in October and information will
be posted on the Kitchener Utilities' and City website.
INFORM — This report has been posted to the City's website with the agenda in advance
of the council / committee meeting.
ACKNOWLEDGED BY: Denise McGoldrick, General Manager,
Infrastructure Services
3-3
APPENDIX A
CORPORATION OF THE CITY OF KITCHENER
NATURAL GAS
GENERAL SERVICE RATE M1
Applicability
To residential and non -contract commercial and industrial customers that consume less than 50,000 m3 per year.
Rate
Daily Fixed Charge
And
$ .7300
SUPPLY COMMODITY & VARIABLE DELIVERY
NET RATE
TRANSPORTATION RATE
¢/m3 ¢/m3 ¢/m3
13.5000 6.8371 20.3371
Meter Readines
Gas consumption by each customer under this rate schedule shall be determined by periodic meter readings, provided that in
circumstances beyond the control of the Corporation, such as strikes or non -access to a meter, The Corporation may estimate
the monthly consumption between the meter readings and render a monthly bill to the customer.
Effective
October 1, 2018
Policy Relatine to Terms of Service
1) Gas purchased under this rate schedule shall not be resold, directly or indirectly by the customer, unless resold as "motor
vehicle fuel gas", as that term is defined in Ontario Regulation 805/82.
2) Customers who temporarily discontinue service during any twelve consecutive months without payment of the monthly
fixed charge for the months in which the gas is temporarily disconnected shall pay for disconnection and reconnection.
3-4
CORPORATION OF THE CITY OF KITCHENER
NATURAL GAS
GENERAL SERVICE RATE — M2
Applicability
To residential and non -contract commercial and industrial customers that consume 50,000 m3 and more per year.
Rate
Daily Fixed Charge
And
$2.3000
SUPPLY COMMODITY & VARIABLE DELIVERY NET RATE
TRANSPORTATION RATE
¢/m3 ¢/m3 ¢/m3
13.5000 6.4373 19.9373
Meter Readings
Gas consumption by each customer under this rate schedule shall be determined by periodic meter readings, provided that in
circumstances beyond the control of the Corporation, such as strikes or non -access to a meter, The Corporation may estimate
the monthly consumption between the meter readings and render a monthly bill to the customer.
Effective
October 1, 2018
Policy Relating to Terms of Service
2) Gas purchased under this rate schedule shall not be resold, directly or indirectly by the customer, unless resold as "motor
vehicle fuel gas", as that term is defined in Ontario Regulation 805/82.
3) Customers who temporarily discontinue service during any twelve consecutive months without payment of the monthly
fixed charge for the months in which the gas is temporarily disconnected shall pay for disconnection and reconnection.
3-5
CORPORATION OF THE CITY OF KITCHENER
NATURAL GAS
FIRM INDUSTRIAL AND COMMERCIAL CONTRACT RATE — M4
Applicability
To a customer who enters into a contract for a minimum term of one year, that specifies a daily contracted demand (CD) as follows:
Between 4,800 m3 and 140,870 m3.
Rate
1. Bills will be rendered monthly and shall be the total of
i) A Fixed Demanc
ii) A Variable Deli
iii) A Monthly Gas
Charge:
First 8,450 m3 of the daily contracted demand, 45.9000 ¢/m3
Next 19,700 m3 of the daily contracted demand, 19.8000 ¢/m3
All m3 over 28,150m3 of the daily contracted demand, 16.8000 ¢/m3
very Charge (incl. storage):
First 422,250 m3 delivered per month 1.3000 ¢/m3
Next volume equal to 15 days use of CD 1.3000 ¢/m3
Remainder of volumes delivered in the month 1.3000 ¢/m3
2. Over -run Charge
Authorized overrun gas is available provided that it is authorized by the Corporation in advance. The Corporation will not
unreasonably withhold authorization. Overrun means gas taken on any day in excess of 103% of contracted daily demand.
Authorized overrun will be available April 1 through October 31, and will be paid for at the rate of 2.809041¢/m3 for the
delivery and, if applicable, total gas supply rate of 13.5¢/m3.
Unauthorized overrun in any month shall be paid for at the rate of 6.4373¢/m3 for the delivery and total gas supply charge for
system -supplied volumes at the rate of 13.5¢/m3.
3. Minimum Annual Charge
In each contract year, the customer shall purchase from the Corporation or pay for a minimum volume of gas equivalent to
150 days use of contracted demand. Overrun gas volumes will not contribute to the minimum volume. In the event that the
customer shall not take such minimum volume, the customer shall pay an amount equal to the deficiency from the minimum
volume times a rate of 1.833¢/m3, and if applicable, a total gas supply charge of 13.5¢/m3.
In the event that the contract period exceeds one year, the annual minimum volume will be pro -rated for any part year.
Effective
October 1, 2018
Policy Relating to Terms of Service
Gas purchased under this rate shall not be resold, directly or indirectly by the customer.
3-6
CORPORATION OF THE CITY OF KITCHENER
NATURAL GAS
INTERRUPTIBLE INDUSTRIAL AND COMMERCIAL CONTRACT RATE — M5
Applicability
To a Customer who:
A) Enters into a contract for a minimum term of one year that specifies a daily contracted demand between 4,800 m3 and 140,870
m3 inclusive and,
B) Has an alternate fuel supply and combustion system available.
