HomeMy WebLinkAboutCOR-18-014a - 2019 Council and Standing Committee ScheduleREPORT TO:Committee of the Whole
DATE OF MEETING:September 24, 2018
SUBMITTED BY:C.Tarling, Director of Legislated Services & City Clerk, (519) 741-2200,
ext. 7809
PREPARED BY:J.Bunn, Manager of Council & Committee Services / Deputy Clerk,
(519)741-2200, ext. 7278
WARD (S) INVOLVED:All
DATE OF REPORT:September 16, 2018
REPORT NO.:COR-18-014
SUBJECT:2019 COUNCIL & STANDING COMMITTEE SCHEDULE
__________________________________________________________________________________________
RECOMMENDATION:
That the 2019 Meeting Schedule attached to report COR-18-014, be approved as the 2019
schedule of Council and Standing Committee meetings.
BACKGROUND:
Annually, Council adopts a scheduleof Council and Standing Committee meetings for the
following year. The schedule ensures at a minimum, a five week break during the summer and
that no meetings are scheduled during March Break or on the same weeks as the annual general
meetings of the Federation of Canadian Municipalities (FCM) and the Association of
Municipalities of Ontario (AMO).
REPORT:
being an election year, the annual budget cycle has been postponed until January 2019the
same asinother election years. Similar to the 2018 schedule, the Public Budget Session is
proposed to take place on its own dedicated night, January 28, 2019. Doing so has been well-
received by the public who welcomesthe ability to comment on the proposed budget, which
-making.
Where possible, the 2019 schedule was designed to afford a one week break between Standing
Committee and Council meetings to provide Council with additional time to consider agenda
items and toconnect with constituents on matters of public interest, while also providing an
opportunity for staff to gather further information when requested by Council.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following is a listing of Holidays, March Break, and Conferences for 2019 that were taken
into consideration when developing the meeting schedule:
Holidays:
January 1Family DayFebruary 18
Good FridayApril 19Easter MondayApril 22
Victoria DayMay 20Canada DayJuly 1
Civic HolidayAugust 5Labour DaySeptember 2
ThanksgivingOctober 14Remembrance DayNovember 11
Christmas DayDecember 25Boxing DayDecember 26
Conferences & March Break:
March BreakMarch 11-15
FCM ConferenceMay 30 June 2
AMO ConferenceAugust 18 August 21
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.The schedule will be posted on-line as part of the corporate
calendar.
CONSULT Input and feedback on the draft meeting schedule was received from staff in
Planning, Engineering, Procurement, Internal Audit, StrategyandCorporate Performance,
Accounting, and Financial Planningin orderto align the schedule with the budgetplanning
process, awardingof construction tenders, receipt ofaudited financial statements,and the
processing of development applications, etc.
Cable to facilitate the selection of the televised Council meeting dates.
ACKNOWLEDGED BY: L. MacDonald, Acting GM, Corporate Services Department
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CITY OF KITCHENER
2019 MEETING SCHEDULE
JANUARYFEBRUARYMARCH
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OPBSA
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CAP
SCPB
202223242526171920212223171920212223
SC
272930312426272824252627282930
SC
S
31
APRILMAYJUNE
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
2345612341
C
789101112135678910112345678
141617182012141516171891112131415
SCSCSC
21232425262719212223242516171819202122
28302628293031232526272829
C
SA
30
JULYAUGUSTSEPTEMBER
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
23456123134567
78910111213467891081011121314
SC
1415161718192011131415161715161718192021
SC
2122232425262718192021222324222425262728
A
2829303125272829303129
SC
S
OCTOBERNOVEMBERDECEMBER
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
1234512134567
CAP
68910111235678981011121314
CSC
S
131516171819101213141516151718192021
A
202223242526171819202122232223242728
SC
2728293031242627282930293031
OP
COUNCIL / COMMITTEE OF
STANDING COMMITTEE COUNCIL / AUDIT COMMITTEE
CSC
A
THE WHOLE
STANDING
COMMITTEE / PUBLIC
HOLIDAYS COUNCIL/STRAT SESSION BUDGET
SCPB
SB
BUDGET INPUT
COUNCIL / STRAT SESSION /
OPERATING BUDGETCAPITAL BUDGET
CAP
OPSA
AUDIT COMMITTEE
MARCH BREAK (Mar 11 - 15) AMO CONFERENCE (Aug 18-21)
FCM CONFERENCE (May 30-June 2)
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