HomeMy WebLinkAboutFIN-18-029 - T18-127 Trans-Canada Trail - Courtland Avenue Underpass Improvements ConstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2018-09-24
SUBMITTED BY:Laurie Stecho,Supervisor of Purchasing,519-741-2200 ext. 7089
PREPARED BY:Steve Rudak,Buyer,519-741-2200 ext. 7213
WARD (S) INVOLVED:Wards3 and 9
DATE OF REPORT:2018-08-28
REPORT NO.:FIN-18-029
SUBJECT:T18-127 Trans-Canada Trail Courtland Avenue Underpass
Improvements Construction
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RECOMMENDATION:
That Tender T18-127 Trans-Canada TrailCourtland Avenue Underpass Improvements
Construction, be awarded to 5 Star Paving(Cambridge)Inc., Cambridge, Ontario, at their
tendered price of $365,156.50, including provisional items and contingencies of $55,000.,
plus H.S.T. of $47,470.35, for a total of $412,626.85.
BACKGROUND:
The work of this contract includes the construction of a 3.0m wide asphalt pathway within
Courtland Avenue, between Mill Street and Hayward Avenue. The pathway forms part of the
Trans-Canada Trail route through Kitchener and the Waterloo Region, and will address a critical
gap in the corridor at the Highway 7 Underpass location.
The project was submitted for and approved under the Ontario Municipal Cycling Infrastructure
Program (OMCIP) for funding up to $325,000, matched by the City. The agreement to enter the
grant agreement was approved by Council April 25, 2016through INS-16-038, targeting
construction in 2017. An extension was considered and approved by the OMCIP team to allow
for 2018 construction as the project team addressed escalating cost projections caused by
proposed infrastructure at the highway underpass. Construction is scheduled to begin October
9, 2018and must be completed by December 2018 per grant conditions.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by twenty one (21) interested parties and by the closing date of Thursday August
23, 2018, six (6) tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid Price
5 Star Paving(Cambridge)Inc.Cambridge ON$412,626.85*
Brantco ConstructionCambridge ON$434,704.22
Steed and Evans Ltd.St. JacobsON$528,504.39
CSL Group Ltd.Ancaster ON$551,493.11
Coco Paving Inc.Petersburg ON$560,480.01
Network Sewer and WatermainLtd.Cambridge ON$577,809.50
The tenders were reviewed by M. Parris,Landscape Architectwho concurswith the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is above the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (E) will remain in the trails account for other
priority items.
T18-127
Iron Horse Trail Centre Section Improvements
Estimated Cost for this Phase of Work
Tender T18-127 costs, including HST412,626.85
less: HST rebate(41,043.57)
Net Cost Being Awarded371,583.28 A
Costs incurred to date154,156.66
Region of Waterloo Signal Modifications60,000.00
Projected Costs: Staff Time/Permitting/Signage40,000.00
Total Estimated Costfor this Phase of Work$ 625,739.94 C
Budget for this Phase of Work
OMCIP Funding (50% of actuals, to amaximum of $325K)325,000.00
Trails General Provision budget325,000.00
Total Budget for this Phase of Work$ 650,000.00B
Total Estimated Surplus/(Deficit) $ 24,260.06E
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COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-16-038Ontario Municipal Cycling Infrastructure Program (OMCIP) Contribution
Agreement for Trans-Canada Trail Improvements at Courtland Avenue and Conestoga
Parkway Overpass.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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