Rate
1. The price of all gas delivered shall be determined on the basis of the following schedules:
i) Monthly Fixed Charge $560.00
a. and
ii) Delivery Charge (incl. storage):
Dailv Contracted Demand Level (CD
4,800 m3
< CD <
17,000 m3
2.9039 ¢/m3
17,000 m3
< CD <
30,000 m3
2.7611 ¢/m3
30,000 m3
< CD <
50,000 m3
2.6859 ¢/m3
50,000 m3
< CD <
70,000 m3
2.6332 ¢/m3
70,000 m3
< CD <
100,000 m3
2.5955 ¢/m3
100,000 m3
< CD <
140,870 m3
1 2.5584 ¢/m3
iii) A Monthly Gas Supply Charge:
Supply Commodity & Transportation 13.50000 ¢/m3
2. Over -run Charge
Authorized overrun gas is available provided that it is authorized by the Corporation in advance. The Corporation will not
unreasonably withhold authorization. Overrun means gas taken on any day in excess of 105% of contracted daily demand.
Authorized overrun will be available April 1 through October 31, and will be paid for at the rate of 2.809041¢/m3 for the
delivery and, if applicable, total gas supply rate of 13.5¢/m3.
Unauthorized overrun in any month shall be paid for at the rate of 6.4373¢/m3 for the delivery and total gas supply charge for
system -supplied volumes at the rate of 13.5¢/m3.
3. Minimum Annual Charge
In each contract year, the customer shall purchase from the Corporation or pay for a minimum volume of gas equivalent to
150 days use of contracted demand which will not be less than 700,000 m3 per annum. Overrun volumes will not contribute
to the minimum volume. In the event that the customer shall not take such minimum volume, the customer shall pay an amount
equal to the deficiency from the minimum volume multiplied by 1.833¢/m3 for the delivery charge and if applicable, a gas
supply charge of 13.5¢/m3).
Effective
October 1, 2018
Policy Relating to Terms of Reference
Gas purchased under this rate shall not be resold, directly or indirectly by the customer.
3-7
Staff Report
Corporate Services Department
REPORT TO:
DATE OF MEETING
SUBMITTED BY:
PREPARED BY:
WARD (S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
wwwkitchenerca
Committee of the Whole
September 24, 2018
C. Tarling, Director of Legislated Services/City Clerk, 519-741-2200, ext.
7809
C. Tarling, Director of Legislated Services/City Clerk, 519-741-2200, ext.
7809
All
September 17, 2018
COR -18-012
Nominating Committee — Reappointments for 2018-2020 Term
That Clause 2 [eligibility requirement to either reside, work or own property in the City of
Kitchener] of Policy 1-63 (Appointment to Boards and Committees) be suspended only for
appointment to the Nominating Committee; and further,
That representatives or their designates from the Kitchener Waterloo Community
Foundation, Kitchener -Waterloo Multicultural Centre, the United Way Waterloo Region
Communities, Capacity Canada, and the Greater Kitchener Waterloo Chamber of
Commerce as outlined in COR -18-012, be re -appointed to the Nominating Committee for
a two-year term from October 2018 to October 2020.
BACKGROUND:
The Nominating Committee's mandate is to assess applicants for the City's various Advisory
Committees of Council and to present Council with a list of suggested candidates for each
committee. When assessing applicants, the Committee considers the Terms of Reference for
each Advisory Committee as well as the following criteria to determine the best fit for applicants:
1) The applicant's 1St choice of committee, wherever possible;
2) Applicant's expertise and interest as outlined in the application;
3) A mix of returning members and new members to support succession planning and
continuity within the Committee; and,
4) The application of a "diversity lens" to increase diversity on each committee to more
accurately reflect the makeup of the community.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
C=I
In April 2014, Council passed a resolution appointing five (5) members or their designates to the
Nominating Committee for a two-year term and these members were subsequently re -appointed
for the 2016-2018 term. The members of the Nominating Committee currently are as follows:
• Kitchener Waterloo Community Foundation (KWCF) — President/Chief Executive Officer;
• Kitchener -Waterloo Multicultural Centre (KWMC) — Chief Executive Officer;
• United Way Waterloo Region Communities (UWayWRC) — Chief Executive Officer;
• Capacity Canada (CC) — Chief Executive Officer; and,
• Greater Kitchener Waterloo Chamber of Commerce (GKWCC) — President/Chief
Executive Officer.
The intention of having members of these organizations serve as the Nominating Committee
was to have individuals with experience in governance and recruiting, and with a broad
community perspective. This approach continues to be very successful. The Nominating
Committee members have reviewed applications from citizens in a careful and thoughtful way,
consistently ensuring the criteria for selection is in keeping with the Terms of References for the
various Advisory Committees as well as aforementioned criteria.
The Terms of Reference for the Nominating Committee still has not been revised with respect
to Clause 2 [eligibility requirement to either reside, work or own property in the City of Kitchener]
of Policy 1-63 (Appointment to Boards and Committees) so there is still the need to suspend this
Clause to enable the Nominating Committee members to serve. The current term of the
Nominating Committee expired in May, 2018 and needs to be renewed for the upcoming
Advisory Committee appointment process which takes place in October for Council -Elect's
consideration on November 19, 2018.
REPORT:
Given the difficulty in finding members for the Nominating Committee in the past and given the
success of the current approach, staff recommends continuing with the above-mentioned
composition of the Nominating Committee for the 2018-2020 term. Staff also recommends
taking no action to amend the Committee's current Terms of Reference with respect to its
composition and to continue with the suspension of Clause 2 of Policy 1-63 to allow for the
participation of Nominating Committee members whose offices are not located in Kitchener
and/or whose representatives might not reside or own property in Kitchener.
Staff will continue to monitor the success of this approach and report back to Council in advance
of the 2020-2022 term of the Nominating Committee for direction on whether to continue with
the current approach. If at that time, Council feels the Terms of Reference for the Nominating
Committee should be permanently amended including the removal of Clause 2 of Policy 1-63,
staff will undertake to make the necessary revisions at that time.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
4-2
FINANCIAL IMPLICATIONS:
None.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
COLLABORATE — The Nominating Committee is comprised of citizens who provide direct
advice and recommendations regarding the composition of the City's advisory committees and
boards.
PREVIOUS CONSIDERATION OF THIS MATTER:
FCS -16-065 — Nominating Committee — Reappointments for 2016-2018 Term
FCS -14-055 — Nominating Committee — Terms of Reference
ACKNOWLEDGED BY: L. MacDonald, Acting GM, Corporate Services Department
4-3
Staff Report KNE J�R
Corporate Services Department www kitchener ca
REPORT TO: Committee of the Whole
DATE OF MEETING: September 24, 2018
SUBMITTED BY: Dianna Saunderson, Secretary -Treasurer, Committee of Adjustment
(519-741-2200 ext. 7277)
PREPARED BY: Holly Dyson, Administrative Clerk (519-741-2200 ext. 7594)
WARD (S) INVOLVED: 9
DATE OF REPORT: September 19, 2018
REPORT NO.: COR -18-013
SUBJECT: Sign Variance - 236 Mill Street
RECOMMENDATION:
That the application of GERRY ZISTER (SG 2018-009 — 236 Mill Street) requesting permission
to install a ground -supported sign having automatic changing copy located 25.6m from a
Residential Zone rather than the required 100m, on Part Lot 4, Plan 366, 236 Mill Street,
Kitchener, Ontario, BE APPROVED, subject to the following conditions:
1. That the owner shall obtain a sign permit for the proposed business from the Planning
Division.
2. That the owner shall ensure the automatic changing copy portion of the sign is turned off
between the hours of 10:00 p.m. and 6:00 a.m.
3. That Condition 1 shall be completed prior to July 1 st, 2019. Any request for a time extension
must be approved in writing by the Manager of Development Review (or designate), prior to
the completion date set out in this decision. Failure to fulfill these conditions will result in this
approval becoming null and void.
REPORT:
The Committee of Adjustment met as a Standing Committee of City Council on September 18,
2018 to consider one application pursuant to Chapter 680 (SIGNS) of the City of Kitchener
Municipal Code.
This recommendation is being forwarded to you on behalf of the Committee of Adjustment for
your consideration.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-1
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM -As directed by the Sign By-law and Fence By -Law, notice of Applications for Variance
to the Sign By-law and Fence By-law are published in the Record 15 - 18 days prior to the
Committee of Adjustment meeting at which the application will be considered. Notice of an
application is also mailed to property owners within 30 metres of the subject property.
INFORM - This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ENTRUST - The Committee of Adjustment is a Quasi -Judicial Committee of citizen members
operating as a Standing Committee of City Council.
ACKNOWLEDGED BY: Justin Readman, General Manager Development Services
5-2
Staff Re art �r J R
Corporate Services Department www.kitchenerca
REPORT TO: Committee of the Whole
DATE OF MEETING: September 24, 2018
SUBMITTED BY: C. Tarling, Director of Legislated Services & City Clerk, (519) 741-2200,
ext. 7809
PREPARED BY: J. Bunn, Manager of Council & Committee Services / Deputy Clerk,
(519) 741-2200, ext. 7278
WARD (S) INVOLVED: All
DATE OF REPORT: September 16, 2018
REPORT NO.: COR -18-014
SUBJECT: 2019 COUNCIL & STANDING COMMITTEE SCHEDULE
RECOMMENDATION:
That the 2019 Meeting Schedule attached to report COR -18-014, be approved as the 2019
schedule of Council and Standing Committee meetings.
BACKGROUND:
Annually, Council adopts a schedule of Council and Standing Committee meetings for the
following year. The schedule ensures at a minimum, a five week break during the summer and
that no meetings are scheduled during March Break or on the same weeks as the annual general
meetings of the Federation of Canadian Municipalities (FCM) and the Association of
Municipalities of Ontario (AMO).
REPORT:
Attached hereto as Appendix `A' is a copy of the proposed 2019 meeting schedule. With 2018
being an election year, the annual budget cycle has been postponed until January 2019 the
same as in other election years. Similar to the 2018 schedule, the Public Budget Session is
proposed to take place on its own dedicated night, January 28, 2019. Doing so has been well-
received by the public who welcomes the ability to comment on the proposed budget, which
strongly supports the City's commitment to community engagement and open decision-making.
Where possible, the 2019 schedule was designed to afford a one week break between Standing
Committee and Council meetings to provide Council with additional time to consider agenda
items and to connect with constituents on matters of public interest, while also providing an
opportunity for staff to gather further information when requested by Council.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
6-1
The following is a listing of Holidays, March Break, and Conferences for 2019 that were taken
into consideration when developing the meeting schedule:
Holidays:
New Year's Day
January 1
Family Day
February 18
Good Friday
April 19
Easter Monday
April 22
Victoria Day
May 20
Canada Day
July 1
Civic Holiday
August 5
Labour Day
September 2
Thanksgiving
October 14
Remembrance Day
November 11
Christmas Day
December 25
Boxing Day
December 26
Conferences & March Break:
March Break March 11-15
FCM Conference May 30 — June 2
AMO Conference August 18 —August 21
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting. The schedule will be posted on-line as part of the corporate
calendar.
CONSULT — Input and feedback on the draft meeting schedule was received from staff in
Planning, Engineering, Procurement, Internal Audit, Strategy and Corporate Performance,
Accounting, and Financial Planning in order to align the schedule with the budget planning
process, awarding of construction tenders, receipt of audited financial statements, and the
processing of development applications, etc. The approved schedule will be sent to Roger's
Cable to facilitate the selection of the televised Council meeting dates.
ACKNOWLEDGED BY: L. MacDonald, Acting GM, Corporate Services Department
6-2
CITY OF KITCHENER
KiTcR 2019 MEETING SCHEDULE
JANUARY
FEBRUARY
MARCH
Tu
We
Th
Fr
Sa
Su
Mo Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
1
T0P
3
4
5
1
2
1
2
8
9
10
11
12
3 1
1 B 1
5
6
7
8
9
3
SA
5
6
7
8
9
13
CAF 15
16
17
18
19
10
13 12
13
14
15
16
10
1 11
12
13
14
15
16
20
SCPE 22
23
24
25
26
17
19
20
21
22
23
17
SC
19
20
21
22
23
27
S 29
30
31
24
SC 26
27
28
24
25
26
27
28
29
30
31
APRIL
MAY
JUNE
Su Mo Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
C 2
3
4
5
6
1
2
3
4
1
7 8 9
10
11
12
13
5
6
7
8
9
10
11
2
3
4
5
6
7
8
14 Iscl 16
17
18
20
12
Iscl
14
15
16
17
18
9
SC
11
12
13
14
15
21 23
24
25
26
27
19
21
22
23
24
25
16
17
18
19
20
21
22
28 C 30
26
S
28
29
30
31
23
A
25
26
27
28
29
30
JULY
AUGUST
SEPTEMBER
Su
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
2
3
4
5
6
1
2
3
1
3
4
5
6
7
7
8
9
10
11
12
13
4
6
7
8
9
10
8
SC
10
11
12
13
14
14
15
16
17
18
19
20
11
SC
13
14
15
16
17
15
16
17
18
19
20
21
21
22
23
24
25
26
27
18
19
20
21
22
23
24
22
A
24
25
26
27
28
28
29
30
31
25
S
27
28
29
30
31
29
S C
OCTOBER
NOVEMBER
DECEMBER
Su
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
Su
Mo
Tu
We
Th
Fr
Sa
1
2
3
4
5
1
2
1
CAP
3
4
5
6
7
6
C
8
9
10
11
12
3
S
5
6
7
8
9
8
SC
10
11
12
13
14
13
15
16
17
18
19
10
12
13
14
15
16
15
A
17
18
19
20
21
20
SC
22
23
24
25
26
17
18
19
20
21
22
23
22
23
24
27
28
27
28
29
30
31
24
OP
26
27
28
29
30
29
30
31
MCOUNCIL / COMMITTEE OF SC STANDING COMMITTEE COUNCIL/ AUDIT COMMITTEE
THE WHOLE El
STANDING
HOLIDAYS S COUNCIL/STRAT SESSION B BUDGET SCPB COMMITTEE / PUBLIC
BUDGET INPUT
OP OPERATING BUDGET CA CAPITAL BUDGET �A AUDIT CCOUNCIOMMITTEE SESSION /
MARCH BREAK (Mar 11 - 15) FCM CONFERENCE (May 30 -June 2) AMO CONFERENCE (Aug 18-21)
3
Staff Report
KIT( HEI�.TER Finance and Corporate Services Department www.kitchenerca
REPORT TO: Committee of the Whole
DATE OF MEETING: September 24, 2018
SUBMITTED BY: C. Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
PREPARED BY: C. Tarling, Director of Legislated Services/City Clerk, 519-741-
2200, ext. 7809
WARD(S) INVOLVED: All
DATE OF REPORT: August 28, 2018
REPORT NO.: COR -18-011
SUBJECT: Appointments to Municipal Election Compliance Audit
Committee
RECOMMENDATION:
For Information
BACKGROUND:
The Municipal Elections Act (the Act) mandates that every municipality appoints for a 4 -
year term, a Municipal Election Compliance Audit Committee (MECAC) no later than
October 1 of an election year. Essentially the mandate of MECAC is to determine if an
allegation made by an elector regarding non-compliance of the Act with respect to a
candidate's financial statement warrants an audit by a certified auditor.
Corporate Services report COR -18-004 was considered by the Committee of the Whole
on June 25, 2018 and Council adopted the following resolution:
"That participation on the Municipal Election Compliance Audit Committee and the
Terms of Reference attached as Appendix "A" to Corporate Services Department report
COR -18-004, be approved; and,
That the City Clerk shall appoint members of the Municipal Election Compliance Audit
Committee, in consultation with the Clerks of the other participating municipalities; and
further,
That remuneration of $175 per diem plus the applicable mileage rate be approved for
members of the Municipal Election Compliance Audit Committee."
7-1
REPORT:
Advertisement took place within the Region, via social media, and on the websites of the
participating municipalities to attract applicants for the MECAC. Eighteen (18)
applications were received: three (3) each residing in Kitchener and Waterloo; and four
(4) each from Cambridge, Guelph, and the Townships. Five (5) of the current MECAC
members reapplied (Larry Aberle, Tom Jutzi, Murray Stoddart, Robert Williams and Carl
Zehr).
The Clerks of the participating municipalities reviewed the applications and each provided
their choice of ten (10) members whose qualifications meet the requirements detailed in
the MECAC Terms of Reference. In addition, the membership comprises a mix of
experienced and new members as well as represents a cross-section of the participating
municipalities as follows: 3 from Kitchener; 2 each from Cambridge, Guelph, and the
Townships; and 1 from Waterloo. As such, the Clerks have agreed to appoint the
following individuals as members of the MECAC:
Larry Aberle
Christine Joo
Tom Jutzi
John Lindsay
Robert Steinberg
Murray Stoddart
Rosita Tse
Robert Williams
Karen Wilson
Carl Zehr
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The expenses associated with a compliance audit are currently unfunded and would
represent a variance within the Election Reserve Fund if a compliance audit were
required.
COMMUNITY ENGAGEMENT:
INFORM: Membership for the MECAC were solicited across the participating
municipalities by advertising, posting on the respective municipal websites, using social
media channels, contacting various professional associations, and by approaching
previous MECAC members.
COLLABORATE: The Municipal Election Compliance Audit Committee offers qualified
citizens the opportunity to help meet the provisions regarding municipal election
campaign finances, and provide transparency throughout the entire election process.
7-2
PREVIOUS CONSIDERATION OF THIS MATTER:
COR -18-004 — Municipal Election Compliance Audit Committee (MECAC)
ACKNOWLEDGED BY: V. Raab, General Manager, Corporate Services Department
7-3
�L Staff Repoil
Development Services Department
www.kitchener.ca
REPORT TO:
Committee of the Whole
DATE OF MEETING:
September 24, 2018
SUBMITTED BY:
Steve Allen, Manager Engineering Design and Approvals 519-
741-2200 x7584
PREPARED BY:
Steve Allen, Manager Engineering Design and Approvals 519-
741-2200 x7584
WARD(S) INVOLVED:
Ward 10
DATE OF REPORT:
September 20, 2018
REPORT NO.:
DSD -18-125
SUBJECT:
2019 Sidewalk Infill — Fairmount Road Reconstruction
RECOMMENDATION:
For information only
BACKGROUND:
On May 28th, 2018 the Community and Infrastructure Services Committee considered
staff report DSD -18-035 — 2019 Sidewalk Infill through Roadway Reconstruction
(attached). A decision on the Fairmount Road sidewalk was deferred to the June 11,
2018 meeting of Council. This deferral was carried to allow more time for directly affected
residents to understand the location of the proposed sidewalk and the impacts.
At the June 11, 2018 meeting of Council, a motion was carried for a further deferral to the
September 241h Council meeting "to allow staff an opportunity to review technical
challenges with the proposed location of the sidewalk outlined in Report DSD -180-035"
REPORT:
The staff report recommending sidewalk on Fairmount Road identified several likely
impacts of the new sidewalk. These impacts were highlighted by residents through
delegations at the May 28, 2018 committee meeting, and through subsequent discussions
with directly affected residents. Some of the main concerns included:
The removal of trees
impacts to private landscaping located within the road allowance
reduction of driveway parking space
Since the May 28th committee meeting, staff have advanced the level of detail in the
preliminary design and worked on multiple iterations of the road cross-section. The
current proposed cross-section reduces the impact to trees, private landscaping, and
greatly reduces the impact to driveway parking space. It should be noted that in order to
create more space for the new sidewalk and minimize the negative impacts, the roadway
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8-1
will be narrowed, which will result in the loss of on -street parking on one side of the
roadway.
Staff also reviewed scenarios for sidewalk on one side of the roadway. While there are
increased benefits in terms of reducing any negative impacts in these scenarios, they do
not meet the Sidewalk Infill Policy of providing sidewalk on both sides of the roadway.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Sustainable Environment & Infrastructure
Strategy: 4.4 - Develop a network of safe, comfortable and linked pedestrian and cycling
facilities and improve year-round maintenance on priority routes.
Strategic Action: #97 Sidewalk Infill Policy
FINANCIAL IMPLICATIONS:
The cost of sidewalk installation is funded through the Water Infrastructure Program (WIP)
in the 2019 capital budget for these projects.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance
of the council / committee meeting. Residents were notified of this meeting through letters
mailed in August, 2018.
CONSULT — staff and committee/council have consulted residents at several points in -
time.
• Survey of residents regarding the infill on Fairmount Road - April 16, 2018
• Community and Infrastructure Services Committee — May 28, 2018
• On-site meeting with residents — June 7, 2018
• Update letter on the new proposed cross-section and sidewalk location — August
22, 2018
In addition, staff have consulted several property owners to discuss specific issues
regarding the sidewalk infill.
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
Department
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8-2
Staff Repoil
Development Services Department
J
K ){ vF-x
www.kitchen er. c a
REPORT TO: Community and Infrastructure Services Committee
MEETING: May 28, 2018
SUBMITTED BY: Ken Carmichael, Interim Director of Transportation Services,
519-741-2200, ext. 7372
PREPARED BY: Ryan Krantz, Traffic Technologist, 519-741-2200, ext. 7302
WARD(S) INVOLVED: Wards 2, 9 and 10
DATE OF REPORT: May 10, 2018
REPORT NO.: DSD -18-035
SUBJECT: 2019 Sidewalk Infill through Reconstruction
RECOMMENDATION: That the following streets be approved for sidewalk infill as per
the Sidewalk Infill Policy MUN-STR-2004 approved by Council June 1, 2015;
• Centreville Neighbourhood
o Centreville Street
o Guerin Avenue
o Huber Street
o Jansen Avenue
o Walker Street
• Fairmount Road
• Mausser Avenue
BACKGROUND:
On June 1, 2015 Council approved MUN-STR-2004 Sidewalk Infill Policy. The Infill Policy
defines the framework around the installation of new sidewalk in locations where sidewalk
currently does not exist. Generally speaking, the policy confirms the City's commitment to an
improved sidewalk network on existing roadways to support a more pedestrian friendly
environment. It also defines priority levels for sidewalk infill locations and provides a
framework for community and Council input on any proposed installations.
The policy requires Council approval for most sidewalk infill locations. This report outlines
locations of sidewalk that are recommended to be built in conjunction with upcoming road
reconstruction projects in 2019, and provides recommendations for the application of the policy
in these areas.
REPORT:
The Sidewalk Infill Policy stipulates that any areas of planned sidewalk infill must be presented
to Council for approval at least one year in advance of implementation. Accordingly, staff has
reviewed locations that are being reconstructed for sidewalk infill through 2019 reconstruction.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8-3
Centreville Neighbourhood
Location: Centreville Neighbourhood
South/west side of Centreville Street from Morgan Avenue to
Huber Street
- South side of Guerin Avenue from Jansen Avenue to Florence
Avenue
- On both sides of Huber Street from Jansen Avenue to Florence
Avenue
- West side of Jansen Avenue from Huber Street to Guerin
Avenue
- On both sides of Walker Street from Jansen Avenue to Florence
Avenue
Priority: Priority 2 (36 — 67 points)
Score: 65 pts — Centreville Street
45 pts — Huber Street and Walker Street
40 pts — Guerin Avenue and Jansen Avenue
Implementation Year: 2019
Length of Sidewalk Infill: 800m
Priority 2 is defined as: Sidewalks shall be required on both sides of the roadway; however, an
exemption may only be authorized by Council should staff not be able to reasonably mitigate
any one or more of the following.-
1.
ollowing:
1. The infill of sidewalks on both sides of the roadway would negatively
impact the character of the neighbourhood as identified through a cultural
heritage landscape study.
2. The infill of sidewalks on both sides of the roadway would result in
significant site specific impacts.
3. The infill of sidewalks on both sides of the roadway would result in a
substantial loss of healthy mature trees of a non-invasive species or other
environmentally sensitive impacts that cannot be mitigated.
4. The infill of sidewalks on both sides of the roadway would result in
significant impacts on winter maintenance that may result in a substantial
increase to the City's annual Operating budget.
Each street identified above is Priority 2 under the Policy. Staff is recommending installation of
sidewalk within the Centreville Neighbourhood. It should be noted that these locations
identified for sidewalk infill are the only sections of roadway within the Centreville
Neighbourhood without existing sidewalk.
Transportation Services surveyed area residents within the identified study area regarding
sidewalk infill along the identified sections of roadway. The results of the survey are as follows:
IA
Directly Affected Centreville Neiahbourhood Residents:
In Favour
3 of 9 33%
Opposed
6 of 9 (67%)
Total responses of Directly Affected Residents 9 out of 47 surveyed (19%)
Area Residents:
In Favour 64 of 95 (67%)
Indifferent 15 of 95 16%
Opposed 16 of 95 17%
Total responses of Area Residents 95 out of 1257 surveyed (8%)
Total Area Residents:
In Favour 67 of 104 64%
Indifferent 15 of 104 (14%)
Opposed 22 of 104 21
Total responses 104 out of 1304 surveyed (8%)
From the surveyed results, those who opposed the sidewalk infill cited the following concerns:
Snow Removal - 15 Parking loss - 10 Impacted landscaping - 10
Tree loss/removals - 11 Property value - 6
It should be noted that each surveyed response may have identified more than one concern.
The sidewalk installation is proposed to be constructed with the upcoming full reconstruction
work within the Centreville Neighbourhood. The City of Kitchener is replacing underground
servicing as part of this work. Minimal impacts to tree canopy, private parking and landscaping
are anticipated as a result.
8-5
Centreville Neighbourhood
t .
L
yam,,
t7
r
4
9 4
r� P
�f dti.
CEH TREVILLE LHi.
4
V,1,
Ofammamem
t
Z�
Legend:
Study Area
Proposed Sidewalk Infill
4
S�
A*
Fairmount Road
Location Fairmount Road — both sides from Sheldon Avenue North to
Jackson Avenue
Priority Priority 2 (36 — 67 points)
Score 50 pts
Implementation Year 2019
Length of Sidewalk Infill 470m
Fairmount Road is a Priority 2 under the Policy. Staff is recommending that sidewalk be
installed in this location to complete the neighbourhood connectivity from Sheldon Avenue
North to Jackson Avenue.
Transportation Services surveyed area residents within the identified study area regarding the
sidewalk infill along both sides of Fairmount Road. The results of the survey are as follows:
Directly Affected Fairmount Road Residents:
In Favour of one side 3 of 13 23%
In Favour of both sides 0 of 13 (0%)
Opposed 10 of 13 77%
Total responses of Fairmount Road Residents 13 out of 24 surveyed (54%)
Area Residents:
In Favour of one side
28 of 131
21%
In Favour of both sides
63 of 131
(48%)
Indifferent
23 of 131
(18%)
Opposed
17 of 131
13%
Total responses of Area Residents 131 out of 520 surveyed (25%)
Total Area Residents:
In Favour of one side
31 of 144 22%
In Favour of both sides
63 of 144 (44%)
Indifferent
23 of 144 16%
Opposed
27 of 144 (19%)
Total responses 144 out of 544 surveyed (27%)
From the surveyed results those who opposed the sidewalk infill cited the following concerns:
Snow Removal - 13 Parking loss - 10 Impacted landscaping - 16
Tree loss/removals - 20 Property value - 12
It should be noted that each surveyed response may have identified more than one concern.
—
The installation of the sidewalk may require modifications to address the following constraints:
• The removal of approximately 8 low to medium stature trees and hedges
• Localized installation of a low height retaining wall,
Localized minor private landscaping impacts.
Fairmount Road
•. gas/ n (flh• Kltdlener MemonalAuckarluiu E:,p -lanley Pafk Conserv3ion Area
Aud) _ ComplexSpohslield
IY
rY
0
J �=
lu sola'
Q F[o -'Z ar
Gdena
ma}Q
Forl Garden
0QUAiF
z
SchwaLm Cllr Ee._
_ C61
Legend:
Study Area
Proposed Sidewalk Infill
Mausser Avenue
Location Mausser Avenue — West side from Stirling Avenue South to the
cul-de-sac at Lakeside Park
Priority Priority 2 (36 — 67 points)
Score 60 pts
Implementation Year 2019
Length of Sidewalk Infill 300m
Mausser Avenue is a Priority 2 under the Policy. Staff is recommending that sidewalk be
installed on the west side of Mausser Avenue only from Stirling Avenue through the cul-de-
sac to complete the neighbourhood connectivity from Stirling Avenue South to the Lakeside
Park natural area.
Transportation Services surveyed area residents within the identified study area regarding the
sidewalk infill along both sides of Mausser Avenue. The results of the survey are as follows:
Directly Affected Mausser Avenue Residents:
In Favour of one side
0 of 9 (23%)
In Favour of both sides
0 of 9 0%
Indifferent
1 of 9 (11%)
Opposed
8 of 9 89%
Total responses of Mausser Avenue Residents 9 out of 16 surveyed (56%)
Area Residents:
In Favour of one side
3 of 20 15%
In Favour of both sides
9 of 20 45%
Indifferent
4 of 20 (20%)
Opposed
4 of 20 20%
Total responses of Area Residents 20 out of 109 surveyed (18%)
Total Area Residents:
In Favour of one side
3 of 29 10%
In Favour of both sides
9 of 29 (31 %)
Indifferent
5 of 29 17%
Opposed
12 of 29 41
Total responses 29 out of 125 surveyed (23%)
From the surveyed results those who opposed the sidewalk infill cited the following concerns:
Snow Removal - 8 Parking loss - 8 Impacted landscaping - 9
Tree loss/removals - 8 Property value - 7
AM
It should be noted that each surveyed response may have identified more than one concern.
Following the survey, staff revisited the infill of sidewalks on both sides of Mausser Avenue
from Stirling Avenue through the cul-de-sac, and revised the plan to include sidewalks on the
west side only. This was done in an effort to mitigate most of the identified concerns, as well
as in recognition that the Sidewalk Infill Policy MUN-STR-2004, allows for exemptions on one
side of the roadway along cul-de-sacs with less than 50 residential units that does not provide
direct access to another roadway, community parks (the connection to Lakeside Park Natural
area is an informal connection), trails or a public walkway connection.
The installation of the sidewalk may require modifications to address the following constraints'.
• The removal of two (2) low stature coniferous trees and several shrubs within the
municipal right of way,
• Localized impact to private landscaping within the municipal right of way
Mausser Avenue
J z2
N t
Q
410
J
t:i aY�-
E¢}�4
1
II
ti19
29
�P
I2; Y
do
•ll
15' 7,
5�
�E`°
GQ
G� Ina
SS
26 iTi
1tG
} S9
.
220
205
..J
• �(t t�..t YV
�vme Pa,k N—A NeJ
2P
uib
,n
n�
t��LiNG pad t \�
S StP•�l
571 `
�1
N t
4 \�
410
J
t:i aY�-
3s'! - 224i ]OQty
2144
1
II
ti19
29
�P
I2; Y
do
5Y5
N t
Iy,i
tut
410
J
t:i aY�-
t02
paf-
;.142 d Jr�Se
211
�P
I2; Y
oA
r r..
Z�
li
c _Js
F
42
SJ
X52
J1 .ri 6, 29
37
286
5�
z
GQ
Legend:
Study Area
Proposed Sidewalk Infill
8-10
37
Ja
SS
1tG
.
220
205
Legend:
Study Area
Proposed Sidewalk Infill
8-10
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Priority: Sustainable Environment & Infrastructure
Strategy: 4.4 - Develop a network of safe, comfortable and linked pedestrian and cycling
facilities and improve year-round maintenance on priority routes.
Strategic Action: #97 Sidewalk Infill Policy
FINANCIAL IMPLICATIONS:
The cost of sidewalk installation is funded through the Water Infrastructure Program (WIP) in
the 2019 capital budget for these projects.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting. Residents were notified on May 12, 2018 regarding this report to
recommend the implementation of sidewalk through upcoming reconstruction projects.
CONSULT — Transportation Services initiated public consultation through a
survey/questionnaire for:
• Centreville Neighbourhood —April 16, 2018
• Fairmount Road - April 16, 2018
• Rock Avenue —April 16, 2018
• Mausser Avenue —July 5, 2016
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
Department
REPORTS TO BE CONSIDERED BY COUNCIL
SEPTEMBER 24, 2018
CITY OF KITCHENER
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE —SEPTEMBER 10, 2018
That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted
to Bingemans for their Flavours of Our World festival being held on October 12, 2018 from 6:00
p.m. to 11:00 p.m., October 13, 2018 from 3:00 p.m. to 11:00 p.m. and October 14, 2018 from
3:00 p.m. to 9:00 p.m., as outlined in Community Services Department report CSD -18-099; and
further,
That the exemption to Chapter 450 (Noise) is subject to the following conditions, which, if not
complied with, will render the noise exemption null and void:
a) There shall be no offensive language, in the opinion of City staff, generated from the
music events, audible in any adjacent residential neighbourhood. The event
organizers will ensure that there is an on-site contact person accessible to correspond
with City staff at all times during the event(s);
b) The event organizer will be responsible for the cost of a pay -duty Noise Officer, to be
assigned specifically to these event(s);
c) The event organizers agree to respond accordingly to requests from City staff, during
the event(s), in order to address community concerns that may arise with regard to
the impact of noise heard within adjacent residential areas; and
d) The maximum decibel level (dba) audible from a residential area shall not exceed 55
d ba.
That the Kitchener Growth Management Strategy 2018 Annual Monitoring Report be received
and submitted to the Regional Municipality of Waterloo in fulfillment of Clause 22.1 of the
Administrative Agreement between the City of Kitchener and the Region regarding delegated
approval authority, as outlined in Development Services Department report DSD -18-077.
That the Uniform Traffic By-law be amended to reinstate on -street parking on the north (even -
numbered) side of Breithaupt Street from Waterloo Street to a point 50 metres east thereof for a
maximum period of two (2) consecutive hours, as outlined in Development Services Department
report DSD -18-103.
That the Mayor and Clerk be authorized to sign an agreement, subject to the satisfaction of the
City Solicitor, with the Regional Municipality of Waterloo to obtain funding for the Waterloo
Region Small Business Centre services and programs for an initial two-year period with the
Region having an option to renew annually thereafter on mutually agreeable terms; and further,
That the Executive Director, Economic Development, Development Services Department, City
of Kitchener, be authorized to sign renewal agreements, subject to the satisfaction of the City
Solicitor, with the Regional Municipality of Waterloo to continue obtaining funding for the
Waterloo Region Small Business Centre, as outlined in Development Services Department
report DSD -18-108.
That the Uniform Traffic By-law be amended to prohibit parking on the north/east (even -
numbered) side of Oneida Place from a point 58 metres north of Oneida Place to a point 34
metres north thereof, as outlined in Development Services Department report DSD -18-074.
PLANNING AND STRATEGIC INITIATIVES COMMITTEE —SEPTEMBER 10, 2018
That Official Plan Amendment Application OP17/004/S/BB for 270 Spadina Kitchener Inc.,
requesting a change in designation from Low Density Multiple Density Residential to Medium
Density Multiple Residential to permit a multiple residential development on the parcel of land
specified and illustrated on Schedule 'A', be adopted, in the form shown in the Official Plan
Amendment attached to Development Services Department report DSD -18-014 as Appendix'A',
and accordingly forwarded to the Region of Waterloo for approval; and,
REPORTS TO BE CONSIDERED BY COUNCIL
SEPTEMBER 24, 2018
CITY OF KITCHENER
PLANNING AND STRATEGIC INITIATIVES COMMITTEE —SEPTEMBER 10, 2018 (CONT'D)
That Zoning By-law Amendment Application ZC1 7/01 1/S/BB for 270 Spadina Kitchener Inc.,
requesting a zoning by-law amendment from Residential Seven (R-7) to Residential Eight (R-8)
with Special Regulation Provision 738R on the parcel of land specified and illustrated on Map
No. 1, be approved in the form shown in the "Proposed By-law" dated July 17, 2018, attached
to Report DSD -18-014 as Appendix 'B' and that in accordance with Planning Act Regulation 45
(1.3 & 1.4) that applications for minor variances shall be permitted for lands subject to Zone
Change Application ZC17/011/S/BB"; and further,
That the Urban Design Brief (UDB) attached to Report DSD -18-014 as Appendix 'C', be
endorsed, and that staff be directed to apply the Urban Design Brief through the Site Plan
Approval process. Any minor changes to the Urban Design Brief will be to the satisfaction of the
Director of Planning.
HERITAGE COMMITTEE —SEPTEMBER 4, 2018
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2018-
V-018 to permit the demolition of the building located on the property municipally addressed as
242 Queen Street South be approved, as outlined in Development Services Department report
DSD -18-107, subject to the following condition:
a. That the owner obtain heritage approval under the Ontario Heritage Act and a Building
Permit under the Building Code for a replacement building, prior to the issuance of a
demolition permit.
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2018-
V-019 to permit the demolition of building located on the property municipally addressed as 254
Queen Street South be refused, as outlined in Development Services Department report DSD -
18 -107.
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2018-
V-020 to permit the demolition of the building located on the property municipally addressed as
262 Queen Street South be refused, as outlined in Development Services Department report
DSD -18-107.
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2018-
V-024 be approved to permit the demolition of the breezeway and attached garage, the
construction of an addition and alterations to the existing single detached dwelling at the
property municipally addressed as 1380 Doon Village Road, as outlined in Development
Services Department report DSD -18-076, and in accordance with the plans and supplementary
information submitted with the application and subject to the following conditions:
a. That a sample of all proposed building materials and colours be submitted for approval
by Heritage Planning staff prior to the issuance of a building permit; and,
b. That the front porch design details be submitted for approval by Heritage Planning staff
prior to the issuance of a building permit; and further,
c. That the final building permit drawings be reviewed and heritage clearance provided by
Heritage Planning staff prior to the issuance of a building permit.
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2018-
V-028 be approved to permit the demolition of the existing single detached dwelling and
accessory structures located on the property municipally addressed as 1094 Doon Village Road,
as outlined in Development Services Department report DSD -18-106, and in accordance with
the supporting information submitted with the application and subject to the following condition:
a. That the owner provide heritage planning staff the opportunity to enter the property to
photograph and document the existing buildings before the issuance of a demolition
permit.
REPORTS TO BE CONSIDERED BY COUNCIL
SEPTEMBER 24, 2018
HERITAGE COMMITTEE — SEPTEMBER 4, 2018 (CONT'D)
CITY OF KITCHENER
That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA-2018-
V-029 be refused to permit the construction of a new single detached dwelling on the property
municipally addressed as 1094 Doon Village Road, as outlined in Development Services
Department report DSD -18-106, and in accordance with the supporting information submitted
with the application and subject to the following conditions:
a. That a landscape plan and building site plan be reviewed and heritage clearance be
provided by heritage planning staff prior to issuance of the Heritage Permit; and,
b. That the final Building Permit drawings be reviewed and heritage clearance be provided
by heritage planning staff prior to issuance of a Building Permit.